Vacancy Announcement - NCIA | Nairobi Center For ...ncia.or.ke/wp-content/uploads/2017/06/444-4-2.pdf1 | P a g e Vacancy Announcement The Nairobi Centre for International Arbitration

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Vacancy Announcement

The Nairobi Centre for International Arbitration is a State Corporation established under

the Nairobi Centre for International Arbitration Act No. 26 of 2013 with the primary

mandate to promote the practice of international commercial arbitration in Kenya and

other forms of alternative dispute resolution in the domestic arena. The Centre offers

dispute administration services and facilities for the conduct of arbitration, mediation

and other alternative dispute resolution mechanism.

The Centre is looking for suitable persons to join its secretariat team in the posts below.

If you meet the requirements under the vacancy advertised, please access NCIA FORM

H1 (here) which can be completed and submitted online. A downloadable version is also

available (here) to be completed, enclosed in an envelope marked “Job Vacancy” and

submitted at the Centre’s address provided below. Closing date for receipt of

applications is 11th July 2017. Application received after this date will not be accepted

for consideration. DO NOT ATTACH CERTIFICATES OR TESTIMONIALS TO THE

FORM.

1. MANAGER - BUSINESS DEVELOPMENT (JOB GRADE - NCIA 2) 1 post

An officer at this level will be the head of Business Development Department reporting

to the Registrar.

Duties and Responsibilities

As the head of Business Development department the Manager will be responsible for;

formulating and implementing policies and strategies for the department; overseeing

development of the corporate, marketing and capacity building strategies and action

plans; corporate image building and branding of the Centre its products and services;

mobilizing resources to fund projects and programmes; coordinating strategic funding

partnerships; facilitating and monitoring the implementation of projects and

programmes; developing and implementing an advocacy strategy to support

actualization of the Centre’s strategic plan; establishing strong partnerships with

governmental and non-governmental agencies within and outside the country;

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establishing strong communication channels with agencies and stakeholders; and

ensuring that appropriate customer complaints and feedback mechanisms are in place

in the Centre; monitoring, evaluating and reviewing work plans for the Business

Development department.

Qualifications

For appointment to this grade, an officer must have: -

i. Served in the grade of Principal Officer, in a Business Development Department

for a period of three (3) years

Or,

Relevant working experience of at least seven (7) years with a minimum of five (5)

years in a senior management position in a public or private organization;

ii. Bachelor’s degree in either Marketing, Communications, Finance or Business

administration from a recognized university;

iii. A post-graduate degree in a relevant field;

iv. Attended a Strategic Leadership Development Programme lasting not less than

six (6) weeks in a recognized institution or its equivalent qualification from a

recognized institution;

v. Have met all the requirements of Chapter six (6) of the Constitution of Kenya;

and

vi. Be a member of a recognized professional body in good standing.

2. MANAGER - CORPORATE SUPPORT SERVICES (JOB GRADE - NCIA 2) 1 post

An officer at this level will be the head of Corporate Support Services Department

reporting to the Registrar.


As the head of Corporate Support Services Department the Manager will be responsible

for; formulating and implementing policies and strategies for the department;

coordinating budget formulation; providing strategic leadership on all matters of

prudent financial management, policies and strategies on legal and advisory services for

the Centre, development of appropriate Human Resource policies, aligning supply chain

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objective with overall institutional objective, overseeing implementation of the ICT

strategies and policies; ensuring accountability and prudent management of resources

and assets and ensuring compliance with principles and values of good governance

transparency, accountability, ethics and integrity; organizing and coordinating

transport and logistical services, office services, security, accommodation, asset

management, general office administration records and registry services; coordinating

implementation of the strategic plan, performance contract, quality management system

and performance appraisal systems; monitoring, evaluating and reviewing work plans

for the Corporate Support Services Department.

