Trustee Presentation 2008

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  • TERMS OF ENDEARMENTFiscal Year, Calendar YearCash Basis, Cash AccountingFund AccountingCarryoverRevenue, Expense and EncumbranceGAAP (Generally Accepted Accounting Practices)GASB (Governmental Accounting Standards Board)Debits, Credits, Assets and Liabilities

  • FANTASY INCOME

    Easy to care forLong lifeLarge leaves (Bills!)

    The Money Tree

  • IMPACTS ON 2009 BUDGETMinimum Wage

    Kan-ed

    Property Values

    Do you have a charter ordinance in place?

    This May-July timeframe is culmination of year-round efforts. Sales effort on why you need the money should already be done time to make the ask.

  • Minimum Wage InformationJuly 24, 2007 minimum wage goes to $5.85

    July 24, 2008 minimum wages goes to $6.55

    July 24, 2009 minimum wage goes to $7.25

  • http://www.kan-ed.org

  • BUDGET 1-2-3

    First Step Good DataSecond Step Good PlanningThird Step Good Results

  • MYTHYour taxing entity thinks:There are lots of other big pots of moneyFriends, Foundation, etc.

    The truth:The core functions of the public library are a public responsibility.

    So, what are your librarys core functions?

  • WHAT THEY WANT AND WHENWho is they

    Do they want all your revenue sources?

    How detailed are the expenditures to be?

    In what format do they want the information presented?

    What does your taxing entity want? Who do you give it to?

  • Get draft and final copy of this page

  • Get draft and final copy of this page called a fund page

  • Get draft and final copy of this page

  • Get draft and final copy of this page

  • TELL ME A STORY. . .

  • YEAR-ROUND EFFORTLIBRARY NEWSLETTER

    GOOD NEWS VISITS AT COUNCIL

    PACKET STUFFERS FOR COUNCIL

    OTHERS??

  • The MessageWhats great about your library?5 Quick Facts

    Develop a consistent message Target Various Groups

    Use stories to illustrate the message

    What are five significant services, activities or statistics about your library? There is nothing magical about the number 5 you could to 2, 3 or 7. The important thing is to have a group discussion and consensus about those facts.In public relations terminology, you are developing the brand for the library. That brand should be on anything and everything that the library produces. It IS quiet, effective advocacy about the library and conveys a message about what the library can offer and deliver.Target messages to various audiences teens, seniors, non-users, government, civic organizations and businesses. Finally, use success stories to illustrate the various points in each message. The library is not about a building or the collection. Its about the PEOPLE that interact in the building and utilize the collection materials.Take advantage of the quotable facts about libraries provided by ALA. Did you know that there are more public libraries than there are McDonalds?

  • Targets of the MessageWho do you know?

    Who do they know?

    Develop a contact information list

    As library trustees, staff and concerned citizens, you have a wide,wide web of contacts. Meeting together and brainstorming about contacts is essential create a map of networks and decide who will contact each person.What background information does the group possess on these important people? Knowing as much as possible about a state senator or representative makes it possible to target your message in a way that will be most effective.

  • The Elevator Speech30 seconds

    Memorized!

    "How To" tips

    http://idea-sandbox.com/blog/2007/01/elevator_pitch_your_tv_show_op.html

    Also the Parking Lot/Grocery Store speechShort as 25 words up to 150 words3 key support point/outcomes for user/sotresKnow WHY you are doing this

  • Parentsgolf with the bankerYou volunteerat thehospitalPolice Chiefis a cousinDaughteris inNational HonorSocietyBest Friend on City CouncilHusband volunteers withParks & RecCommissionServe on churchcommitteewithnewspaper editor

    Examples of contacts

  • REALITY PUBLIC LIBRARYThe Facts5,016 card holdersCirculation statistics52,744 Total books circulatedAvg. cost for book - $25.003,034 population in communityTotal tax support $59,122Library open 51 hours per weekPublic Access Computers (7) used 15,780 times in 2006Average time of use 1 hour per use

  • REALITY PUBLIC LIBRARY THE STORY . . .Reality Public Library saved taxpayers $1,318,600.00 in 2004.

    Current tax support of library is $19.49 per person

    Tax support of $19.49 per person returns $434.61 of services per person.

  • http://ks.webjunction.org/do/Home

  • ANNUAL REPORTSWhat statistics do you keep? Do you use?

    Key off your mission or visionThe Morrill Public Library is a source of information, education, and recreationservices, materials, and programs for all patrons.

    Use pictures (get releases), color, graphs

    http://www5.oclc.org/downloads/community/librariesstackup.pdf

  • ECONOMIC VALUESROI (Social Return on Investment)

    http://www.balancedscorecard.org/basics/bsc1.html

    Library Use Value Calculators

    http://www.maine.gov/msl/services/calculator.htm (example) http://www.maine.gov/msl/services/customcal.htm (way to customize to YOUR library)

    http://www.levy.lib.fl.us/rooms/documents/worth.htm

    http://rockinghamcc.edu/MR/Library_Use_Value_Calculator.htm

  • Tell your story everywhere grocery store, church, parking lot, ballgame. . .

  • WHY BOTHER?Gives the library positive publicity

    Gives the City/Township positive publicity

    May help increase tax support. . .

    Reaffirms that the public library is a positive public service and important public investment for the community.

  • SUPRISE!!!

  • http://icma.org/documents/Final_Mgmt_Prsptv_Libraries_(gates).pdf

    There is interest from the other side in partnerships. What can you do for them?? Voter registration, representation information. . .political forums

  • OWN YOUR NUMBERS*Know your stuffKnow where your stuff is in their stuffKnow how your stuff impacts their stuffKnow why your stuff matters to and for the community

    *Quote from Alice Sizer Warren, Budgeting: A How-To-Do-It Manual for Librarians, Neal-Schuman Publishers, New York, 1998.

  • THE FUTURE

  • Contact InformationLaura DeBaunNortheast Kansas Library System4317 W. 6th StreetLawrence, KS 660491-800-296-6963ldebaun@nekls.org

    This May-July timeframe is culmination of year-round efforts. Sales effort on why you need the money should already be done time to make the ask.What does your taxing entity want? Who do you give it to?Get draft and final copy of this page Get draft and final copy of this page called a fund pageGet draft and final copy of this page Get draft and final copy of this page What are five significant services, activities or statistics about your library? There is nothing magical about the number 5 you could to 2, 3 or 7. The important thing is to have a group discussion and consensus about those facts.In public relations terminology, you are developing the brand for the library. That brand should be on anything and everything that the library produces. It IS quiet, effective advocacy about the library and conveys a message about what the library can offer and deliver.Target messages to various audiences teens, seniors, non-users, government, civic organizations and businesses. Finally, use success stories to illustrate the various points in each message. The library is not about a building or the collection. Its about the PEOPLE that interact in the building and utilize the collection materials.Take advantage of the quotable facts about libraries provided by ALA. Did you know that there are more public libraries than there are McDonalds?As library trustees, staff and concerned citizens, you have a wide,wide web of contacts. Meeting together and brainstorming about contacts is essential create a map of networks and decide who will contact each person.What background information does the group possess on these important people? Knowing as much as possible about a state senator or representative makes it possible to target your message in a way that will be most effective. Also the Parking Lot/Grocery Store speechShort as 25 words up to 150 words3 key support point/outcomes for user/sotresKnow WHY you are doing thisExamples of contactsTell your story everywhere grocery store, church, parking lot, ballgame. . .There is interest from the other side in partnerships. What can you do for them?? Voter registration, representation information. . .political forums