WELCOME CEI RFA Applicant Conference December 14, 2007
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STAFF of the DAY Bruce Agins, MD, MPH Medical Director of the
AIDS Institute Bruce Agins, MD, MPH Medical Director of the AIDS
Institute Eunmee Chun, MD Clinical Director CEI Eunmee Chun, MD
Clinical Director CEI Howard Lavigne Deputy Director CEI Howard
Lavigne Deputy Director CEI Dawn Marble-Biernacki, MBA OMD Fiscal
Administrator (Albany Site Facilitator) Dawn Marble-Biernacki, MBA
OMD Fiscal Administrator (Albany Site Facilitator) Elizabeth
Fairweather Assistant Director of AI Administration & Contracts
Elizabeth Fairweather Assistant Director of AI Administration &
Contracts
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AGENDA Welcome & Background Welcome & Background
Applicant Eligibility Requirements and Preferences Applicant
Eligibility Requirements and Preferences Administrative
Requirements Administrative Requirements Scope of Program:
Description of Centers Scope of Program: Description of Centers
Completing the Application Completing the Application Review
Process Review Process Questions Questions
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Background
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Minimum Eligibility Requirements Applications will be accepted
from the following not-for profit organizations : Applications will
be accepted from the following not-for profit organizations :
Designated AIDS Centers Designated AIDS Centers Academic Medical
Centers Academic Medical Centers Special Needs Plans (SNPs) Special
Needs Plans (SNPs) *Community-based & professional
organizations may apply for Center F only (Resource, Referral and
Evaluation) *Community-based & professional organizations may
apply for Center F only (Resource, Referral and Evaluation)
Applicants must be located in New York State. Applicants must be
located in New York State.
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General Program Requirements Staff experience and skill
providing HIV clinical education Staff experience and skill
providing HIV clinical education Ability to integrate clinical
education priorities and AI HIV Guidelines Ability to integrate
clinical education priorities and AI HIV Guidelines Organizational
structure Organizational structure Ability to form collaborative
relationships with other organizations Ability to form
collaborative relationships with other organizations Participation
in CEI program meetings Participation in CEI program meetings
Quality Management Program Quality Management Program Program and
fiscal reporting to the AIDS Institute Program and fiscal reporting
to the AIDS Institute
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Preferred Eligibility Requirements Center A: Clin Ed for
Upstate Providers Experience providing HIV clinical care and
clinical education Experience providing HIV clinical care and
clinical education Organizational capacity and resources to plan,
develop and implement HIV clinical education throughout upstate NY
Organizational capacity and resources to plan, develop and
implement HIV clinical education throughout upstate NY **Applicants
must be located in one of the upstate counties listed in Attachment
10 **Applicants must be located in one of the upstate counties
listed in Attachment 10
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Preferred Eligibility Requirements Center B: PEP, Testing &
Diagnosis Experience providing HIV clinical care and clinical
education Experience providing HIV clinical care and clinical
education Organizational capacity and resources to plan, develop
and implement HIV clinical education throughout NYS Organizational
capacity and resources to plan, develop and implement HIV clinical
education throughout NYS Experience providing education and
consultation about PEP for adults, adolescents and children
Experience providing education and consultation about PEP for
adults, adolescents and children Expertise in HIV testing
technology Expertise in HIV testing technology
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Preferred Eligibility Requirements Center C: Prevention &
Substance Use Experience providing HIV clinical care and clinical
education Experience providing HIV clinical care and clinical
education Organizational capacity and resources to plan, develop
and implement HIV clinical education throughout NYS Organizational
capacity and resources to plan, develop and implement HIV clinical
education throughout NYS Experience providing HIV clinical
education about prevention and substance abuse Experience providing
HIV clinical education about prevention and substance abuse
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Preferred Eligibility Requirements Center D:Mental Health
Experience providing HIV clinical care and clinical education
Experience providing HIV clinical care and clinical education
Organizational capacity and resources to plan, develop and
implement HIV clinical education throughout NYS Organizational
capacity and resources to plan, develop and implement HIV clinical
education throughout NYS Established HIV mental health education
and training program Established HIV mental health education and
training program
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Preferred Eligibility Requirements Center E: Technology
Technical expertise and capacity to develop a multi-media,
web-based educational program Technical expertise and capacity to
develop a multi-media, web-based educational program
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Preferred Eligibility Requirements Center F: Resource,
Referral, Evaluation No Preferred Eligibility Requirements No
Preferred Eligibility Requirements See Minimum Eligibility
Requirements: See Minimum Eligibility Requirements: Non-profit DAC,
academic medical center, SNP, community-based organization or
professional organization
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Center A: Clin Ed for Upstate Providers Award Amount: $400,000
Award Amount: $400,000 Target Audience: Target Audience: Frontline
