Time Optimization

How to get more out of your 24h day

To Make It Short !

Time is money & money is money

1. Work less

2. Break Down your day

3. Organize what you have to do

4. Important ≠ Urgent

1- My Experience

You’re not alone !

Geek Entrepreneur

2 years working alone in my room on

salsamundo.com ending up with

almost 40 people working on their free

time on all the project

Main Believe: First to start, last to stop

Main mistake: Wasting the time of

everyone

Current situation

Involved in dozens of projects.

Working with many people in different

countries

Current believe: Time is money

Current methods: Finish only what has

to be done

2- Freelancer Situation

Time to track how you spend 24h

Freelancers’ life

Who: People working from home or non

office places

What: Involved in many projects

Issues:

1. Clicking syndrome

2. Freedom effect

3. Busy Day

The Clicking Syndrome

How many times did it happen ?

- Multi tasking

- Reviewing all notifications

- Checking your last emails

- Answering your phone

- No idea of what you just did

What do you see ?- Skype

- Gmail

- Facebook

- Linkedin

- Emails

Freedom Effect

Are you really doing what you want ?

- Sending an important email

- Finishing a project

- Limiting the number of meetings

- Solving issues

- Organizing your day

- Tracking your time

What do you do?- Send an email

- Answer the skype call

- Review Facebook notification

- Finish my linkedin message

- Retweet

The busy day

How many times did it happen ?

- No time for leisure activity

- No time for dinner with friends

- Forgot friends’ events

- Finish working at 3am

- No idea of what you’ve been doing the

full day

What do you have to do?- Send an email

- Answer the skype call

- Review Facebook notification

- Finish my linkedin message

- Retweet

3- The 3 W

What, When, Why

What do you have to do

Write down all of it and sort it out by

- Category

- Project

When do you have to do it

Add your deadlines

Ex: Project A – Deadline dd/mm

-Task 1

-Task 2

Why do you have to do it

Ask yourself how important is it

Ex: Project A – Important

-Task 1 – No important

-Task 2 - Important

Sort it Out

Organize your tasks by Importance

and Urgency

Ex: Project A

1. Task 1 – Im + Ur

2. Task 2 - Im

3. Task 3 – Ur

4. Task 4

Keep In Mind

4- Organize yourself

This is mine, get yours

To know before you start

1. 20% of your day produce 80% of your outputs

2. Multitasking = Useless (most of the time)

3. Time management is one the first reason for success

4. Know your strengths and weakness

5. Know what time you are productive

6. Make choices

7. Plan your road to success

8. Invest today, harvest tomorrow

9. Estimate your hourly rate

10. Leisure is important

11. Track and analysis

Start planning

Last week objectives:

1. What was I supposed to do

2. Why I did not finish everything

Next Week objectives:

1. What I have to do

2. Which mistake should I not redo

Write Down

This week

* Perso

Project A (A2)

Task 1,2,3

• Pro

Project B (B1)

Task 1,2, 3

Project C (A1)

Task 1,2, 3

Today

* Perso

Project A (A2)

Task 1 (A3)

• Pro

Project C (A1)

Task 1 (A1)

Task 2 (B1)

Project B (B1)

Task 3 (B2)

Code I use

An = I have to do

Bn = When A is

done

Cn = It’s not for me

but has to be done

Day Planning

8am : Wake up + Sport

9-10am: Answer Email + Task A focus

11am: Answer new emails + Task B

12-1: Break

2-4pm: Long Term Projects

5-6: Finish main objectives

7: Leisure

How I work

1. 20 min rounds

2. Timer using an apps blocking

notifications

3. Browser is used in full mode

4. All notifications are turned off

5. When tired, 20 min naps

Books I like

Tools I Use1. Ok timer: Apps blocking my mobile notification

2. F11 on web browser: Switch your PC in full screen, so you don’t see

notification

3. Boomerang: Gmail plugin to send an email whenever you want

4. Google Drive: Online document to work with different people

5. Notepad: A real one to write down what I have to

6. Chrome: To get access to all my info all time

Other tools you should look at : http://thenextweb.com/apps/2014/12/06/tools-

remote-teams/

And You? How do you do it ? Come and share your best tips !

http://www.joomgeek.com/blog/time-optimization-for-freelancers.html