Qualifications

For appointment to this grade an officer must have: -

i. Served in the grade of Principal Officer, in the Corporate Support Services

Department for a period of three (3) years

Or,

Relevant working experience of at least seven (7) years with a minimum of five

(5) years in a senior management position in public or private organization;

ii. Bachelor’s degree in either Marketing, Communications, Finance or Business

Administration from a recognized university;

iii. A post-graduate degree in a relevant field.

iv. Attended a Strategic Leadership Development Programme lasting not less than

six (6) weeks in a recognized institution or its equivalent qualification from a

recognized institution;


and


3. PRINCIPAL HUMAN RESOURCE AND ADMINISTRATION OFFICER, (JOB

GRADE - NCIA 3) 1 post


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As head of the Human Resource and Administration unit the Principal Human Resource

and Administration officer will be responsible for: developing, implementing and

reviewing of appropriate human resource policies, rules and regulations; providing

effective organization and administration of the Human Resource Management and

Administration services including appropriate human resource management policies,

rules and regulations in Centre for effective performance and productivity; participating

in recruitment, placement, training and development of staff; coordinating the

implementation of Performance Appraisal Systems; carrying out training needs

assessment; undertaking human resource planning, communication, discipline,

employee relations, remuneration and staff welfare; ensuring effective management of

the payroll; undertake appropriate staff deployment; managing human resource and

general information management systems; ensuring proper accommodation of staff

within the Centre; preparing budget for personnel emoluments and administrative

services; controlling and monitoring location and movement of equipment; offering

counseling services to staff; coordinating security operations within Centre premises;

overseeing daily and weekly cleaning of offices and compounds; overseeing maintenance

and provision of transport; and providing cross-functional administrative services.

Qualifications


(i) Served in the grade of Senior Human Resource and Administration Officer for

a minimum period of three (3) years;

Or,

Have relevant working experience of at least seven (7) years with a minimum of

five (5) years in a senior management position in public or private organization;

(ii) Bachelor’s degree in any of the following disciplines: - Human Resource

Management, Public Administration, Business Administration or its

equivalent qualification from a recognized institution;

(iii) A post-graduate degree in a relevant field.

(iv) Attended a Strategic Leadership Development Programme lasting not less

than six (6) weeks in a recognized institution or its equivalent qualification

from a recognized institution;

(v) Have met all the requirements of Chapter six (6) of the Constitution of Kenya;

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(vi) Be a member of a recognized professional body in good standing.

4. PRINCIPAL CAPACITY BUILDING OFFICER, (JOB GRADE - NCIA 3) 1 post

An officer at this level will report to the Manager Business Development Department.

Duties and Responsibilities.

As head of the Capacity Building Unit the Principal Capacity Building Officer will be

responsible for:- formulation and implementation of policies and strategies for the Unit;

overseeing the nationwide training needs assessment in Alternative Dispute Resolution;

providing technical oversight, strategic direction and ensure appropriate support for the

planning and implementation of program capacity building activities in Alternative

Dispute Resolution; developing Alternative Dispute Resolution training strategies;

developing training criteria, qualifications, schedules and certification of courses;

development and execution of the public awareness campaigns on Alternative Dispute

Resolution policies and plans; supervision, guidance and development of staff working

in the Unit; conducting baseline surveys and customer satisfaction surveys; and

ensuring continuous monitoring and evaluation of the Unit’s work-plans and initiate

appropriate action.

Qualifications

For appointment to this grade, a candidate must have: -

i. Served in the grade of Senior Capacity Building Officer for a minimum period

of three (3) years,

Or,

Have relevant working experience of at least seven (7) years with a minimum

of five (5) years in a senior management position in a public or private

organization;

ii. Bachelor’s Degree in either law, arbitration, economics, communication

studies, Business Administration, Public Relations, Education or a related

field from a recognized university;


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iv. Attended a Strategic Leadership Development Programme lasting not less





5. PRINCIPAL COMMUNICATION & MARKETING OFFICER, (JOB GRADE- NCIA

3) 1 post

An officer at this level will report to the Manager Business Development Department.


