SAP BusinessObjects Global Trade Services 8.0
Preferred Practice
US – Automated Export Systems (AES)
SAP BusinessObjects September 2010
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Introduction
SAP BusinessObjects Global Trade Services release 8.0 provides automatic communications with the US
Customs and Border Patrol (CBP) system – Automated Export System (AES).
As of June 2, 2008 the CBP released this notice.
Mandatory Automated Export System (AES) Filing for all Shipments Requiring Shipper’s Export Declaration (SED) information The U.S. Census Bureau has issued the final rule implementing provisions in the Foreign Relations Authorization Act, Public Law 107-228. This rule was published in the Federal Register on June 2, 2008, amending Title 15, Code of Federal Regulations, Part 30, Foreign Trade Regulations (FTR) in its entirety. Effective July 2, 2008, the Census Bureau is requiring mandatory filing of export information through the Automated Export System (AES) or through the AESDirect for all shipments where a Shipper’s Export Declaration (SED) is required. We are also providing the trade an additional 90 days to implement these new requirements. After the 90-day implementation period, which ends September 30, 2008, you must file your export information electronically through the AES or AESDirect. Additionally, these new regulations have tougher penalty provisions that affect everyone in the export process. Penalties may be imposed per violation of the FTR from $1,100 to $10,000 both civil and criminal, for the delayed filing, failure to file, false filing of export information, and/or using the AES to further any illegal activity. Also, all AES filers are faced with new filing deadlines by mode of transportation for reporting export information. It is important that you understand these new requirements so that you avoid the increased penalties and seizure of your commodities. The Census Bureau has instructed filers of export information to make every effort to submit these data via the AES or AESDirect to eliminate the use of paper SEDs immediately. During the 120-day implementation phase, the Census Bureau will use “informed compliance” to outreach to filers identified in violation of the FTR. Anyone submitting paper after September 30, 2008 will be in violation of the FTR and subject to penalties.
The following is a guide for the implementation of the functionality of US AES with SAP BusinessObjects
Global Trade Services 8.0 and SAP ERP 6.0 as a preferred practice. With this document and SAP standard
GTS configuration guides, the implementer should be able to set up the communication between the SAP
BusinessObjects Global Trade Services 8.0 system and the customs office system successfully.
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Prerequisites
PREREQUISITE DETAILS
SAP BusinessObjects Global
Trade Services
SAP BusinessObjects Global Trade Services Release 8.0 Required
Required components and Support Packages for SLL-LEG 800
SAP_BASIS 700 SAPKB70017
SAP_ABA 700 SAPKA70017
PI_BASIS 2005_1_700 SAPKIPYJ7H
SAP_BW 700 SAPKW70019
SAP_AP 700 SAPKNA7009
Support Packages for SLL-LEG 8.00
Notes: 1308225, 1323790, 1336999, 1358751, 1374015, 1381113, 1407571, 1433953 1432686, 1453424
SAP ERP feeder system for
logistics processing
SAP ERP 6.0 – Configuration and enhancements will need to be done to determine
the billing documents and information that come over to SAP BusinessObjects
Global Trade Services Customs Processing. (Not included in this documentation.)
ERP plug-in for SAP BusinessObjects Global Trade Services
Note 858706
SEEBURGER Converter One of the converters that can be used for the EDI communication. Plan and budget for approximately one week of time and cost for SEEBURGER Consulting. The converter (client software, interface maps) is included in the GTS license, but the installation and configuration activities performed by SEEBURGER are not. Here is the contact information of SEEBURGER: Phone: +1 (770) 604-3888 Website: http://www.seeburger.com/. Please refer to SAP OSS notes 1307709 and 1453578 for detailed mapping information.
Customs Communication
Authorization
Request and receive authorization for electronic communication with a Customs
Office, this would include ID and password.
Letter of Intent Complete and submit a letter of intent to US Customs as soon as possible. It can take a long time (months) to have a Customs Case Officer assigned and engaged. i. You can find the LOI form here: http://www.cbp.gov/xp/cgov/trade/automated/aes/letter_intent/form_commodity_data.xml ii. And instructions/overview here: http://www.cbp.gov/xp/cgov/trade/automated/aes/letter_intent/register.xml
IDoc Customizing IDocs are used for communication with customs offices. IDocs capture the
necessary data used by the SEEBURGER converter to send information to customs
offices in the correct format.
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Scenario Description
This process describes the export of product from IDES US, USA to IDES AG, Germany. The product is
subject to authorization. The foreign trade relevant activities are fully integrated in the logistic process. The
relevant export documents for AES are available and can be printed at the end of the process.
