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Managing multiple projects usingMS Project 2010

Free Webinar – 03-September-2013

Vivek Prakash

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Use this presentation with the recording of the webinar available at following URL

http://www.youtube.com/pmwares or

http://pmwares.com/content/recordings-pmwares-free-webinars

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Objectives

How can I add a sub project which is managed by another team member in my project to track complete project together?

How can I add, see status and track all my projects in one master project?

How can I effectively share my resources across projects, see their allocations, detect if there is any over allocation and optimize usages?

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Main Project:

Development Module.mpp

Sub Projects:

System Integration Testing.mpp

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Add a sub project to a main project

We need to add sub project into the

main project

Create cross dependencies

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Master Project:

Master Project - “Master Project.mpp”

Sub Projects:

Sub Project 1: “Development Module.mpp”

Sub Project 2: Create “System Integration Testing.mpp”

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Creating a Master Project

Create a master project and add

projects to it

Create dependencies across projects

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Unlinking Master and Sub Projects

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Uncheck the “Link to project” check box disconnect

master and sub projects

Select inserted project Goto Task Tab Click Information Advance Tab

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Making Subproject Read-Only in Master Project

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Select inserted project Task Information Advance Tab

Check the Read Only check box to make Subproject read

only in Master Project

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Resources Pool:

Resource Pool.mpp

Projects:

Use resources into “Development Module.mpp”

Use resources into “System Integration Testing.mpp”

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Creating a Resource Pool

Create a resource pool and use

resources from pool into different

projects

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Points to ponder

File containing resource list is called Resource Pool and file that is using resource pool is called Sharer

If Share Resources option is disabled, it means you are using enterprise setup and resource pool facility is not available. Use enterprise resource pool

If you close the resource pool file, you will find resources that are not used in sharer are disappeared from sharer

If you open Resource Pool file without opening any Sharer file, you will be prompted with three options

Open Resource Pool read only

Open Resource Pool in read-write mode but do not allow update of resource pool through Sharer

Open Resource Pool in read-write mode and allow update of resource pool through Sharer

If you open Sharer file without opening Resource Pool file, you will be prompted to open Resource Pool as well

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Which task has come from which project?

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Insert the “Project” Column to know

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From Sharer

Open both Resource Pool and Sharer files

In Sharer, Select Resource Tab Resource Pool Share Resources

Select “Use own resources"

From Resource Pool

Open both Resource Pool and Sharer files

In Resource Pool, Select Project Tab Resource Pool Share Resources

Select the file to be disconnected

Click “Break Link”

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Disconnecting Resource Pool from Sharer

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Linking tasks across projects

Linking tasks across projects without creating a master projects

You have multiple projects and a task in one project has dependency on a task in other project

You do not intend to create a master project or add a project into another projects

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Linking tasks across projects Open both the projects and select

New WindowSelect both the project & click ok

Define dependenciesClose the window (new one)

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To watch recording of earlier webinars, visit http://www.pmwares.com/ and goto Tools & Resources

Contact Vivek Prakash at vivek@pmwares.com

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