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HERA Joint Research Programme
“Uses of the Past”
Application Process
Lucy ParnallEuropean Strategy and Development Mangager, AHRC
HERA Joint Research Programme:General facts
• Pooling national and European funding: research funding organisations in 23 countries and the European Commission
• 21 M € available for Humanities-led research in “Uses of the Past”, including 4 m € European Union Co-funding
• Supporting excellent collaborative research across borders and beyond the state-of-the-art
• Supporting knowledge exchange with non-academic audiences
• 1 Handling Agency for the centrally managed selection process:
Relevant documents
• Call for Proposals
• General and National Eligibility Requirements
• FAQ
• Glossary
• Application template + budget template (Excel)
All documents are available online at www.heranet.info
Eligibility
• Outline Proposals must follow the prescribed format and be submitted before the deadline of 9 April 2015,19:00 CET/18:00 GMT
• At least 4 eligible researchers (Principal Investigators) from 4 different participating countries:
Austria, Belgium, Czech Republic, Croatia, Denmark, Estonia, Finland, Germany, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Netherlands, Norway, Poland, Portugal, Slovenia, Spain, Sweden, Switzerland, United Kingdom
• Maximum budget per project: € 1,2 M
• Maximum project duration: 36 months
• All applicants and budget items must be eligible according to the National Eligibility Requirements (www.heranet.info)
Principal Investigators (PI)
• At least four PIs from four different eligible countries.
• Each PI leads research activities at his/her institution.
• One of the PIs (PI1 in your application) also functions as the Project Leader (PL) of the project.
• Each PI must be eligible according the rules of his/her national funding organisation.
• There can be more than one PI from the same country in one proposal (provided they are based at different institutions).
• Only one PI from the same institution in one proposal; per institution there can be additional Project Members.
• You must meet AHRCs definition of Principle Investigator
• A PI may be part of one proposal only.
Project Leader (PL)
• PL is a senior researcher with solid experience of managing collaborative research projects.
• PL submits the proposal on behalf of the whole project consortium.
• PL is the contact point for the Handling Agency.
• A PL may act in one proposal only.
If the funding is granted, the PL host institution will:
• distribute the funds to other PI’s host institutions;
• be responsible for proper financial management of the grant;
• be responsible for all reporting duties.
Other Staff - UK
– Co-Investigator
– Research Assistant
– PhD Students (Only 1 allowed, must be complementary but stand alone)
– Other staff as needed eg co-ordinator/admin support
Co-I’s can not be listed as investigators in application form but can be mentioned in text
Non Academic Partner
• Non-academic APs – stakeholders in the cultural, heritage or educational sector, media, or creative industries, who may provide significant added value and valuable insights to the project from the user’s perspective.
• APs are encouraged to participate in an advisory and collaborative capacity to help explore the knowledge exchange potential of the proposed research.
• Time of APs must be self-funded; only their travel and subsistence costs can be covered from the project budget.
Outline Proposal templates
Description of the project (max. 2000 words)
• What research question(s) does the CRP seek to answer?
• In what way is the project original and/or innovative?
• What are the objectives of the CRP?
• By what methods will the research question(s) be tackled?
• How are the skills of the partners complementary?
• What is the added value in tackling your research question(s) from a European trans-national perspective?
• How will partners work together? What management and coordination structures are proposed?
• What is the significance of the research question(s)? How will these contribute to the “Uses of Past” theme?
• What is the potential impact of the proposed research to both academic disciplines, and relevant stakeholders and user communities?
• How will the CRP engage in knowledge exchange or active dissemination engaging user communities and audiences outside academia?
Finances
• Each partner costs on their own rules; no matter the country is ‘leading’
• For UK follow FeC rules
• Budget must be in Euros
• For budget table:
– Enter in 80% Figure (except students)
– Combine estates and indirects for the overheads line
– For students – enter 100% of costs stated in guidance
Selection Process: two stages
1st stage: Outline Proposals
• Outline Proposals are evaluated by the international Review Panel;
• Shortlisted applicants are invited to submit Full Proposals.
2nd stage: Full Proposals
• Each Full Proposal is evaluated by at least three external expert referees;
• Rebuttal by applicants: applicants are invited to submit comments on anonymous referee evaluations
• The international Review Panel evaluates and ranks Full Proposals
• The HERA JRP UP Board makes final funding decisions
Review Panel
• The Review Panel members are leading humanities scholars appointed by the HERA JRP UP Board.
• ~30 members in the Outline Proposals stage.
• ~12 members in the Full Proposals stage.
• Conflict of Interest guidelines are applied throughout the selection process.
• The names of the Review Panel members will be published after the Call for Proposals is launched.
• The Review Panel members must not be contacted by applicants! All questions about the selection should be directed to the Handling Agency ([email protected]).
Selection Criteria for Outline Proposals
• Relevance to the theme “Uses of the Past”
• Potential for research excellence
• Novelty and originality of research
• Potential impact of the proposed research beyond academia
• Qualification of the applicants and coordination structures proposed
• European added value of the collaboration
HERA JRP Organisational Structure
HERA JRP Board
Handling Agency
International Review Panel
Applicants, Project
Leaders’ Group
Timeline
January 2015 Launch of the Call for Outline Proposals
9 April 2015 Deadline for the submission of Outline Proposals
Jun 2015 Review Panel: selection of Outline Proposals
Jul 2015 Invitation for the submission of Full Proposals
Oct 2015 Deadline for the submission of Full Proposals
Oct-Nov 2015 Peer review of Full Proposals
Dec 2015 Rebuttal by applicants (one week)
Jan 2016 Review Panel: ranking of Full Proposals
Feb 2016 HERA JRP Board meeting: funding decisions
Feb-Jun 2016 Contract negotiations
Jun 2016 Start of Collaborative Research Projects
Jun 2019 End of Collaborative Research Projects
Research Integrity
The HERA partners expect researchers to adhere to the rules of good research practice as outlined in
The European Code of Conduct for Research Integrity
- Fairness in providing references,
- Giving credit to collaborators,
- Honesty in communication, and impartiality and independence.
To download the publication:http://www.esf.org/fileadmin/Public_documents/Publications/Code_Conduct_ResearchIntegrity.pdf
What you should do to succeed:
• Read all the guidance documentation published on the HERA website www.heranet.info.
• Verify the eligibility of the applicants and budget items according to the National Eligibility Requirements.
• Contact the HERA office or your National Contact Point, if you have questions.
• Make sure you understand the evaluation criteria.
• Describe your project idea (incl. objectives, methodology, collaboration and potential impact) within the given space of 2000 words!
• Arrange meetings with your project partners when writing the proposal to ensure coherence of ideas.
• Use clear and straightforward language.
• Upload your proposal well ahead of the submission deadline! Register in time!!
Funded Projects
Some differences to note
• Very limited flexibility on extensions/delayed starts etc
• There are reporting requirements throughout projects. Takes time to co-ordinate
• HERA projects are managed centrally
For more information:
visit www.heranet.info
or contact: [email protected]
Sander Steeman, Programme officer,Netherlands Organisation for Scientific Research
(NWO)
National Eligibility Contacts
Gemma Evans
Jessica Bacon
Lucy Parnall
Arts and Humanities Research Council (AHRC)
E-mail: [email protected]; [email protected]; [email protected]
