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TECH TOOLS GETTING THE MOST BANG FOR YOUR BUCK Presented by Deron Tse [email protected]

Tech Tools for Nonprofits

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Page 1: Tech Tools for Nonprofits

TECHTOOLSGETTINGTHEMOSTBANGFORYOURBUCK

Presented by Deron [email protected]

Page 2: Tech Tools for Nonprofits

.ME

Themighty pencil—besttechnological toolever!

Technology assistant at the North Carolina Center for Nonprofits

• Technology tinkerer for over 25 years

• Advertising & design print carrer

• Motion picture production career

• Road trip for change!

Page 3: Tech Tools for Nonprofits

.NGO

The center serves as an information center on effective practices in nonprofit organizations, a statewide network for nonprofit board and staff members, and an advocate for the nonprofit sector as a whole.

Page 4: Tech Tools for Nonprofits

Every Dollar Stretched!

www.flickr.com/photos/truthout

AGENDA

• WHO ARE YOU?

• 70/30 TCO

• TECHNOLOGY POLICY

• BACKCASTING

• LIGHTNING DEMO

• CAVEAT

• CONCLUDING REMARKS

Page 5: Tech Tools for Nonprofits

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Hey,let’stakeaPollWhatisthestateofyourtechnologyinfrastructure

www.clearbiology.com/wp-content/

Page 6: Tech Tools for Nonprofits

BREAKITDOWN•CloudServices:

GoogleOffice365

•On-PremiseFileServer•SneakerNet

•Devices:DesktopSmartPhoneTablet

OrgEmployeeCount:

Lessthan1010-2525-5050-100Over100

•SocialMediaTwitterLinkedInFacebookPinterestInstagramTumblr

•CRMHubspotSalesforceVolgistics

•Surveys/PollingTwitterSurveyMonkeyDoodle

•OperatingSystemsWindowsMacOSXLinux

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ahtheoftused“TCO”The 70/30 Principle

Of Total Cost of Ownership

Whatever the cost of technology, it’s only 30% upfront,

70% is over time.

Page 8: Tech Tools for Nonprofits

• TECHSOUP

• TECHNET

• LYNDA.COM

• YOUTUBE

• SLIDESHARE

DevelopyourownKnowledgebase

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• SOFTWARE UPDATES

• OPERATING SYSTEM UPDATES

• VIRUS PROTECTION

• UTILITIES

RegularMaintenance

www.stephenblower.co.uk

Page 10: Tech Tools for Nonprofits

DEVELOP A TECHNOLOGY POLICY

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Maybe you work for a large organization that has it’s own Technology Department. If so, more than likely, there’s a policy that already exists.

Does it end there?Absolutely not! Develop a departmental policy that contextualizes that org policy to fit the processes of your department. And if you don’t have an existing policy to contextualize, let’s develop one.

Page 11: Tech Tools for Nonprofits

S.M.A.R.T.Isitreally?

Specific, Measureable, Assignable, Realistic, Time-Related

• One person’s specific is another’s useless detail

• What are you really Measuring?

• What criteria do you use to define “realistic”?

• What criteria are we using to determine deadlines?

When you step back, doesn’t it seem rather arbitrary

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Page 12: Tech Tools for Nonprofits

ConsideranalternativeLookingattheentireprocessasawhole

• Define clearly what is your Org mission

• Define what your department's mandate

• Describe the processes within your department

Questions:1) Does the processes you have help you achieve your mandate?

2) Can we simplify or remove steps?

3) Do we really need any “tech tool” to improve your processes?

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Page 13: Tech Tools for Nonprofits

Once you answer the previous questions then you can start to think about technology solutions.

Allthetechnologyintheworldwon’thelpifthesystemisbroken.Improveprocessesfirstthenconsiderwhattechnology(ifany)isworthacquiring.Thenyoucanlooktowardmeetingyourdepartmentalmandateandinturnhelpyourorganizationfulfillitsmission.

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Page 14: Tech Tools for Nonprofits

Backcastingnotyourgrandfather’sforecast

www.naturalstep.ca

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Page 15: Tech Tools for Nonprofits

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LightningDemoStreak for Gmail

WiggioLibreOffice

LastPassHipChat

Inky emailUnroll.me

NameChangerFastStone Image viewer

LinkedInSlideShare

Page 16: Tech Tools for Nonprofits

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Trendingvs.OpportunityDon’t get lulled into the Ohs and Ahs of a new technology.

What’s trending may not be an actionable opportunity.

How can you tell the difference? You just learned the basic idea of Systems Thinking.

Apply that to figure out your Technology Policy which then guides you in your decision-making.

Page 17: Tech Tools for Nonprofits

TECHTOOLSGETTINGTHEMOSTBANGFORYOURBUCK

Presented by Deron [email protected]