Academics for Student AthletesOregon State University

IntroductionFirst of the term training:

A chance for all of us to see one another againReceive updates on the office, etc.Update information, hours, etcReview NCAA things, as alwaysTalk about the job – what works, what works

better, what works bestWe will also make time today to discuss your

thoughts on last term – I am interested to hear everyone’s perspective.

Hopefully everyone will walk out of here better informed than you were when you came in!

4:10pm: Reminders on job expectations4:20pm: Discussion: experiences last term4:45pm: Working effectively with students5:10pm: Communication this term5:20pm:Upcoming trainings5:30pm: Go home!

I will stay to answer any questions

Goal today: discuss and debrief last term, discuss nuts and bolts of this term, and also plans moving forward this term to improve your experience in the program

Today will be centered entirely around your experience – past, present and future.

Reminders about Job ExpectationsArcane but absolutely necessary details concerning the nuts and bolts of working at Academics for Student Athletes4:10-4:20pm

Upload both your availability and your up-to-date work schedule into BraintreeVery, very few of you actually keep Braintree up-to-date

with your work schedule. You must do this! It is extremely important for us to be able to see if/when our students will be meeting with you all.

When you guys do this, I can monitor work loads and readjust scheduling accordingly. When you don’t, I get more emails in my inbox about too many/too few hours than I can respond to, which is no good for all.

First timecard day this term: next week! Timecards will be printed and ready to sign starting next Tuesday, January 13th. All timecards must be signed by Thursday, January 14th.The timecard binder will be at Valley Football Center

Tuesday and Wednesday night, and in Gill Thursday night for those who cannot make it into the office during the day.

Pay stub delivery…

Electronic PaystubsIf you utilize direct deposit, you may elect to receive your paystub electronically via Student Online Services (instead of a paper copy sent to our office).

Student Online Services:

http://oregonstate.edu/students/onlineservices/

Employee Services -> Pay InformationThis is my view of Online Services… won’t be exactly the same as yours but the click path should be identical!

Pay Information ->Consent for Electronic Payroll Earning Statements (Direct Depositors only)

Check the box and click submit!Note the “View Electronic Earning Statements” link at the bottom of the page, as well as the “View History of Electronic Consent” link.

Discussion: Experiences Last Term

The Tutor Perspective from Fall 20084:20-4:45pm

I am very interested to hear about what, if any, differences there were to your jobs/experiences with us last term.SchedulingType of student

Academic profile and attitudeStudent knowledge of tutoring expectationsConsistency of sessions

Did folks want regular once-a-week meetings or just occasional help?

Were there any/many cases of last-minute calls for tutoring?Your sense of the effectiveness of your help

Conduct exercises to reinforce learningWill have tutor trainings ongoing throughout the

term (finally!) – MUST attend at least two. All will be Fridays 4-5pm.

Working Effectively With Students

Taking lessons from last term and improving this term4:45-5:10pm

DiscussionThings we can change this term to respond

to last termHelp with tutoring methods/pedagogy?Expectations of students/you/ASA office?Scheduling?Communication?

More on communication at the end…

Communication this Term

5:10-5:20pm

New Interface – ASA Tutor Blog!We’re trying to get on board

with this “Internet” thingSite (STILL IN BETA!!!):

http://asastaff.wordpress.com/

ALL ANNOUNCEMENTS WILL GO THROUGH THE BLOG!RSS feed is mandatoryHow to…

Use the talk pages to ask questions of me and others

Student privacy…

PRIVACY PRIVACY PRIVACY This page is for discussion about general aspects

(logistics/scheduling, pedagogy, what-to-do-when, etc.) of your job – NOT ABOUT SPECIFIC STUDENTS

DO NOT MENTION STUDENT NAMES, TEAMS, OR IDENTIFYING CHARACTERISTICS.

We’re trying to use technology to its fullest, but we must respect the privacy of our students at the same time

What Would FERPA Do? (from: http://www.nacada.ksu.edu/Resources/FERPA-Overview.htm) FERPA gives parents certain rights with respect to their children's

education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31): - None of these conditions validate disclosing information on a blog viewable by

the entire world -

PRIVACY3, continuedTo ensure compliance, and that you guys

have a chance to understand all of the ins and outs of FERPA, all must take an online tutorial on the law, print the results page at the end, and bring it in to me by next Friday, January 16th

It will take no more than 15 minutes to complete.

Website: http://oregonstate.edu/dept/computing/train/ferpa/index.htm

Upcoming Trainings

5:20-5:30pm

Trainings this termI am moving ahead with holding trainings

throughout the course of the term for you all!There will be 8 trainings scheduled this term

– you must attend at least two, you may attend as many as you’d like

You will be paid for any and all that you do attend

I highly encourage everyone to attend the last training of this term – it will be the Wednesday of Dead Week – we will debrief the term at that meeting

Dates/times/topics Friday, January 16th, 4-5pm: Differentiating instruction Friday, January 23rd, 4-5pm: Science/Math Tutor Forum Friday, January 30th, 4-5pm: Motivation and the college

student Friday, February 6th, 4-5pm:Writing (and those who help

with papers) tutor forum Friday, February 20th, 4-5pm: Assisting with test taking

( “I studied so hard and knew it all but still didn’t do so well”) Friday, February 27th, 4-5pm: Social Sciences Tutor

Forum Friday, March 6th, 4-5pm: Finals Tutoring Strategies Wednesday, March 11th, time/location TBA: debrief

Trainings, continuedAgendas will be posted to the blog the week

of, and (hopefully!) we’ll have video from each training posted there afterwards

This is where the two-way, multipolar communication on the blog comes in – please do comment on agendas (I can revise them to cover topics you’d like to see), videos from training, follow-up questions, etc.!

Questions?

(But do stick around if you have additional questions!)

NEXT TRAINING: NEXT FRIDAY! Same time, same place.