Managing Multiple Tasks

Technology Solutions to Keep a To-Do List

Overview of 4 Technology Solutions

• Using Google Calendar’s Task List

• Remember the Milk• Task Coach• hottnotes

Using Google Calendar’s Task List

• No additional software downloads• An accessible To-Do List Anywhere You have

computer and Internet Access• Simple and easy to use • Easy to set up

How to Set Up and Use the Google Calendar Task List

1. Make sure you have the tasks list option turned on.

Here

How to Set Up and Use the Google Calendar Task List

2. To enter a task, click on Task List and type the name of the task.

Click Here and type name of task.

How to Set Up and Use the Google Calendar Task List

3. Click on the arrow to the right twice and open the “Edit Task” Feature.

Click on the Arrow Here

How to Set Up and Use the Google Calendar Task List

4. Enter due date, Notes about task. Click back to list link.

Edit Task Name

Enter Due Date

Enter Notes Here

Use This Feature if You Have Multiple Task Lists

To go back to main list click here.

Google Main Screen with Task List

Notice Tasks Appear at Top of Your Calendar for

Easy Access Main Task List

Appears Beside Your

Calendar for Easy Access

Tasks can be checked off in this view and are

color coded different from appointments.

Using Remember the Milk Web 2.0 Product: Advantages

• Task management from anywhere including your smart phone

• Get email, text message, instant message reminders

• Use with Google Calendar• Use with iGoogle• Sign up (Mostly Free)

Using Remember the Milk Web 2.0 Product

1. Set up an account at http://www.rememberthemilk.com/

2. Log in to your account.

Using Remember the Milk Web 2.0 Product

3. Your home page displays 3 tabs based on when tasks are due: Today, Tomorrow, Overdue.

Using Remember the Milk Web 2.0 Product

4. Click on the blue “Continue to Tasks” button.5. The “Tabs” Inbox, Personal, Study, Work, and All

Tasks are customizable. Add/Delete as needed.

Tabs

Using Remember the Milk Web 2.0 Product

6. To enter a task, just type it into the “Add Task” bar area. Press Enter button.

Type Task Here

Using Remember the Milk Web 2.0 Product

7. To edit that task, select it by clicking on check box to left. Add due date and other items like tags, location, URL as needed to the right.

Add Due Date and other Necessary Info Here

Using Remember the Milk Web 2.0 Product

8. Click on the arrow button beside the “More Actions…” to select priority level, delete task, or move to another list.

Click Here

Using Remember the Milk Web 2.0 Product

9. Mark the task complete or postpone by clicking those buttons to the left.

Click Complete or Postpone

Using Remember the Milk Web 2.0 Product

10. To customize your settings click on the settings link in the upper right hand corner. You can set up email reminders, GoogleTalk reminders, and more. Customize to your needs.

Settings Tabs

What Is Task Coach?

• Task Coach is a simple open source to do manager to keep track of personal tasks and todo lists.

Using Task Coach: Advantages

• Task Coach is Open Source• More customizable/powerful To Do

Management program• Offers multiple ways of organizing tasks• Can add attachments and notes to tasks• Exports to HTML or CSV formats• Can be portable/can run from flash drive• Version available for iPhone and iPod Touch

Disadvantages of Task Coach

• Has lots of features so learning curve is steeper.

• No universal access unless installed portably or on handheld device.

Getting Started with Task Coach

1. Download Task Coach from http://www.taskcoach.org/

2. Install the software. If you want to install a portable version on a flash drive, be sure to select that version and download it. You will need to have your flash drive engaged to install the software.

3. Open the Application.

Entering Tasks into Task Coach

1. Click on the “New Task” button or select “New Task” from Task menu item.

New Task Button

Entering Tasks into Task Coach

2. Select “Description” and type the Name of that Task, a short description, and select a priority for that Task.Type Task Name

Type Description Here

Select Priority Here

Entering Tasks into Task Coach

3. To set Due Date, click on the Dates icon on the bar at the top. To enter due dates, reminder dates and times, and recurrence times, simply click on the down arrow to select date from calendar.

Dates Icon

Select Due Date

Select Reminder Date

Select Recurrence Time

Entering Tasks into Task Coach

4. You can add additional information by clicking on the other icons across the top. Click OK to close the New Task Input box.

Click Icons to Add Other Information

Entering Tasks into Task Coach

5. Click on the save button to make sure task is saved. Repeat to enter other tasks.

Save Button

Other Task Coach Features to Explore

• You can set up categories in which to place tasks for easier organization.

• You can use the effort feature to track progress on completing major tasks.

• You can use the Notes feature to enter more detailed notes about tasks. You can also add attachments relevant to that task.

• You can use multiple views of your tasks list.• You can print your task lists.• You can export your task lists to HTML, CSV or iCalendar

formats.

What Is hott notes?

• Free sticky notes reminder program for your desktop.

• Totally free, no ads, no spyware. • You can post sticky note reminders, make

checklists, set alarms, draw on your notes.• You can also install a portable version on

your flash drive.

How to Get Started with Hott Notes

1. Download Hott Notes from http://www.hottnotes.com/

2. Install the software. If you want to install the portable version, be sure to download that version. You will need to have your flash drive engaged to install it.

How to Get Started with Hott Notes

3. Once installed you can activate the software by double-clicking on its icon. Once activated, an icon will appear on the task bar.

Hott Notes Icon

How to Get Started with Hott Notes

4. Right-click on icon and a menu will appear. The menu gives you several options. To set up how Hott Notes will work on your computer, select “Config/Tools” and then settings.

Config/Tools

How to Get Started with Hott Notes

5. The settings box will appear. Select which options you prefer from this box.

How to Get Started with Hott Notes

6. To create a New Note, right click on the task bar icon. Select “New” and then the kind of note you want.

New Option

How to Get Started with Hott Notes

7. Your note will then appear. Retype the Title. You can use the Edit Options box to customize your note further.

Edit Options Box

Type Note Text Here

Advantages of Hott Notes

• Simple to Use• Place as many notes as you want, and archive

them when you finish• Set alarms for individual notes• Print your notes• Manage all your notes with ease• Make it portable

Other Task List Options

• taskTome Open Source To Do Software http://tasktome.shanemca.com/

• Toodledo http://www.toodledo.com/• Ta-Da Lists http://tadalist.com/• Nexty http://nexty.org/intro.php