As head of the Communication & Marketing Unit the Principal Communication &

Marketing Officer will be responsible for; formulation and implementation of policies

and strategies for the Unit; development of a corporate communication strategy;

coordination of the design, edition, publication and dissemination of newsletters,

booklets, articles and other information produced by the Centre; development of

marketing strategies for the promotion of the products and services offered by the

Centre; development and maintenance of the corporate branding needs for the Centre;

organizing and managing the Centre’s events; organizing stakeholders and public

events, exhibitions and trade fairs; preparing media briefs; attending to public enquiries

and complaints; collecting information and data for the preparation of the Centre’s

newsletter and supplements; collecting data for research on media communications;

carrying out general protocol matters in the Centre; compiling media communication

reports; and arranging for media coverage of Centre’s events; receipt, collation and

compilation of client complaints, complements and other feedback data for necessary

action by the Centre; maintaining the Centre’s client database; conducting baseline

surveys and client satisfaction surveys; supervision, guidance and development of staff

working in the Unit; ensuring continuous monitoring and evaluation of the Unit’s work-

plans and initiate appropriate action.

Requirements for Appointment


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i. Served in the grade of Senior Communication & Marketing Officer for a

minimum period of three (3) years;

Or,

Have relevant working experience of at least seven (7) years with a minimum

of five (5) years in a senior management position in public or private

organization;

ii. Bachelor’s Degree in any of the following disciplines: - Communication

Studies, Public Relations, or Journalism any relevant and equivalent

qualifications from a recognized institution;


iv. Attended a Strategic Leadership Development Programme lasting not less





6. SENIOR FINANCE/ACCOUNTS OFFICER (JOB GRADE - NCIA 4) 2 posts

An officer in this position reports to the Principal Finance/Accounts officer.


A Senior Finance/Accounts Officer will be responsible for:- monitoring expenditure;

preparing monthly, quarterly and annual management accounts; preparing budgets for

the Centre; preparing periodic financial statements, including profit and loss accounts,

budgets, cash flows, variance analysis and commentaries; expenditure forecasts and

prioritization of projects and activities for the purpose of financial allocations in the

budget; preparing special reports by studying variances; developing forecasts; providing

a support service by working with all departments and the management team to help

make financial decisions; ensuring spending is kept in line with the budget; informing

key strategic decisions and formulating business strategies; advising on the financial

implications and consequences of business decisions; analysing financial performance

and so contributing to medium and long-term business planning/forecasts; offering

professional judgement on financial matters and advising on ways of improving business

performance; interpreting and communicating financial data to non-financial officers;

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liaising with other functions to put the finances and accounts in context; monitoring

and evaluating financial information systems and suggesting improvements where

needed. verification of vouchers and committal documents in accordance with the laid

down rules and regulations; oversee maintenance of primary records such as cash

books, ledgers, vote books, registers and preparation of simple management reports

including imprest and expenditure returns; ensuring safe custody of Centre’s records

and assets; Authorize payment of personal and merchant claims as guided by cash

balances in the cash books; Preparation of final accounts; overseeing preparation of

budgets; responsible for accurate and timely preparation of management reports on

income and expenditure of the Centre.

Qualifications


(i) Served in the grade of Accounts/ Finance Officer in a relevant and comparable

position for a minimum period of three (3) years

Or

Have relevant working experience of at least five (5) years with a minimum of

three (3) years in a senior management position in public or private organization;

(ii) Bachelor’s degree in any of the following disciplines: - Commerce

(Accounting/Finance), Business Administration or its equivalent qualification


(iii) Attended a Senior Management Course lasting not less than four (4) weeks in a

recognized institution or its equivalent qualification from a recognized institution;

(iv) Have met all the requirements of Chapter six (6) of the Constitution of Kenya;

and

(v) Be a member of a recognized professional body in good standing

7. SENIOR INFORMATION COMMUNICATION TECHNOLOGY (JOB GRADE -

NCIA 4) 1 post

An officer in this position reports to the Principal Information Communication

Technology officer.

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A senior ICT Officer will be responsible for;- systems development, implementation and

allocation; co-coordinating systems development, implementation and maintenance;

carrying out feasibility studies; preparing progress report of the systems development;

evaluating systems and ensuring adherence to established ICT Standards; training and

preparing staff performance reports; planning, monitoring and evaluating

program/activities within an Information Communication Technology division/unit;

liaising with user departments to ensure effective maintenance of Information

Communication Technology equipment; and evaluating hardware maintenance

feasibility studies and detailed specifications before implementation.

