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The countdown to New Year 2014 has begun and we are busy preparing for Christmas and welcoming the new year. Its also time to look back at the year gone by and hack some of the learning to better prepare and plan the time, productivity and life in order to help us do better, be more productive and live well in year 2014 and beyond. Here is my 14 hacks that I'd continue using in 2014 and beyond to master the time and productivity management. If it helps you be more productive and more better, it'll make me feel gifted!
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14 HACKS TO BE MORE
PRODUCTIVE AND DO WELL IN 2014
I learned to;Selectively forget the pastManage the presentAnd plan the futureNow, I wish to apply These hacks to be MORE PRODUCTIVE and DO WELL in 2014.
WHAT I DID IN 2013
Approx. 8 hours of time left for work.Did I really work for 8 hours everyday?Can I call them really productive?
Activity Per Day Per Week In 2013Sleep 7 49 1960Grooming, exercise, prayer 2 14 560Meals, snacks 1 7 280Travel time 2 14 560Community, social functions 1 7 280Socializing, recreation and guilty pleasure 2 14 560Other personal stuff 1 7 280Subtotal 16 112 4480Total Time available 24 168 6720Time left for work 8 56 2240
NO, NOT REALLY!
Year is counted as 300 days
WHAT CAUSED ME NOT GET REALLY PRODUCTIVE FOR 8 HOURS THAT I GOT DAILY?
LESSON LEARNED
RECOGNITION IS THE FIRST STEP TO RECOVERY
WHERE DOES THE TIME GO?Activity Time Spent
Meetings 1 hour average daily
Phone Calls 45 minutes average daily
Online 2 hours average daily
Paper work 30 minutes average daily
Personal Stuff 30 minutes average daily
Fiddling around 1 hour daily
After spending 5.45 hours on above.Only 1.15 hours to do productive, innovative and intelligent things!
LESSON LEARNED
“TIME IS THE SOLE CAPITAL OF PEOPLE WHOSE ONLY FORTUNE IS THEIR INTELLIGENCE.”
Honre De Balzac
Hack#1FEAR AND FORTITUDE
FEAR FORTITUDE
Inability to control things gets disorder Knowing what to do and don’t do
Lack of actions when things come apart Knowing when to sail and when bow the head to let the wind blow and go off
Lack of system to get things undone A system of discovery, plan, evaluation and control
Hack#2MASTERING OF THE MINDSET
Knowing What I want to use time forFocus thought on use of time in relation to my goalsDeveloping sense of realizing the time required to do the thingsSelf questioning – what, how, whyPrioritizing important and more important
Hack#37 TASKS OF HIGHLY EFFECTIVE PEOPLE
Invented by Ivy Lee in 1925.Use the task management apps that you like.Do not keep more than seven tasks on any given day.New lists daily.Make your choice – do the easiest first or the important first.It’s fine, if I am not able to get all tasks done.
Hack#47 HABITS FOR 7 THINGS
Knowing the vision and goal and breaking it in milestonesPrioritizing first and then action plan.Realizing what leads to be more valuable.The continuance should be driven by outcome – if you fail; fail fast and fail early.If money is synonyms with time then where shall I invest my time.Commit so that you don’t have to look back again.Knowing what will keep me going and keep doing it.
Hack#5WHAT IS YOUR CHRONOTYPE
Are you a Lark or a owl? Lark
Do I need alarm clock to wake up early to catch an early morning flight?
No
When I have no commitment, what time do I go to bed?
10:30 pm most of the time
What time do I start feeling like need for sleep?
10:00pm
Larks do best work in dawn/pre-dawn.Mid-larks do best work in the morning.Mid-Owls do best work in the afternoon.Owls do best work at night.
Hack#6WHEN YOU GO LULL
What part of the day my energy level crashes
Evening
What I do to recharge myself? Read blogs, books, watch TV, listen to music, nap, meditate, yoga, movie
Each one of us feel lull some or other time.Use of wisdom and fortitude helps to rebound. Early the better.
Hack#7ACCOUNTING MY ENERGY MAP
I’d maintain my time log sheet for one week every quarter.I’d spend 30 minutes on tasks that requires intense level of focus and attention.I’d spend 45 minutes on tasks that requires mild level of focus and attention.A commitment of 15 minutes of break between tasks or
time interval.
Hack#8MANAGING ATTENTION
“Feature change” is fine for software industry, I need to be attentive to my tasks.When I am on tasks, I keep TV, telephone, mobile, web browser away.I maintain my desk and desktop neatly.Turn off or throw out things that grab the attention.Work block is work block – not an excuse.
Hack#9ONE STEP AT A TIME; MAKES A MILE WALK
Every piece of puzzle that I solve gets me closer to the answer.Set my timer and try to finish the task within the set time limit.If I need to be slave let me be of the timer.I need to take break whenever I need a breather.
Especially whenever I switch from one task to another one
Hack#10MY IDEA BANK
I have note taking apps on every device.All the noises, thoughts, signals, urls, blogs, etc. that I like and feel useful, I put it in my idea bank.I visit my idea bank from time to time.Withdraw whatever is useful and relevant.Rest I keep there.
Hack#12TIME ACCOUNTING
I link my earning with the productive time.When I can’t increase billing, I can increase productive time to enhance the earning.Reviewing log sheet helps me eliminate unproductivity and earn more.
Math: Total earning / number of hours worked
Hack#13DELEGATE
What does not contribute to my earning, I’d delegate?I delegate to right people with detailed briefing, expectation and timeline.I believe, a well planned handover of assignment to right warrior mostly brings winning.
Hack#14APPRECIATING THE SELF ON PRODUCTIVE
DAYS
I buy chocolate or things I love to pamper myself on the days when I am productive.I am more productive when I am driven by my calendar.Avoiding the things that are not in my calendar.
REALITY CHECK
Follow the plan and keep assessing the outcome If I can’t do it, - Delegate- Outsource- Or simply won’t do it.
“Success is the progressive realisation of a worthy ideal! It presumes you have a worthy deal.”
Earl Nightingale:
HACKED BY: ISHWAR JHAThe time management hacks on this slide is tested in my life and business. To connect please write to me:Email: [email protected]
