Wide Area Workflow (WAWF) Demo

Defense Finance and Accounting Service

Integrity - Service - Innovation

Wide Area Workflow (WAWF) Demo

FGRRB ConferenceDFAS eSolutions

Mark Edmunds (CTR)June 2013


Integrity - Service - Innovation 2

Wide Area Workflow (WAWF) Demo

Invoice vs. COMBO vs. 2n1 Batch File Information

EDI/FTP Submissions Contract Number Type Contract Number Scenarios WAWF Clause Create from Template Credit Amounts Resubmitting Documents

Change DoDAAC Other

MRS Reports Questions

Invoice vs. COMBO vs. 2n1

Invoice Unless LPO DoDAAC used, Invoice sent

directly to entitlement system COMBO

Invoice and Receiving Report created at same time; using the same data

Different routing paths to entitlement system• Invoice: Unless LPO DoDAAC used,

Invoice sent directly to entitlement system• Receiving Report: Requires government

acceptance prior to being routed to entitlement system

Interface into entitlement system separately

2n1 (Services Only) Invoice and Receiving Report created at

same time; using the same data Invoice and RR travel together; transmitted

to entitlement system after approval by government official

No functionality to approve for lesser amount – Approve or Reject

Considered an ‘Approved Invoice’

Invoice

Receiving Report

Invoice

COMBO - RR

2n1

COMBO - Invoice

Invoice/RR


Batch File Information (EDI/FTP Submission)



Technical Support Provided by:Joint Interoperability Test Command (JITC)(520) 538-1925

- Extremely helpful resource


After Login:

Detailed instructions regarding specific data layout and business rules for FTP and EDI


Contract Number Type

Contract Number Type is not a ‘mandatory’ field If entered, certain edits are applied to other data elements

Contract Number Scenarios – What data goes where??

-XXXX

WAWF Clause

Contracts contain guidance to assist with the data entry requirements for WAWF transactions

WAWF Clause

Contracts contain guidance to assist with the data entry requirements for WAWF transactions

Create from Template

Previously submitted WAWF documents can be used as a template for new WAWF transactions Contract/Delivery Order/Transaction Type must be the same If known, specific Invoice and/or Shipment Number can be entered

Create from Template

Select a previously submitted document to be used as a template

Data from template document populates new document; including Line Item data

Unique Invoice Number and/or Shipment Number must be entered on newly created transaction

Credit Amounts

WAWF allows for certain document type to contain negative CLINs, as long as the Invoice Total is positive

Negative CLIN AllowanceNeg Qty Neg Price Neg Qty Neg Price Neg Qty Neg Price Neg Qty Neg Price Neg Qty Neg Price

Invoice No No No No No No No No No NoInvoice Fast Pay No No No No No No No No No NoInvoice as a 2-in-1 No No No No No No No No No NoConstruction Payment Invoice No No No NoCommercial Item Financing No Yes No Yes No Yes No YesPerformance Based Payment No Yes No Yes No Yes No YesProgress Payment N/A Yes N/A Yes N/A YesReceiving Report No No No No No No No No No NoInvoice and Receiving Report (Combo) No No No No No No No No No NoInvoice and Receiving Report (Combo) Fast Pay No No No No No No No No No NoReparables Receiving Report No No No No No No No No No NoInvoice and Reparables Receiving Report (Combo) No No No No No No No No No NoCost Voucher No Yes No Yes No Yes No Yes No YesNon Procurement Instruments (NPI) Voucher No Yes No Yes No Yes No YesGrant Voucher N/A N/A N/A N/A N/A N/A N/A N/ANavy Shipbuilding Invoice No NoNavy Construction/Facilities Invoice No NoTelecom Invoice (Contractual) No Yes No Yes No Yes No Yes

Miscellaneous Payment No No No No No NoTelecom Invoice (Non-Contractual) No Yes No Yes No Yes

CAPS-W EBSIAPS-EMOCAS One Pay

Resubmitting Documents

Resubmitting Documents

Clicking: ‘Change DoDAAC’

• In addition to data on other Tabs, allows for routing DoDAACs on Header tab to be changed

• Certain restrictions regarding Pay Office DoDAAC

• Allows for data to be changed and resubmitted ‘Resubmit?’

• Allows for data to be changed and resubmitted

MRS Reports

GAMs have the functionality to request Management Reporting System (MRS) Reports

04/22/23 Integrity - Service - Innovation 17

MRS Reports

MRS Report Request Screen – Selection Options Format – DOC, XML, TIFF, PDF, XLS, CSV Frequency - Daily, Weekly, Monthly, Qtrly CAGE – multiple codes available to be selected


DLA Energy

First 6 positions of the Contract Number and Pay Office DoDAAC dictates whether the vendor has access the Energy transaction types SPE600 SP0600 SPE601


DLA Energy

Transaction type selection as compared to previous slide:


Questions