Qualifications

For appointment to this grade an officer must have;

i) Served in the grade of Senior ICT Officer for a minimum period of three (3)

years;

Or,

Have relevant working experience of at least seven (7) years with a minimum of

five (5) years in a senior management position in public or private organization;

ii) Bachelor’s degree in any of the following disciplines: - Information Technology

(IT), Computer Science, Mathematics, Statistics, Physics, or any other ICT

related discipline with a bias in Information Communication Technology from

a recognized Institution;

iii) Certificate in Senior Management Course lasting not less than four (4) weeks


iv) Certification from relevant recognized professional bodies; and

v) Have met all the requirements of Chapter six (6) of the Constitution of Kenya;

and

vi) Be a member of a recognized professional body in good standing.

8. SENIOR SUPPLY CHAIN MANAGEMENT OFFICER (JOB GRADE NCIA 4) 1

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post

An officer at this level will report to the Principal Supply Chain Management Officer.


A Senior Supply Chain Management Officer will be responsible for:- assisting in

management of activities in Procurement Unit; initiating and formulating procurement

policies for issue to the departments/Units in liaison with the head of Unit; assisting in

the preparation of the section’s strategic plans; responsible for planning, organizing,

administration and control of supply chain management section; analyzing the impact

of supply chain management policies; ensuring correct interpretation and

implementation of Public Procurement and Disposal Act, 2005 and other statutes,

policies, rules and regulations that may impact on the supply chain management other

duties include; preparing contract documents in line with award decisions; coordinating

evaluation of tenders, quotations and proposals; preparing stores requisitions; updating

the stores stocks cards; checking the stationery issues against requisition made;

preparing stores requisitions for the items which have reached their minimum stock

levels; distribution of quotations requests; distributing stores to other offices; preparing

payment vouchers for suppliers; and ensuring goods delivered by suppliers are of the

right/required quality and quantity; disposal of unserviceable stores, conducting

periodic and annual stock taking.

Qualifications


(i) served in the grade of Supply Chain Officer for a minimum period of three (3)

years;

Or,


three (3) years in a senior management position in public or private

organization;

(ii) Bachelor’s degree in any of the following disciplines: Commerce, Business

Administration, (Supplies Management Option) or equivalent qualifications


(iii) Attended a Senior Management Course in a recognized institution lasting

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not less than four (4) weeks;

(iv) Have met all the requirements of Chapter six (6) of the Constitution of

Kenya; and

(v) Be a member of a recognized professional body in good standing.

9. SENIOR INTERNAL AUDITOR, (JOB GRADE - NCIA 4) 1 post

An officer at this level will report to the Principal Internal Auditor.


A Senior Internal Auditor will responsible for; planning and coordinating internal audit

activities; executing audit programmes, collecting audit evidence, review internal

control operations, verifying the existence and safety of Centre assets, preparing draft

reports, reviewing budgetary controls and the issuance of AIE and commitments,

validating of records and reports, carrying out audit checks; verifying payments to

ensure validity and accuracy; ensuring adherence of accounting procedures;

implementing regulations pertaining to financial control and management; carrying out

risk assessment and developing management guidelines; undertaking audit

investigations; identifying any accounting errors, cases of fraud and initiating

investigations; and preparing audit reports and making appropriate recommendations;

preparing and implementing annual audit plans and Committee reports; developing and

reviewing audit management systems; undertaking audit investigations; and following

up on implementation of recommendations.

Qualifications


(i) Served in the grade of Assistant Internal Auditor for a minimum period of

three (3) years,

Or

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Have relevant working experience of at least five (5) years with a minimum

of three (3) years in a senior management position in public or private

organization;

(ii) Bachelor’s degree in Commerce (Accounting/Finance), or its equivalent

qualification from a recognized institution;

(iii) Certified Public Accountants of Kenya CPA(K) or its equivalent from a

recognized Institution;

(iv) Attended a Senior Management Course lasting not less than four (4) weeks

in a recognized institution or its equivalent qualification from a recognized

institution;

(v) Have met all the requirements of Chapter six (6) of the Constitution of

Kenya;

(vi) Be a member of a recognized professional body in accounting/auditing in

good standing.

