Preserving State GovernmentDigital Information
Minnesota Historical Society
NDIIPP Meeting
July 2008
Project Objectives
• Identify, capture, preserve, and provide access to “at risk” digital content from state legislatures
• Develop products to help other states assess capacity and adapt model
• Test the model in Minnesota
• Promote results through outreach and education
Project Partners
Project led by Minnesota Historical Society
– MN Office of the Revisor of Statutes– MN Legislative Reference Library– National Conference of State Legislatures– California Digital Library– CA State Archives, State Library, Legislative
Counsel– Other states: Illinois, Kansas, Vermont,
Mississippi, Tennessee
Collaboration
• Partner states: CA, KS, IL, VT, MS, TN
• Visits to each partner state to learn about their particular concerns
• Evaluation of gap between goals and capacity
• Meetings with interested groups and organizations
Partners: Analyzing Variables
• Audiences
• Mission
• Priorities
• Initiatives
• Capacity
• Resources
Issues Research
• Authentication of digital content• Accessibility requirements for online
content• Preservation options• Options for retrospective digitization• Records retention schedules• Survey of current legislative information
services/sites
Technology Research
• XML• APIs• RDF• Topic Maps• Google’s Sitemap Protocol
Spectrum of options from simple to complex based on infrastructure and technical skill requirements, cost, etc. – What is practical and appropriate?
Products in Development
White Papers:– Authentication– Access options (technologies)– Retrospective digitization– Records retention schedules for legislative
content– Preservation options
XML Schema– “Lowest common denominator” metadata
Next Steps
• Analyze results of first state partner meetings
• Continue issues research
• Evaluate of access technologies
• Develop cost-benefit analysis
• Start on Minnesota access pilot
• Hold all-partner meeting, St. Paul, 2009
• Revisit partner states, mid-2009
For More Information
Project Web Site:
www.mnhs.org/legislativerecords
Project Staff:Robert Horton Jennifer JonesProject Director Project Manager651.259.3240 [email protected]
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