Word: A word processed document, may be letter, memo, report, fax, agenda.

What is word?

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Use the Windows Start button

Use a desktop shortcut

Used Most Frequently Used Programs on left side of Start Menu

Right-click a Word document and left-click to open

Double-click a document already created in Word

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Closing a word processing Application:

1. Select close button. 2. File menu→ Exit (1)

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Creating a new document:

1. File menu → new→ blank document→ create button. 2. Ctrl + N

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Opening a document:

1. File menu→ open→ select your file →open. 2. Ctrl + O 3. File menu→ recent→ select your file.

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Saving 1. Saving a document to a location on a Drive

File menu → save → select Drive /or folder → enter name in file name box → save. 2. Saving a document with another name

File menu→ save as→ select drive or folder →ensure save as type → enter name in file name box →save.

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3. Saving a document as another file type. 3.1. Save as

a. Text format (*.txt)

File menu→ save as menu → select Drive or folder → enter name in file name box→ save as type arrow→ select type (tab delimited) (*.txt) → save.

b. Rich Text format ( *.rtf )

File menu→ save as menu → select Drive or folder → enter name in file name box→ save as type arrow→ select type (Rich Text Format) (*.rtf) → save.

c. Template

File menu→ save as→ select Drive or folder → enter name in file name box→ save as type arrow→ select word template→ save.

d. Version number

File menu→ save as→ select Drive or folder → enter name in file name box→ save as type arrow→ word 97-2003→ save. Aga Private Institute For Computer Science Website: www.aga-pics.com Page 4

3.2. Save

a. File menu→ Save. b. Ctrl +S.

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Print Preview

Select

THE PRINT TAB 1. File menu → print→ print 2. Ctrl + P

Printer

Print Settings

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Ruler

Vertical

Scrollbar

Insertion Point

Quick Access Toolbar

Title Bar

Tabs

View Buttons

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View Buttons

Five different views are available (shown above, left to right order):

• Print Layout

• Full Screen Reading

• Web Layout

• Outline

• Draft

• The Zoom Slider enlarges the current view to read what is on the screen. It DOES NOT change text size permanently.

Zoom Slider

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THE HOME TAB

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Clipboard

Font

Paragraph

Styles

Editing 12

• The Microsoft Office Clipboard allows us to copy multiple text and graphical items from Office document or other programs and paste them into other office document.

Clipboard Group

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Clipboard Group

Format Painter

Format Painter is a multi- step process. We can select the text whose format we want to use and then click the Format Painter button, that copies the format to the clipboard.

Shortcut Key :-

Ctrl + Shift + C

Cut, Copy and Paste

The cut, copy and paste commands allow us to copy or remove an item from one place and put it into another.

Shortcut key :-

Cut:- Ctrl + X

Copy:- Ctrl + C

Paste:- Ctrl + V 14

Clipboard Group

Paste Preview

When a styled piece of text is copied, Paste Preview in Word 2010 gives us a variety of option :-

Keep Source Formatting

Merge Formatting

Keep Text Only

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Font Group

Font

Bold

Italic

Underline

Strikethrough

Text

Subscript/

Superscript

Effects

Font Color

Text Highlight Color

Clear Formatting

Change Case

Grow/ Shrunk Font Font Size

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Font Group

Font:- It Specifies the text font.

Font Style :- This specifies font style i.e ., Bold, Italic.

Font Size:- It specifies font size in points.

Font Color:- It specifies the color of the selected text.

Underline:- Enable the user to underline selected text and color the underline.

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Paragraph Group

List

Multilevel Numbering

Bullets

Alignment Line Spacing

Shading

Indentation

Short

Show/ Hide

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• Bullets & Numbering:- The lists in MS Word- 2010 allow us to format and organize text with numbers, bullets or in an outline.

• Sort:- We can quickly and easily sort the text of bulleted or numbered list alphabetically or numbers in sequence.

