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WINLineWINLine®® ACC2 ACC2
Basics SeminarBasics Seminar
2007
Voucher LevelsVoucher Levels
Customer
Products Sales Reps
Payment Terms
Offers
2007
Voucher LevelsVoucher Levels
Customer
Products Sales Reps
Payment Terms
OfferOrder Unfilled Order List
2007
Voucher LevelsVoucher Levels
OfferOrder
Delivery NoteUnfilled Order List
Stock update
Customer
Products Sales Reps
Payment Terms
2007
Voucher LevelsVoucher Levels
InvoiceStock Update
ACC1Sales statistics
Commissionscalculation
Customer &Product update
OfferOrder
Delivery NoteUnfilled Order List
Customer
Products Sales Reps
Payment Terms
2007
Source of relevant dataSource of relevant data
Products AR/AP Account
Prod. Category Voucher TypeVoucher
Entry
ACC2 - Parameter
Price
2007
Product SearchProduct Search
• Entry of Product Number• Search for Product Number or product description with
F9 (open Match Code)• Search for alternatives with Match Code by:
Product nameLong Text 1 and 2EAN code (bar code)Alternate product numbers 1 and 2
Required:Activate in ACC2 Parameters
Note:When the „Match Code after input“ checkbox is activated in the ACC2 parameters, the Match Code is also activated after pressing ENTER. (Barcode readers!)
2007
Save, Calculate, PrintSave, Calculate, Print
• After confirmation with OK, a voucher can be saved, calculated or printed.
SaveThe voucher is saved for later processing, no data is written rewritten
CalculateThe voucher is completely calculated, but can be printed at a later point in time.
PrintThe voucher is completely calculated and immediately printed (you can of course still print copies later).
2007
Print VouchersPrint Vouchers
• The following actions can be set when printing a voucher:Changing of voucher numberChanging of voucher datePrint of following levels (with status A)Printer repeats (with change of printer)
Printing of following levels and print copies is dependent on settings in the Voucher Type.
2007
Price DefinitionPrice Definition
Price list defintion
Price list setup with currency information
Product Base Info AR/AP Acct. Base Info
Voucher Entry
Definition of prices in respective price list
Assignment of price lists
Price finding based on price list of account and the assigned price list in
Product Base Info
2007
Price HeirarchyPrice Heirarchy
1. Level
Customer/Vendor-specific prices
Customer Cat/Vendor Category-specific prices
General Purchase and Sales Price
Contracts
2. Level
3. Level
4. Level
2007
Pricing Calculation Example Pricing Calculation Example
Occ. Cust.
Customer Cat. 2
Product Base Info
Occ. Cust.Customer 230A001 Occ. customer
Price list 1 Price list 1Price list 1
Entries price list 1: Customer-specific price for 230A001 of 500.00Customer cat.-specific price for cat. 2 of 700.00General sales price of 900.00
500.00
700.00
900.00
Customer Cat. 2 Customer Cat. 3
700.00
2007
Methods of Price SettingMethods of Price Setting
• In addition to price list number, customer category or customer-specific price, the price is also dependent on: From Quantity (for quantity graduated pricing schemes) Date from – to (for reduced price periods)
• When a particular price entry is used when entering a voucher, the following values can be used from the price list entry: Discount 1 and 2 (or other discount lines) Commission code (for sales rep comm. calculation) Substitute product number and description (for print
out) Voucher totals discount lock
2007
Saving of Changed PricesSaving of Changed Prices
• Modified or newly created prices during voucher entry can be optionally saved to the current price list.
• The following options are possible: Never change account-specific prices Always change account-specific prices Create all prices as account-specific prices Create all prices as general prices
These parameter settings can be pre-defined in the ACC2 Parameters as well as in the Voucher Type.
2007
General Purchase and Sales PricesGeneral Purchase and Sales Prices
The General Sales Price is only copied into the standard price list (this can be defined in the ACC2 Parameters) during entry as a general price. It is not used in any other way in any program function.
• The General Purchase Price is used for • Initial calculation of COGS • Inventory value calculation • Gross profit calculation (if defined in this way) • Sales rep comm. calculation (ACC2 Parameter setting) • Inventory bookkeeping (when the purchase price is
assigned as basis price in the applied inventory posting type)
• And is copied to the standard price list as the General Sales Price.
2007
Last and Lowest Purchase PriceLast and Lowest Purchase Price
• The last and lowest purchase prices can be • Directly entered manually,• Automatically updated when entering a purchase
voucher, when activated in the voucher type,• Automatically updated during an inventory addition
posting, when activated accordingly in the inventory posting type.
• These prices are used • In calculation of gross profit (this can be pre-
defined in the ACC2 Parameters and also per product)
• In the inventory values calculation (Inventory level list, Inventory Level List – Per Date).
2007
Last and Lowest Purchase PriceLast and Lowest Purchase Price
• In the ACC2 Parameters you can also set up whether the last and lowest purchase prices are saved back to price data• With line rebates deducted• With voucher totals rebates deducted• With discounts deducted
2007
Cost of Goods PriceCost of Goods Price
• Is calculated • At the first set up of a product when the General
Purchase Price is entered (this price is adopted as provisional cost of goods price)
• During an inventory addition posting the price is recalculated.
