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Word Play!Office 2010

Presented by yourComputer Training Center

Class ObjectivesLearn how to:

Choose / change a Document Theme, Style Set, Color Set and Font Set

Define the Page Layout Insert Headers and Footers Apply Heading Styles Create and Update a Table of

Contents Copy Data from other Applications Create a Smart Art Diagram

Document ThemesMake it easy to create stylish and matching documents with one click. Consist of a set of formatting choices that can be applied to an entire document and includes theme colors, fonts, and effects.Provide a consistent look and feel across tables, charts, SmartArt graphics, shapes, equations, or other forms of information. Are the same as themes available in other Office 2010 programs so a Word file and a PowerPoint presentation can be consistently formatted.

In Word 2010, click Page Layout | Themes. A list of Themes displays in a drop-down menu.

Click a Theme to apply to your document.

Style SetsContain character and paragraph formatting to include multiple fonts, unique colors, paragraph borders, outline numbering, tabs, and font effects.Consist of a predefined combination of font style, color, and size of text that can be applied to selected text.

Click Home Tab | Change Styles | Style Set. A set of Quick Styles display in a drop-down menu.

Click to select the desired Style Set. The new style set is applied to all styles in the document.

Theme Color SetsInclude color combinations that are harmonious and work with the Themes in all Office applications.Allow users to create a custom Color set of your own choosing.To apply:

Click Page Layout Tab | Theme Colors. A drop-down list displays with the predefined Colors list.

Click to select the Theme Color.To create a custom Theme Color set:

Click Page Layout | Theme Color | Create New Theme Color. The Create New Theme Colors dialog box displays.

Select colors for the various elements. Enter a Name in the Name field. Click Save.

Theme Font SetsContain sets of fonts that are harmonious and work with the Themes in all Office applications.Allow users to create a custom Color set of your own choosing.To apply:

Click Page Layout | Theme Fonts. A drop-down list displays with the predefined list.

Click to select the Theme Font.To create a custom Theme Font set:

Click Page Layout | Theme Fonts | Create New Theme Fonts. The Create New Theme Font dialog box displays.

Select the font for the Headingand Body from the drop-down lists.

Enter a Name in the Name field. Click Save.

Page Layout Tab and Ribbon

Consists of commands to adjust the document theme, page setup, page background, paragraph indent and spacing, as well as options to arrange objects.

Click Margins to adjust the page white space. Click Orientation to change from Portrait to Landscape. Click Size to adjust the paper size. Click Columns to change the document to a column format. Click Breaks to separate the files into sections or insert a Page

Break. Click into a paragraph and change the Left or Right Indent

using the Paragraph Left and Right commands. Select objects and user the Position, Wrap Text, Bring

Forward, Send Backward, Align, group or resize commands to affect the object.

Section BreaksSection breaks are used to divide a document into any number of sections and format each section the way that you want. A section break acts as an embedded code that stores or maintains the properties of the section above it. Section and page properties include the following settings:

Page Orientation (Portrait/Landscape) Margins and Columns Line Numbering Vertical Alignment Headers & Footers Page Numbering, Paper Size, and Paper Source

It is recommended that when you are working with section breaks you turn on Show/Hide. To do this, click Home | Show/Hide.

Section Breaks (cont’d)To insert a section break:

Click where you want to start a new section. On the Insert menu, click Break. Under Section Breaks, select the option that describes the section

break that you want. Click OK.

To see the actual properties use the Layout Tab in Page Setup. Click within the section you want to view the properties. Click Page Layout tab | Page Setup dialog box launcher | Layout tab. Use the Layout tab to make changes to the section as desired. Section Start indicates the type of section break for this section. A Next Page section break is defined as New Page on the Layout tab

of the Properties dialog box.

Headers and FootersThe Header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin.Headers and footers generally contain information such as the page number, date and document title.

To apply, click Insert Tab | Header (or Footer). A drop-down list displays with predefined Headers (or Footers).

Click to select the appropriate built-in Header (or Footer).

Heading StylesUsing Heading styles enables you to create a multi-level outline which updates automatically when the content is edited.You can also generate a Table of Contents easily from Heading Styles.

To apply, click your cursor into the paragraph to be styled.

Click Home Tab and then click to select the style from the Styles Gallery.

Table of ContentsWord 2010 heading styles have the appropriate programming built into them to generate a Table of Contents easily.

To insert, click your cursor in the location for the Table of Contents.

Click Reference Tab | Table of Contents. The drop-down list with predefined Table of Contents styles display.

Click to select the appropriate Table of Contents style. The Table of Contents inserts into the document.

Data from other ApplicationsPaste Special Unformatted Text – Best Practice

Copying data from other sources, such as e-mail messages, a Web page, or another Word document can often cause issues in your file.

Whenever copying data from another source, the underlying formatting language, styles, fonts, colors and other formatting attributes of that data is also copied into your Word file.

Corruption or viruses in the source document can also be copied into your Word file.

Using Paste Special Unformatted Text will only copy the letters, leaving behind any formatting attributes , document corruption, or formatting language (like HTML, etc.) Copy the source data – copy the data to be pasted into your

document in Word. Right click | Copy, use the keyboard shortcut of Control+C, or click Home Tab | Copy.

Paste the source data – Click Home tab | Paste |Paste Special | Unformatted Text | Ok.

Smart Art DiagramsMake creating flow charts very easy.Create a graphic representation of a work flowIncludes List, Process, Cycle, Hierarchy, Relationship Matrix, and Pyramid graphic types

To insert, click Insert Tab | SmartArt. The Choose a SmartArt Graphic dialog box displays.

Select the type category and then click on the specific graphic chart. Click OK. The SmartArt Graphic displays with multiple Text boxes. Enter the text in the Text boxes provided.