Planning programs that enhance personal effectiveness
Managing programs that promote personal effectiveness
Introduction Once an program has been
endorsed then the planning phase of the project starts
Project planning involves the identification of the tasks and activities needed to complete the proposed project
Also estimating the timelines and resources that for completion
Developing schedules that depict the most logical sequence of events
Form a project team
Project management methodology Advantages
include: More purpose and
direction More efficient use
of time Eliminate false
starts More effective
control of resources
Improved stakeholder relations
Reduced costs Higher quality Increased profit Improved
productivity Enhanced staff
morale
Scope and objectives ... A guide Provision of awareness education and information that
delivers knowledge Employees at all levels to be part of the planning,
implementation and evaluation of programs The program has the full support, backing nad participation
(if possible) by senior management Convenient facilities and supportive environment The content of the program directly reflects the needs of
the employees A range of preventative program options be offered to staff Sustained implementation & evaluation is needed to
achieve measureable incomes May be more effective to target high risk groups e.g.
smoking and high stress
Project planning involves ... Defining objectives Dividing the
project in major tasks
Defining specific activities that need to be undertaken
Mapping the activities into a format that clearly depicts their sequence
Estimate how long it will take to complete each activity
Estimate how much each activity will cost
Calculate the overall project timeline and budget
A project plan will include ... Document details Identification of
stakeholders The responsibility of
project stakeholders Project deliverables Project constraints Project team
management Communication
management
Project documentation management
Risk management Project time and work
management Project resource
requirements Change management Budget and costs Evaluation
Project definition ... Program purpose
What is the reason for doing the project? What essentially is the project about? Who wants it done and why? What should be the project be titled?
Program scope What work must be done to produce the project What processes must be developed to create them
Program goals or targets What needs to be achieved By when do the outcomes need to be achieved Why are goals vital
Program objective and deliverables What specific measurable objectives need to be
developed
Aligning projects with corporate vision and objectives
Personal effectiveness programs need to align with corporate vision, strategic and operational objectiveness and be designed to meet the need for more relevant and flexible workplace practises that increase organisational effectiveness and efficiency as well as enhance employee morale, job satisfaction and productivity.
Allocate program responsibilities & communicate to stakeholders
Project role and responsibilities need to be agreed upon and clearly communicated to all stakeholders
Project scheduling methods A variety of
schedules can be used to communicate and keep track of project tasks . They include:
Milestone charting Network diagrams Gantt Charts Time & resource
estimates
Summary A project is a series of steps designed to co-ordinate
the achievement of specific objectives. The project management process is essentially another form of problem solving
Key questions addressed by the project plane are: What tasks need to be done? When do they need to be completed? Which tasks are dependent upon which other tasks? Who is going to complete each of the tasks? What resources are needed to complete the tasks? What are the important dates or milestones for the
completion of tasks?
Student readings/activities Refer to project mgt tools
PDF handout
Using the data from your survey prepare to report to management