Process Diagram
Note:
The Commercial Invoice is not shipped “out-of-box” with the standard process.
SAP recommends SEEBURGER converter as the EDI converter, which is covered in this document. But,
you have choice to use other ones.
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Step-By-Step Procedure
Part I: Steps need to perform or verify after upgraded from previous releases to SAP BusinessObjects Global
Trade Services 8.0
1. Verifying the Message Scheme
2. Adding New Partner Functions
3. EAR License Types – Compliance Management Integrated Scenario
4. Changes in the Inbond Code and Filing Option Indicator
5. EDI Converter Mapping Upgrade
Part II: Steps to Customize US AES in a newly installed SAP BusinessObjects Global Trade Services 8.0
system
1. Foreign Trade Organization and Legal Unit
2. Configure the Legal Regulation
3. Define and Assign the Determination Procedure
4. Activate Legal Regulation
5. Configure Messages for PPF Actions
6. Check Electronic Messages
7. Customs Management Service Control
8. Setup Process Flow For Customs Processing With AES
9. Define Rules for Message Output
10. Customs Code Lists
11. Partner Group
12. EAR License Types – Compliance Management Integrated Scenario
13. Document Type
14. Customizing Communication Process
15. Print Control for Documents
16. Printer Determination
17. Defaulting Data
18. Sample Messages
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Part I: Steps After Upgraded to SAP BusinessObjects
Global Trade Services 8.0
In this section, the steps required for AES after upgraded from previous release to SAP BusinessObjects
Global Trade Services 8.0 is described.
1. Verifying the Message Scheme
Verify the Message Scheme and Electronic Message IDs
In the SAP BusinessObjects Global Trade Services 8.0 system, the new message scheme for US export is
“CUS_US_2”.
In transaction SM31, call the view “/SAPSLL/V_TLEEME” in maintenance view for the message scheme
“CUS_US_2”:
To display the details of electronic message ID, select the message ID and click “Details”.
To change the customizing of electronic message ID, highlight the Message ID and click “Display →
Change” to edit.
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Double-check the highlighted three electronic message IDs.
Make sure the electronic message ID to the authorities (AES2), and the responses (CSFR, CSWR) are set up
as shown in the screenshots below:
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Check the Message Definitions
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Communication Processes → Define Messages for Communication Processes
Search for the message M0410 – Export Declaration Option 2 (US) and double-click on it:
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The upgrade to this release changes the message definition of M0410 with “out-of-box” default values. You
need to make sure the “Action Definition” is the same as it was before the upgrade in your system. You need
to change the value back to the value before the upgrade. The “out-of-box” default value for the field is
“US_CU_EX_CUSEX_M_UAES2”. Notice that the default value for the field “Incompleteness Schema” is
“US_EX_AES2”.
The function module for Incompleteness Schema “US_EX_AES2” is updated with a new one. Please see the
next section for details.
Then, verify the messages I1560 - Commodity Shipment Filing Response (US) and I1570 - Commodity
Shipment Warning Response (US).
Double-click on each message and make sure they are maintained according to the screenshots below
respectively. Pay attention to the values of Message Scheme, Message ID and the checkbox “Document
Update”.
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I1560:
I1570:
New Function Module for Incompleteness Checks
The incompletion procedure should use the new function module /SAPSLL/CHECK_US_CUS_AES2_RE1.
This can be verified with the following menu path:
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Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Document Structure → Control Incompleteness Checks in Customs Shipments and
Customs Declarations
2. Adding New Partner Functions
Partner functions are combined in a group for US exports. The partner function group controls which types of
functions are displayed in the customs declaration. When upgraded from previous releases to this release,
four new partner functions need to be included in the partner function group PGCEUS.
Forwarding Agent
One of the new partner functions is CUSSTP (Forwarding Agent). It has the partner function type CUSSTP
assigned. This partner function is required when filing export declaration with an employed forwarding
agent. When this partner function is used, a contact person is required as well (more details about contact
persons in the next section).
The partner function SP (Freight Forwarder) in previous releases is renamed to “Carrier/Fr. Fwd” (Carrier or
Freight Forwarder) in this release. It has the partner function type CUSFRW assigned. The partner function of
“Carrier/Fr. Fwd” is always required, as the value of SCAC/IATA in the message sent to the AES system is
taken from the business partner master data of “Carrier/Fr. Fwd”.
