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Page 1: IT Matters: Mobile Devices

Life Impact | The University of Adelaide

IT Matters: Mobile Devices

An introduction to mobile devices and how they can be used to increase office productivity at the University

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What will we cover?

• Types of mobile devices & their uses in the workplace

• Phone & Data plans• International Data & ways to save $$$• WiFi• Tips and Tricks• iPads: Useful apps• Q&A and Demonstration

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Types of Mobile DevicesMobile Phones

Pros:Small and LightTough and durableSuperior battery lifeCheapDo not require large data plans

Cons:Limited functionalityMost do not have built-in wirelessSmaller storage capacity

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Types of Mobile DevicesSmart Phones

Pros:Able to connect to wirelessAbility to install appsFull PDA functionalityTouchscreenTake high resolution Photo/VideoCreate Wireless Hotspot

Cons:Lower battery lifeLarger and heavierMore expensiveRequire data plan

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Types of Mobile DevicesTablet (Slate) Devices

Pros:Able to connect to wirelessAbility to install appsIncreased functionalityTouchscreenTake high resolution Photo/VideoDisplay on TV, monitor, projectorGood battery lifeLighter than laptop

Cons:Larger and heavierMost expensive

IS NOT A LAPTOP REPLACEMENT

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Phone and Data PlansA University Staff Mobile Plan from T-Life includes the following benefits:

• Monthly Access – starting at $13.64• Monthly Free Calls - $13.64• Calls between mobiles on The University of Adelaide account - FREE• Call rate per 30 Seconds - 6.36c (charged per second)• SMS - 12.73c• Premium SMS - Enabled• MMS - 45.45c• Flag Fall (call connection fee) - FREE• MessageBank deposit and retrieval - FREE• International Roaming – Enabled by default• International Dialling – Enabled

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Phone and Data Plans

Plan / Level Casual Data per Month

Casual Data Plan Costs

Casual Excess Usage Rates per MB

Member Data per Month

Member Data Plan Costs

Member Excess Usage Rates per MB

Standard* 1 GB $13.64 25c 1 GB $22.68 25c

Super 3 GB $27.27 10c 4 GB $31.77 10c

Mega 8 GB $54.55 10c 8 GB $40.86 10cJumbo N/A N/A N/A 15 GB $86.32 5c

EMB+ NA NA NA Unlimited $63.63 Telstra fair use policy applies 

* The Standard data plan is the most commonly used plan for mobile and PDA users at the University. This plan is suitable for general email and calendar use as well as internet browsing

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International DataThe PAYG International Data Roaming cost per MB is $15.36!!

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EMB+ (AKA iPass)

EMB+ (Enterprise Mobile Broadband) provides a data plan option for the frequent domestic and international traveller.

EMB+ provides:• Access to the iPass network as an alternative to NextG• Fixed price connectivity for Domestic & Global Access to the iPass wireless

network.• Unlimited data usage both here and aboard through iPass wireless network.• Easy usage iPass application that allows access in 120+ countries to around

780,000 wireless hotspots.• Flat rate Domestic NextG usage.

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International Data Roaming Data PacksIdeal for infrequent travellers, these are a great way to send email and access enterprise applications whilst roaming.

The International Data Roaming Data Pack is a once off charge that has a 30 day expiry

ChargeIncluded allowance for International Roaming Data in eligible countries

Per MB (excluding Session Fees)

$160 $900 $2.73$350 $2,250 $2.39$550 $3,750 $2.25

$1,050 $7,500 $2.15Eligible Countries:

New Zealand, Indonesia, Malaysia, Japan, USA, Philippines, Singapore, South Africa, Thailand, UK, Canada, France, Germany, Hong Kong, United Arab Emirates, Taiwan, China, Switzerland, Greece, Hungary, Netherlands, Slovak Republic, Spain, Italy, Fiji

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UofA WirelessThere are two wireless networks available for you to access all internal services and the internet: UofA, and eduroam

The UofA wireless network Convenient way for staff, students and visitors to connect personal and University-owned wireless enabled devices to the University network. This service allows users to access University IT services such as the Intranet/Internet, email, Online Education.

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Eduroam Wireless

Available in Australia• Most Universities• CSIRO

Other Participating Countries• USA• Canada• Europe• Aisa-Pacific Region

PLEASE NOTE: Username must be the following format:[email protected]

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Tips & Tricks…

10 tips to Increase Battery Life on Mobile Devices

1. Turn off Bluetooth when not in use

2. Change sync frequency & data push settings

3. Lower screen brightness & turn on auto brightness

4. Turn off vibrate function

5. Close/Kill programs when not in use

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Tips & Tricks…10 tips to Increase Battery Life on Mobile Devices

6. Avoid using animated wallpapers and wherepossible, use darker wallpapers

7. Turn off location services (ie: GPS)

8. Auto-lock your screen sooner

9. Minimise battery hungry tasks (movies, games, etc)

10. Update, update, update!

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Tips & Tricks…

Mobile & Smart Phones

Divert your desk phone number to your mobile. The Service Desk can do this for you upon request.