• The cost of goods price is used • For gross profit calculation (pre-defined in the ACC2
Parameters or per product)• Inventory values calculation (inventory level lists)• Inventory bookkeeping (when defined as such in the
inventory posting type)• Physical count inventory• Sales rep calculation (setting in the ACC2 Parameters) • Voucher entry (linked to price list –1)
2007
DiscountsDiscounts
• There are 2 line discounts• Assigned in the discount lines • Override with price list (other discount
percentage, other discount line)
• There is 1 voucher total discount• Assigned to customer account
(surcharge/discount)• By means of the product category, a voucher total
discount lock can be set up for particular products• By means of the price list, a voucher total
discount lock can be applied for a product when using a particular price list entry.
2007
Discounts by means of Price ListsDiscounts by means of Price Lists
Assignment of price list 1
Customer 230B001
Product Base Info
Assignments of price list and discounts
PL 1 Gen. Price 350.00 - 3 % - 5 %
PL 1 C.cate. price 320.00 - 2 % - 4 %C.cat.3
PL 1 C.spec.price 300.00 - 1 % - 3 %C 230A001
Assignment of price list 1
Customer 230C001
Cust. Cat. 4
Cust. Cat. 3
Assignment of price list 1
Customer 230A001
Cust. Cat. 3
Customer 230B001 350.00 - 3 % - 5 % Line discount -7,85 Price 322.53
Customer 230C001 320.00 - 2 % - 4 % Line discount -5,92 Price 301.06
Customer 230A001 300.00 - 1 % - 3 % Line discount -3,97 Price 288.09
Assignment in Base Info:
Result during processing:
2007
Voucher Total DiscountsVoucher Total Discounts
Voucher
AR/AP AccountTotals discount -5%
Prod. category 3
Product 2
Product 1
The totals discount of -5% will be deducted only from product 3!
Product categ. 3Voucher total disc. lock
Price list 1
Price list 1Voucher total disc. lock
Product 3Price list 3
Prod. category 2
Product 1
Product 2
Product 3
2007
Discount LinesDiscount Lines
AR/AP AccountDiscount line 1 Discount line2
Product 2Disc. Column 5
Discount line 1 Discount line 2
discount 1 / - 3% discount 2 / - 3%
column 1 - 6
column 7 - 10
- 3%
- 5%
Column 1 - 4
column 5 - 10
- 3%
- 5%
Product 1Disc. column 4
Product 1 / col4 Line discount -5,91
discount 1 / - 3% discount 2 / - 5%Product 2 / col5 Line discount -7,85
The following line discount results in the voucher:
2007
TextsTexts
• 3 Variations Texts can be assigned directly to a product and will be
automatically applied when product is entered. An already created text can be called up also using
Type 2 Macro in the voucher middle section. Using Type 3, a text for one-time use can be entered.
• The texts can be edited again in the Detail Info tab area.
Texts
Product Base Info Voucher
Enter Type 2
Text Enter Type 1Text is suggested automatically
One-time use text
Enter Type 3
2007
MacrosMacros
• Macros („Calculating text blocks") can assemble individual products, text blocks and macros together to a “set“.
• Macros function only for automatic loading of data; sales statistics, inventory values, etc. are managed on a separate basis.
• There is no total price
• Solely the quantities can be derived from one another.
• Position numbers can be assigned.
• Macros are called up with Type 2.
2007
Voucher End Macro ExampleVoucher End Macro Example
• If a macro is assigned as a voucher end macro in the voucher type, products and text blocks can be defined for automatic insertion at the end of a voucher. Calculations can also be automatically performed using the assigned product category settings (voucher formula).
e.g. for calculation of prices based on total weight.
With price from formula
Product Categ.
Voucher formula
End macro
ProductText
Voucher Type
AR/AP account
Voucher End
Product
Texts
2007
Total amounts and Sub-totalsTotal amounts and Sub-totals
• Total amount is called up with Type 4 (=storage is emptied)• Sub-total is called up with Type 5 (=storage is maintained)
Total amount
Sub-total
Last total (i.e., both are possible)
2007
Type CreditType Credit
• A value-based credit note amount can be entered in a voucher with Type 6 – Credit.
• A revenue account must be manually entered for a credit.
2007
Empty Line / Page Break Empty Line / Page Break
• An empty line for spacing can be inserted in a voucher with Type 7 – Empty Line.
• A page break can be applied when printing a voucher with Type 8 – Page break.
2007
Summary of TypesSummary of Types
• There are 8 types of entry lines
Type 1 – Product Type 2 – Macros (Macros + Text blocks)Type 3 – Texts (user-defined texts)Type 4 – Total amountType 5 – Sub-totalType 6 – CreditType 7 – Empty LineType 8 – Page break
2007
Voucher SortingVoucher Sorting
• Voucher Type setting steers the sorting criteria for the voucher: Warehouse location (Product Base Info / Text tab
area / Location field) Product number
• After entering product line, press the SORT button.
• If a voucher is sorted, all text lines and sub-totals are discarded since no links between text lines and product lines exist in the voucher.