As a summary, this new release supports the following AES filing scenarios:
1) AES self-filer without forwarding agent
2) AES self-filer with employed forwarding agent (new in this release)
However, this new release does not support the following AES filing scenario:
3) Forwarding Agent filing on behalf of USPPI (U.S. Principle Party in Interest)
Contact Persons
The other three new partner functions are:
1) CTPSTP - Contact person for Forwarding Agent*
2) CTPEMP - Contact person for Intermediate Consignee
3) CTPEND - Contact person for Ultimate Consignee
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* This partner function is required if the partner function CUSSTP is used in the customs declaration.
Partner Function Group
Verify that the new partner functions are in the partner function group PGCEUS with the following menu
path:
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Partner
Structure → Define Groups of Partner Functions
Select the partner group PGCEUS - Partner Group for Export "Customs Processing" - U.S. and double-click
on the folder “Assign Partner Function”. Check if all the partners are included as shown in the screenshot
below, specifically those highlighted new partner functions.
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3. EAR License Types – Compliance Management
Integrated Scenario
With correct customizing of license types in compliance management, all required EAR license information
will be automatically copied to the “Documents/Evidence” tab at item level in customs declaration.
Note: this works only if you use the compliance management for license control, meaning previous customs
documents created in compliance management are based on sales orders and/or deliveries from feeder
system.
Assign Customs Code Lists Procedure to Legal Regulations
First, maintain the relationship between the legal regulation, the customs code list and the customs procedure.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Customs Code Lists → Assign Customs Code Lists Procedure to Legal Regulations
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Enter the legal regulation, and select the value “Type of Previous Document/Document/Certificate” from the
dropdown of the “Code List Object”. Finally, select the value “CUSUS” from the dropdown of “Procedure”
to assign it to the legal regulation.
Maintain Customs Code Lists for Legal Regulation
Maintain the previous documents for CUII types with compliance License and License Exemption Type
Codes (AES Appendix F - License and License Exemption Type Codes). It helps ensure the official code is
used in the communication with customs authorities.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Customs Code Lists → Maintain Customs Code Lists for Legal Regulation
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Enter the legal regulation and click the “Execute” button. Then, select the “Type of Previous
Document/Document/Certificate” from the Custom Code Lists dropdown.
Click the “Maintain” button to enter all the License and License Exemption Type Codes (AES Appendix F -
License and License Exemption Type Codes) for the CUII category as shown below.
There should be a license type in compliance management for each of the CUII categories maintained in the
above screenshot. For example, there are two NLR CUII entries in the table above (C32 and C33), there
should be two different NLR license types defined in compliance management.
License Type Customizing
The default data of license information for customs declaration can be customized in the definition of the
corresponding license type in compliance management:
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Compliance Management →
Legal Control Service → Define License Types
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Select the license type EXCPT of legal regulation EAR, for example. Scroll down to the section “Default
Data for SAP Customs Management” and maintain the “Type of Doc: Customs Declar” as per the screenshot
below. The field “Doc. Type: Customs Declaration” should have the specific license type as per AES
Appendix F - License and License Exemption Type Codes:
Once a license is assigned to a previous customs document in compliance management, the same license
information will be copied to the customs declaration in the “Documents/Evidence” tab at item level. The
advantage of this feature over the previous releases is that you can see and verify the assigned license in the
customs declaration now. In case you do not use the GTS system for compliance management, you can
manually enter the license information here.
In addition, you have the option to add or modify the license data for customs declaration in the method
“MODIFY_IDOC_VIEW” of the BAdI “BAdI for EDI Outbound Processing and Incompleteness Checks”.
You can find the BAdI with the following path:
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Business Add-Ins for SAP Customs Management → BAdI for EDI Outbound Processing and Incompleteness
Checks
The table below shows the EAR data required for the fields of the method “MODIFY_IDOC_VIEW”. They
are stored in the internal table “CS_ECC_CUHD-HD-HD_IT-IT_DOC”. Please note that this internal table
should be filled for each line item. This means that for each record of the table “CS_ECC_CUHD-HD-
HD_IT”, the first record of the embedded table “IT_DOC” has to be populated with the values as following:
Field in internal table
X.12 Segment and Name
Example
CS_ECC_CUHD-HD-
HD_IT-IT_DOC
QALDOC N/A. Internal GTS technical requirement and must be 'CUII' CUII
PAPTY X.107 - LICENSE CODE/LICENSE EXEMPTION CODE C32
PAPNO X.102 - EXPORT LICENSE NUMBER NLR
KSAEX X.103 - Export License Status Code 1
ECCN X.116 - EXPORT CONTROL CLASSIFICATION NUMBER
(ECCN)
EAR99
ORI X.109 - FOREIGN/DOMESTIC ORIGIN INDICATOR D
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4. Changes in the Inbond Code and Filing Option Indicator
Inbond Code
In previous releases, US AES required field “Inbond Code” (segment M12 in X.12 format) was being
mapped from the line item level, in the tab “Placement”, field “Custs Status Plct” in the customs declaration.