10. SENIOR CASE COUNSEL - CASE ADMINISTRATION (JOB GRADE -

NCIA 4) 1 post

An officer at this level will report to the Principal Case Counsel – Case Administration.

Duties and Responsibilities:

A Senior Case Counsel will be responsible for: ensuring receipt and acknowledgment of

dispute notices, requests, responses, statements and all other procedural filings;

assessment of fees payable and ensuring payment thereof; assigning case/dispute

reference numbers to registered requests; custody and safe keeping of the registry

stamps or other impression used to evidence receipt at the registry of the Centre; proof-

read orders, directions and decisions of a tribunal, the Court and Registrar for

compliance with the actual order, direction and decision before dissemination to all

relevant parties; ensuring compliance with and enforcement orders, directions and

decisions of a tribunal, the Court and Registrar; ensuring certification of orders,

directions and decisions of a tribunal, the Court and Registrar; collect, compile and

analyse data of cases; prepare periodic returns and case reports; and other duties as

may be assigned to the officer.

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Qualifications


(i) Served in the grade of case Counsel – Case Administration for a period of

three (3) years

Or,

Relevant working experience of at least three (3) years in a comparable

position in a public or private organization

(ii) Bachelor’s degree in either law, arbitration or a related field from a

recognized university;

(iii) Attended a Senior Management Course lasting not less than four (4) weeks


institution;

(iv) Have met all the requirements of Chapter six (6) of the Constitution of

Kenya;

(v) Be a member of a recognized professional body in good standing.

11. SENIOR COMMUNICATION & MARKETING OFFICER (JOB GRADE -

NCIA 4) 1 post

An officer at this level will report to the Principal Communication & Marketing Officer.


A Senior Communication & Marketing Officer will be responsible for; negotiation of

concessionary agreements and memoranda of understanding with service providers of

Alternative Dispute Resolution facilities, venues and related services; liaison for

hospitality services, venues and facilities for service users; organizing and managing the

Centre’s events; organizing stakeholders and public events, exhibitions and trade fairs;

preparing media briefs; attending to public enquiries and complaints; collecting

information and data for the preparation of the Centre’s newsletter and supplements;

collecting data for research on media communications; carrying out general protocol

matters in the Centre; compiling media communication reports; and arranging for media

coverage of Centre’s events; compilation and dissemination of data and advisories on

protocol, immigration, taxation and all other regulatory requirements to disputants,

arbiters, counsel and other service users; receipt, collation and compilation of client

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complaints, complements and other feedback data for necessary action by the Centre;

conducting baseline surveys and customer satisfaction surveys.

Qualifications


i. Served in the grade of Communication and Marketing Officer for a minimum

period of three (3) years;

Or,


three (3) years in a senior management position in public or private

organization;

ii. Bachelor’s Degree in any of the following disciplines: - Communication

Studies, Public Relations, or Journalism any relevant and equivalent

qualifications from a recognized institution;

iii. Attended a Senior Management Course in a recognized institution lasting not

less than four (4) weeks;

iv. Have met all the requirements of Chapter six (6) of the Constitution of Kenya;

v. Proven knowledge and work experience in communications and marketing

strategies; and,

Be a member of a recognized professional body in good standing.

12. SENIOR CORPORATE STRATEGY OFFICER (JOB GRADE - NCIA 4) 1

post

An officer at this level will report to the Principal Corporate Strategy Officer.

Duties and Responsibilities:

A Senior Corporate Strategy Officer will be responsible for: ensuring proper

administration and application of corporate strategy services in the Centre, organizing,

arranging, and conducting research, analysis and implementation of the corporate

strategies and action plans; collation and comparison of emerging trends in Alternative

Dispute Resolution; design and innovation of new business approaches, concept papers

and project proposals; drafting of relevant guidelines, memoranda of understanding and

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collaborative agreements for the Centre’s external stakeholders; and supervision,

guidance and development of staff under the officer.

Qualifications


(i) Served in the grade of Corporate Officer for a period of three (3) years,

Or,


three (3) years in a senior management position in a public or private

organization;

(ii) Bachelor’s degree in either law, arbitration, economics, communication

studies, Business Administration, Public Relations or a related field from a


(iii) Attended a Senior Management Course lasting not less than four (4) weeks


institution;

(iv) Have met all the requirements of Chapter six (6) of the Constitution of Kenya;

(v) Proven knowledge and work experience in research, project development and

administration.