2007
Position numbersPosition numbers
• Assignment per middle section line is possible (also for texts)
• Up to 5 position levels (1.1.1.1.1)
• Can be assigned in a macro as well
• Using the voucher type, it is possible to suppress print out after a certain position level.
• Each position level can be represented with a different formatting (=Form Modification (PDF)).
2007
Voucher PrintingVoucher Printing
• The number of voucher copies can be pre-set per voucher level in AR/AP Account Base Info.
• A certain voucher form can be applied using a PDF file.
• If there is for example a P02W44XX, it will be automatically printed after an invoice (e.g., payment form)
• In addition, it is possible to suggest more than one form using the Replace Form function in WINLine Start.
Assignment in Voucher Type
List PDF EU
Offer
Order
Del. Notes
Invoices
P02W41
P02W42
P02W43
P02W44
P02W41EU
P02W42EU
P02W43EU
P02W44EU
2007
Accompanying Forms Print OutAccompanying Forms Print Out
• In the Voucher Type you can define accompanying forms per voucher level:
• Voucher forms
• Product forms Using the Properties in Product Base Info, you can steer the number of product forms:• Per product• Per Item• Per Unit of Measure (U/M)
2007
Gross Profit CalculationGross Profit Calculation
• The minimum and plan gross profit values are defined in the ACC2 Parameters.
• The sales rep settings can still override the minimum and plan GP values.
• Whether gross profit is checked and whether a warning or lock is issued can be defined in the product category.
• The calculation basis for gross profit can be defined in the ACC2 Parameters. This can also be overridden on a product-oriented basis.
2007
Credit LimitCredit Limit
• Definition of Credit Lock and Warning amount in AR/AP Account Base Info (ACC1 tab area).
• The credit check is based on the account balance and any existing posting batches.
• You can define in the Voucher Type which voucher levels are applicable for credit limit checks.
• In addition, you can also set up in the Voucher Type whether not yet invoiced delivery notes should also be considered.
• Independent of the credit limit check, you can also define a general warning and locking text in AR/AP Account Base Info (ACC1 tab area).
2007
Conversion of Offer to OrderConversion of Offer to Order
• Loading of offer serial number in the order voucher level.
• When option “Order Levels Change“ is activated in the Voucher Type, product scheduling lines are written commencing from the order voucher level onwards.
• The offer is preserved after conversion!
2007
Delivery DateDelivery Date
• Entry a delivery date in the voucher header section
• Can be edited per product line
• The product scheduling (disposition) proceeds based on the delivery date.
• By activating option “Shortfall of available quantity“ in the Voucher Type settings, you can define whether the entered quantity will be available on the specified delivery date.
2007
History Button History Button
• Display of Delivery History
• Optional selection range restrictions:CustomerProductDateNumber of previous deliveries ...
• By activating the Selection checkbox, the lines are automatically adopted in the new order.
2007
Conversion of Order to Delivery Conversion of Order to Delivery NoteNote
• Load the order number in the Delivery Note voucher level
• The inventory is updated with cost of goods price when the delivery note is printed. The cost of goods price can be modified in the Detail Info tab area (this also available from the Offer voucher level onwards).
• Settings in the Voucher Type: • Definition of whether and which inventory posting should
take place. • Whether an inventory level shortfall is allowed or not
(excepting non-stockable products) • Whether the available quantity should be checked or not.
2007
Conversion from Delivery Note to Conversion from Delivery Note to InvoiceInvoice
• Loading of delivery note serial number in the Invoice voucher level.
• What happens?ACC1 posting will be created (incl. COST)Commission calculation is performedStatisticsCustomer and inventory update
2007
ACC1 PostingACC1 Posting
• Revenue account and taxing info is defined for the product but can be overridden by AR/AP Account or Voucher Type settings.
Product Base Info
Override of revenue account and tax line of product
Revenue Acct.
Tax line
AR/AP Account
Voucher Type
Tax class
Voucher Type
Revenue Acct.
Debit account
Voucher
2007
ACC1 Posting settings in Voucher ACC1 Posting settings in Voucher TypeType
• The applicable posting type (PO, SI, PI, no posting) is defined in the voucher type.
• The invoice number is used as voucher number. This can be overridden with the voucher type, however.
• A posting text of IN + Invoice Number is transferred by default. The name of the AR/AP account can be transferred instead with #NAM (useful for occasional customers).
• Debit and Credit accounts are the AR/AP account and the revenue account. Both can be overridden in the voucher type.
2007
ACC1 Posting settings in Voucher ACC1 Posting settings in Voucher TypeType
• If a COGS account or Inventory Changes account is defined, a COGS or inventory change posting is created for ACC1, when the Stock Posting field value is set to Execute in Product Base Info.
• A default Open Invoice text of IN + Invoice Number is transferred to ACC1. Alternatively, you can transfer the contents of an Additional Field from the AR/AP account plus a remark (this can also be manually overridden during voucher entry).
• By activating the “Opening of Sub-OI“ option in the voucher type, you can set up that a separate open invoice is created for each revenue account used.
2007
Open InvoicesOpen Invoices
• OI are created with posting types (setting of voucher type) SI and PI and transferred to ACC1.
• The due dates are based on the applicable ACC2 payment terms.