Here is a screenshot from the previous release:
Since the “Inbond Code” is required to report at header level by US AES, starting from this release, this field
is mapped from the header level, in the tab “Transportation”, field “Customs Status”.
Here is a screenshot from this new release:
Please refer to the following table for the field changes of “Inbond Code” in customs declaration:
Object In previous releases of GTS system In new release of GTS system
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Inbond Code
Item level, Placement tab, field
Custs Status Plct
Header level, Transportation tab, field
Customs Status
Accordingly, the proposed values for this field are now maintained in the Customs Code List “Customs
Status” with the following menu path.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Maintain Customs Code Lists for Legal Regulation
Fill in the legal regulation and select the “Customs Status” from the Customs Code List dropdown. Make sure
the highlighted customs statuses are defined. They are new in this release.
As the values of import and export are mixed together in this Customs Code List, the values of export must
be assigned to the export process CUSEX with the following menu path.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Assign Customs Status to a Process and Legal Regulation
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Filling Option Indicator
The “Filing Option Indicator” (record YNQ01 in X.12 Format) in previous releases used the field “Customs
Status” in “Transportation” tab, at the header level.
Here is a screenshot from the previous release
Starting from this new release, the “Filing Option Indicator” is now mapped to the field “Declar. Type” in
“Transportation” tab, at the header level.
Here is a screenshot from this release:
Please refer to the following table for the field changes of “Filling Option Indicator” in customs declaration:
Object In previous releases of the GTS
system
In new release of GTS system
Filling Option Indicator Header level, Transportation tab, field
Customs status
Header, Transportation tab, field
Declar Type field
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Accordingly, the proposed values for this field are now maintained in the Customs Code List “Declaration
Type” with the following menu path.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Maintain Customs Code Lists for Legal Regulation
Fill in the legal regulation and select the “Declaration Type” from the Customs Code List dropdown. Make
sure the highlighted entry types are defined. They are new in this release.
Since the values of import and export are mixed together in this Customs Code List, the values of export
must be assigned to the export process CUSEX with the following menu path.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Assign Declaration Type to a Process and Legal Regulation:
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5. EDI Converter Mapping Upgrade
In this new release, a new IDoc type is used for the outbound customs declaration message.
In transaction WE20, you can verify that the new IDoc type “/SAPSLL/CCECUS02” is assigned to the logical
message type “/SAPSLL/CUS_EXP”.
Accordingly, an EDI mapping update with this new IDoc type is needed in the EDI converter when
upgrading from previous releases to this new release. Make sure to discuss with your EDI converter provider
(such as SEEBURGER) to update the mapping with this new IDoc type.
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Part II: Steps to Customize US AES in a newly
Installed SAP BusinessObjects Global Trade Services
8.0 system
In this section, the steps required to customize US AES scenario in a new installation of SAP
BusinessObjects Global Trade Services 8.0 system is described.
1. Foreign Trade Organization and Legal Unit
The GTS system uses the SAP business partner concept. You create a business partner for each party (person,
organization) involved in foreign trade business. Within the individual business transactions, such as an
import transaction, a business partner can take on various partner functions, providing the business partner
meets the relevant requirements.
When creating both foreign trade organization and legal unit, you have to at least enter the address and assign
the relevant role for each business partner.
Foreign Trade Organization
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Organizational
Structure → Define Foreign Trade Organizations
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Maintain the business partner role “SLLFTO” for Foreign Trade Organization:
Legal Unit
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Organizational
Structure → Define Legal Units
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Maintain the business partner role “SLLSIT” for Legal Unit:
Assign Company Code to Foreign Trade Organization
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Organizational
Structure → Assignment of Organizational Units from Feeder System to Foreign Trade Org:
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The Foreign Trade Organization (FTO) can be assigned at Feeder System Level or Feeder System Group
Level. It depends on if you have set up a Feeder System Group or not.
You can manually assign or automatically transfer company codes from feeder system to FTO.
If you choose to do it automatically, double-click on “Automatically Transfer Company Code”. You will
have to enter the Logical System (Feeder System) from where data is to be transferred, and enter the FTO to
assign the company code.