(vi) Be a member of a recognized professional body in good standing.

13. CASE COUNSEL – CASE ADMINISTRATION UNIT (JOB GRADE - NCIA

5) 1 post

An officer at this level will report to the Senior Case Counsel – Case Administration


This is the entry and training grade for this cadre. An officer at this level will perform

duties under the guidance and supervision of a senior officer. These includes receipt

and acknowledgment of dispute notices, requests, responses, statements and all other

procedural filings; assessment of fees payable and ensuring payment thereof; assigning

case/dispute reference numbers to registered requests; custody and safe keeping of the

registry stamps or other impression used to evidence receipt at the registry of the Centre;

proof read orders, directions and decisions of a tribunal, the Court and Registrar for

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compliance with the actual order, direction and decision before dissemination to all

relevant parties; ensuring compliance with and enforcement orders, directions and

decisions of a tribunal, the Court and Registrar; ensuring certification of orders,

directions and decisions of a tribunal, the Court and Registrar; collect, compile and

analyze data of cases; prepare periodic returns and case reports.

Qualifications


(i) Bachelor’s degree in either law, arbitration or a related field from a


(ii) Be a member of a recognized professional body in good standing;

(iii) Be computer literate.

14. CAPACITY BUILDING OFFICER (JOB GRADE - NCIA 5) 1 post

An officer at this level will report to the Senior Capacity Building Officer.


This is entry and training grade for this cadre. An officer at this level will work under

the guidance of a senior officer. The duties and responsibilities will entail organizing for

and assisting in training needs assessment in Alternative Dispute Resolution,

researching and assisting in development of Alternative Dispute Resolution training

strategies; designing and developing training criteria, qualifications, schedules and

certification of courses; organizing for and assisting in development and execution of

the public awareness campaigns on Alternative Dispute Resolution policies and plans.

Qualifications


(i) Bachelor’s Degree in any of the following disciplines: - Law, Economics,

Arbitration, Communication Studies, Public Relations, Education or any relevant

and equivalent qualifications from a recognized institution;

(ii) Certificate in computer applications from a recognized institution.

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15. HUMAN RESOURCE AND ADMINISTRATION OFFICER, (JOB GRADE -

NCIA 5) 1 post

An officer at this level will report to the Senior Human Resource and Administration

Officer.


This is the entry and training grade for this cadre. The duties and responsibilities at this

level will entail: verifying information relating to recruitment, appointments, human

resource management records and complement control; training and development;

processing of statutory deductions; payroll management and maintaining HRIS;

processing agenda for the Human Resource Advisory Committee and implementation of

decisions; keeping/maintaining records of all the Centre’s equipment; and ensuring

cleanliness of offices of the Centre.

Qualifications


(i) Served in the grade of Human Resource Management for a minimum


(ii) Diploma in any of the following disciplines: - Human Resource

Management, Human Resource Development, Industrial Relations,

Business Administration or its equivalent qualification from a recognized

institution.

16. FINANCE/ACCOUNTS OFFICER (JOB GRADE - NCIA 5) 2 posts

An officer at this level will be responsible to the Senior Finance/Accounts Officer


This is the entry and training grade for this cadre. An officer at this level will work under

the guidance of a senior officer. Duties and responsibilities at this level will entail: -

compiling of information on commitment and expenditure rends and initiating

appropriate corrective action as may be required; compiling of information required on

budget monitoring and expenditure control, including expenditures on salaries and

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allowances; processing of reallocations within the budget. Preparation of vouchers and

committal documents in accordance with the laid down rules and regulations; data

capture; maintenance of primary records such as cash books, ledgers, vote books,

registers and preparation of simple management reports including imprest and

expenditure returns; Ensuring safe custody of Centre’s records and assets; Payment of

personal and merchant claims as guided by cash balances in the cash books.

Qualifications


(i) Relevant working experience of at least three (3) years in a comparable

position in a public or private organization, and

(ii) Part II of the Certified Public Accountants (CPA) Examination or its equivalent

qualifications;

(iii) Certificate in computer applications from recognized applications.

