ADMINISTRATOR JUMP START TRAINING JULY 29, 2011 Google Docs for Education

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Google Docs for Education

Administrator Jump Start TrainingJuly 29, 2011Google Docs for EducationGoogle Apps for EducationGoogle provides an integrated suite of applications. Collectively, they are known as Google Apps for Education (GAE).Everyone is familiar with email. Gmail is the Google email application we will use in FSUSD. We are retiring GroupWise, Novells email application. You may access your GMail account 24X7 fromWorkHomeSmart phone Synchronizing passwordsSynchronizing passwords is part of tech survival.When in district, you will have to login with your Novell username and passwordWe have developed a utility for you to sync your passwords between Novell and Gmail.https://password.fsusd.org (Remember the s on https: It stand for secure)Enter your current Novell passwordEnter your new password (it can be identical to old)Re-enter your new passwordYour passwords are synched!Login

GMailOnce you login to your Gmail accountadmin@fsusd.org you will find that EVERYTHING has been migrated over from GroupWise:Emails with Cabinet structureCalendarContacts (that is, your Address Book)

You will also find lots more

This is Ricks email InboxSwitching between AppsYou were just in GMail, the Google email application.Notice that there is a MENU at the upper left:MailCalendarDocumentsSitesVideoMoreContacts (hidden under More)CalendarIt is easy to switch between applications. Simply click on the appropriate App in the Menu

Now lets try your Google Calendar applicationEverything that you had in your GroupWise Calendar has been migrated to your Google Calendar.

DocumentsIt is easy to switch between applications. Simply click on the appropriate App in the MenuNow lets try your Google Documents applicationUnlike your Mail or Calendar, there is nothing in it yet.

All of your saved documents are still safely tucked away in your Home directory.You still have access to your home directory while in districtYou can upload any folders from your desktop or H drive to Google Docs. However, your browser must be either Chrome or Firefox. IE does not support folder uploads.

This is a brand new Google Docs windowDocument typesYou are in the Google Documents applicationClick on the Create new drop-down menu button in upper left of your window, below the FSUSD logo.

Types of Google Docs.Word processingPresentationSpreadsheetForm (conduct surveys; give tests)DrawingCollection (equivalent to a Folder)

ContactsIt is easy to switch between applications. Simply click on the appropriate App in the MenuNow lets try your Google Contacts applicationYou will find Contacts buried under the More option in the MenuAll of your Address Book contacts from Novell GroupWise have been imported!!

If you want, you can import or export additional contacts.Do you have a smart phone? You can sync your contacts between Google and your phone just like synchronizing your Facebook contacts.

Help = SitesIt is easy to switch between applications. Simply click on the appropriate App in the MenuNow lets try your Google Sites applicationWe have created a shared Site. Access tutorials, FAQs and videos everything you need to become an expert!https://sites.google.com/a/fsusd.org/learning-center/

Here is a recommended sequence:Your First DaysWeek 1 and BeyondTraining and VideosYou can also learn by specific App (scroll to bottom)

This is Google Sites

Sharing is easy & powerful!

Student accountsStudents will automatically have Gmail accounts. They will have full access to Google Apps for Ed.This offers great opportunities for students to use 21st century collaboration tools. Teachers and students can now interact and work electronically, anytime, anyplace.Student accountUsername: s123456@fsusd.org ( s + 6-digit Aeries Perm ID.)Password: 8-digit date-of-birth (mmddyyyy)Passwords can be reset by teacherUseful tipsGet to email and other Google apps quickly:http://mail.fsusd.org Password synchronization: https://password.fsusd.org FSUSD Google Help site:https://sites.google.com/a/fsusd.org/learning-center/

Explore and practiceCreate and then share your Google Doc (word processing, spreadsheet, more)Use your Google CalendarDevelop your own Google website Find out how to do survey with Google Forms (which is a type of Google Doc); edit photos with Picassa; watch your planet with Google Earth.