How to-manage-your-time by Tittle

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This is for time managers.

Text of How to-manage-your-time by Tittle

  • Ako si JUAN DELA CRUZ! Kaya nakong manghingutoKaya sad nakong mag- babye sa akong uyab Kaya sad nakong tamakan ang amigas While singing: All at Once!
  • In life, you cant do everything all at once that is why you need to know
  • HOW TO MANAGE YOUR TIME! Lord Vincent Van N. Mendoza Associate Editor, LAYG University of Southeastern Philippines July 27, 2014 SEM INAR INPUT ON en.gravatar.com/iamvinchy
  • To every thing there is a season, and a time to every purpose under heaven
  • O B J E C T I V E S: At this talk you will learn to: clarify your goals and achieve them; handle people and projects that waste your time; be involved in better delegation; work more efficiently with others; learn specific skills and tools to save you time; overcome stress and procrastination.
  • O U T L I N E Mythological Background of time Definition of Time Management Importance of Time Management Three (3) Skills involved in Effective Time Management How is your Time Management? Goal Setting 10 Strategies for Better Time Management Lets test that out! Conclusion
  • Mythological Background of Time KRONOS (or Cronus) was the Titan god of time and the ages, especially the time when regarded as destructive and all- devouring.
  • What makes time important? Much like money, time is both valuable and limited: it must be protected, used wisely, and budgeted (Chapman & Rupured, 2008).
  • Remember that time is money. (Ben Franklin, 1748)
  • How you use that time depends on skills learned through self analysis, planning, evaluation, and self-control (Chapman & Rupured, 2008). The term Time Management is a misnomer.
  • Time management is a vehicle that can carry you from wherever you are to wherever you want to go. Brian Tracey
  • Three (3) Skills involved in Effective Time Management Prioritization Scheduling Execution
  • How is your time management? Instructions: For each statement, pick from among the choices that best describes you. Please answer questions as you actually are (rather than how you think you should be), and don't worry if some questions seem to score in the 'wrong direction'. When you are finished, we shall calculate the total of your score.
  • If you can dream it, you can do it. Walt Disney
  • GOAL SETTING Knowing that you have achieved goals gives you a sense of accomplishments. Reward yourself!
  • Locke & Latham Goal Setting Theory In 1990, Locke & Dr. Latham published A Theory of Goal Setting and Task Performance in which they have identified principled that are important in setting goals that will motivate others.
  • These are: Clarity Challenge Commitment Feedback Task complexity
  • S.M.A.R.T. Goals Specific Measurable Attainable Realistic Timely
  • People who practice good time management techniques often find that they: are more productive; have more energy for things they need to accomplish; feel less stressed; are able to do the things they want; get more things done; relate more positively to others, and feel better about themselves (Dodd and Sundheim, 2005).
  • 10 Strategies for Better Time Management Sue W. Chapman Michael Rupured (2008)
  • 1. Know How You Spend Your Time Analyze where most of your time is devoted job, family, personal, recreation, etc.
  • DAILY TIME LOG Duration At Least One Week The recommended length of time you should keep a time log is a minimum of one week.
  • 2. Set Priorities Managing your time effectively requires a distinction between what is important and what is urgent (MacKenzie, 1990).
  • Covey Time Management Grid
  • The ABC rank order method involves assigning the letters A, B, or C to various tasks: A = highest priority activities (must do immediately) A = highest priority activities (must do immediately) B = second-priority activities (not immediately, but you should do soon) C = low-priority tasks or things you would like to do (can wait to do)
  • First Things First (from Virginia Tech division of student affairs) 1. Each night write on a 3x5 card the 6 most important tasks you have to do tomorrow. 2. Number them in the order of importance. 3. First thing in the morning look at the task listed as most important and start working on it until it is finished. Then tackle item 2 the same way, item 3 and so forth until your work or school day are completed. 4. Dont be worried if you only complete 2 or 3 items. Youve completed the most important tasks and any other method wouldnt have given you more time to work on the rest of the list. 5. Each night write a new 3x5 card for the next day.
  • 3. Use a Planning Tool Time management experts recommend using a personal planning tool to improve your productivity.
  • Suggestions for Using a Personal Digital Assistant (PDA) for Time Management Assign a different color for each calendar item Use the task application feature to manage projects. Use the repeat function for recurring dates Investigate additional software and hardware that is compatible with your PDA (Beckwith, 2006). Place a notebook the size of your PDA in your carrying case for writing down to dos if you have difficulty recording them with your PDAs task application feature (Morgenstern, 2004).
  • 4. Get Organized Implement a system that allows you to handle information only once.
  • KEEP GIVE AWAY TOSS
  • 5. Schedule Your Time Appropriately Block out time for your high priority activities first and protect that time from interruptions.
  • 6. Delegate: Get Help from Others Delegation begins by identifying tasks that others can do and selecting the appropriate person(s) to do them.
  • 7. Stop Procrastinating You may be putting off tasks for a variety of reasons. Perhaps the task seems overwhelming or unpleasant.
  • Discipline yourself! STOP PROCASTINATION, VINCE!
  • 8. Manage External Time Wasters Your time may be impacted by external factors imposed by other people and things.
  • Telephone Use voice mail and set aside time to return calls. Avoid small talk. Stay focused on the reason for the call. Stand up while you talk on the phone. You are more likely to keep the conversation brief. Take any necessary action immediately following the call. Set aside times of the day for receiving calls and let others know when you are available. Keep phone numbers readily available near the telephone.
  • Unexpected Visitors Establish blocks of time when you are available for visits. Tell the visitor politely that you cannot meet with them at this time and schedule the visit for a more convenient time. Set a mutually agreeable time limit for the visit. When someone comes to the door, stand up and have your meeting standing.
  • Meetings Know the purpose of the meeting in advance. Arrive on time. Start and end the meeting on time. Prepare agenda and stick to them. Use timed agenda, if necessary. Dont schedule meetings unless they are necessary and have a specific purpose or agenda.
  • Mail and E-mail Set aside a specific time to view and respond to your mail and e-mail, but dont let it accumulate to the point that it becomes overwhelming to sort. Turn off instant messaging features on e-mail. Handle each item only once, if possible. Practice the options for dealing with clutter listed earlier. Sort mail near a garbage can and delete junk e-mail immediately from your electronic mailbox. Answer written messages by responding on the margins or bottom of the page.