• These terms can still be manually edited when the voucher is calculated (Open Invoices tab area)
• A separate open invoice can be created per revenue account used when the “Opening of Sub-OI“ option is activated.
• The OI text can be preset in the voucher type (Text + Additional Field content from AR/AP account). This can still be overridden manually during voucher entry.
2007
Payment Terms Payment Terms
• Payment terms are defined globally in Company Base Info/ Payment Terms
• Payment terms are assigned in AR/AP Account Base Info in the ACC2 tab area.
• When vouchers are entered, the assigned payment terms are automatically suggested but can still be manually edited.
• Payment terms can be overridden by voucher type settings.
• Payment terms are transferred to ACC1 with the posting batch.
• Using the product category, you can omit products from the discount calculation (discount lock).
2007
PaymentsPayments
• When the “Payment allowed“ option is activated in the voucher type, a payment can be entered in the Payment tab area from the order voucher level onwards.
• In addition, you can define which payment methods are allowed (also possible in reverse direction – define per payment method, which voucher types are allowed)
• When a standard payment method is defined in the voucher type or the “Payment allowed“ option is activated in the payment terms, the Payment tab area is automatically opened in the invoice level.
2007
PaymentsPayments
• A SP or PP is transferred to ACC1. The applicable cash account from the payment method is used for this purpose.
• Can also be retroactively entered with the “Payments“ menu item.
2007
Payments DiagramPayments Diagram
Payment Method
Which voucher types
Voucher Type
Payment allowed
Which pay. methods
Voucher
Payment Terms
Payment allowed
Standard payment method
Automatic with invoice in Payment tab area
Automatic with invoice in Payment tab area
manually from order level
Cash account
2007
COST PostingsCOST Postings
• Cost centers can be assigned in the voucher type.
• Cost objectives can be assigned in AR/AP Account Base Info and overridden with voucher type settings.
• The cost objective can also be overridden for each product line with the assigned cost objective in Product Base Info.
AR/AP Account
1
Cost Objective
Voucher Type
Product Base Info
Cost Objective
Voucher Type
Cost Objective
Cost Center
Voucher
2
3
2007
COST PostingsCOST Postings
• Checkbox “Cost Center / Objective check“You can set up in the ACC2 Parameters whether the entered cost center and cost objectives for a voucher exist and are valid.
• When in addition checkbox “No cost entry without cost objective“ is activated in the COST Parameters, a cost objective must be entered in the voucher line when a cost type is assigned to the revenue account (not an indirect cost type) and a cost center is present.
2007
Foreign CurrencyForeign Currency
• Definition is made in Foreign Currency Base Info
• Price or quantity-based calculation is possible
• Up to 6 different rates with quantity calculation (definition is made in the ACC1 Parameters)
• Calculation proceeds as follows: Foreign Currency Amount / Unit * Rate
• If a currency rate is assigned a From Date validity, it is saved in the FC History.
2007
Using FC / RatesUsing FC / Rates
Foreign Curr. Base Info
Rate 1
Rate 2Rate 2 valid from 12.09.
Rate 2 valid from 20.09.
Rate 1 valid from 12.09.
Rate 1 valid from 20.09.
Rate 3
Rate 4Rate 4 valid from12.09.
Rate 4 valid from 20.09.
Rate 3 valid from 12.09.
Rate 3 valid from 20.09.
Rate 5
Rate 6Rate 6 valid from 12.09.
Rate 6 valid from 20.09.
Rate 5 valid from 12.09.
Rate 5 valid from 20.09.
Voucher Type Price list definition
Assignment of foreign currency
- Assignment of price list- Assignment of voucher type
AR/AP Account
Assignment of rate
Voucher on 12.09.
Voucher on 20.09.
2007
Using FC / RatesUsing FC / Rates
• The price list determines whether a voucher is a foreign currency voucher and which foreign currency is applicable.
• A rate (1 to 6) is adopted from the voucher type and the validity date period is searched for within the rate.
• When the checkbox is activated for FC in the Add. Info tab area when entering a voucher, the rate is permanently assigned to the voucher and cannot be updated in further voucher levels.
2007
AR/AP Account Invoice Address – AR/AP Account Invoice Address – Delivery AddressDelivery Address
• When checkbox “Use alternate billing account“ is activated, the billing address defined in the AR/AP account is loaded.
AR/AP Account Base Info
Definition of invoice recipient in the ACC2 tab area
Activate checkbox "Use alternative billing account"
AND Voucher Entry
Use of alternate billing address in
voucher
ACC2 Parameter
Setting: Main account for vouchers is shipping or billing address
The payment terms applied depend on the settings in the voucher type.
2007
Sales StatisticsSales Statistics
• Set up in Product Base Info whether No statisticsStatistics with individual linesStatistics with totals linesshould be recorded.
• Set up in Voucher Type whetherStatistics should be createdOr no statistics.
2007
Turn Over and Gross ProfitTurn Over and Gross Profit
• Set up in the Voucher Type whether turnover and gross profit should be calculated.
• The calculation base for gross profit can be set globally in the ACC2 Parameters, but can still be overridden per product.
