Planning programs that enhance personal effectiveness

Managing programs that promote personal effectiveness

Introduction Once an program has been

endorsed then the planning phase of the project starts

Project planning involves the identification of the tasks and activities needed to complete the proposed project

Also estimating the timelines and resources that for completion

Developing schedules that depict the most logical sequence of events

Form a project team

Project management methodology Advantages

include: More purpose and

direction More efficient use

of time Eliminate false

starts More effective

control of resources

Improved stakeholder relations

Reduced costs Higher quality Increased profit Improved

productivity Enhanced staff

morale

Scope and objectives ... A guide Provision of awareness education and information that

delivers knowledge Employees at all levels to be part of the planning,

implementation and evaluation of programs The program has the full support, backing nad participation

(if possible) by senior management Convenient facilities and supportive environment The content of the program directly reflects the needs of

the employees A range of preventative program options be offered to staff Sustained implementation & evaluation is needed to

achieve measureable incomes May be more effective to target high risk groups e.g.

smoking and high stress

Project planning involves ... Defining objectives Dividing the

project in major tasks

Defining specific activities that need to be undertaken

Mapping the activities into a format that clearly depicts their sequence

Estimate how long it will take to complete each activity

Estimate how much each activity will cost

Calculate the overall project timeline and budget

A project plan will include ... Document details Identification of

stakeholders The responsibility of

project stakeholders Project deliverables Project constraints Project team

management Communication

management

Project documentation management

Risk management Project time and work

management Project resource

requirements Change management Budget and costs Evaluation

Project definition ... Program purpose

What is the reason for doing the project? What essentially is the project about? Who wants it done and why? What should be the project be titled?

Program scope What work must be done to produce the project What processes must be developed to create them

Program goals or targets What needs to be achieved By when do the outcomes need to be achieved Why are goals vital

Program objective and deliverables What specific measurable objectives need to be

developed

Aligning projects with corporate vision and objectives

Personal effectiveness programs need to align with corporate vision, strategic and operational objectiveness and be designed to meet the need for more relevant and flexible workplace practises that increase organisational effectiveness and efficiency as well as enhance employee morale, job satisfaction and productivity.

Allocate program responsibilities & communicate to stakeholders

Project role and responsibilities need to be agreed upon and clearly communicated to all stakeholders

Project scheduling methods A variety of

schedules can be used to communicate and keep track of project tasks . They include:

Milestone charting Network diagrams Gantt Charts Time & resource

estimates

Summary A project is a series of steps designed to co-ordinate

the achievement of specific objectives. The project management process is essentially another form of problem solving

Key questions addressed by the project plane are: What tasks need to be done? When do they need to be completed? Which tasks are dependent upon which other tasks? Who is going to complete each of the tasks? What resources are needed to complete the tasks? What are the important dates or milestones for the

completion of tasks?

Student readings/activities Refer to project mgt tools

PDF handout

Using the data from your survey prepare to report to management