10 Online Tools for Busy NonprofitsPublic Safety Canada

January 28th, 2015

Hi, we’re from TechSoupCanada

Our mission is to help nonprofits use tech

We make technology more affordable through the Technology Donations Program

Register your charity, nonprofit or library to see which products you’re eligible for: www.TechSoupCanada.ca/Getting_Started

We create and curate tech resources

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@techsoupcanada

We are part of a global network

60+ countries served worldwide

$3.9+ billion worth of technology donated

600K+ nonprofits reached

We’re a small nonprofit based in Toronto and a program of the Centre for Social Innovation

Today’s speakers are

Tierney SmithProgram Manager at TechSoupCanada

Keep in touch: @tierneys

Joyce HsuCommunications Lead at TechSoup Canada

Keep in touch: @fuuyin

ONLINE TOOLS10

1234

Schedule meetings

Host online meetings

Get feedback on documents

Get input

Tools that make it easy to

work with others

Track ideas

Track tasks

Manage social media accounts

Tools that make it easy to

stay organized

567

Email large groups

Make quick visuals

Facilitate donations

Tools that make it easy to

engage your supporters

8910

WORKINGWITH

OTHERS

scenario 1

SCHEDULINGMEETINGS

Finding a time that works for everyone

PROBLEM!

SOLUTION: Doodle1

Doodle1

It’s free, available online and mobile friendly

OTHER IDEAS

WhenIsGood, Meetifyr, Zeeyoo, Minutes.io, Meetin.gs

Use Doodle to suggest meeting times and find out when others are available, and let others see your calendar and book meetings with you.

scenario 2

HOST ONLINE MEETINGS

You need to meet with people who aren’t physically close by

PROBLEM!

SOLUTION: Google+ Hangouts Video Call2

Google+ Hangouts Video Call2

It’s free, works on multiple devices and platforms

OTHER IDEAS

Skype (free, up to 10 people), GoToMeeting (discounted, up to 25 people), TeamViewer (free for personal use, up to 25 people)

Host online meetings for 10 people (unlimited if you use Hangouts on Air). Invitees can join via phone or computer headset.

You can share your screen and work in the same documents.

scenario 3

GETTING FEEDBACK ON DOCUMENTS

Your one document turns into multiple versions – each with its own changes that you need to incorporate

PROBLEM!

SOLUTION: Google Documents

3

Google Documents3

You can have multiple editors at the same time, have discussions directly in the document (in comments) and view previous versions at any time.

It’s free (Google for Nonprofits), available online & mobile friendly.

OTHER IDEAS

OneDrive +Microsoft Office

Office 365Word App

scenario 4

GETTING INPUT

Getting input can be a very manual process

PROBLEM!

SOLUTION: Google Forms4

Google Forms4

It’s free (Google for Nonprofits), works on multiple platforms and mobile friendly

OTHER IDEAS

Wufoo, SurveyMonkey, Polldaddy

Quickly create forms with different types of questions. Submissions are automatically added to a spreadsheet and you can embed your form on a website.

STAYING ORGANIZED

scenario 5

TRACKING IDEAS

Your ideas are all over the place and it’s hard to organize them

PROBLEM!

SOLUTION: Evernote5

Evernote5

It’s free (with options to upgrade), available online and mobile friendly

OTHER IDEAS

Mind mapping tools (e.g. Mindmup)

Easily capture pictures, audio notes and text. You can also tag your notes and access them anywhere.

scenario 6

TRACKING TASKS

You have too many tasks to track

and too many people involved

PROBLEM!

SOLUTION: Trello6

Trello6

It’s free, available online and mobile friendly

OTHER IDEAS

Asana, Central Desktop, Wunderlist

You can make cards for each task and drag & drop them wherever you like, organize cards into lists and create a group board to assign tasks to multiple people

scenario 7

MANAGING SOCIAL MEDIA

You need to stay on top of social media but you have too many accounts

PROBLEM!

SOLUTION: Hootsuite7

Hootsuite7

It’s free (up to 5 profiles, paid plan starts at $9/month, 20% discount for qualified charities) available online and mobile friendly

OTHER IDEAS

Tweetdeck, Postling, Buffer

View all social media accounts in one place, schedule social media posts, track how many people click on your links and basic analytics.

ENGAGEYOUR

SUPPORTERS

scenario 8

EMAILING LARGE GROUPS

You need to email a large group of people but you may be blacklisted as a spammer

PROBLEM!

SOLUTION: MailChimp8

MailChimp8

It’s free for <2,000 subscribers (above that, 15% off for nonprofits), available online and mobile friendly

OTHER IDEAS

VerticalResponse, Constant Contact, iContact

Easily create professional & responsive emails, manage multiple subscription preferences, find out how many people opened & click your links

scenario 9

MAKE QUICK VISUALS

You need professional graphics but you don’t have the right expertise (or time)

PROBLEM!

SOLUTION: Canva9

Canva9

It’s free (premium images are available for $1 each), available online and works on multiple platforms

OTHER IDEAS

PicMonkey, Pixlr, Ribbet, Fotor

PHOTO RESOURCESPexels

Create posters, pictures and more with professional templates. Easily export them as PNGs or PDFs.

scenario 10

FACILIATEDONATIONS

Your donation forms are too convoluted or lacking (e.g., can’t accept certain payment options)

PROBLEM!

SOLUTION: Chimp.net10

It’s free, allows donors to view their tax receipts online and mobile friendly

OTHER IDEAS

CanadaHelps

Easily take donations on your website that accept all major credit cards & automatically creates tax receipts for your supporters.

SOLUTION: Chimp.net10

Constituent Relationship Management

Sumac, Salesforce, CiviCRM

Back office softwareGoogle Apps, Office 365

File sharingGoogle Drive, OneDrive Pro, Box.net, DropBox(SiteDrop)

Project ManagementSmartsheet, Basecamp, Asana, Trello

Other software

for you to consider

1 Schedule meetings

Doodle

Host online meetings

Google+ Hangouts Video Call

Get feedback on documents

Google Documents

Get input

Google Forms

5 Task ideas

Evernote

Track tasks

Trello

Social Media

Hootsuite

8 Email large groups

MailChimp

Make quick visuals

Canva

Facilitate Donations

Chimp

2

3

4

6

7

9

10

Questions?