HIV primary care providers - outpatient Frontline HIV primary care
providers - outpatient AI-funded health centers that have received
continuous CEI training and education AI-funded health centers that
have received continuous CEI training and education Upstate
counties listed in Attachment 10, with the exception of Westchester
and Rockland counties Upstate counties listed in Attachment 10,
with the exception of Westchester and Rockland counties Members of
the clinical team: physicians, PAs, NPs, RNs, dentists, pharmacists
Members of the clinical team: physicians, PAs, NPs, RNs, dentists,
pharmacists
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Clin Ed for Upstate Providers (contd) Location of clinical
education activity: Location of clinical education activity:
On-site trainings as often as possible On-site trainings as often
as possible Regional conferences and workshops (up to 50%) Regional
conferences and workshops (up to 50%) Clinical Education Model:
Clinical Education Model: Brief educational assessments Brief
educational assessments CME credits CME credits Didactic
instruction and case-based lectures Didactic instruction and
case-based lectures AI HIV Clinical Guidelines AI HIV Clinical
Guidelines Coordination with other CEI Centers Coordination with
other CEI Centers
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Clin Ed for Upstate Providers (contd) Curriculum: Curriculum:
Clinical management of HIV disease Clinical management of HIV
disease Diagnosis and management of OIs and other complications
Diagnosis and management of OIs and other complications Diagnosis,
management, prevention of STIs Diagnosis, management, prevention of
STIs Gynecologic and obstetric care Gynecologic and obstetric care
Adolescent and pediatric care Adolescent and pediatric care CEI
Line: Toll-free, state-wide, 24-hour telephone consultation line
CEI Line: Toll-free, state-wide, 24-hour telephone consultation
line
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Clin Ed for Upstate Providers (contd) Program Staff: Program
Staff: Medical Director Medical Director Clinical Education Manager
Clinical Education Manager
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Center B: PEP, Testing and Diagnosis Award Amount: $300,000
Award Amount: $300,000 Target Audience: Target Audience: Emergency
Rooms Emergency Rooms Urgent Care Centers Urgent Care Centers
Occupational Health Departments Occupational Health Departments
Family planning clinics Family planning clinics STD clinics STD
clinics Local Health Departments Local Health Departments Other
Other
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PEP, Testing and Diagnosis (contd) Target Audience, cont.
Target Audience, cont. Members of the clinical team: Physicians,
PAs, NPs, RNs, dentists, pharmacists Members of the clinical team:
Physicians, PAs, NPs, RNs, dentists, pharmacists Location of
clinical education activity: Location of clinical education
activity: On-site at trainees facility On-site at trainees facility
Conference, lectures, workshops Conference, lectures,
workshops
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PEP, Testing and Diagnosis (contd) Clinical Education Model:
Clinical Education Model: Outreach and promotion to reach a wide
range of care providers in different settings Outreach and
promotion to reach a wide range of care providers in different
settings Consistency with AI HIV Clinical Guidelines and OSHA
protocols Consistency with AI HIV Clinical Guidelines and OSHA
protocols CME credits CME credits Collaboration with other CEI
centers and professional organizations Collaboration with other CEI
centers and professional organizations Program evaluation, Quality
Management Program evaluation, Quality Management
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PEP, Testing and Diagnosis (contd) Curriculum: Curriculum:
Integration of HIV testing into routine health care for adults and
adolescents Integration of HIV testing into routine health care for
adults and adolescents HIV testing technology HIV testing
technology Identification and management of acute HIV infection
Identification and management of acute HIV infection Management of
PEP and nPEP for adults, adolescents and children Management of PEP
and nPEP for adults, adolescents and children Policy issues Policy
issues
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PEP, Testing and Diagnosis (contd) PEP-Line: PEP-Line:
State-wide, toll-free, 24-hour consultative support for management
of PEP and nPEP State-wide, toll-free, 24-hour consultative support
for management of PEP and nPEP Response required within 20 minutes
Response required within 20 minutes Program Staff: Program Staff:
Medical Director Medical Director Clinical Education Manager
Clinical Education Manager
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Center C: Prevention & Substance Use Award Amount: $300,000
Award Amount: $300,000 Target Audience: Target Audience: Frontline
HIV primary care providers in outpatient settings Frontline HIV
primary care providers in outpatient settings Members of the
clinical team: Physicians, PAs, NPs, RNs, dentists, pharmacists
Members of the clinical team: Physicians, PAs, NPs, RNs, dentists,
pharmacists Location of clinical education activity: Location of
clinical education activity: On-site at trainees facility On-site
at trainees facility Conference, lectures, workshops Conference,
lectures, workshops
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Prevention & Substance Use (contd) Clinical Education
Model: Clinical Education Model: Outreach and promotion Outreach
and promotion Development of education plan Development of
education plan CME credits CME credits Didactic instruction and
case-based lectures Didactic instruction and case-based lectures
Collaboration with other CEI centers and professional organizations
Collaboration with other CEI centers and professional organizations
Program evaluation, Quality Management Program evaluation, Quality
Management
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Prevention & Substance Use (contd) Curriculum: Prevention