• Available parameters for the calculatory base: COGS Last Purchase Price Lowest Purchase Price Last Purchase Price + Delivery costs General Purchase Price
2007
Sales Rep DefinitionSales Rep Definition
Sales rep 1
PC 2
Sales rep 1
PC 1
PC 2
- 3%
- 5%
PC 3 - 7%
Sales rep 2
PC 1
PC 2
- 4%
- 6%
PC 3 - 8%
AR/AP account 1
Product Base Info
Sales rep 2
AR/AP account 2
Voucher Cust. 1 Voucher Cust. 2
- 5 % - 6 %
- 5 % commission - 6 % commission
2007
Sales Rep Commission AccountingSales Rep Commission Accounting
• After an invoice is printed, sales rep commissions can be adopted to the sales rep account sheets.
• Suggested entries for adoption are (setting in ACC2 Parameters) All invoices No invoices All invoices that are balanced (reconciled) in ACC1
• The calculation base for sales rep commission accounting can be (setting in ACC2 Parameters) Sales Price Sales Price – COGS Sales Prices – Purchase Price Less Discount Less Cash Discount
2007
Sales Rep Categories Sales Rep Categories
• Commission AllocationThe calculated commission is allocated to the various sales reps by percent.
• Basis AllocationThe base for commission calculation is allocated to the various sales reps by percent and each sales rep receives the commission according to the commission code.
2007
Text tab areaText tab area
• Up to 10 voucher header section texts can be assigned here. These can be used in the Voucher Match Code for search purposes.
• Definitions are made in ACC2 Parameters.
• Assignment of the 4 voucher header texts (also possible in AR/AP Account Base Info) For printing For Intrastat For Macros
• Definition occurs in the Voucher Header Texts menu item. In the voucher type you can define which voucher header texts are available.
2007
Options tab areaOptions tab area
• ProductProduct Detail Info
Addition, Disposal, Inventory value, Gross Profit,...Graphic
Display of the product graphic assigned in Product Base Info
Product Information Display of Base Info sheet
• Preview Product Requirements (Scheduling)Time LineLists
2007
Options tab areaOptions tab area
• Line calculation Gross profit by percent and amount Line Discounts and Total discount Surcharge and discount calculation
• Voucher calculation Gross profit by percent and amount Total discount Surcharge and discount calculation (from net or
gross price)
• Price HistoryDisplay of sales and purchase price trends
2007
Voucher flow Voucher flow
• Voucher numbers are incremented within a voucher type, independent of the AR/AP account used.
• Voucher serial numbers are incremented within a particular AR/AP account.
Acct. 230A001 Acct. 230B001
Offer AN-01Ser.No. 1
Ser.No. 1
Offer AN-02
Offer AN-03
Acct. 230C001
Ser.No. 1
Offer AN-04
Ser.No. 2
Vouch. Type 1
Vouch. Type 1
Vouch. Type 1
Acct. 230D001
Vouch. Type 2 Offer AN-01Ser.No. 1
2007
Voucher ManagementVoucher Management
• Comprehensive and detailed overview of all existing vouchers
• Functions for quick and easy cancellation, copying, printing, etc. of vouchers.
2007
Voucher Print Status CodesVoucher Print Status Codes
• N = Do not process • M = manual print release• A = Automatic print release• D = Ready to print (saved and calculated)• S = Collective invoice, delivery note• L = deleted, cancelled• B = Auto voucher (voucher is only saved)• * = already printed• - = completed
N, M, A, S, B can be manually assignedD, L, *, – can only be assigned by the program
2007
Partial DeliveriesPartial Deliveries
• Open an order in the Delivery Note voucher level and edit the product quantities.
• Setting in AR/AP Account Base Info whether partial deliveries are allowed.
• Settings in Voucher Type Adopt texts in partial delivery note? Suppress product lines with 0 quantity Remaining quantity suggestion
DifferenceAvailablePost off (can be overridden per product line)Suggest 0 quantities
2007
Cancel VoucherCancel Voucher
• Vouchers can be cancelled or deleted in the following program items:
• Vouchers / Telesales Entry• Delete button• Load an invoice: query whether Cancel Yes / No
• Voucher Management• Cancel Voucher button
• Voucher Conversion• Individually with right mouse button and Cancel
Voucher• Select all with DELETE button
2007
Voucher CancellationVoucher Cancellation
• What happens with cancellation?
• Offeris deleted
• Ordernot calculated/not printed voucher
• Delivery noteOrder will be reactivated or when no order existed, a n.c./n.p. Voucher is created.
• Invoicedepends on the settings in the ACC2 Parameters
2007
Cancel Voucher/ ACC2 ParametersCancel Voucher/ ACC2 Parameters
• The following settings can be made in the ACC2 Parameters for the cancellation of vouchers:
• Cancel Voucher• Cancelled to previous level (del. note or order will be
activated)• Fully reset (n.c./n.p. voucher)
• Cancel Date• Use voucher date• Use current date (can be edited)
These settings can be overridden during voucher entry by activating checkbox “Query upon selection during entry“.
2007
Collective InvoiceCollective Invoice
• Collective invoices are printed in menu item Print Voucher/Collective Invoice.
• Vouchers are suggested for collective invoice that have voucher status S entered in the Invoice level and that have been calculated in the Delivery Note voucher level.