Or,

(iv) Bachelor’s degree in any of the following disciplines: - Commerce

(Accounting/Finance), Business Administration or its equivalent

qualification from a recognized institution.

17. SUPPLY CHAIN OFFICER (JOB GRADE - NCIA 5) 1 post

An officer at this level will be responsible to the Senior Supply Chain Officer.


This is the entry and training grade for this cadre. The Officer will work under the

supervision of a Senior Officer. The duties and responsibilities will entail: - procuring of

stores through tender committees; implementing Government procurement policies,

managing and distributing of supplies to user departments/units; applying

procurement systems and procedures; disposing of unserviceable/obsolete and or other

stores on the recommendation of the disposal Committee and or a Board of survey;

preparing estimates of expenditure on supplies and services; procurement planning,

inventory control and provisioning for the Centre; collecting, collating and analyzing

supply chain data for the Centre and make appropriate recommendations thereof;

analyzing Supply Chain Management emanating from the Centre and initiate

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appropriate action; implementation of existing Supply Chain Management policies,

guidelines and procedures; and coordinating the activities of the Board of Survey on

disposing items.

Qualifications


(i) Served in the grade of Supply Chain Management Officer or in a relevant and

comparable position for a minimum period of three (3) years;

(ii) Diploma in Supply Chain Management, Purchasing or equivalent

qualifications from CIPS or a recognized institution.

Or

(iii) Bachelor’s degree in any of the following disciplines: Commerce, Business

Administration, (Supplies Management Option) or equivalent qualifications

from a recognized institution.

18. EXECUTIVE SECRETARY (JOB GRADE - NCIA 5) 1 post

An Executive Secretary will be attached to the office of the Registrar. The Officer will be

responsible to the Registrar.


The duties and responsibilities will include: - general administration of the office;

updating the Registrar’s diary to be informed of visitors/tasks ahead; making local and

international travel and hotel arrangements/bookings for the Registrar and the official

visitors to the institution; drafting letters, managing office protocol and media relations;

supervision; and training and offering of professional advice to other secretarial staff.

Qualifications


(i) Served in the grade of Senior Office Administrator or any relevant and comparable

position in the public service or any other reputable organisation for a minimum


(ii) Diploma/Higher Diploma in Secretarial Studies from the Kenya National

Examinations Council or equivalent qualifications from a recognized Institution

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Or,

(iii) Bachelor’s Degree in any of the following disciplines: - Secretarial Studies, Office

Management, Business and Office Management, or a Social Science with a

diploma in secretarial studies or any other relevant degree from a recognised

institution;

(iv) Certificate in computer applications from a recognized institution (Windows, Ms-

Word, Ms- Excel, Ms- Access and Internet)

19. SENIOR OFFICE ADMINISTRATOR, (JOB GRADE - NCIA 6) 1 post

A Senior Office Administrator will be responsible to the Officer to whom he/she is

assigned.


The responsibilities at this level will entail:- recording dictation in shorthand and

transcribing it in typewritten form; typing from drafts, manuscripts or recording from

dictation machines; processing data; operating office equipment; attending to

visitors/clients; handling telephone calls in that office and appointments; ensuring

security of office records; documents and equipment including classified materials;

preparing responses to routine correspondence; and guiding and supervising secretarial

personnel under him/her.

Qualifications


(i) Served in the grade of Office Administrator for a minimum period of three

(3) years; and

(ii) Diploma/Higher Diploma in Secretarial Studies from the Kenya National

Examinations Council or equivalent qualifications from a recognized

Institution;

Or,

The following qualifications from the Kenya National Examination Council;

Shorthand III (100 w.p.m.);

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Typewriting III (minimum 50 w.p.m.)/Computerized Document

Processing III;

Office Management III/Office Administration and Management III;

Business English III /Communications II;

Commerce II;

Office management II/Office Administration and Management III, and

Secretarial Duties II;

(v) Certificate in computer applications from a recognized institution; Certificate

in computer applications from a recognized institution (Windows, Ms-Word,

Ms- Excel, Ms- Access and Internet)

20. SENIOR DRIVER (JOB GRADE - NCIA 7) 1 post

An officer at this level will be responsible administratively to the head Human Resource

and Administration Unit and functionally to the officer authorising or accountable for a

specific journey.


