ADMINISTRATOR JUMP START TRAININGJULY 29 , 2011

Google Docs for Education

Google Apps for Education

Google provides an integrated suite of applications. Collectively, they are known as Google Apps for Education (GAE).

Everyone is familiar with email. Gmail is the Google email application we will use in FSUSD.

We are retiring GroupWise, Novell’s email application.

You may access your GMail account 24X7 from Work Home Smart phone

Synchronizing passwords

Synchronizing passwords is part of tech survival. When in district, you will have to login with your

Novell username and password We have developed a utility for you to sync your

passwords between Novell and Gmail. https://password.fsusd.org

(Remember the “s” on https: It stand for secure) Enter your current Novell password Enter your new password (it can be identical to old) Re-enter your new password Your passwords are synched!

Login

GMail

Once you login to your Gmail accountadmin@fsusd.org you will find that EVERYTHING has been migrated over from GroupWise: Emails with Cabinet structure Calendar Contacts (that is, your Address Book)

You will also find lots more…

This is Rick’s email Inbox

Switching between Apps

You were just in GMail, the Google email application.

Notice that there is a MENU at the upper left: Mail Calendar Documents Sites Video More…

Contacts (hidden under “More”)

Calendar

It is easy to switch between applications. Simply click on the appropriate App in the Menu

Now let’s try your Google Calendar application

Everything that you had in your GroupWise Calendar has been migrated to your Google Calendar.

Documents

It is easy to switch between applications. Simply click on the appropriate App in the Menu

Now let’s try your Google Documents application Unlike your Mail or Calendar, there is nothing in it yet.

All of your saved documents are still safely tucked away in your Home directory. You still have access to your home directory while in district You can upload any folders from your desktop or “H” drive to

Google Docs. However, your browser must be either Chrome or Firefox. IE does not support folder uploads.

This is a brand new

Google Docs window

Document types

You are in the Google Documents application Click on the Create new drop-down menu button in

upper left of your window, below the FSUSD logo.

Types of Google Docs. Word processing Presentation Spreadsheet Form (conduct surveys; give tests) Drawing Collection (equivalent to a Folder)

Contacts

It is easy to switch between applications. Simply click on the appropriate App in the Menu

Now let’s try your Google Contacts application You will find Contacts buried under the More option in the

Menu All of your Address Book contacts from Novell GroupWise

have been imported!!

If you want, you can import or export additional contacts. Do you have a smart phone? You can sync your contacts

between Google and your phone just like synchronizing your Facebook contacts.

Help = Sites

It is easy to switch between applications. Simply click on the appropriate App in the Menu

Now let’s try your Google Sites application We have created a shared Site. Access tutorials, FAQs

and videos – everything you need to become an expert!https://sites.google.com/a/fsusd.org/learning-center/

Here is a recommended sequence: Your First Days Week 1 and Beyond Training and Videos You can also learn by specific App (scroll to bottom)

This is Google “Sites”

Sharing is easy &

powerful!

Student accounts

Students will automatically have Gmail accounts. They will have full access to Google Apps for Ed. This offers great opportunities for students to use 21st

century collaboration tools. Teachers and students can now interact and work electronically, anytime, anyplace.

Student account Username: s123456@fsusd.org

( “s” + 6-digit Aeries Perm ID.) Password: 8-digit date-of-birth (mmddyyyy) Passwords can be reset by teacher

Useful tips

Get to email and other Google apps quickly: http://mail.fsusd.org

Password synchronization: https://password.fsusd.org

FSUSD Google Help site: https://sites.google.com/a/fsusd.org/learning-center/

Explore and practice Create and then share your Google Doc (word processing,

spreadsheet, more) Use your Google Calendar Develop your own Google website Find out how to do survey with Google Forms (which is a type of

Google Doc); edit photos with Picassa; watch your planet with Google Earth.