Example MM*S
• When printing a collective invoice, a sub-form can be used with which the individual delivery note data is printed on the invoice.
2007
Print VouchersPrint Vouchers
• Vouchers can be printed automatically, i.e., in batch printing.
• Only vouchers that have been calculated in the respective level or have Status A for automatic printing can be batch printed (when the previous levels have been processed).
Example Offers: AMAA / DMAAExample Orders: NAAA / *AMM / ADMM Example Del. Note: NNAA / M*AM / MMDAExample Invoices: NNNA / MMAD / ***A /
MM*A
2007
Quick EntryQuick Entry
• Voucher entry on preview form (e.g. P01W41PV).
• Open either in the menu or in the Quick tab area in Voucher Entry.
• Only standard products and texts can be entered. No kit list products, extensions, etc.
2007
Process Customer OrdersProcess Customer Orders
• The printed orders that have not yet been delivered can be edited here.
• Automatic delivery suggestions based on Delivery date Customer priority minimum delivery quantity Minimum distribution amount Partial deliveries
• The suggested delivery quantities can be manually edited, both in the delivery table as well as the Lock List table.
2007
Distribution of QuantityDistribution of Quantity
• The available inventory level is divided until a a level of 0 is reached or all orders are filled.
• In the ACC2 Parameters you can define a Minimum shipping amount percentage Minimum distribution percentage
• Formula for calculation of delivery quantity:(Inv. level/Total order quantity) * 100
2007
PrioritiesPriorities
• First customers with higher priority settings are suggested for deliveries (0 is the highest priority)
• Within a priority, sorting occurs by delivery date.
• Delivery distribution (splitting) proceeds based on the minimum shipping amount and minimum distribution amount, always with consideration whether partial deliveries are allowed for a particular customer.
2007
Distribution ExampleDistribution Example
• Minimum distribution amt. percentage 60%, Minimum shipping amt. Percentage 50%
Inventory level = 80 pieces3 orders for 40 pieces each
Distribution: (80 / 120) * 100 = 67 %
Order 1 = 40 * 67% = 27 piecesOrder 2 = 40 * 67% = 27 pieces Order 3 = 40 * 67% = 26 pieces
2007
Distribution ExampleDistribution Example
• Minimum distribution amt. percentage 60%, Minimum shipping amt. Percentage 50%
Inventory level = 60 pieces3 orders for 40 pieces each
Distribution: (60 / 120) * 100 = 50 %
! The minimum distribution percentage of 60% is adopted since it higher than the calculated distribution percentage (50%)!
Order 1 = 40 * 60% = 24 piecesOrder 2 = 40 * 60% = 24 piecesOrder 3 = 40 * 60% = (12 pieces)
Since the minimum shipping amt. percentage is 50%, the last order will not be suggested for delivery (at least 20 pieces would have to be available).
2007
Packing List / Customer Delivery Packing List / Customer Delivery NotesNotes
• Packing Lists A packing list can be printed for products that can be delivered according to the Process Customer Orders function.
• Print Customer Delivery NotesYou can print delivery notes for orders that have been displayed for delivery in the Process Customer Orders window.
If an order has voucher status S entered in the delivery note voucher level, it is suggested in tab area Collective Delivery Note.Example: M*SA
2007
Edit Lock ListEdit Lock List
• A list of products that cannot be delivered according to the system can be printed here.
• The delivery quantities and dates can be edited for these products.
• This is saved back to the order. These orders can be printed again in the Print Voucher menu item, since the voucher status calculated (D) is maintained in the order voucher level.
2007
Unfilled Orders ListUnfilled Orders List
• This list allows you to check which orders have not yet been delivered.
• Printout of Unfilled Orders ListSorted by product (to which customers a
product must still be delivered)Sorted by customer (which products must still
be delivered to a customer)
2007
PurchasePurchase
• FunctionsOrder to stockPurchase orders based on customer orders
• Procedural flowAutomatic suggested purchase ordersEditing of suggested purchase ordersCreate and print vendor purchase ordersVendor back order List / Past-due noticesProcess Vendor DeliveriesProduct Requirements List
2007
Requirements Requirements
• Orders to stock (Product Base Info settings) Prod./Order type – Inventory Production Assign vendor in Product Base Info Setting for minimum inventory level Setting for optimal inventory level
If the minimum inventory level is undershot (based on product scheduling lines (disposition) within the observation period), purchases will be suggested to increase inventory level to the optimal level.
• If a lot size is defined for the product or vendor, purchases are always suggested with this unit.
2007
RequirementsRequirements
• Purchase Orders based on Customer OrdersProd./Order – Order-based Prod/Purchase OrderCheckbox in Voucher Type – Order-based
Prod/Purchase OrderAssignment of vendor in Product Base Info
A suggested purchase order is created regardless of the inventory level of the product.
Note: This can be combined with Order to Stock, when both a minimum and optimal inventory level have been defined for a product.
2007
Assignment of VendorAssignment of Vendor
• In Product Base Info, tab area „Vendors“
• A new price list entry is created, i.e, this entry is also shown in tab area “Prices“ under purchasing.
