STUDENT INFORMATION SYSTEMSemester 1 - 2011 Update

IMPLEMENTATION DATES

All Student Enrolments

New Student Admissions

Today’s Agenda• Admissions• Registration• Payment Options• Schedules• Attendance Tracking & Resulting• Governance• Key Changes• Training Schedule• Core +

Admissions

Admissions

Registration

Registration

Registration

Payment of student fees

• Fees calculated automatically• Based on program, student type, registration (hours).

• Material / additional fees set at schedule

• FFS rate set at schedule

• Industry Contracts set in system through Corp. Finance - zero charge to student

• Individual 3rd Party payers – student charged then transferred on confirmation

• Funds flow to chosen account based on detail codes

• Refunds processed automatically to student account

Payment of student fees

• Payment methods

• Credit Card – Immediate on-line with BIZGATE

• Cash / EFTPOS – print invoice with barcode and pay at any Australia Post

• 3rd Party – indicate payer, process through Corp. Finance

• FBI – apply online and submit – requires mandatory Direct Debit or CentrePay

Payment Options

• Australia Post• BIZGATE• 3rd Party • Fees by Instalment

Schedule

Schedule Search

Schedule Search

Attendance Tracking & Resulting

Resulting

Resulting

Resulting

Resulting by Component

Resulting by Component

Resulting by Component

Governance

SIS Board Overall governance & direction

SIS Users Group Recommendations & suggestions

SIS OPS Operational support for system, upgrades,

continuous improvement, business enhancements.

Governance – Data Stewards

KEY CHANGES

Cultural Change • One System• Lecturers doing attendance tracking and resulting• Annual schedules• Teaching active units only• Payment rules & methods

Psychological Change• Fear, rejection, anxiety

TRAINING

• Training Methods• On-line video tutorials and quick reference guides for lecturers

• Face-to-face training (at a computer) for admin staff and lecturers who require it

• Training Locations• Panorama

• Regency Park

• Tea Tree Gully

Regional - Mt Barker, Barossa, Berri, Whyalla, Mt. Gambier, Port Pirie, Pt Lincoln

TRAINING

• Who should attend• Schedule – 2 from each workgroup to start

• Other Modules – divide training amongst workgroup to start

• Not possible to train everyone in everything by June

• All staff in all modules over whole of 2011

• Training Support• Staff support – 1177 ICT Support Desk

• Student Support – 1800 Info Line

• Campus support hubs

• SIS Trainers – telephone support around go-live dates

TRAINING MODULES • Training Modules (by end April, 2011)

• Basic navigation (on-line) 1 hour• Schedule 1 ½ days• General Person (pre-requisite for admissions) 2 hours• Admissions (SATAC, FFS-Full Quals. and }

General Access, Leisure Courses) }• Admissions (Apprentices & Trainees – ATIS) } ½ day each• Admissions (VETFS, FFS-Industry Clients) }

• Training Modules (be June 14, 2011)• Registration (INB) ½ day• Registration (SSB) ½ day• SSB (Faculty & Students) ½ day

CORE +

SIS Product Enhancements Projected Installation Dates

Moodle January 2012

Luminis 2012

Document Management System 2012

Workflow 2012

Enterprise Data Warehouse 2012

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From SMS to SIS (the start)

SMS

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But what have we bought?

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“The future is not a result of choices among alternative paths offered by the present, but a place that is created

- created first in the mind and will, created next in activity. The future is not some place we are going to, but one we are creating.”

“When it comes to the future, there are three kinds of people: those who let it happen, those who make it happen,

and those who wonder what happened.”

“The future is decided by those who turn up”

The future?

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The Future?

What do you want to drive?

Contact Details

SIS Project Intranet link