• Alignment:- It align the text to left, right or center. 1. Left Align (Ctrl + L) 2. Right Align (Ctrl +R) 3. Center Align (Ctrl + E) 4. Justify ( Ctrl + J)

• Indentation:- It determines the distance of paragraph from margin.

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• Styles are an efficient way to define the appearance of various text elements in our document (e.g., heading, captions, body text.(

• Templates allow us to apply preformatted styles to an entire document.

Style Group

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Editing Group

This helps in Find, Replace the any word in document.

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THE INSERT TAB

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Pages

Illustrations

Links

Header & Footer

Text

Symbols Tables

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I. Cover Page:- Word 2010 makes it easy for us to customize the look of our documents with cover page option.

II. Blank Page:- Insert blank page in document.

III. Page Break:- Word 2010 inserts a page break when we reach the end of the document.

Pages

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• Insert Table:- Insert the table through gallery of preformatted tables or through insert table dialog box.

• Draw Table:- We can draw complete table as per our specification through this feature.

• Excel Worksheet:- By this option we can enjoy all the feature of MS Excel in word document.

• Apart from these we can design the tables, color them and format them using Table tools appearing after inserting a table.

Tables

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Table Design

Shading & Border Draw

Table

Layout

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Picture

ClipArt Shapes

Smart Art Chart

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Cross-reference

Bookmark

Hyperlink

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Add Header &

Footer

Add graphics and

preformatted text elements

Navigate b/w headers and

footers Create a different

Header/Footer on Different

Pages Inserting Header

& Footer

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• Text Group:- This provides options for working with WordArt, Quick Parts, Drop Caps, Text boxes, Signature line, Date and Time etc.

• Symbols and Special Characters:- This provides option for working with Special characters are punctuations, spacing, or typographical characters that are not generally available on the standard keyboard.

Text & Symbol Group

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To Insert Text Box

Quick Parts allows to add preformatted portions of

text

Adding WordArt

Drop Cap are the giant letters that begin the first

chapter or document.

Signature Line provides authenticity, integrity, and origin of our document by adding a digital signature to the document.

Insert Date & Time

Object can be created as a linked or

paragraph of a embedded object from any program that supports linked or embedded objects.

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Pre-formatted Equations

Insert Symbols

Insert your Own

Customized Equation 32

Common tasks in Microsoft Word

To do this Press

Create a nonbreaking space. CTRL+SHIFT+SPACEBAR

Create a nonbreaking hyphen. CTRL+SHIFT+HYPHEN

Make letters bold. CTRL+B

Make letters italic. CTRL+I

Make letters underline. CTRL+U

Decrease font size one value. CTRL+SHIFT +<

Increase font size one value. CTRL+SHIFT +>

Decrease font size 1 point. CTRL[+

Increase font size 1 point. CTRL]+

Remove paragraph or character formatting. CTRL+SPACEBAR

Copy the selected text or object. CTRL+C

Cut the selected text or object. CTRL+X

Paste text or an object. CTRL+V

Paste special. CTRL+ALT+V

Paste formatting only CTRL+SHIFT+V

Undo the last action. CTRL+Z

Redo the last action. CTRL+Y

Open the Word Count dialog box. CTRL+Y

Quick reference for Microsoft Word

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Create, view and save documents