Curriculum: Prevention Integration of prevention into primary care
Integration of prevention into primary care Conducting risk
assessments Conducting risk assessments Evidence-based prevention
interventions Evidence-based prevention interventions Provider
communication skills Provider communication skills Prevention of
secondary disease Prevention of secondary disease
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Prevention & Substance Use (contd) Curriculum: Substance
Use Curriculum: Substance Use Diagnosis and screening for substance
use and abuse Diagnosis and screening for substance use and abuse
Substance use treatment modalities Substance use treatment
modalities Management of alcohol use and abuse Management of
alcohol use and abuse Smoking Cessation Smoking Cessation Drug-drug
interactions Drug-drug interactions Behavioral interventions
Behavioral interventions Adherence Adherence Substance use and
mental illness Substance use and mental illness
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Prevention & Substance Use (contd) Program Staff: Program
Staff: Medical Director Medical Director Clinical Education Manager
Clinical Education Manager
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Center D: Mental Health Award Amount: $100,000 Award Amount:
$100,000 Target Audience: Target Audience: Frontline HIV primary
care providers in outpatient settings Frontline HIV primary care
providers in outpatient settings Members of the clinical team:
Physicians, PAs, NPs, RNs, dentists, pharmacists Members of the
clinical team: Physicians, PAs, NPs, RNs, dentists, pharmacists
Location of clinical education activity: Location of clinical
education activity: On-site at trainees facility On-site at
trainees facility Conference, lectures, workshops Conference,
lectures, workshops
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Mental Health (contd) Clinical Education Model: Clinical
Education Model: Outreach and promotion Outreach and promotion
Development of education plan Development of education plan CME
credits CME credits Didactic instruction and case-based lectures
Didactic instruction and case-based lectures Collaboration with
other CEI centers and professional organizations Collaboration with
other CEI centers and professional organizations Program
evaluation, Quality Management Program evaluation, Quality
Management
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Mental Health (contd) Curriculum: Curriculum: Screening for
mental health disorders Screening for mental health disorders
Mental illness and personality disorders Mental illness and
personality disorders PTSD PTSD Depression and suicide Depression
and suicide Managing difficult behaviors Managing difficult
behaviors SPMI SPMI Adherence Adherence Medication interactions
Medication interactions Health care system issues Health care
system issues
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Mental Health (contd) Program Staff: Program Staff: Medical
Director Medical Director Clinical Education Manager Clinical
Education Manager
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Center E: Technology Award Amount: $343,000 Award Amount:
$343,000 Website Development: Website Development:
www.hivguidelines.org, hosted by Johns Hopkins
www.hivguidelines.org, hosted by Johns Hopkins
www.hivguidelines.org Expand current CEI section of website using
existing web interface Expand current CEI section of website using
existing web interface Design organizational framework, edit,
maintain and update content Design organizational framework, edit,
maintain and update content Assist other centers in developing and
posting materials to website Assist other centers in developing and
posting materials to website
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Technology (contd) Multi-Media Clinical Education materials:
Multi-Media Clinical Education materials: Integrate emerging
clinical education priorities and AI HIV Clinical Guidelines
Integrate emerging clinical education priorities and AI HIV
Clinical Guidelines Develop webcasts, slide sets and other
modalities Develop webcasts, slide sets and other modalities CME
credits CME credits Target Audience: Target Audience: Clinicians
providing HIV care who are able to access the internet Clinicians
providing HIV care who are able to access the internet
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Technology (contd) Content: Content: Clinical topics covered by
AI HIV Clinical Guidelines Clinical topics covered by AI HIV
Clinical Guidelines Clinical education and training information (in
collaboration with Resource, Referral and Evaluation Center)
Clinical education and training information (in collaboration with
Resource, Referral and Evaluation Center) Outreach: Outreach:
Develop an outreach plan to increase provider awareness of the site
with mechanisms to update users on new site content Develop an
outreach plan to increase provider awareness of the site with
mechanisms to update users on new site content
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Technology (contd) Program Staff: Program Staff: Administrative
Director Administrative Director Project Manager Project Manager
Production Manager Production Manager
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Center F: Resource, Referral, Evaluation Award Amount: $150,000
Award Amount: $150,000 HIV Education and Training Resources: HIV
Education and Training Resources: Centralized information source of
HIV education and training opportunities throughout the state: CEI,
AETC, grand rounds, conferences and workshops by professional
organizations, etc. Centralized information source of HIV education
and training opportunities throughout the state: CEI, AETC, grand
rounds, conferences and workshops by professional organizations,
etc. Toll-free phone line and email account Toll-free phone line
and email account Outreach Outreach
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Center F: Resource, Referral, Evaluation Referrals: Referrals:
Solicit and manage requests from community-based providers Solicit
