Building & Grounds Facility Review January 2012

Jeff Cap – ChairBill Kraut – Vice Chair

Keith MarquisBobby Ricciardi

Scott MasseyMike Luzzi, Director of Facilities

Kevin McNabola, Business AdministratorLynn McMullin, Superintendent

School Square Feet Student Population

Mary L. Tracy 49,550 146

Race Brook School 56,150 388

Turkey Hill School 54,124 317

Peck Place School 60,576 392

Peck Place Roof and Race Brook Roof

NEED:NEED:Ballasted and adhered EPDM rubber installations in poor conditionMembranes beyond projected life expectancy

Contain numerous failed patches Lap seam adhesives dried and splitting Splitting, exposing reinforcing scrims

Pipe penetrations through membranes, not flashedSkylights with failing gasketsFlashings have dried and splitPrevious patches are failingLack of pitch creates ponding of water and plant growth

Peck Place Roof and Race Brook Roof

CONCERNS:CONCERNS:

Unable to ascertain age of either roof, but according to town records, they pre-date 1988A failing roof at either or both schools will cause interior water damageOnce water penetrates into the insulation and ceiling tiles, concern that mold will become a problemClosing a school and reallocating students, if mold occurs

Peck Place Roof

COST ESTIMATE:COST ESTIMATE:

57,000 sq. ft. to remove and replace, including aluminum fascia, repair and repoint brick and concrete capArchitectural fees Install PVC membrane$719,515

See also the “Cost Estimate Report for Peck Place”See also the “Cost Estimate Report for Peck Place”

Race Brook Roof

COST ESTIMATE:COST ESTIMATE:

42,125 sq. ft. to remove and replace, including aluminum fascia, repair and repoint brick and concrete capArchitectural fees Install PVC membraneAdditional roof drains3 new skylights$639,162

See also the “Cost Estimate Report for Race Brook”See also the “Cost Estimate Report for Race Brook”

Peck Place Roof and Race Brook Roof

Combining these two projects would achieve more Combining these two projects would achieve more favorable biddingfavorable bidding

WORK PLAN:WORK PLAN:

Approval Spring 2012 from Orange Board of Finance All architectural designs and drawings must be completed and submitted before February 2013Apply for EDO42 from the Connecticut State Department due by February 2013Work would begin June 2013

Turkey Hill Boilers

NEED:NEED:

Installed in 1964 Original square footage was 46,624Additional 7,500 square feet added in 1989Oil-fired 12 sections - over 1,000,000 BTU per boilerBurning up to 20 gallon per hourNipples are failing; boilers need to be split to reach and repair bottom nipples (increasing costs for repair)Concern for mud-drums failing If they fail the boiler becomes unusable due to ‘fatigue’ and age of the boiler

Turkey Hill Boilers

CONCERN:CONCERN:

Spending $5,400 annually for nipple replacement for topEstimate an additional $15,200 for remaining top nipplesRepairs to the lower nipples will be twice as expensive as upper nipples; boiler must be split to reach the sectionsCost of repair will run about the 1/3 the cost of replacementGas is a cheaper energy source than oil, so less savings are realized by waitingCurrently working with the gas company to install gas lines into Turkey Hill

New Energy Gas Conversion for MLT:

Oil versus Gas Cost Savings

Current Avg. Oil Consumption Rate per year =

23,000 x $2.63 = $60,490 annual cost of oil

23,000 x 1.4 = 32,200 ccf annual gas

Cost of Large General Service (LGS) is $1.10

32,200 x $1.10 = $35,420 annual cost of gas

Cost Savings on an annual basis = $25,070

Turkey Hill Boilers

COST ESTIMATE:COST ESTIMATE:

$150,000 - $190,000 gas/oil; involves removal of old boilers, asbestos removal, and installation of new Would need to hire an architect to size the boiler needs based on the actual school layoutEngineer needed for ‘stamped’ approval

Turkey Hill Boilers

WORK PLAN:WORK PLAN:

Approval in early Spring 2012Architect and engineer designs by Spring 2012Put out to bid in late SpringReplace boilers over the summer of 2012

Peck Place Parking Lot

NEED:NEED:

Parking lot was installed in 1968 Spent $1,700 in November 2011 to patch holes in front and side of Parking LotPatches are inadequate Not enough spaces for day-to-day parking or event parkingUnsafe vehicle traffic flowCurbside drop-off and pick-up creates pedestrian patterns

Peck Place School

Peck Place Parking Lot

COST ESTIMATE:COST ESTIMATE:

$50,000 for architect and engineering feesItemized costs will follow architectural design

Peck Place Parking Lot

WORK PLAN:WORK PLAN:

Approval in Spring 2012Hire an architect to redesign the traffic pattern and scope additional parking spacesPlan would go before town agencies for approval

Additionally:

A long list of capital improvement expenses, secondary to the four key concerns outlined here, exists. These involve maintenance to maintain the appearance of our buildings, as well as provide for the safety of our districts’ families and staff Painting, scraping, and repair of trim at Mary L. TracyEntrances are deterioratingPlaygrounds

Basketball courts cracked, draining poorly, need repair Raised borders around playscapes are pressure-treated Mulch does not meet code

Old cabinetry in classrooms Doors do not open and close Visible rust

Painting, scraping, and repair Mary L. Tracy

All of the surrounding trim needs to be power-washed, scraped, wood repair, paintedThis $85,000 project had been on the ad-hoc committee list

Entrances

Deteriorating stairs, curbs, sidewalks First impression is aesthetically uninvitingTripping hazards

Mary L. Tracy

Turkey Hill

Turkey Hill

Turkey Hill

Turkey Hill

32,200

Playgrounds

Basketball courts and paved play areas are crackedTripping hazardBorders around play sets are pressure treated and not up to codeMissing borders allow mulch to wash awayMulch is too thin to meet code – 18”

Classrooms and Instructional Areas

Aging cabinetry in classrooms is off its tracks and does not glideRusting cabinets under sinksCarpeting is buckled or seams are lifting and create a tripping hazard