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Safe Routes to School Orientation
Daina Lujan, Safe Routes to School Coordinator
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AgendaItem Time Outcome(s)
Introductions 15 minutes Welcome
Safe Routes at a Glance 5 minutes Receive Program Overview
Vendors 10 minutes Awareness of Approved Vendors
Contracting 10 minutes Understanding of Contract Process
Budget Reporting 10 minutes Understanding of Project Finance Requirements
Evaluation 15 minutes Awareness of Evaluation Procedures
Public Relations 10 minutes Knowledge of Key City Contacts
Websites 10 minutes Understanding of Website Expectations
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Norms
• Be Present• Engage in Respectful Communication• Stay Positive• Be Flexible• Agree on the Process and Outcomes
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Meet and Greet
Find a partner
Introductions
Name, DistrictWork together to
come up with one word to describe Safe Routes
Share Out
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Safe Routes at a Glance
Project Evaluation Criteria
County-wide EventsEvaluation DataReportingMeetings Program ImplementationWebsite
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Safe Routes at a Glance
Calendar
WorkshopsEventsMeetingsEvaluation Budget and Activity Report Deadlines
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Vendors
Vendor Menu
• Engineering Firms• Education Firms
Vendors Who are not on the Menu
Book Early
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Vendors
Booking Formhttps://docs.google.com/forms/d/12duY1bbeP_xLP2suSiA0gWYnDGm66aFTf7qXbOTSFME/viewform
Feedback
http://www.surveymonkey.com/s/1314providerfeedback
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BikeMobile
Mobile Bike Repair Shop
Free
Available to all San Mateo County Schools
Approved for 26 visits; potentially more
Book Early
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Booking the BikeMobile
Visit www.bike-mobile.org
Check the calendar
Click sign up for a visit
Fill Out Online Form
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Quiz Time
Name the five firms that are approved to provide education services to San Mateo County schools.
What form should be filled out after services are booked?
What form should be filled out after services are provided?
How much does the BikeMobile cost?
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Contracting
Purpose of Contracts
District Policies
Templates
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Budget Reporting
2 Part Report
• SampleReporting Dates
• November 15, February 15, and July 15Payment Dates
• August 1, December 1, and March 1
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Evaluation
Fall Program Evaluation
Parent Surveys Student Travel Tallies
Online Data Entry
Event Participation Data
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Quiz Time
True or False: Every district handles contracting with vendors the same way.
How many budget and activities reports will be submitted to me?
When is the first budget and activity report due?
How can a coordinator help ensure parents respond online to the Safe Routes parent survey?
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Websites
Information to include
Event DatesContact InformationSuggested Route InformationCite C/CAG as the Source of Funding
San Mateo-Foster City
Portola Valley
Burlingame
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Public Relations
Engaging City and Town Councils
Events
Newsletters
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Meeting Evaluation
What information was most useful to you?
What topics would you like to know more about?
As you consider the 2013-2014 Safe Routes program implementation, what would you like support with?
