Valley Lodge - Conference Group Info Pack

7/27/2019 Valley Lodge - Conference Group Info Pack

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VALLEY LODGE & SPA CONFERENCE GROUP INFORMATION DOCUMENT

INTRODUCTION:

Valley Lodge & Spa, an award winning four star hotel nestled in the historic Magaliesberg valley, is a glorious blend of

time-honoured traditions and modern hospitality. The professional and welcoming staff, the immense grounds

interlaced with rivers and streams, indigenous vegetation and abundant animal and bird life, make this peaceful spot

the ideal escape for any occasion.


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Luxury Rooms (29):

Luxury Rooms are thatched and larger than the Standard Rooms most are located along the river front, affording

sweeping views of the forested river. All rooms are open plan with a lounge area and en-suite bathroom. The private

veranda is also larger than that of the Standard Room terrace.

Superior Rooms (33):

Superior Rooms are also thatched and are lavishly decorated with a more modern look and feel. They have a larger

open plan lounge than the other room categories, with additional seating. The bathrooms are larger and more

lavishly appointed, with a double shower and double vanity. The veranda is also larger and furnished with outdoor

lounges overlooking the manicured gardens.


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Our extensive grounds offer an ideal venue for outdoor team building activities and events and the unique hot air

balloon safari over the Magaliesburg mountains guarantees an unforgettable experience. Please refer to our

Teambuilding section for additional information.

Ideally located an hours drive from Johannesburg and Pretoria, a mere 60 kilometers from Lanseria International

Airport and 105 kilometers from OR Thambo International Airport, we are the perfect location for an event outside the

hustle and bustle of busy city life.

Conference Venues:

Henry Hartley:

Henry Hartley is one of the largest of our conference rooms and is the ideal venue for a conference, launch or

strategy session. Able to accommodate a maximum of 120 delegates cinema style. This venue has a balcony/terrace

that overlooks the river and gardens the perfect spot for your tea breaks. The bathroom facilities are shared with

Thomas Baines, situated next to this venue and also has a small parking area, ideal for offloading conference

equipment.


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Thomas Baines:

This venue is situated next to Henry Hartley and is able to accommodate a maximum of 70 delegates cinema style.

This venue also has a balcony/terrace that overlooks the river and gardens, which can be utilized for the morning and

afternoon breaks. The bathroom facilities are shared with Henry Hartley.

Sunbird:

The larger of the two venues in this area, located next to our tennis courts and comprises of the top level of this

conference block, affording sweeping views of our gardens and easy access to the Meadows, the lawn area utilised

for teambuilding. This venue has a large balcony/terrace which can be used for tea breaks as well as an informal

breakaway venue (weather dependant). The bathroom facilities are located downstairs and are shared with Oriole.


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Oriole:

Oriole is situated downstairs of Sunbird on the ground floor, with easy access onto the Meadows, the lawn area

utilised for teambuilding. The covered terrace overlooking the gardens and lawn, is ideal for tea breaks and can be

used in conjunction with the lawn area for informal breakaways. The bathroom facilities are located next to the

conference venue.


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Private Dining Venues:

Cashan:

Cashan is the most elegant of our private dining facilities and is self-contained with its own bar, buffet area and

bathroom facilities. This venue overlooks the swimming pool, which is ideal for pre-dinner drinks. The dcor is very

stylish with three crystal chandeliers and grey silk curtains, offering understated elegance without the fuss. The

venue is also large enough to accommodate a dinner dance.


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Safari Boma:

The largest of our private dining facilities, the Safari Boma is located across the river and overlooks the grasslands,

where our Hot Air Balloons launch. This venue has its own braai area, where guests can enjoy a drink around a

roaring fire whilst listening to the bubbling river alongside. It comes equipped with its own gas heaters and canvas

drop-down walls as well as a small outside terrace. The perfect venue for a braai, the Safari Boma has its own bar,

kitchen and bathroom facilities.

Outlook Boma:

The perfect private dining venue for a smaller group, this venue can accommodate a maximum of fifty guests at

round tables. The Outlook Boma has its own deck, overlooking a sheer drop to the river below, encompassing

panoramic views of the nature reserve. Another ideal venue for a braai, this venue also has its own fire pit, bar

f iliti ll b th f iliti


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The Terrace:

The Terrace is the veranda area outside Zeederberg Restaurant and overlooks the swimming pool. This very spacious

terrace is decorated with two water features, offering the soothing trickle of bubbling water during your meal. Kindly

note that the Terrace does not sport a roof (views of the starry nights are therefore complimentary) and is thus

weather dependant. The entrance to Saunders Bar is located off the terrace and is perfectly situated to service this

venue.