and manage requests from community-based providers Assist in
developing an agency-based education plan for staff Assist in
developing an agency-based education plan for staff Resource Guide:
Resource Guide: Develop and AIDS Clinical education and training
resource guide for providers Develop and AIDS Clinical education
and training resource guide for providers
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Resource, Referral, Evaluation (contd) CEI Program Evaluation:
CEI Program Evaluation: Development of the evaluation methodology
to assess outcomes and impact of clinical education provided by CEI
Development of the evaluation methodology to assess outcomes and
impact of clinical education provided by CEI Standardize data
collection instruments, develop protocols for data submission,
quality assurance procedures, report on aggregate data Standardize
data collection instruments, develop protocols for data submission,
quality assurance procedures, report on aggregate data Update
existing CEI reporting database Update existing CEI reporting
database
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Resource, Referral, Evaluation (contd) Program Staff: Program
Staff: Program Manager Program Manager
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Completing the Application General Format: General Format:
Application should not exceed twenty-five (25) double-spaced pages
Application should not exceed twenty-five (25) double-spaced pages
Page limit does not include budget, budget justification, and all
attachments Page limit does not include budget, budget
justification, and all attachments 12-pitch type font 12-pitch type
font One-inch margins on all sides One-inch margins on all sides
**Non-compliance with format requirements may result in the
deduction of up to 5 points **Non-compliance with format
requirements may result in the deduction of up to 5 points
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Completing the Application Application Components 1.Program
Summary 2.Agency Description & Mission 3.Statement of Need
4.Program Activities 5.Evaluation 6.Budget
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Completing the Application Respond to each of the statements
and questions in the Application Instructions for Centers ( Section
VII-B.) Respond to each of the statements and questions in the
Application Instructions for Centers ( Section VII-B.)
Number/letter your narrative to correspond to each statement and
question in the order presented. Number/letter your narrative to
correspond to each statement and question in the order
presented.
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Completing the Application Additional Required Documents
Application Cover Sheet (Attachment 2) Application Cover Sheet
(Attachment 2) Letter of Commitment Letter of Commitment Letters of
Commitment from any subcontractors Letters of Commitment from any
subcontractors Staff Form (Attachment 4) Staff Form (Attachment 4)
Budget Forms (Attachment 5) Budget Forms (Attachment 5) Budget
Justification Narrative Budget Justification Narrative Vendor
Responsibility Questionnaire and Attestation Vendor Responsibility
Questionnaire and Attestation
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Completing the Application Additional Required Documents
(contd) Application Checklist (Note: Error) Application Checklist
(Note: Error) Curriculum Vitae for all program staff Curriculum
Vitae for all program staff Timeline for program implementation and
clinical education activities Timeline for program implementation
and clinical education activities Letters of Agreement from
collaborating organizations Letters of Agreement from collaborating
organizations Policy and Procedure for management of CEI-Line (A)
Policy and Procedure for management of CEI-Line (A) Policy and
Procedure for management of PEP-Line (B) Policy and Procedure for
management of PEP-Line (B)
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Review Process 1.Program Summary Not Scored 2.Agency
Description & Mission 10 points 3.Statement of Need 10 points
4.Program Activities 50 points 5.Evaluation 10 points 6.Budget 20
points
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Review Process Applications will be reviewed and evaluated
using an objective rating system reflective of the required items
specified for each section. Applications will be reviewed and
evaluated using an objective rating system reflective of the
required items specified for each section. A panel convened by the
AIDS Institute will conduct a review of applications from eligible
applicants. A panel convened by the AIDS Institute will conduct a
review of applications from eligible applicants. The review team
will base its scoring on the maximum points indicated for each
section. The review team will base its scoring on the maximum
points indicated for each section. Application with the highest
acceptable score for each Center will receive the award.
Application with the highest acceptable score for each Center will
receive the award.
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Review Process Reviewers will consider the following factors:
Reviewers will consider the following factors: Clarity of
applications Clarity of applications Responsiveness to the RFA
Responsiveness to the RFA Agency capacity Agency capacity
Demonstration of sound training plan Demonstration of sound
training plan Applicants access to target audience Applicants
access to target audience Comprehensiveness of program design
Comprehensiveness of program design Appropriateness of evaluation
strategy Appropriateness of evaluation strategy Justification for
costs in budget Justification for costs in budget
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Important Dates Questions Due:December 28, 2007 Q & A
posted:January 4, 2008 Letters of Intent:January 11, 2008
Applications Due:January 29, 2008
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Questions Questions and Answers and RFA Updates will be posted
on the DoH website: January 4, 2008 by 5:00pm