If you choose to do it manually, double-click on “Manually Assign Company Code”, and then select the
button “New Entries”. Enter the company code information and match it to your desired FTO.
Assign Legal Unit to Foreign Trade Organization
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Organizational
Structure → Assign Legal Unit to the Foreign Trade Organization:
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Assign Plant from Feeder System to Legal Unit
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Organizational
Structure → Assignment of Organizational Units from Feeder System to Legal Unit
You can assign the plant from feeder system to the legal unit either at Feeder System or Feeder System
Group level. You have the options to do it manually or automatically. If you select to do it automatically, you
need to enter the feeder system. If you select to do it manually, click the button “New entries”, then chose the
Legal Units to assign the plant from the feeder system.
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2. Configure the Legal Regulation
Legal regulations are the central control elements for services performed in the GTS system. Here you define
which laws are checked for export and import processes. In addition, you assign different deadline types to
each legal regulation and the country groups a legal regulation is valid for. If country groups are used during
the license determination, you need to define the country groups first.
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Legal
Regulations → Define Legal Regulation
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Note:
1) This legal regulation represents the procedure of AES
2) The Type of Legal Code is: Customs Processing
3) The country from which the legal regulation was issued is: US
3. Define and Assign the Determination Procedure
You have to enter a determination procedure to enable the system to determine the legal regulations for a
service. To do so, you assign the determination table to the determination procedure. The system can then
uses the departure country (export) and the destination country (import) to determine the legal regulations.
You can also define for each determination procedure whether the system stops determination as soon as it
finds the first active legal regulation or whether it goes through all the available active legal regulations for
the service. If your logistics processes involve several countries and legal regulations in a service, this lets
you perform the checks and determination for several legal regulations.
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Define Determination Procedure
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Legal
Regulations → Define Determination Procedure for Active Legal Regulations
Assign Determination Procedure to Service
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
“Customs Processing” Service → Assign Determination Procedure for Active Legal Regulations
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4. Activate the Legal Regulation
Here you activate the legal regulations for each departure country or country group (export) and destination
country or country group (import). This enables you to specifically define the validity area of a legal
regulation.
Activate the Legal Regulation for a Country
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Legal
Regulations → Activate Legal Regulations at Country/Country Group Level
In this case, the departure country for export is US.
Activate the Legal Regulation for Export
Here you activate the legal regulations for each departure country or country group (export) and destination
country or country group (import) for each service that will be active in the GTS system.
Enter transaction code SPRO and choose SAP Global Trade Services → Customs Management → “Customs
Processing” Service → Activate Legal Regulations
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5. Configure Messages for Post Processing Framework
Actions for Customs Shipments/Declarations
The configuration of the Post Processing Framework (PPF) defines the technical medium that the GTS
system uses to communicate with the US Customs offices.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Communication Processes → Define Techn. Medium for Msgs (PPF Actions) from
Cust.Shipm. and Cust.Decl.
Action Definition
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Process Type
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Communication Processes → Define Conditions and output Parameters for Comm. of
Cust. Ship. & Cust. Dcl
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6. Check Electronic Messages
Double-check Electronic Message ID
These are electronic messages that the GTS system uses to communicate with the US customs authorities as
the customs declaration.
In transaction SM31, call the view “/SAPSLL/V_TLEEME” in maintenance view for the message scheme
“CUS_US_2”:
To display the details of electronic message ID, select the message ID and click “Details”. To change the
customizing of electronic message ID, highlight the message ID and click “Display → Change” to edit.
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Double-check the highlighted three electronic message IDs. Make sure the electronic message ID (AES2) to
the US customs authorities and responses (CSFR, CSWR) are set up as shown in the screenshots below:
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Check Message Definitions
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Communication Processes → Define Messages for Communication Processes
Search for the message M0410 – Export Declaration Option 2 (US).
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Make sure it is maintained with the values as shown below:
Then, verify the messages I1560 - Commodity Shipment Filing Response (US) and I1570 - Commodity
Shipment Warning Response (US).
Double click on each message and make sure they are maintained according to the screenshots below
respectively. Pay attention to the values of Message Scheme, Message ID and the checkbox “Document
Update”.
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I1560:
I1570:
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If you need to print the Shipper’s Export Declaration (SED), check out the message P0360 and verify its
settings. Perform the same action to other printing documents.
