Meeting management (effective meeting)

MEETINGMANAGEMENT

Saturday, August 22, 15

why we have a meeting ?


why we have a meeting ?new idea



new opportunity



new opportunitybrainstorming




problem




problemdecision




problemdecision

UPDATING/REPORTINGSaturday, August 22, 15



problemdecision

UPDATING/REPORTINGSaturday, August 22, 15

types of meetings


types of meetings•Reporting/review meetings•Decision making/problem solving meetings•Brainstorming meetings•Training/skill building meetings



Reporting or review meetings

•To be held weekly for governance purposes•Leadership is important, since it might go boring due to too much information•To make it interesting, use it as a space where people have a chance to stand out among others•make it as short as possible


Reporting or review meetings

1.(1 minutes) KPI overall achievement 2.(4 minutes) Review the 3 priorities or main

focus which already set before.◦ Which priorities are complete?◦ What significant achievement you have for

the last week?◦ Which priorities not complete yet and

why? ◦ Action plan for any priorities not complete

yet3.(1 minutes) Visualize next week - What does

success look like? 4.(1 minutes) Looking into next week - what are

3 priorities or main focus? (provide a clear MoS+Target, for example ICX focus on raising, the MoS will be # of cold call = 10, # of sales meeting = 5)

5.(1 minutes) Stuck - anything you are stuck on and could use some help from the EB team.


Decision making/problem solving

meetings

•Leadership of the meeting is crucial, be the best moderator •Keeping the meeting on track towards objective•Time is always a challenge in these types of meetings•Moving things along and not looking back can be a good behavior to support


brainstorming meetings

•These meetings requires the right time to conduct and the right atmosphere•Be open to ideas and not judgmental•Set the correct behavior for the meeting•Prepare the right objective and context of the brainstorm


training/skill building meetings

•Acting as a facilitator is required and be prepared in advance•Getting people actively involved is required•Learning by doing is just the best way to learn


elements of meeting


elements of meeting

1. PurposeObjective is to be set clear

2. Outputoutcome based on the objective. It has to be documented and sent to all the participants

3. Agenda and allocation of responsibleBe clear on the agenda and who is responsible to deliver


elements of meeting

4. BehaviorDepending on types of meetings, important to set the right behavior in order to achieve the right outcome

5. PeopleKeep meeting as small as possible and based on the needs

6. Follow up and set timelineBased on the outcome it has to be clear who are the responsible in each output. This is important for further follow up of the meeting. Set a deadline/timeline on when it should be done


• Objective is god• Start on time• If you are not there and decision is made. Take

it and live with it.• Minutes meeting has to be documented,

with clear output and PiC• Set behavior depending on the type of

the meeting

GOLDEN RULES!


MEETINGMANAGEMENT


Education

Meeting management (effective meeting)