• Assign a LTD (lead time days) setting for the vendor (this number of days is considered for the purchase order suggestion) and also a vendor status (A is the main vendor)
• Enter a vendor product number and vendor product name (can be printed on purchase voucher)
• Enter a minimum order value for the vendor (warning or locking according to the ACC2 Parameters)
2007
Create Suggested Purchase OrdersCreate Suggested Purchase Orders
• All inventory products are suggested for purchase whose inventory level is less than the minimum inventory level.
• The purchase order quantities consist of the optimal inventory level and the current scheduling lines (disposition) (within the observation period – set in window).
• Parameters for Main vendor (vendors with status A) Quickest vendor (smallest LTD) Cheapest vendor
• Non-stockable products are not considered in the purchase suggestions
2007
Edit Suggested Purchase OrdersEdit Suggested Purchase Orders
• The table is filled based on the suggested purchase orders.
• In addition, the ordering lines for customer order-based purchases are also shown.
• Order quantities, vendors, prices, discount, etc. can be edited manually here and additional products can be entered as well.
2007
Edit Suggested Purchase OrdersEdit Suggested Purchase Orders
• After pressing OK, data records are saved and the vendor purchase orders can be printed.
• A Purchasing Scheduling line (disposition) is created for the product from the suggested purchase order.
• Using menu item “Initialize Suggested Purchase Orders“, you can deleted and create suggested purchase orders once again.
2007
1. Order is created:
2. Suggested purchase orders are created (Opt. Invent. Level=10):
20 pieces are ordered, since 10 pieces are needed for the order and 10 pieces are needed to fill inventory to optimal level.
3. Vendor purchase orders are printed:
Scheduling (disposition)/Order to Scheduling (disposition)/Order to StockStock
2007
Scheduling (disposition)/Order-Scheduling (disposition)/Order-basedbased
1. Customer order is entered:
Since the product is an order-based purchase order type, the purchasing order scheduling line (disposition) is created immediately when the customer order is printed!
2. Suggested purchase orders are created:
No change in the scheduling lines takes place since this procedure is only executed for the inventory minimum and optimal level!
3. Vendor purchase orders are created and printed:
2007
Vendor Purchase Orders - AssistantVendor Purchase Orders - Assistant
• The following options can be chosen here: Create orders Create and print orders Print orders (created orders)
• If vendor purchase orders are merely created, the vouchers are given voucher status MMAA and can be printed later in this menu item or also loaded later in Voucher Entry, where they can be edited and printed.
• If vendor purchase orders are created and printed, the vouchers are given voucher status M*AA
2007
Vendor Purchase Orders - AssistantVendor Purchase Orders - Assistant
• You can restrict the range of purchase orders for processing to lines onlyfrom customer order-based purchase orders orfrom the automatic suggested purchase orders
• With customer-based purchase orders, you can differentiate between:
Customer order
Customer order
Vendor pur. order
Vendor pur. order
Customer order
Customer orderVendor pur. order
Make an individual order for each customer
All lines should be transferred into one order
2007
Vendor Back OrdersVendor Back Orders
• Print out of vendor unfilled orders listSorted by product (from which vendor must a
product still be delivered)Sorted by vendor (which products must a
vendor still deliver)
• Print out of Vendor Past-Due NoticesSorted by order numberSorted by product number
2007
Process Vendor DeliveriesProcess Vendor Deliveries
• Conversion of vendor purchase orders to vendor delivery notes
• Delivery quantities can still be edited
• Double-click on a order voucher to open it in Voucher Entry and add new products, for example, or change prices, etc.
• The vendor delivery notes can be printed as individual delivery notes or as collective delivery notes (voucher status S in the Delivery Note voucher level).
2007
Delivery CostsDelivery Costs
• The delivery costs are saved per product in the suggested vendor purchase orders stage. They can also be corrected later on.
• Delivery costs can be defined per product as an amount in Product Base Info or as a percentage in the Product Category.
• Delivery costs are included in inventory values and change therefore the cost of goods sold values.
• Delivery costs can be divided among existing vouchers retroactively with the Allocate Vendor Deliveries menu item.
2007
Update Purchase Price Update Purchase Price
• If so defined in the Voucher Type, the last purchase price and lowest purchase price can be saved back to Product Base Info (when the price assigned in Product Base Info is greater or equal to 0).
• This occurs when printing the vendor delivery note or vendor purchase invoice, if no vendor delivery note was entered beforehand.
2007
Allocate Vendor Deliveries Allocate Vendor Deliveries
• If vendor purchase invoices have already been created and calculated, the delivery costs can be retroactively allocated to product positions with this menu item.
• This updates the inventory value and the cost of goods sold price of the product is increased.
• If the product has been sold, the gross profit can be corrected with the Inventory Revaluation function.
• Extension products can also be retroactively updated with allocations with this menu item (inventory addition posting in main product – serial number creation occurs later)
2007
Product Requirements ListProduct Requirements List
• This list shows you the projected product requirements at a particular point in time.
