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@infoactivist #mlawebinar @mnlibraries
Please enjoy this musical prelude:
you should hear music
Photo Credit: https://flic.kr/p/nUbhJM
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Productivity Hacks: Learn the Secrets of Highly Productive
PeopleAnthony Molaro, Ph.D.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Who Am I?
• Previously
• Associate Dean of Library & Instructional Technology
• Public Library Director
• Head of Technical Services & Technology
• Various other roles
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
MLIS%Program%
Friday, April 3, 15
@infoactivist | @scottlib_mn | #sclstaffdayFriday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
•
Photo Credit https://flic.kr/p/7PAHC6
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Pop Quiz
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@infoactivist #mlawebinar @mnlibrariesPhoto Credit: https://flic.kr/p/4L8K7b
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@infoactivist #mlawebinar @mnlibrariesPhoto Credit: https://flic.kr/p/ap4ZTi
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@infoactivist #mlawebinar @mnlibrariesPhoto Credit: https://flic.kr/p/7ndGEZ
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesPhoto Credit: https://flic.kr/p/q4rJcY
Worry
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@infoactivist #mlawebinar @mnlibrariesPhoto Credit: https://flic.kr/p/q4rJcY
Hurry is Worry in Motion
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@infoactivist #mlawebinar @mnlibraries
Effects
• Decreased capacity to love those around us
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@infoactivist #mlawebinar @mnlibraries
Effects
• Destroys passion, innovation & creativity
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@infoactivist #mlawebinar @mnlibraries
Effects
• Leads to shallower lives
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesPhoto Credits: https://flic.kr/p/99PoGQ
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Big Ideas
• Approaches & Methodologies
• Time Management
• Task Management
• Information Management
• Email Management
• Habit Formation
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Approaches & Methodologies
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
GTD - Contexts
• A key component of GTD is the use of contexts
• Contexts are tags you apply to something
• @store @errand @work @desk are all contexts
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Eisenhower Method
http://jamesclear.com/wp-content/uploads/2014/04/eisenhower-box.jpg
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Kanban
• Kanban is a visual system.
• It uses three main boards (to do, doing, done).
• Works well for project managers.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Photo Credit: https://flic.kr/p/7h6YCc
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Essentialism
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Essentialism
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@infoactivist #mlawebinar @mnlibraries
Techniques
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@infoactivist #mlawebinar @mnlibrariesPhoto Credit: https://flic.kr/p/XqGwP
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@infoactivist #mlawebinar @mnlibraries
3 D’s
• Distractions
• Disruptions
• Diversions
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Pomodoro
Photo Credit: http://upload.wikimedia.org/wikipedia/commons/3/34/Il_pomodoro.jpg
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Standing Desk
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Time Management
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesPhoto Credit: https://flic.kr/p/632Ye5
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
You schedule is the most powerful tool you have to shape the life you want
Photo Credit: https://flic.kr/p/bnZKrV
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
My schedule should be far less about what I
have to get done than who I want to become
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
The thoughtful and intentional re-crafting of my personal schedule can be one of the most creative, innovative and courageous endeavors I can put my hands to doing
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
What Should Go on Your Calendar?
• Only time-bounded items should go on your calendar
• This can include self-imposed time-bounded items
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Task Management
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Task Management
• Task management is the system that you use to tackle the tasks of life (and work).
• Whether you use a GTD or Eisenhower system or something all your own.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Task Management
• It is a to-do list that is well organized, time-bound and prioritized.
• Anything that takes more than a few minutes should be placed in your task manager.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
My Organization
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Todoist
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Todoist
• Freemium ($29 a year).
• Great for people who have solitary tasks.
• Great for list builders.
• Can email tasks.
• Lots of tagging and foldering abilities.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Todoist
Photo Credit: https://purplezengoat.files.wordpress.com/2012/09/todoist-7-day-view.jpg
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Trello
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Trello
• Freemium ($45 a year).
• Great for visual people.
• Great for project managers.