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Verify the Function Module for Incompletion Checks
The incompletion schema should be configured to use the function module
“/SAPSLL/CHECK_US_CUS_AES2”. This can be checked with the menu path:
Enter transaction code SPRO and choose SAP Global Trade Services →SAP Customs Management →
General Settings → Document Structure → Control Incompleteness Checks in Customs Shipments and
Customs Declarations
7. Customs Processing Service Control
You specify the possible status, status sequence and time zone for the authorizations. You also assign process
template to a legal regulation.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
“Customs Processing” Service → Control Settings for “Customs Processing” Service
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8. Set up Process Flow for Customs Processing with AES
In order to declare export goods with the US government electronic customs system, AES, you must define a
process flow that allows you to electronically communicate with the US customs authorities. The process
template is where electronic messages are attached for entering and sending a Customs Export Declarations.
If your export declaration is accepted, the customs authorities send you a confirmation with a registration
number (confirmation number).
Define Process Template
You assign the schema “CUS_US_2” for electronic messages to this process template.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Communication Processes → Define Control Settings for Communication Processes
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Define Processes
Define communication process with customs authorities, for example “CUSEX” for US export.
Define Activities
You can logically group messages into activities for the chosen process. In the example below, one activity
(CUSEX) is set up for electronic messages and another one (CUSE2) for printed messages.
Assign Messages to Activities
You assign messages to activities. The screenshot below shows that messages for electronic communication
with US AES are assigned to the activity “CUSEX”.
If you chose to have a single activity for the US export process, add the printed messages into this activity as
well. If you prefer having another activity for all the printed messages, assign those printed messages to that
separate activity.
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Define Activity Sequences
You define the activity execution order in the Subsequent Activities level. The example below shows that the
process of electronic messages (CUSEX) is followed by the printed messages (CUSE2). In another words, the
printed messages will not be executed until the process of electronic messages is completed.
The delivered customizing only allows you to process the printed messages until the first activity is finished.
If you would like to print regardless of the electronic communication, you can configure a single activity with
both electronic and printed messages.
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Define Fall-back Activities Sequence
Here, you define the default activity sequence in case the AES system is down, or the communication
between the GTS system and the AES system is broken. The example shown here indicates that printed
messages are the fallback procedure.
9. Define Rules for Message Outputs
Once the Post Processing Framework (PPF) is properly configured, it is necessary to tell the GTS system
which messages are expected to appear under the “Communication” tab of the export declaration. This is
specified in default rules of output determination:
Open the area menu in the GTS system with transaction code /SAPSLL/MENU_LEGAL and choose SAP
Customs Management → Master Data → Default Data → Define Rules for Output Determination
Select the procedure “COEUS” Messages – Export – U.S. and your legal regulation for US customs exports.
At a very minimum level, you should select the outbound AES message (M0410); plus all the printed
messages you expect to be processed:
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10. Customs Code Lists
Define Customs Code List Procedure
The customs code lists are issued by customs offices. You need the customs codes for communications with
customs authorities, and in particular for the exchange of electronic messages. The customs codes are
officially valid values which enable customs authorities to precisely identify goods, means of transport and
other general attributes for import and export processes.
As a first step, a customs code list procedure is created so that custom codes can be assigned to it.
Enter transaction code SPRO and choose SAP Global Trade Services → Customs Management → General
Settings → Customs Code Lists → Define Procedures for Customs Code List
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Assign Customs Code List
In this step, you select which customs code lists are valid for your legal regulation.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Assign Customs Code Lists Procedure to Legal Regulations
Maintain Customs Code Lists
Maintain values of customs code lists for legal regulations with the following menu path:
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Maintain Customs Code Lists for Legal Regulation
Below are the values of the customs code lists “Range of Goods” and “Customs Status”:
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Since the values of import and export are mixed together in the customs code list “Customs Status” above,
the values of export must be assigned to the export process CUSEX with the following menu path:
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Assign Customs Status to a Process and Legal Regulation
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Below are the values of the customs code list “Declaration Type”.
Since the values of import and export are mixed together in the customs code list “Declaration Type” above,
the values of export must be assigned to the export process CUSEX with the following menu path:
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Customs Code List → Assign Declaration Type to a Process and Legal Regulation:
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11. Partner Group
Partner functions are combined in a group for US Exports. The partner function group controls which types
of functions are displayed in the customs declaration. When upgraded from previous releases to this new
release, four new partner functions need to be included in the partner function group “PGCEUS”.
Enter transaction code SPRO and choose SAP Global Trade Services → General Settings → Partner
Structure → Define Groups of Partner Functions
Forwarding Agent
One of the new partner functions is CUSSTP (Forwarding Agent). This partner function is required when
filing an export with an employed forwarding agent (new functionality for this new release). When this
partner function is used, a contact person is required as well (more details about contact persons in the next
section).