Maloneys Bar:

This is the main bar for the hotel which can also be utilised for exclusive use as we are able to move another in-house

guests to make use of Saunders Bar, should the need arise. The dcor is that of a traditional pub, sporting two

working fireplaces as well as a dart board, Billiard table, pool table, foosball table as well as darts and a giant flat

TV Th f t f E li h P b i i f l di hi k t ti ith diff


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Optional extras:

* arrival tea/coffee and snacks

* additional bottled water

* additional Audio Visual equipment

* breakaway venues

* private dining venues

Half Day Conference Package including Lunch:

Our Half Day Conference Package (price available on request) is inclusive of the following:

* setup of the venue (please refer to venue setup styles) including tables and chairs

* venue hire from 08:00 to 13:00 or 12:00 to 17:00

* either a mid-morning or mid-afternoon break which inclusive of tea, freshly brewed coffee and snacks

* a buffet lunch

* standard equipment which includes: screen, flat-screen TV, 1 x whiteboard/flipchart with paper and pens,conference note paper and pens, bottled water (1 x 250 ml bottle per morning and 1 x 250 ml bottle per afternoon

session) and mints on the tables.

Billable optional extras:

* arrival tea/coffee and snacks

* dditi l b ttl d t


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Telephone: (014) 577 1301/2 E-Mail: [email protected]

Facsimile: (014) 577 1306 Website: www.valleylodge.co.za

Physical: 13 Jennings Street, Magaliesburg, 1791 Postal: PO Box 13, Magaliesburg, 1791

Venue Configuration:
mailto:[email protected]:[email protected]://www.valleylodge.co.za/http://www.valleylodge.co.za/http://www.valleylodge.co.za/mailto:[email protected]


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Venue Setup Styles:

Below please find the various setup styles we are able to accommodate in our function rooms at Valley Lodge & Spa.

If you have an usual request, please do not hesitate to contact us in order to advise capacities not detailed above.

Banquet / Rounds Boardroom

Cinema / Lecture Schoolroom / Classroom


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Private Venue Hire:

Private Venue hire is charged when a venue is utilized for exclusive use. All of our venues are avaiblable to be pre-

booked as exclusive rates on request. Please note, due to the layout of the Lodge, should a private venue be

required, the charge for this is inclusive of the staffing, set-up, service and breakdown. These rates are applicable for

breakaway venues, lunches or dinners.

Breakaway Venues:

Kindly note that we are able to provide a Formal Breakaway Venue (private area within a conference room) as well as

an Informal Breakaway Venues (public areas outside in the gardens) at an additional charge per day - prices on

request.

FACILITIES:

Valley Lodge & Spa has an array of facilities available on-site for guests in order to enhance your stay with us.

Spa:

Escape for a minute and catch your breath.


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Kindly note that we are able to assist with flexible spa operating hours for your groups stay, if discussed and

arranged prior to your arrival.

Wedding Chapel:

Located along the riverside, we have a non-denominational, rustic yet elegant, thatch-roofed Chapel where we areable to accommodate small wedding ceremonies of up to 120 guests. When the Chapel bell rings, guests are seated

on comfortable high-backed chairs whilst observing the bride walking down the red carpet to take her place on the

stage, next to her husband-to-be. On either side of the Chapel, windowed doors open onto views of the gardens and

river, allowing the subtle calls of nature to provide background music. The wood and burgundy dcor allows for any

dress-up theme or allow it to simply.be. There is a parking lot in close proximity for those less mobile.


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Swimming Pool:

Laze away the day at the Olympic sized, cold water pool. We provide pool towels and service to the pool area for

meals and drinks from 11h00 to 23h00 daily.

Dining:

The international cuisine served in the many venues tantalise the most discerning taste. Menu selections are availableon request.

Breakfast:Usually served in Zeederberg* Mondays to Fridays 07h00 10h00

Saturdays, Sundays & Public Holidays 07h00 11h00* We can accommodate breakfast on the Terrace or around the pool, subject to availability and by prior arrangement.


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Dinner:

Usually served in Zeederberg* Mondays to Thursdays 18h00 21h00Fridays to Sundays 18h00 22h00

* We can accommodate the following variances to your dinners:- A braai at the Safari Boma or Outlook Boma, with a view of the Nature Reserve and Magalies River.- A relaxed and boozy Pub Dinner, served in Maloneys Bar.- Al fresco dining on Maloneys Terrace where traditional pizza and pasta is served from the wood-fired pizzaoven.- Celebrate with a banquet in splendid Cashan.- Dine under the stars on the Terrace.

Room Service:In-room dining Mondays to Sundays 11h00 - 23h00* Kindly note that all Room Service orders are subject to a R 20.00 tray charge per order.

Halaal and Kosher Meals:

Halaal Catering is provided by Saffron Kitchen who specialize in gourmet Halaal . We can also cater for Kosher

meals, which is provided by Totally Kosher. Please note that a surcharge will apply to these specialised, outsourcedmeals and advance booking is essential prices on request.

Bars:


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Saunders Bar:The intimate fire-lit Saunders Bar is available for pure relaxation and great company.