• Follows the Kanban approach.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Nirvana HQ
Photo Credit: https://larrinski.files.wordpress.com/2010/09/nirvana_screenshot.png
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Information Management
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Information Management
• Information management is the management of all of those little pieces of information that come into your life.
• Can be either digital or analog but please pick one.
• A good information management systems serves as an extension of your brain.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Information Management
• Where do your store stuff like:
• Notes from this session (and other notes)
• Bookmarks and websites
• Articles
• Minutes and agenda
• New ideas
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Information Management
• If you need to remember it or access it at some future point, it should go into an information management system.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Evernote
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Evernote
• Freemium ($60 per year)
• Most widely used Information Management tool.
• Has analog features.
• Can email in information.
• Video, photos, recordings are all OK.
• Sharable.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Photo Credit: http://productivityist.com/how-i-use-evernote-for-beer-cellaring/
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Evernote
Photo Credits: © 2013, Michael S. Hyatt. All rights reserved. Originally published at www.michaelhyatt.com.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Evernote
Photo Credits: © 2013, Michael S. Hyatt. All rights reserved. Originally published at www.michaelhyatt.com.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Email Management
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Email Management
• You can use whatever email client/provider you like.
• Rethink your email habits.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Email Habits
• Imagine if you mail person rang your phone every time the post office received something for you.
• Imagine walking out to the mail box several times a day.
• Why do we treat email differently than traditional mail?
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Email Management
• Email is supposed to be long-form communications.
• It should be used for things that are not urgent.
• The phone, texting, and instant messaging are all tools that could be should be used for emergencies.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Email Management
• Email has proven to be one of the biggest time sucks, productivity killers, and distractors of many of us.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Email Management
• We treat email like its our job. Worse, we treat email like its a core function of our job.
• Email is a aspect of your work life, but its a very small one.
• For us, our job is to collect books, put on AMAZING programs, provide RA and reference, teach, engage our community. It is not live in email.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Email Management
• Your goal should be to get in and out of email as fast as possible.
• Respond to emails that will only take a few minutes to respond to.
• Move more complex emails to your task management tool.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Habit Building
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Habit Forming
• Many people want to form better habits so they use productivity tools to do so, but it often leads to failure.
• You need to use the right tool for the right thing.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Don’t Break the Chain
Photo Credits: https://minneapolisviolinlessons.files.wordpress.com/2014/05/dont-break-the-chain.jpg?w=350&h=200&crop=1
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Habit RPG
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Coach.ME (formerly Lift)
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Coach.me
• Is a goal-setting app.
• Follows the “don’t break the chain” technique.
• Also has a strong social element.
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesFriday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Quick Tips
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Morning Routine
• Morning people tend to:
• Make more money
• Be more productive
• Be healthier and live longer
• Be happier
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
My Morning Routine• Theme song
• Breathing exercise
• Meditation
• Journaling (5-minute journal)
• Day planning
• 7-minute workout
• Positive readings
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Passwords
• Stolen from my friend Anne Slaughter:
• Set passwords to positive and encouraging phrases
• Change your passwords when you change your clock
• Use a tool like Lastpass
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Avoid Distractions
• Shut email and social media notifications off on your phone
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Creative Habit
Have a theme song(s)
Photo Credit: http://www.becktench.com/blog/
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Quit Something Thursdays
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Use a Timer on Your Internet
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@infoactivist #mlawebinar @mnlibraries
Take Better Meeting Notes
Photo Credit: http://i1187.photobucket.com/albums/z386/marlacummins/Business/Blog%20Images/notes4.png
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibrariesPhoto Credits: https://flic.kr/p/7rZi9Q
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Further Resources• David Allen, Getting Things Done, (Book)
• Greg McKeown, Essentialism, (Book)
• Michael Hyatt, http://michaelhyatt.com/ (Christian perspective)
• Joshua Becker, http://www.becomingminimalist.com/
• Mike Vardy, http://productivityist.com/
• Leo Babauta, http://zenhabits.net/
Friday, April 3, 15
@infoactivist #mlawebinar @mnlibraries
Thank You
• Questions?
• You can follow up with me on Twitter too.
Friday, April 3, 15