The partner function SP (Freight Forwarder) in previous releases is renamed to “Carrier/Fr. Fwd” (Carrier or
Freight Forwarder) in this new release. The “Carrier/Fr. Fwd” is always required, as the value of
SCAC/IATA in the message sent to the AES system is taken from the business partner master data of
“Carrier/Fr. Fwd”.
As a summary, this release supports the following AES filing scenarios:
1) AES self-filer without forwarding agent
2) AES self-filer with employed forwarding agent (new in this release)
However, this release does not support the following AES filing scenario:
3) Forwarding Agent filing on behalf of USPPI (U.S. Principle Party in Interest)
Contact Persons
The other three new partner functions are:
1) CTPSTP - Contact person for Forwarding Agent*
2) CTPEMP - Contact person for Intermediate Consignee
3) CTPEND - Contact person for Ultimate Consignee
* This partner function is required if the partner function CUSSTP is used in the customs declaration.
Partner Function Group
Verify that the new partner functions are in the partner function group PGCEUS with the following menu
path:
Enter transaction code SPRO and choose SAP GTS → General Settings → Partner Structure → Define
Groups of Partner Functions
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Select the partner group PGCEUS - Partner Group for Export "Customs Processing" - U.S. and double-click
on the folder “Assign Partner Function”. Check if all the partner functions are included as shown in the
screenshot below, specifically those highlighted new partner functions.
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12. EAR License Type – Compliance Management
Integrated Scenario
With correct customizing of license types in compliance management, all required EAR license information
will be automatically copied to the “Documents/Evidence” tab at item level in customs declaration.
Note: this works only if you use the compliance management for license control, meaning previous customs
documents created in compliance management are based on sales orders and/or deliveries from feeder
system.
Assign Customs Code Lists Procedure to Legal Regulations
First, maintain the relationship between the legal regulation, the customs code list and the customs procedure.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Customs Code Lists → Assign Customs Code Lists Procedure to Legal Regulations
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Enter the legal regulation, and select the value “Type of Previous Document/Document/Certificate” from the
dropdown of the “Code List Object”. Finally, select the value “CUSUS” from the dropdown of “Procedure”
to assign it to the legal regulation.
Maintain Customs Code Lists for Legal Regulation
Maintain the previous documents for CUII types with compliance License and License Exemption Type
Codes (AES Appendix F - License and License Exemption Type Codes). It helps ensure the official code is
used in the communication with customs authorities.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Customs Code Lists → Maintain Customs Code Lists for Legal Regulation
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Enter the legal regulation and click the “Execute” button. Then, select the “Type of Previous
Document/Document/Certificate” from the Custom Code Lists dropdown.
Click the “Maintain” button to enter all the License and License Exemption Type Codes (AES Appendix F -
License and License Exemption Type Codes) for the CUII category as shown below.
There should be a license type in compliance management for each of the CUII categories maintained in the
above screenshot. For example, there are two NLR CUII entries in the table above (C32 and C33), there
should be two different NLR license types defined in compliance management.
License Type Customizing
The default data of license information for customs declaration can be customized in the definition of the
corresponding license type in compliance management:
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Compliance Management →
Legal Control Service → Define License Types
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Select the license type EXCPT of legal regulation EAR, for example. Scroll down to the section “Default
Data for SAP Customs Management” and maintain the “Type of Doc: Customs Declar” as per the screenshot
below. The field “Doc. Type: Customs Declaration” should have the specific license type as per AES
Appendix F - License and License Exemption Type Codes:
Once a license is assigned to a previous customs document in compliance management, the same license
information will be copied to the customs declaration in the “Documents/Evidence” tab at item level. The
advantage of this feature over the previous releases is that you can see and verify the assigned license in the
customs declaration now. In case you do not use the GTS system for compliance management, you can
manually enter the license information here.
In addition, you have the option to add or modify the license data for customs declaration in the method
“MODIFY_IDOC_VIEW” of the BAdI “BAdI for EDI Outbound Processing and Incompleteness Checks”.
