Word Chapter 1 – Creating a Document w/ Picture

Parts of a Word Document

More Parts

Quick Access Toolbar – very top of screen Ribbons – takes place of the menu bar (2003 version & previous) Document Area – the area you are working on (indicated by the

mock paper on image in previous slide) Status Bar – at the bottom of the window and has several

different pieces of information

Quick Access Toolbar

Customizable by the user Click on the down arrow at end to add and subtract commands Most popular commands added – undo, redo, save, print, spell check There is no right or wrong commands to have – it is user preference

Ribbons / Tabs

There are 8 different ribbons that can be selected (9 if you have the developer tab activated like below)

Each ribbon is represented by a tab The home ribbon contains the most used commands Each ribbon is broken up into groups

The groups on the home ribbon are: Clipboard, Font, Paragraph, Styles, Editing

Typing Text

Text and graphics are inserted to the left of a vertical blinking line called an insertion point As the user types the insertion point moves

To insert a blank line or move to the next line hit the ENTER key Computer assumes user is starting a new paragraph when ENTER is

struck – will automatically capitalize 1st letter Wordwrap allows the user to type words in a

paragraph continually with out pressing the ENTER key at the end of each line Old School typewriters required user to press ENTER at end of each

line

Formatting Marks

A Formatting Mark is a character that Word displays on the screen, but is not visible on a printed document The button to turn on is located in the paragraph group These marks show when key commands such as the

spacebar or enter key is pressed Formatting marks are generally used for commercial

printing The image to the left shows a paragraph mark

at the start of the document A small dot will appear when the spacebar is used

Spelling and Grammar

As the user types Word continuously checks for misspellings and grammar errors It does not pick up everything – a user should always proofread

Misspellings are underlined with a red wavy line Grammar issues are underlined with a green wavy line A blue wavy line indicates a misuse of a word such as too, to, and

two In addition to the wavy line the spelling and grammar check icon

(a book) will show a check mark if all is good or an X if something is wrong (seem images below

Navigating a Document

Creating a Flyer

Three parts to a document Headline – First line of text Body Copy – all text between the first line and the last line Signature Line – Last line of text

Formatting Paragraphs & Characters

Format – change the appearance of Paragraph formatting – changing the appearance of a paragraph.

Examples: Centering text Adding bullets

Character formatting – changing the way characters (letters, numbers, symbols) appear. Example: Bolding text Change the color

Font Info

Font – defines the appearance and shape of letters, numbers and characters Calibri us the default font in Word 2013

Font size – defines the size of the character Measure in a unit called points 1 point = 1/72 of an inch (pretty small) Default font size in word 2013 is 11

Theme – set of unified formats for fonts, colors and graphics.

Centering Information

Information can be centered by positioning the insertion point within the text or line the user would like centered – then clicking on the center alignment button (image below)

The center alignment button is on the home ribbon in the paragraph grouping

CTRL+E is also an option (keyboard combo)

Formatting Text To format text it must be selected first – several different

ways will be shown in the video Text can be formatted by using the font group on the home

ribbon shown below When the dropdown arrows are clicked the user will be

given multiple options to select Font size can also be changed by clicking in the

box and typing in a desired size Text effects can also be

applied using this samegroup

More about formatting Text Italicizing, Bolding and Underlining text can be done on the

home ribbon in the font group

BOLD ITALICIZE UNDERLINE

Font color can be changed by clicking the font color button – click the arrow to the right allows the user to pick from a variety of colors

Shading a Paragraph

Shading allows the user to color the rectangular area behind any text or graphic If shading a paragraph – word places the color from the left margin to

the right margin of the paragraph The shading button can be found on the home ribbon in the

paragraph group If the user clicks the drop down arrow to the right of the icon they

will be able to choose a color

Shading Continued

Tap or click somewhere in the paragraph to be shaded Tap or click the Shading arrow (HOME tab | Paragraph group) to

display the Shading gallery Tap or click the desired

shading color

Bulleted Lists A bulleted lists is a series of paragraphs that begin with a

character A paragraph is created every time enter is hit

The list is created by selecting text then selecting the bullet button or by selecting the button first and then entering text hitting enter every time a new bullet is to be used

The bullet list button is located on the home ribbon in the paragraph grouping

Undo / Redo Actions

The undo button allows you to undo the last 20 actions that the user has made

If the undo button has been used the user can use the redo button if the undo action was not desired.

The Undo / Redo buttons are located on the quick access toolbar – top left of screen

UNDO REDO

Mini-Toolbar

The mini-toolbar appears depending on certain tasks you perform.

This toolbar contains commands to format text You need to have text selected in order for it to appear

The toolbar becomes invisible once you have made a selection or you have clicked outside the box.

Color Scheme

A color scheme is a document theme that identifies 12 colors for text, background, accents, and links in a document

To change the color scheme of a style you would use the change style button in the style grouping on the home ribbon

Inserting a Picture

When inserting a picture make sure of the location of your insertion point. The insertion point identifies where the picture will be inserted

The insert picture button is located on the Insert ribbon (click insert tab) in the images group

The Online Pictures button is forClipArt/online images Clipart is no longer stored on your

computer – it uses bing

Inserting Picture Cont. Note - when you click on the Insert tab the buttons and

groupings change from what appeared on the Home ribbon Once the user has inserted an image a new tab will appear –

this is called a contextual tab These tabs are different depending on the action being taken The inserted object needs to be selected in order for these tabs to

show up.

Contextual tabs for a table Contextual tab for a picture

Resizing a Graphic

Resizing means to enlarge or reduce the size of the graphic The graphic must be selected Click and drag one one of the sizing handles To keep the height and width proportional – hold down the shift key

while dragging

Picture Styles

A style is a named group of formatting characteristics There are over 25 picture styles to choose from in MS Word Picture styles are located on the contextual Picture Tools Format tab

in the Picture Styles group

Allows user to scroll through styles one line at a time

Displays entire gallery when clicked

Picture Effects Picture effects enable a user to further customize a graphic

Effects included in MS Word: shadows, reflections, glow, soft edges, bevel, and 3-D rotation

The difference between styles and effects are the options available – each effect has several different options to change whereas a style does not

Picture Effects can be selectedfrom the Picture Tools Formatcontextual ribbon

Page Borders

A page border is a line or artistic effect that goes around the entire document The page border option button is on the Design ribbon in the page

background grouping (all the way to the right) When the user selects this option a new window appears where exact

selections can be made including color, style, and width

Paragraph Spacing

Paragraph spacing can be set before and after a paragraph. The spacing setting is available on the Page Layout Ribbon in the

Paragraph grouping By default MS Word sets the spacing at 0 pt before and 8 pt after

(this accounts for the large space when a user hits enter)

Center Page Contents Vertically A user may want to

center the contents vertically so there is thesame amount of space on the top of page and bottom of page

Goto the Page Layout taband click the dialog box launcher Click the layout tab on the

Page setup window –Vertical alignment is inmiddle of window

Deleting / Moving Text There are several ways to delete text from a document:

The delete key – when this is pressed it will delete one character to the right

The backspace key – this will erase one character to the left Selecting an entire word or sentence and then pressing delete

or backspace will erase the selection When moving text the user should use the drag-and-drop

method Select the text to be moved | click and hold on that text | move

the text to the desired location | release the mouse button

Document Properties

Document properties are the details about a file To get to the document properties window click the file tab | click info Another word for the properties of a document is metadata

A Keyword is a word or phrase that further describes the document

You will not need to fill out this information – even if the book tells you to