The duties and responsibilities will involve driving the assigned vehicle:- carrying out

routine checks on the vehicle’s cooling, oil, electrical, tyre pressure and brake systems,

etc.; detecting and reporting malfunctioning of the vehicle systems; maintenance of work

ticket for vehicle(s) assigned; ensuring security and safety of the vehicle on and off the

road; overseeing safety of the passengers and/or goods therein; maintaining cleanliness

of the vehicle(s); and supervising and guide staff in a small transport unit.

Qualifications

For appointment to this grade, an officer must have:

(i) Served in the grade of Driver I for a minimum period of three (3) years.

(ii) Passed Occupational Test 1 for Drivers;

(iii) Valid driving license free from any current endorsement(s) for the class(s)

of vehicle(s) the officer is required to driver;

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(iv) Defensive Driving Certificate from the Automobile Association (AA) of Kenya

or its equivalent qualification from a recognized Institution;

(v) Attended a Refresher Course for drivers not lasting less than one (1) week

within every three (3) years at Kenya Institute of Highway and Building

Technology (KHIBT) or any other recognized Institution;

(vi) Valid Certificate of Good Conduct from the Kenya Police Service;

(vii) Attended a First-Aid Certificate Course lasting less than one (1) week from

St. John Ambulance or Kenya Institute of Highway and Building

Technology (KHIBT) or any other recognized Institution; and

(viii) Demonstrated outstanding professional competence and integrity in work

performance and results.

21. DRIVER I (JOB GRADE - NCIA 8) 1 post

An officer at this level will be responsible administratively to the head Human Resource

and Administration Unit and functionally to the officer authorising or accountable for a

specific journey.


The duties and responsibilities will involve driving the assigned vehicle: - carrying out

routine checks on the vehicle’s cooling, oil, electrical, tyre pressure and brake systems,

etc.; detecting and reporting malfunctioning of the vehicle systems; maintenance of work

ticket for vehicle(s) assigned; ensuring security and safety of the vehicle on and off the

road; overseeing safety of the passengers and/or goods therein; and maintaining

cleanliness of the vehicle(s).

Qualifications

For appointment to this grade, an officer must have:

i. Kenya Certificate of Secondary Education mean grade D plain or its equivalent

qualification from a recognized Institution;

ii. Served in the grade of Driver II for a minimum period of three (3) years.

iii. Passed Occupational Test 1 for Drivers;

iv. Valid driving license free from any current endorsement(s) for the class(s) of

vehicle(s) the officer is required to driver;

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v. Defensive Driving Certificate from the Automobile Association (AA) of Kenya

or its equivalent qualification from a recognized Institution;

vi. Adequate knowledge of the Highway Code;

vii. Attended a Refresher Course for drivers not lasting less than one (1) week

within every three (3) years at Kenya Institute of Highway and Building

Technology (KHIBT) or any other recognized Institution;

viii. Valid certificate of Good Conduct from the Kenya Police Service;

ix. Attended a First-Aid Certificate Course lasting less than one (1) week from St.

John Ambulance or Kenya Institute of Highway and Building Technology

(KHIBT) or any other recognized Institution; and

x. Demonstrated outstanding professional competence and integrity in work

performance and results.

Please ensure that you have completed the application form fully. Only complete

forms will be considered and shortlisted candidates notified of the prospective

interview dates. Any canvassing or solicitation by or on behalf of an applicant for

the above vacancies will disqualify the applicant. Closing date for receipt of

applications is 11th July 2017.

Registrar/Chief Executive Officer

Nairobi Centre for International Arbitration

Cooperative Bank House, 8th Floor

Haile Selassie Avenue

P.O. Box 548 - 00200

Nairobi

Documents

Vacancy Announcement - NCIA | Nairobi Center For ...ncia.or.ke/wp-content/uploads/2017/06/444-4-2.pdf1 | P a g e Vacancy Announcement The Nairobi Centre for International Arbitration