You can find the BAdI with the following path:
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
Business Add-Ins for SAP Customs Management → BAdI for EDI Outbound Processing and Incompleteness
Checks
The table below shows the EAR data required for the fields of the method “MODIFY_IDOC_VIEW”. They
are stored in the internal table “CS_ECC_CUHD-HD-HD_IT-IT_DOC”. Please note that this internal table
should be filled for each line item. This means that for each record of the table “CS_ECC_CUHD-HD-
HD_IT”, the first record of the embedded table “IT_DOC” has to be populated with the values as following:
Field in internal table
X.12 Segment and Name
Example
CS_ECC_CUHD-HD-
HD_IT-IT_DOC
QALDOC N/A. Internal GTS technical requirement and must be 'CUII' CUII
PAPTY X.107 - LICENSE CODE/LICENSE EXEMPTION CODE C32
PAPNO X.102 - EXPORT LICENSE NUMBER NLR
KSAEX X.103 - Export License Status Code 1
ECCN X.116 - EXPORT CONTROL CLASSIFICATION NUMBER
(ECCN)
EAR99
ORI X.109 - FOREIGN/DOMESTIC ORIGIN INDICATOR D
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13. Document Type
Define Document Type
Define the document type for Export Customs Processing services in Customs Management.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General setting → Document Structure → Define Document Types
Activate the Document Type
Activate the document type for Export Customs Processing services in Customs Management.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General setting → Document Structure → Activate Document Types
Assign the Document Type from Feeder Systems
Assign the document type for Export Customs Processing services in Customs Management to document
types from feeder system at Feeder System or Feeder System Group Level.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General setting → Document Structure → Assignment of Document Types from Feeder Systems
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In the pop-up, select application level SD0C and enter the document type from the Feeder System or Feeder
System Group that triggers the creation of the export customs declaration in GTS:
Define Item Category
Define the item category for Export Customs Processing services in Customs Management.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General setting → Document Structure → Define Item Categories
Assign Item Category
Assign the item category for Export Customs Processing services in Customs Management to an item
category from a Feeder System or Feeder System Group.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General setting → Document Structure → Assignment of Item Categories from Feeder Systems
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14. Customizing Communication Process
The following steps are used to customize how the outbound IDocs are sent out of the GTS system to the EDI
converter and from there to the customs authorities, and vice versa for the inbound IDocs.
RFC Destination
First, create a RFC destination of Connection Type “TCP/IP” with the transaction SM59.
Port
In transaction WE21, create a port in the folder “Transactional RFC” with reference to the RFC destination
defined above:
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Partner Profile
In transaction WE20, create a partner profile under the “Partner Type GP” for each customs office you plan
to communicate with. The port for each customs office should have the outbound message type
“/SAPSLL/CUS_EXP” assigned:
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Verify that the new IDoc type “/SAPSLL/CCECUS02” is assigned to the logical message type
“/SAPSLL/CUS_EXP”.
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Also in transaction WE20, create a partner profile under the “Partner Type GP” for the EDI converter (for
example, SEEBURGER converter). Only one partner profile is needed for the EDI converter. The port for the
converter must have the inbound message type “/SAPSLL/CUS_INBOUND” assigned:
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15. Print Control for Documents
The following steps are used to customize the print control that enables you to create and print the Shippers
Export Document. Other customs-relevant foreign trade documents can be customized in the same manner.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Communication Processes → Print Control for Foreign Trade Documents
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16. Printer Determination
The GTS system uses the legal unit and user ID to determine which output device to use for printed
messages. If you have specified this information, the printer name displays next to the printed message in the
customs declaration under the “Communication” tab.
Open the area menu in the GTS system with transaction code /SAPSLL/MENU_LEGAL and choose SAP
Customs Management → Master Data → Print Processing → Configure Printer Determination
17. Defaulting Data
Based on the business rules, the GTS system allows you to default data when generating customs declarations
in customs management. Defaulting data significantly speeds up the process of creating customs declaration
documents.
Enter transaction code SPRO and choose SAP Global Trade Services → SAP Customs Management →
General Settings → Procedures for Defaulting Data → Define Default Data for Document Fields, Messages,
and Documents
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Default Rules
Once the rules are defined in the customizing, business user can set the declaration default values from the
GTS Area Menu based on the procedure and legal regulation.
Below is an example of how to default the office of departure based on the Foreign Trade Organization and
the Legal Unit
Open the area menu in the GTS system with transaction code /SAPSLL/MENU_LEGAL and choose SAP
Customs Management → Master Data → Default Data → Define Rules for Default Document Data
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18. Sample Messages
Messages generated with a customs declaration:
Notice that the electronic message M0410 is sent out of the GTS system to the AES system. The response
from the AES system is I1560.
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Here is a sample outbound EDI message (X12 601) to the AES system:
Note:
The transmitter ID (EIN) and password have been blacked out in the sample files for security reason.
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Here is a sample inbound EDI (X12 824) message with acceptance status from the AES system.
Here is a sample inbound EDI (X12 824) message with rejection status from the AES system.
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