Operating hours: On request 09h00 23h00

Something Special Whiskey Tasting:

This unique experience is paired with chocolate and includes a tasting of eight whiskeys, including 3 Scottish, 3 Irish

and 2 Single Malts. The cleansing of the palate between each tasting with a chocolate fountain, and locally madeBelgium chocolates. Snacks between numbers six and seven tasting. A seventeen page fact sheet on all you need

ever know about whiskey, presented by the General (Not so Irish) Manager. (No less than five guests, no more than

thirty.)

Gymnasium:

Need to burn off some of those excess calories? Our fully equipped Technogym comprises 2 treadmills, 2 elliptical

bikes, an Orbitrek machine, a pull-up bench, leg curl bench, leg extension bench, bench-press weights, free weights,

yoga mats and a yoga ball. Exercise with a view that overlooks the gardens or catch up on the latest news viewed onthe tv in air-conditioned comfort.

Operating hours: Mondays to Sundays 06h00 22h00 or on request


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Tennis Courts:

Valley Lodge & Spa offers you the choice of being a sports-person or a spectator there are three tennis courts tochoose from, one of them is floodlit. Care for a challenge?

Operational hours: Mondays to Sundays 06h00 22h00

Security:

Your safety is our number one concern! We have provided 24 hour security personnel for the property, who control

the gate access as well as patrol the parking lot and gardens and grounds.

Laundry and Valet Service:

Our Housekeeping Department provides a same-day valet (ironing) and laundry services. Dry cleaning is also

possible, but this service is outsourced and requires a 24 hour wait period. Kindly note that these services are billed

per item. Price list on request.


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Boule / Pentanque:

Up for a challenge? We have a set of metal boule balls available at Reception for guests use. This game is playedoutdoors, preferably on the grass area a few bumps and hollows can add more challenge to the game.

Board Games:

Looking for something to occupy yourself with during those Summer thunderstorms? Reception have a selection of

board games available which includes Jenga, Backgammon, Trivial Pursuit, Thirty Seconds, Scrabble and cards.

Billiards and Pool:A full sized billiards table as well as a pool table and foosball table is available for guest use in Maloneys Bar.

Darts:

Maloneys Bar also sports a dart board.

Fly Fishing:

For the fly fishing enthusiasts, Valley Lodge & Spa offers both riverine and dam fishing - kindly note that this is acatch and release estate and that we do not provide this equipment for guests. Adjacent to the hotel is MBH

Adventures, that specialise in fly-fishing clinics and guided tours of the waterways we are happy to provide their

details for an introduction into this exciting sport.


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Photography:

With the abundance of animal and bird life there is always an opportunity to catch that one-in-a-million shot. Be

patient and the natural abundance will reward you.

Business Services:

Photocopying (colour or black and white), faxing, emailing and internet connection is available as an additional service

through our Front Office Department prices on request.

Boating:

Boats and canoes are available for those that prefer rowing on the river or the bird sanctuary dam. Kindly note that

this service is not supervised and will be at your own risk.

OUTSOURCED ACTIVITIES


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DIRECTIONS:

From the Airport / East Rand:

1) Upon exiting the airport, keep to the right, following the signs for the R24/ Johannesburg (this road joins thehighway).

2) Continue straight along the R24 (N3) / Johannesburg3) Approximately 9 km after leaving the airport, move to the centre lane, which merges with the N3 highway.4) Follow the signs for the N3 / N1 / Pretoria. Take the fork to the right.5) Immediately after this fork, turn left onto the interchange and continue following the N3 / N1 / Pretoria signs.6) Proceed past all the Sandton and Randburg off-ramps.7) From here follow points 2 to 11 below: From Johannesburg and Gauteng.From Johannesburg / Gauteng:

1) Head west along N1 (concrete ring highway) just north of Johannesburg.2) Exit from N1 at 14th Avenue off-ramp.3) Turn right under highway, then right again at second set of traffic lights. You are now on the M47 to Krugersdorp

/ Tarlton (you will pass Hillfox Power Centre on your right).4) Proceed along the M47 through ten sets of traffic lights. After approximately 1 5km you will reach a four way

intersection distinguished by a Sasol Petrol Stationon the opposite left hand side of the intersection. (MuldersdriftLaerskool is just before this intersection on the left-hand side)

5) Proceed straight across.6) Continue along the M47, which now becomes the N14 (to Ventersdorp) for approximately 10.5 km, when you will

reach a T-junction (opposite and to the right is a Zenex (now Engen) Petrol Station).7) Turn right onto the R563 and continue straight, signposted to Hekpoort.


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Telephone: (014) 577 1301/2 E-Mail: [email protected]

Facsimile: (014) 577 1306 Website: www.valleylodge.co.za

Physical: 13 Jennings Street, Magaliesburg, 1791 Postal: PO Box 13, Magaliesburg, 1791

GPS CO-ORDINATES:

S 2600.049

E 2733.301
mailto:[email protected]:[email protected]://www.valleylodge.co.za/http://www.valleylodge.co.za/http://www.valleylodge.co.za/mailto:[email protected]

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Valley Lodge - Conference Group Info Pack