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Microsoft Word Level 1
Michael Carco
Word Level 1 Agenda
Word Basics Navigating in a Document Inserting and Modifying Text Creating and Modifying paragraphs Creating and modifying Tabs and
Tables Controlling Page Appearance
Chapter 1: Creating a Document
Main Topics: Getting Started with Word Creating a Document Working with an Existing Document Editing a Document Replacing Text in a Document
Agenda
What is Word Processing?
Using a computer to create, edit and produce text documents
A word processor lets you format text, add graphics, tables, etc to make the appearance of documents more appealing and more understandable
Microsoft Office
In Microsoft Office (Word, Excel, etc) there are multiple ways of performing the same tasks
We will cover the various methods – it’s up to each individual to determine the method they are most familiar and comfortable with
Microsoft Office XP features
Many menus, tools and features are in every Microsoft program. Some are: Title bar Menu bar Standard and Formatting Toolbars
Ruler Others are unique to each individual
program
Getting Started with Word
Document Views
Document views allow you to look at the document in various ways. These can be accessed via the VIEW menu
on the menu bar, or
The icons in the lower left of the screen:
Normal Web Print Outline
Task Pane
Task Pane: is a new feature of Office XP that organizes commands for common tasks.
You can: Start a new document View the clipboard (where copied or cut
items are stored for future use) Insert Clip Art and more…
Getting Help
Ask A Question Box This is a new feature of Office XP Type a question or keyword
Office Assistant Click on the Office Assistant and type a
question or keyword Use HELP on the menu bar Click the Help button Keystroke: F1
Creating a Document
Creating a New Document
Click the New button Select NEW from the FILE menu on
the menu bar This opens the Task Pane Then select Blank Document in the NEW
section of the Task Pane Keystroke: CTRL+N
Saving a File
Click the Save button Select SAVE from the FILE menu Keystroke: CTRL+S Select SAVE AS from the FILE menu Save vs. Save As
Save – used to save a document for the first time or to write over an existing document in the same location
Save As – used to save a document to another folder or re-name it
Saving a File (cont.)
You can create a new folder within the Save As dialog box by clicking the Create New Folder button
To move around in the folders, you can click within the Save In area or click on the Up One Folder button
Working with an Existing Document
Opening a Document
Click the Open button Select OPEN from the FILE menu on
the menu bar Keystroke: CTRL+O You are then brought to a similar dialog
box as with Save As
Moving Within a Document
Click to position the insertion point Use Arrows on key pad to move one
character at a time Use Key Combinations, such as:
CTRL+HOME = to the beginning of the document
CTRL+END = to the end of the document Use Scroll Bars to move around
Caution: This does NOT move the insertion point.
Moving Within a Document (cont.)
Use the Select Browse Object menu at the bottom of the scroll bars to move quickly through a document
Moving Between Open Documents
For each document that is opened, a program button appears on the taskbar, but only one is active
To move between open documents: Click the button on the task bar Select the document from the WINDOW
menu on the menu bar
Editing a Document
Editing a Document = Revise Text
Editing a document revises the text of an existing document, including: Inserting and deleting words and phrases Correcting errors Moving and copying text to different places Searching for words, phrases or formatting
and replacing with different text
Inserting/Deleting Text
Place insertion point where text should begin and start typing Any existing text moves to the right and
wraps as necessary The DELETE key clears text to the
right of the insertion point The BACKSPACE key clears text to the
left of the insertion point To delete large blocks of text:
Select the text Hit either the DELETE or BACKSPACE key
Selecting Text
Click and Drag to select the text Some shortcuts: To select …
A Word: double-click the word A Line: Click the area to the left of the line A Sentence: CTRL and click anywhere in
the sentence A Paragraph: Double-click the area to the
left of the paragraph OR Triple-click anywhere in the paragraph
A Document: CTRL and click the selection area OR Triple-click the selection area OR CTRL+A
Selecting Text (cont.)
To select text that is adjacent: Select the first block of text Hold down SHIFT key Select next block of text
To select text that are not adjacent: Select the first block of text Hold down CTRL key Select next block of text
Removing Changes
Unwanted changes can be removed by clicking the UNDO button Tip: Use the down-arrow to undo multiple
changes Keystroke: CTRL+Z Changes can be restored by clicking
the REDO button Tip: Use the down-arrow to redo multiple
undone actions Keystroke: CTRL+Y
Cutting and Copying Text
CUTTING text moves the text from the original location to a new location
COPYING text will leave it in the original location and put it in the new location
Office Clipboard
Text can be moved by cutting or copying and pasting the text in a new location.
When text is CUT or COPIED, it is placed on the Office Clipboard
The Office Clipboard can store up to 24 items at any given time
The Office Clipboard Task Pane allows you to manage (Paste or Delete) the items you have cut or copied
Cutting Text
Click the Cut button Select CUT from the EDIT menu on the
menu bar Keystroke: CTRL+X Right-Click and select CUT
Copying Text
Click the Copy button Select COPY from the EDIT menu on
the menu bar Keystroke: CTRL+C Right-Click and select COPY
Pasting Text
Click the Paste button Select PASTE from the EDIT menu on
the menu bar Keystroke: CTRL+V Right-Click and select PASTE
Click on the item in the Task Pane
Moving Text
Select the text using any of the methods discussed earlier
Click and Drag the text until the insertion point is at the desired new location
Let go of the mouse button
Tip: If you Right Click, you will be given the option to Copy or Move
Replacing Text in a Document
AutoCorrect
Word corrects commonly misspelled words as you type, this is called AutoCorrect
It is also helpful for inserting long phrases when you type an abbreviation
AutoCorrect Options can be accessed through the Tools menu
AutoCorrect Options
You can add your own AutoCorrect entry Type the misspelled
word in the Replace: box
Type the correct spelling in the With: box
Tip: You can also use this to create your own shortcuts
AutoCorrect Options (cont.)
If you don’t want Word to automatically change text, you can undo the change by clicking the Undo button
You can turn off the automatic replacement of text by un-checking the Replace Text As You Type check box in the AutoCorrect Options window
Find and Replace
You can substitute one word or phrase with another Find and Replace can be accessed through the
Edit menu Type the word or phrase you are looking for
in the Find What box Enter the new word or phrase, if any, in the
Replace With box You then have the option to search and replace
one-by-one by clicking Find Next and then click Replace each time, or
You can replace all instances at once by clicking Replace All
Find and Replace (cont.)