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ViciDocs Enterprise Product Overview
Creating Info repositoriesfrom documents
Agenda
Company Introduction
Product Suite Introduction
Products Features
Case Studies
Implementation Specifics
Contact Info
Company Introduction
Incorporated in 2000 Promoted by alumni of IITs and IIMs. A mix of product development and custom
software services Current business areas : Document, Workflow
and Email Management Solutions; ERP focusing on SMBs.
Domain expertise: Document Imaging, Document Management, Email Management, Workflow & ERP
Geographical markets : US, India, Middle East and Singapore
Offices in India, Middle East and USA with strategic partnerships in key markets.
Product Suite Introduction
Data volumes of organizations double every year
Disorganized approach to manage data is hitting the profits of the organizations
- Butler Group In US alone, there are 4 trillion paper and
growing at 22% 90% of paper get shuffled. Average document
gets copied 19 times. On an average, USD 20 is spent to file a doc,
USD 220 to find a misfiled document. 7.5% of all documents are lost, 3% are misfiled. Professionals spend 5.5% of the time reading a
document and 50% finding it.- Coopers and Lybrand
Product Suite Introduction
Information can either be Structured (like Purchase Orders, Invoices,
Vouchers, Forms etc.) Unstructured (Internet downloads,
Correspondence letters etc.)The sources of data can be Paper, Electronic, Email or Faxes.
ViciDocs Products Suite offers the following products to provide structure to unstructured or semi structured documents. ViciDocs Enterprise Email Safe FaxCapture ViciFlow ViciForm
Products – ViciDocs Architecture
Server: Windows 2000 Server (OR) Windows 2003 Server OS. Client M/cs: Any Windows OS with IE 5.0+Database: SQL Server or OracleOCR: Abbyy Fine Reader RTLApplication server: .NET FrameworkWeb Server: IIS 5.0
Products – ViciDocs Enterprise
Storage of different forms of documents like Paper (scanning), Electronic, Emails and Faxes.
Browser based Full text and meta data based retrieval of documents.
Comprehensive Security Version Control Creation of Users and Groups. Distributed Component Architecture. Compliant with any ODBC compliant database.
Products – ViciDocs Enterprise
Products - EmailSafe
Storage of Emails with mail body, mail header and attachments.
Support for popular mail clients like Microsoft Outlook, Outlook Express, Lotus Notes client etc.,
Manual and Automatic storage of emails with user configurable options for replicating the folder structure and frequency of uploads.
Full Text indexing of body and attachments as well.
Metadata indexing of mail header. Retrieval of emails through mail client as well
as through the browser.
Products - EmailSafe
ScreenshotsOutlook Toolbar depicting the ViciDocs options
Menu Item in Lotus
Products – EmailSafe Search and Results
Products - FaxCapture
Integration with Fax server for automatic storage of faxes in the ViciDocs repository.
Rule definitions for routing the documents to the appropriate folders based on the incoming numbers.
Text extraction from faxes for full text indexing.
Deployment of Fax server on a machine different from ViciDocs Server.
Products - ViciFlow
Graphical designer to define workflows. Setting of escalation, notification rules to the
nodes defined in the workflow. Supports user and group based processing of
documents in the workflow. Workflow client includes a viewer which
supports more than 150 file/image formats. Enables multiple types of annotations on the
documents Supports document attachments, comments,
user based annotation viewing.
Products - ViciFlow
Products - ViciForm
Creation of multiple form templates with multiple zones.
Different types of recognition technologies like OMR, OCR, Barcode and ICR applicable at a field level.
Batch processing of multiple documents belonging to different forms.
Automatic detection of form templates to extract data from the forms.
Multiple output formats like XML, CSV, ODBC compliant database storage etc.,
Products - ViciForm
The Data Correction module allows the user to view the zone in highlighted fashion to make corrections.
Products - ViciForm
Photograph Image file Area
Machine Printed Number for OCR
Signature portion that needs to be saved separately
UI based zone creation for creating templates.
Assignment of data types (Numeric, character) to the fields
ICR/OCR/OMR field types support
Case Studies - Unilever
Case Studies - Unilever
Issues Accounting documents in physical form leading to
highdispatch costs and huge turnaround times
Documents being processed multiple times resulting in
financial losses and waste of manpower
Benefits Reduced turnaround time for invoice processing Improved control over documents received Improved productivity and efficiency in approval
process Ease of operations for executives at Central
processing Cell. Mechanism for avoiding duplicate payments
Case Studies - SBI
Issues Circulars received from Head Office in physical form
being dispatched by courier to branches - leading to high dispatch costs and huge turnaround times
Difficulty in retrieving the exact circular needed at Branch’s end
Benefits Significant savings in printing and dispatch Average lead time for circulars to reach the
customer-facing branches brought down by 75%. The circulars are fully searchable making it easy for
users to retrieve Easy navigation for users through related links
provided torelated circulars
Case Studies - TCS
Integration with Java based web application
TCS has implemented Java based web application for various state governments of India. The users had to scan the documents using the interface provided by the scanner and retrieval of the documents was based on meta data alone.
As part of the ViciDocs integration with the eGovernance solution, Vicisoft developed a Java wrapper for ViciDocs solution with Oracle as the database. With this the users could perform content searches on the documents stored.
Vicisoft provided a browser based scanning client and the documents get uploaded directly to the repository
A browser based Viewer with annotation support was provided to enable the users annotate the documents.
Implementation
Modular and Scalable Built on components which can be easily customized Components for text extraction etc. can be added ‘on-the-
fly’ thus making it extremely scaleable Storage of the documents can be on multiple machines
within the network Scalable to millions of documents with existing track
record of clients.Extendable DCOM, HTTP based and .NET APIs to enable developers to
create custom interfaces. Can be integrated with any ERP systems like SAP or with
home grown solutions. Can be used with any ODBC-compliant RDBMS With Indian Offshore development center, Customization is
quick and cost effective.Support Single Click Install and fastest ready to use deployment. Onsite Implementation Offshore support and maintenance through messengers,
Telephone, WebEx and Email. 24x7 support option possible.
Implementation – Market Segments
General business Human resources Purchasing Correspondence Contracts Customer serviceHealthcare and Biotech Billing support Patient records New Drug ApplicationsBPO (ViciDocs has a BPO Version) Accounting and Financial Health Care Legal
Education Admissions Student records Teacher certification
Government Land records Building permits
Utilities Engineering
drawings Regulatory
documents Procedures Environmental
permitsBanking & Finance
Implementation – Client List
ANGRAU, Hyderabad
IMM, New Delhi
Al Khafji Joint Operations
AP GENCO
Al Badi group Abu Dabhi
Unilever Arabia, Dubai
Thank You
India OfficeVicisoft Technologies Pvt LtdH. No. 3-42-41, Adjacent to Plot No. 55Samrat Colony, West MarredpallyHyderabad – 500026Tel(O): +91-40-27713167, 27713168
UAE OfficeVicisoft Technologies FzeP.O. Box: 120864Sharjah, U.A.ETel: +971-6-5572900Fax: +971-6-5572100
Email: [email protected] URL: www.vicidocs.com