TERMS OF ENDEARMENT• Fiscal Year, Calendar Year• Cash Basis, Cash Accounting• Fund Accounting• Carryover• Revenue, Expense and Encumbrance• GAAP (Generally Accepted Accounting Practices)
• GASB (Governmental Accounting Standards Board)
• Debits, Credits, Assets and Liabilities
FANTASY INCOME
•Easy to care for
•Long life
•Large leaves (Bills!)
The Money Tree
IMPACTS ON 2009 BUDGET
• Minimum Wage
• Kan-ed
• Property Values
• Do you have a charter ordinance in place?
Minimum Wage Information
• July 24, 2007 – minimum wage goes to $5.85
• July 24, 2008 – minimum wages goes to $6.55
• July 24, 2009 – minimum wage goes to $7.25
http://www.kan-ed.org
BUDGET 1-2-3
• First Step – Good Data• Second Step – Good Planning• Third Step – Good Results
MYTHYour “taxing entity” thinks:
There are lots of other “big pots” of money– Friends, Foundation, etc.
The truth:
The core functions of the public library are a public responsibility.
• So, what are your library’s core functions?
WHAT THEY WANT AND WHEN
• Who is “they”
• Do they want all your revenue sources?
• How detailed are the expenditures to be?
• In what format do they want the information presented?
TELL ME A STORY. . .
YEAR-ROUND EFFORT
• LIBRARY NEWSLETTER
• “GOOD NEWS VISITS” AT COUNCIL
• PACKET STUFFERS FOR COUNCIL
• OTHERS??
The Message
• What’s great about your library?– 5 Quick Facts
• Develop a consistent message – Target Various Groups
• Use stories to illustrate the message
Targets of the Message
• Who do you know?
• Who do “they” know?
• Develop a contact information list
The Elevator Speech
• 30 seconds
• Memorized!
• "How To" tips
http://idea-sandbox.com/blog/2007/01/elevator_pitch_your_tv_show_op.html
Parentsgolf with
the bankerYou volunteer
at thehospital
Police Chiefis a cousinDaughter
is in
National Honor
Society
Best Friend on City Council
Husband volunteers with
Parks & RecCommission
Serve on churchcommittee
withnewspaper editor
REALITY PUBLIC LIBRARY• The Facts—
– 5,016 card holders– Circulation statistics
• 52,744 Total books circulated• Avg. cost for book - $25.00
– 3,034 population in community– Total tax support $59,122– Library open 51 hours per week– Public Access Computers (7) used 15,780
times in 2006• Average time of use 1 hour per use
REALITY PUBLIC LIBRARY
THE STORY . . .
• Reality Public Library saved taxpayers $1,318,600.00 in 2004.
• Current tax support of library is $19.49 per person
• Tax support of $19.49 per person returns $434.61 of services per person.
http://ks.webjunction.org/do/Home
ANNUAL REPORTS• What statistics do you keep? Do you use?
• Key off your mission or vision– “The Morrill Public Library is a source of information,
education, and recreationservices, materials, and programs for all patrons.”
• Use pictures (get releases), color, graphshttp://www5.oclc.org/downloads/community/librariesstackup.pdf
ECONOMIC VALUE• SROI (Social Return on Investment) http://www.balancedscorecard.org/basics/bsc1.html
• Library Use Value Calculatorshttp://www.maine.gov/msl/services/calculator.htm (example)
http://www.maine.gov/msl/services/customcal.htm (way to customize to YOUR library)
http://www.levy.lib.fl.us/rooms/documents/worth.htm
http://rockinghamcc.edu/MR/Library_Use_Value_Calculator.htm
WHY BOTHER?
• Gives the library positive publicity
• Gives the City/Township positive publicity
• May help increase tax support. . .
• Reaffirms that the public library is a positive public service and important public investment for the community.
SUPRISE!!!
http://icma.org/documents/Final_Mgmt_Prsptv_Libraries_(gates).pdf
“OWN YOUR NUMBERS”*
• Know your stuff• Know where “your” stuff is in “their” stuff• Know how “your” stuff impacts “their” stuff• Know why “your” stuff matters to and for
the community
*Quote from Alice Sizer Warren, Budgeting: A How-To-Do-It Manual for Librarians, Neal-Schuman Publishers, New York, 1998.
THE FUTURE
Contact Information
Laura DeBaunNortheast Kansas Library System4317 W. 6th StreetLawrence, KS [email protected]
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