To do this Press

Create a new document. CTRL+N

Open a document. CTRL+O

Close a document. CTRL+W

Split the document window. ALT+CTRL+S

Remove the document window split. ALT+SHIFT+C or ALT+CTRL+S

Save a document. CTRL+S

Edit and move text and graphics

Delete text and graphics

To do this Press

Delete one character to the left. BACKSPACE

Delete one word to the left. CTRL+BACKSPACE

Delete one character to the right. DELETE

Delete one word to the right. CTRL+DELETE

Cut selected text to the Office Clipboard. CTRL+X

Undo the last action. CTRL+Z

Cut to the Spike. CTRL+F3

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Move through your document

To move Press

One character to the left LEFT ARROW

One character to the right RIGHT ARROW

One word to the left CTRL+LEFT ARROW

One word to the right CTRL+RIGHT ARROW

One paragraph up CTRL+UP ARROW

One paragraph down CTRL+DOWN ARROW

One cell to the left (in a table) SHIFT+TAB

One cell to the right (in a table) TAB

Up one line UP ARROW

Down one line DOWN ARROW

To the end of a line END

To the beginning of a line HOME

To the top of the window ALT+CTRL+PAGE UP

To the end of the window ALT+CTRL+PAGE DOWN

Up one screen (scrolling) PAGE UP

Down one screen (scrolling) PAGE DOWN

To the top of the next page CTRL+PAGE DOWN

To the top of the previous page CTRL+PAGE UP 35

THE REFERENCES TAB

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1- Table of Contents 2- Footnotes 4- Captions 3- Citations & Bibliography

5- Index 6- Table of Authorities

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THE VIEW TAB

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The Options in View Tab are:

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Document Views Show/Hide Zoom

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Window Macros

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1- It is a default document view that shows doc. in a form similar to how it will look in print, including headers/footers.

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3- This view shows how the page will look as a web page.

2- This is for onscreen reading and proofing that allows us to highlight and insert comments but limits our ability to type into the document.

4- This view allows us to see /create an outline of our document’s headings.

5- This view focuses on text, Page breaks are shown as a dotted

line, and headers and footers aren’t shown at all.

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1- A tool for setting margins and tabs, the ruler spans the top of our document.

3-This is an alert bar that appears only when a document poses a potential security risk

2- Are helpful if we are placing images But not if we are working with text only

5- Helpful for jumping from one document page to another without having to scroll.

4- This shows an outline of our document’s headings on the left of the window and helps us visualize a document’s structure.

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The Options in View Tab are: 1. Zoom 2. 100% 3. One Page 4. Two Pages 5. Page Width

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1.This opens new window that shows document we are currently working in, allowing us to view two parts of the same document at once.

2. This arranges multiple windows so we can view them at the same time.

3. This does same thing as New Window, but it fits two views of our document into one window.

4. This arranges two windows next to each other.

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5.This is used in the case when we scroll in one window in side-by-side view, the other window scrolls the same amount, making it easy to compare two documents. 6. This resets the position of the

current window in use. 7. It is used to switch between different

windows.

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THE PAGE LAYOUT TAB

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1- A Document Theme is a set of formatting choices that include a set

fonts), and a set of theme effects (including lines and fill effects). When applying a Theme we can choose to apply only one, or any number of these elements.

2-Theme Colors contain four text and background colors, six accent colors, and two hyperlink colors.

3-Customize Theme Fonts contain

of theme colors, a set of theme fonts a heading font and a body text font. (including heading and body text

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4-Theme Effects are sets of lines and fill effects to be used in the document theme.

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Theme Group

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Customize Font

Customize a Theme Color

Apply Theme Effects

Apply Theme in a Document 47

1.Margins These define the amount of white space that appears at the top, bottom, left, and right edges of our document.

2. Orientation One can choose either Portrait (vertical) or Landscape (horizontal) orientation for all or part of our document.

3. Paper comes in a variety of sizes. Default Settings is 8 ½ *11 paper.

5. One can insert a manual page break in a document and even can set options to control where Word positions automatic page breaks.

4. Columns:-These help to separate sections of document when creating a Newsletter or Bulletin.

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5 Page Setup

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7 . One can use the Hyphenation feature to insert optional or non-breaking hyphens and set maximum amt. of space allowed between a word and the right margin.

6 . Add Line Numbers in the margin alongside of each line of the document

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Margins

Orientation

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Page Break

Columns

Paper Sizes

Hyphenation

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2. Page Color enables user to fill the page color.

3. To border the page.

1. A watermark is a translucent image that appears behind the primary text in a document

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Page Background Group

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1- Indent : To set the distance of the paragraph from either the left or the right margin.

Dialog Box Launcher

2- Spacing : The vertical space between the lines of text in a paragraph.

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Paragraph Group

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