• Optionally, you can also include the following transactions: : Projected quantity accumulated (totals) Purchasing (Scheduling) Purchasing (Order) For Production To be Produced Production scheduling Sales
2007
Entire Voucher FlowEntire Voucher Flow
OrderOrder Order
Sugg. Purchase Order
Edit Suggested Purchase Orders
Order-based pur. order
Process Vendor Deliveries
Process Customer Orders
Del. Note Del. Note Del. Note
Printing of vendor orders
Print of customer del. notes
Convert to Vendor Del. Notes
2007
Product Base Info – Product SetupProduct Base Info – Product Setup
• When creating a product, you can decide whether the product is a main product or a product with extensions.
• Extension products can be Lot products Serial number products Lot products with FIFO Lot products with LIFO Extension products (warehouses, colors, sizes, etc.)
• In addition, individual Base Info areas can be linked to one another (Price Base Info, Inventory Base Info, Text Base Info, Add. Field Base Info)
2007
Linking of Base Info AreasLinking of Base Info Areas
• If two products have for example the same prices, it‘s possible to link the Price Base Info of product 2 to that of product 1. This prevents you from having to maintain prices in two products, for example.
• In the example above, data maintenance for the linked Base Info areas is performed only in product 2.
Main Product
Product 2 Product 3Product 1
Price Base Info
Inv. Base Info
Text Base Info
Inv. Base Info
Text Base Info
Inv. Base Info
Sub-product of product 2 forText and Price Base Info
Sub-product of product 2 for
Price Base Info
Add. Field Base InfoAdd. Field Base Info Add. Field Base Info
2007
Product Base Info - TextsProduct Base Info - Texts
• Up to 10 product texts of any length can saved here. The header texts are defined in the ACC2 Parameters. (These texts can be accessed during voucher entry.)
• Up to 30 Additional Fields can be assigned in Base Info. Additional Fields are defined in WINLine Start /Define Additional Fields...
• These texts can be printed on various reports and you can also perform searches based on these texts (e.g., in Product Account Sheet).
2007
Product Categories/Product Sub-Product Categories/Product Sub-CategoriesCategories
• Each product can be assigned to a product sub-category and product category.
• Product categoryFunctions such as Number of Decimal Places, FSC, Gross Profit Check, Discount Lock, Line and Voucher formulas
• Product sub-categoryPrices can also be assigned with the product sub-categories. In addition, sub-categories are also used for summary reports and selection range restrictions in reports.
2007
Inventory accountingInventory accounting
• Addition and deduction posting to inventory for products, by quantity and value.
• No association with customer or vendor
• Price and other default values are defined in the inventory entry posting types.
2007
Inventory Entry TypesInventory Entry Types
• Difference between inventory posting types for invoicing (vouchers) and inventory accounting.
• Assignment of posting type codes I for inventory additions S for sales P for production
• Following values can be defined for default values for inventory entry types: Product Date Quantity Posting text Price (COGS, Price list price, etc.)
2007
Inventory Entry TypesInventory Entry Types
• Settings:Turnover / Gross Profit should be
calculatedUpdate of last and lowest purchase price
• Definition of accounts for inventory change postings or revenue on sales postings.
• Posting records are placed in a posting batch based on the Product Journal and Inventory Entry Type settings with the Post Product Journal menu item.
2007
Inventory ListInventory List
• Print out of Inventory Current Level List
• Entry of actual values as of a certain date
• Print out of Difference List
• Posting of differences This is always performed at cost of goods
2007
Inventory RevaluationInventory Revaluation
• The cost of goods of products is recalculated and saved to database.
• When checkbox “Calculate COGS per period“ is activated, the inventory additions are first totaled together per period and then the cost of goods is calculated. The sales of the respective period are then valuated based on this value.
• This procedure cannot be reversed. A test run should always be executed beforehand.
2007
Inventory Level TransferInventory Level Transfer
• Once the yearly closing has been performed, the inventory level transfer should be performed in the new company year.
• An opening entry posting is performed for each product with inventory level and inventory value.
2007
Product ListsProduct Lists
• You can print an inventory list or Price list.
• The Product List can be printed based on quantity or value.
• Evaluation can proceed by COGS Last Purchase Price Lowest Purchase Price Last Purchase Price + Del. Costs General Purchase Price Acc. To Product Base Info
2007
Product JournalProduct Journal
• Each inventory transaction for a product is entered in the Product Journal.
• With sales vouchers, a posting line with posting key S is created with the delivery note. The inventory is updated with cost of goods at this point.
• With the sales invoice, a R line is created with the actual sales price for sales statistics.
If an invoice is created without delivery note, both an S and an R line is created in the Journal.
• With purchase vouchers, only one line is created in the Journal – at the delivery note stage. This means that any price changes should be made in the vendor delivery note and not in the vendor purchase invoice. (Exception: only an invoice has been created).
2007
Inventory Level List – Per DateInventory Level List – Per Date
• You can print out inventory levels at a certain date with this list.
• Evaluation can proceed by COGSLast Purchase PriceLowest Purchase PriceLast Purchase Price + Del. CostsGeneral Purchase PriceAcc. To Product Base Info
2007
Voucher Analysis/BacklogVoucher Analysis/Backlog
• The Backlog function serves for checking on sales preparations and sales activities
• Statistics can be created for particular periods forOffersOrdersDelivery notes Invoices
2007
Good Bye