The world-wide emergency number is 112. Even if you don’t have network coverage you can dial this number and it will search for any existing network infrastructure and use that.

This sounds like an urban legend, but… If you lock your keys in your car and have a spare set elsewhere you can call someone and have them unlock your car over the phone. We’re not lying – David Pickett has done this!!

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Tips & Tricks…Hide your password!!

Remove stored credentialson shared iPads

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Tips & Tricks…Tap the top of screen just below the time to scroll to the top of a

document or screen automatically

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Tips & Tricks

Tethering/WiFi Hotspot:

Turn your phone into a wireless hotspot to connect your Laptop, iPad and other wireless enabled devices to the Internet using the 3G data connection on your mobile phone.

Enabled Phones Android Phones (HTC, Samsung, etc)Apple iPhone (3GS/4/4S running iOS4.3.3 and above)Some Windows Phones

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Tips & Tricks

Backup you device!

You should ALWAYS backup your device once a month and/or before performing an upgrade.

iPads/iPhone:* Backs up to computer using iTunes via USB cable * iOS 5.X.X & 6.0.X devices can backup to iCloud (see picture)

Android Phone:* Backs up to SD Card

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Tips & TricksCheck your 3G Data usage

Avoid having to pay for excess data bills by keeping on top of your 3G data usage.

The iPhone/iPad has an inbuilt usage meter in Settings -> General -> Usage. You must manually reset this at the beginning of each cycle.

Carriers have their own apps for tracking this like the TelstraOne app (pictured right)

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iPads

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Why do I need this?

You already know you can…Take your work anywhereEasy access to Email and CalendarPlay angry birds, listen to music, watch videos & order coffee…

But did you know that you can also…View agendas and annotate directly to PDF’sView, Edit, and Save documents saved on cloud storage (ie: Dropbox, Google Docs, etc)Access files stored on University share drives (S:\ and U:\)Remotely control your computer… even from home!

It is important to remember that this is not designed to replace your laptop

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iPad iPad 2 New iPad

Launch date 03/04/2010 11/03/2011 16/03/2012

Screen Size 9.7 inch (1024 x 768) 9.7 inch (1024 x 768) 9.7 inch “Retina Display” (2048 x 1536)

Camera No 1 MP rear, 0.3 MP front 5 MP rear, 0.3 MP front

Voice dictation No No Yes

Data Networks WiFi (B/G), 3G WiFi (B/G/N), 3G WiFi (B/G/N), 3G, 4G

Thickness 13.4mm 8.8mm 9.4mm

Weight 680g 601g 652g

Processor 1GHz Apple A4 (single core)

1GHz Apple A5 (dual core)

1GHz Apple A5X (dual core)

RAM 256Mb 512Mb 1024Mb

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Useful Apps for iPadsiPad Standard Apps

Safari – Default Internet Browser. New features such as Safari Reader and bookmark sync via iCloud are major improvements in newest iOS Mail – Simple, easy to use mail system that seamlessly connects your University email as well as any personal or business email accounts you may have.

Calendar – FINALLY works in the University environment!! Complete with alerts/alarms

Reminders - Reminders lets you organise your life in to-do lists, complete with due dates and locations. Automatically syncs to your Outlook “Tasks”

iMessage – send SMS-like instant messages across 3G or WiFi to any iPhone, iPad, or iPod (running iOS5) or Mac (OSX 10.7.3 and above)

Find My iPad – uses GPS services to locate your lost iPad

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Useful Apps for iPadsApps for… Annotating PDFs

Need to make your own notes on a meeting agenda or user manual in PDF format? These apps allow you to do this.

Adobe Reader: Free

GoodReader: $5.49 Full version

iAnnotate PDF: Lite version FREE, $10.49 Full version

PDF-Notes: Lite version FREE, $10.49 Full version

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Useful Apps for iPadsApps for… Opening & Editing Office Documents

Office2 HD: $8.49

Smart Office 2: $10.49

Polaris Office: $13.99

Documents To Go: $10.49 Standard version, or $17.99 Premium

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Useful Apps for iPadsApps for… Handwriting

Penultimate: $0.99

WritePad: $10.49

Notability: $4.99 (currently on sale for $0.99)

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Cloud Storage Apps (DropBox, SugarSync, GoogleDocs, etc) – FreeConnect to your cloud storage systems using these apps

Cisco AnyConnect – FreeNew easy to use app to connect to the University’s VPN system

AccessToGo – Free Remotely access your University computer when away from your desk** DEMONSTRATION AT THE END OF THIS PRESENTATION **

Useful Apps for iPadsApps for… Increasing productivity on the go

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Useful Apps for iPads

iTunes U – FreeThe iTunes U app gives you access to complete courses from leading universities and other schools — plus the world’s largest digital catalogue of free education content

NoQ – FreeLet’s face it, no one likes queues! Order using your phone from participating cafés, pubs, restaurants, and other stores and simply pick it up at a designated time. Easy!

Facebook/Twitter/Yammer – FreeAccess the world’s two most popular social media networks (and Yammer!) with these free apps

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Questions?

2