NAME, MOTTO, LOGO

Name: CGI CONSULTANTS (Chow, Guliford,

Inampudi)

Motto: “Coming Together, Succeeding Together, to Achieve the Project Goals” Logo/Mascot: Owl

4/29/2015 TEPM 6302

KEITH CHOW

PROJECT MANAGER & FACILITATOR

Extrovert Sensing Thinking Judging - Values practicality and realism

- Likes to achieve goals and results

- Strives to fulfil commitments and decisions

48%

14%

27%

45%

DISC

Dominance

Influence

Compliance

Steadiness

Responsible, Steady, Committed, Trustworthy

Crystal Gulliford

Secretary & Scribe

Extrovert iNtuitive Thinking Judging - Likes things to be organized and settled - Finishes tasks much before deadline and believes in routines

Energetic, Dedicated, Disciplined, Hardworking, Talkative 41%

40%

5% 14%

DISC

Dominance

Influence

Compliance

Steadiness

Sruthi Inampudi

PROJECT COORDINATOR & TIMEKEEPER

Extrovert iNtuitive Thinking Perceiving - Enjoys sharing thoughts and talking with group mates - Believes in being fair

Fun Loving, Dependable, Motivated, Talkative 48%

37%

26%

5%

DISC

Dominance

Influence

Compliance

Steadiness

Stages of Team Development: Forming

Leader selection, ideas and direction

Individual goals, backgrounds, strengths & talents

Communication preferences, expectations, work life balance

Deliverables, timelines, meeting dates, meeting durations

Quality of deliverables, specific roles, tasks, responsibilities

Stages of Team Development: Storming Basic rules and norms focused on effective communication, group decision making, honest feedback, and ownership of tasks assigned

Group consistently worked well together and experienced little conflict

Members were equally capable of serving as team leader and exhibited strong leadership qualities, but were also capable of taking direction

Dominate personality types focused on listening more, and developing more effective communications during conference calls

Team leader utilized a system of checks and balances for productivity, and solicited feedback improvements and work life balance.

Stages of Team Development: Norming

Team quickly resolved problems, utilized frequent text messaging, and never missed weekly meetings

Positive conference call discussion, and timely email communications facilitated our ability to work together as a group.

A critical area in this stage for our group was providing honest feedback on course deliverables.

Team utilized interpersonal and survey feedback to assess our progress and make improvements

Became more comfortable with asking instructor for detailed guidance

Stages of Team Development: Performing

Effective communications, continuous positive interactions, and focus on overall goals, our team reached the “Performing” stage swiftly

Group creativity, open feedback, friendly chats, and success completing deliverables boosted team morale

Free expression and sharing the load helped us to perform, and course grades were evidence of positive team development

Effectiveness of Meetings

0

10

20

30

40

50

60

70

80

Kickoff Meeting 1

Meeting 2

Meeting 3

Meeting 4

Meeting 5

Meeting 6

Meeting 7

Meeting 8

Meeting 9

Meeting 10

Organization • There was a transition from the last meeting • The agenda was visible for all to see. • The facilitator summarized main points • There was correct parliamentary action when needed. • Good use was made of audio-visual aids • Committee and individual assignments were specific, complete

and clear

Communication • Members participated in discussion and • Members participated in planning the agenda decision-making. • Members gave suggestions on how to proceed. • Responsibilities were widely distributed. • The facilitator made good use of questions. • The “pro” and “con” of all issues were considered

Attitude: • There was some humor during the meeting • There was an atmosphere of free expression • Volunteers for committee appointments and task assignments

came quickly. • There was evidence of group unity on group goals

Team Progress & Dynamics

Varied Point of views about discussion

Fix:

Aligned Ground Rules - Seek to listen and understand others before speaking

Team enthusiasm led to digression to topics unrelated to project

Fix:

Project Manager ensured that team is steered back to project agenda

Delay in completion of team member deliverables

Fix:

Other team members stepped in to understand reason for delay, and helped to complete the tasks

Conflict Management

Conflict Management Members unhappy with quality of tasks assigned

Fix:

• Understood issue upon reviewing meeting evaluation.

• Ensured open discussion during next meeting to clarify team member’s needs

Members unwilling to provide interpersonal feedback in fear of generating conflict

Fix:

• Project Manager revisited ground rules of respect, trust and open environment

• Team members encouraged to provide constructive feedback

Team members had varying opinions on what were the deliverables for the project

Fix:

• Seek to clarify with sponsor instead of wasting time on internal discussions

• Project Manager realigned expectations on deliverables with project sponsor

Lessons Learned

#1: Take time to know your team members #2: Be a team, it is less me and more we #3: Diversity should be respected and enjoyed #4: Trust your team mates. Give and take feedback positively #5: Have a performance measurement system in place #6: Don’t play the blame game, share the responsibility of team outcomes #7: Have fun. Enjoy the journey while focusing on the destination

Project Objectives

• Managing the relocation process of the 3 business.

• To coordinate the procurement and installation of the communications system.

• Collaborating closely with the respective key suppliers, contractors and consultants.

• To ensure training of all 1500 staff members meets specifications

• Project Start date: 3/13/2015. Relocation completion by: 08/13/2015.

Project Milestone

Major Deliverable Description Start Date End Date

Project Initiation/Kick Off Introduce team members, sponsors and key

stakeholders. Roles and responsibilities, key

project deliverables and milestones will be

discussed

3/13/2015 3/13/2015

Contractor Selection Select and finalize contracts with external

contracts for transportation and installations

during the relocation

3/13/2015 3/31/2015

Procurement of System

Hardware

Procurement of the hardware required for the

communication systems

3/13/2015 4/30/2015

Procurement of System

Software

Procurement of the software required for the

communication systems

3/13/2015 5/31/2015

Quality inspection of site and

new systems

Quality inspection and testing of the new site

and installations

6/1/2015 6/15/2015

Logistics for relocation All the work involved in employee and

equipment relocation

6/16/2015 7/31/2015

Post Relocation Close out Deployment, Training and Project Close out 8/1/2015 8/13/2015

Project Resources

Role Cost/Effort

Project Management 200 hours

Logistics Officer 160 hours

HR coordinator & Liasion 80 hours

QA Manager 120 hours

Transportation Manager 160 hours

Comm. Sys. Manager 80 hours

Contracted Labor $2 MM

Project Risks Assessment

Risk Factor Risk Trigger Impact / Probability Mitigation Plan

Construction Delay Adverse weather conditions

Workers holiday

Building material shortage

Construction permit delay

High / High Ensure client has received all

required permits.

Request update from building

contractors regularly.

Schedule delay due to

adverse weather conditions

Severe weather conditions interrupt

logistics and transportation

Medium / Low Contingency transportation

plan.

Build in buffer in schedule.

Budget overrun Fluctuation in fuel cost

Fluctuation in contractor cost

High / High Monitor cost closely and update

promptly.

Misplacing employee

supplies during relocation

Disorganize packaging and labeling.

Damage during transportation

Low / Medium Ensure sufficient preparation

time.

Purchase insurance to hedge

against damages.