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A brief description about Project Management Fundamental Course. In this course, you will be introduced to the core knowledge required around project management skills and key initiatives for quality, human resource, communications, risk management, and procurement management. Aligned with the Project Management Institute’s A Guide to the Project Management Body of Knowledge (PMBOK® Guide) latest edition, this course will build new competencies and skills to complete an extensive, realistic, project case study. This course is designed to master the core principles of project management and gain the hands-on confidence to practice new skills in your organizations. You will propose, plan and execute a full-scale project under typical organizational constraints. You will work together in teams with other participants and each team member will take a turn as project manager, defining objectives and performing tasks and producing deliverables critical to the project success. Follow your project through the life cycle, resolving issues of performance, scheduling and control as you address questions of leadership and management. At the conclusion of the course, you will provide a closing presentation to the project sponsor that includes a thorough review of the results, lessons learned, and recommendations for improvements. For more information: PT. Avenew Indonesia Tel: +62 21 3005 3639 HP: +62 812 9788 2500 (Bayu) Email: [email protected] Web: avenew-indonesia.com blog: http://avenew-indonesia.blogspot.com
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PROJECT MANAGEMENT PROCESS GROUP & KNOWLEDGE AREAS
2014© Avenew Indonesia All rights reserved
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
Ø Project is a temporary endeavor undertaken to create a unique product or services
Ø Characteristics of Project: § Time-limited (it has a definite beginning and end) § Unique (it has not been attempted before by this
organization). § Comprised of interrelated activities. § Undertaken for a purpose (it will yield a specific product,
service, or result).
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
Ø Developing a new product, service, or result;
Ø Effecting a change in the structure, processes, staffing, or style
of an organization;
Ø Developing or acquiring a new or modified information system (hardware or software);
Ø Conducting a research effort whose outcome will be apply
recorded;
Ø Constructing a building, industrial plant, or infrastructure; or
Ø Implementing, improving, or enhancing existing business
processes and procedure
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution 4
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
q There are few if any definitive definitions. q Project management knowledge is shared understanding of
what it takes to deliver products and services effectively. q Your definition should evolve and continuously improve with
your knowledge and experience collaborating on projects.
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Meeting/Exceeding Customer Expectations
Meeting Project Deadlines & Accountability
Managing Projects Costs & ProCit Margins
More EfCicient Resource Utilization
Improved Communications
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Constraints
B
F
C
D
A Scope
Quality
Schedule
Resources
Budget
E Risks
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
Individuals who are involved in the project or whose interest may be positively or negatively affected as a result of the execution or completion of the project.
Sponsor
Customers & users
Sellers
Business partners
Organiza6onal groups
Func6onal managers
Project team
Other stakeholders
2014 © Avenew Indonesia Module #01 Project Initiating Process
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• COMPLETE THE WORK
• POST IMPLEMEN-TATION REVIEW
• DETAILED PLANNING
• PROJECT DEFINITION
INITIATING PLANNING
EXECUTING CLOSING
MONITORING & CONTROLLING
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
Processes performed to define a new project or a new phase of an existing
project by obtaining authorization to start the
project or phase
2014 © Avenew Indonesia Module #01 Project Initiating Process
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The key purpose is to align the stakeholders’ expectation with the project’s purpose
Give them visibility about the scope, objectives,
Show how their participation in the project
It associated phases can ensure that their expectations are achieved
What is needed to be accomplished 1
2014 © Avenew Indonesia Module #01 Project Initiating Process
Your professional Management Solution
Processes required to establish the project scope, refine the objectives, and
define the course of action required to attain the
objectives that the project was undertaken to achieve
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Project Management Plan is called progressive elaboration, indicating that planning and documentation are iterative and ongoing activities
Key benefit is to delineate the strategy & tactics as well as the course of action or path to successfully complete the project or phase
How to get stakeholder buy-in and engagement, setting the route to the desired objective
Explore all aspects of the scope, time, cost, quality, communications, human resources, risks, procurements, stakeholder engagement
Develop Project Management Plan & Project Document 2
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Processes performed to complete the work defined in the Project Management Plan to satisfy the project
specification
2014 © Avenew Indonesia Module #01 Project Initiating Process
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During project execution, results may require planning updates and rebaselining
Changes to expected activity durations, resource productivity & availability, and unanticipated risks
Variances may affect the project management plan and project documents and possibly require establishing new baselines
A large portion of the project’s budget will be expanded in performing this process
Coordinating people & resources, managing stakeholder expectations, integrating & performing activities
3
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Processes required to track, review, and regulate the project progress and preformance; identify any areas in which changes to the plan are required; and initiate to
corresponding changes (corrective action)
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Controlling changes and recommending corrective or preventive action in anticipation of possible problems
Monitoring the ongoing project activities against the project management plan and the project performance measurement baseline
Influencing the factors that could circumvent integrated change control or configuration management so only approved changes are implemented
Monitors and controls the entire project effort
Measure & analyze at regular intervals, appropriate events, or exception conditions to identify variances from the PM plan
4
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Processes performed to finalize all activies across all
Project Management Process Group to formally close the project or phase
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Obtain acceptance by the customer or sponsor to formally close the project or phase
Conduct post-project or phase-end review, record impacts of tailoring to any process, document lesson learned
Close out all procurement activities ensuring termination of all relevant agreements
Perform team member’s assessments and release project resources
Formally establishes the premature closure of the project 5
2014 © Avenew Indonesia Module #01 Project Initiating Process
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Time Cost
Scope
Qua
lity
Ris
k
Hum
an R
esou
rce
Com
mun
icat
ion
Procurement
Integration
Stak
ehol
der
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PT. AVENEW Indonesia Project Management Training Provider & Consulting email: [email protected] www.avenew-indonesia.com Ph: +62 812 9788 2500