Using Vancouver with EndNote - blackboard.swan.ac.uk · Using Vancouver with Endnote Information Services & Systems August 2013 . 1 Contents ... Title Gray's anatomy for students

SWANSEA UNIVERSITY

Using Vancouver with Endnote

Information Services & Systems

August 2013

1

Contents

Introduction ............................................................................................................................................ 2

Book ........................................................................................................................................................ 3

Edited book ............................................................................................................................................. 4

Chapter in edited book ........................................................................................................................... 5

E-book ..................................................................................................................................................... 6

Journal Article ......................................................................................................................................... 7

Journal Article online .............................................................................................................................. 8

Websites ............................................................................................................................................... 10

Individual webpage or part of a website .............................................................................................. 11

Video on a website ................................................................................................................................ 12

Government Report (print) .................................................................................................................. 13

Government Report (online) ................................................................................................................ 14

Cochrane Systematic Review ................................................................................................................ 15

Chart taken from online journal article ................................................................................................ 17

Thesis .................................................................................................................................................... 19

Thesis available online .......................................................................................................................... 20

Conference Proceedings ....................................................................................................................... 21

2

Introduction

Vancouver insists upon specific punctuation and capitalisation that cannot always be imposed by an Endnote or Endnote Basic style.

When entering details in EndNote, it is important that the data is entered in the correct fields to ensure that the reference can be formatted correctly in the Vancouver style.

When importing references from databases, a user may be required to slightly edit the imported record in Endnote.

For specific reference types, this guide will:

• list the EndNote Reference Type to select

• list the EndNote record fields that must be completed in order to allow the reference to be formatted correctly

• list the data required in each field

• list any manual edits to imported records that may be required

Choose Vancouver Swansea as your style when using the instructions that follow.

3

Book

Author AA. Title. Edition. Place: Publisher; Year.

Neville C. The complete guide to referencing and avoiding plagiarism. Maidenhead: Open University Press; 2007.

EndNote

Field Manual Entry Edits for imported records

Reference Type

Book Check ‘Book’ is selected

Author Neville, Colin

Year 2007

Title The complete guide to referencing and avoiding plagiarism

Remove any extraneous text after the title (e.g. “print and electronic] / Colin Neville”). Ensure only the first letter of the first word is capitalised – excepting proper names and acronyms.

City Maidenhead Ensure only single place of publication entered.

Publisher Open University Press

4

Edited book

Editor AA, editor. Title. Place: Publisher; Year.

Longmore JM, Wilkinson I, Davidson E, Foulkes A, Mafi A, editors. Oxford handbook of clinical medicine. 8th ed. Oxford: Oxford University Press; 2010.

EndNote


Reference Type

Edited Book Change to Edited Book

Editor Longmore, J M Wilkinson, I Davidson, E Foulkes, A Mafi, A

Move editors names to this field (Editor).

Year 2010

Title Oxford handbook of clinical medicine Remove any extraneous text after the title (e.g. “/ Murray Longmore ... [et al.]”).

City Oxford Ensure only single place of publication is entered

Publisher Oxford University Press

Edition 8th Remove the word “edition” if it has been entered in this field.

5

Chapter in edited book

Author of chapter/section AA. Title of chapter/section. In: Author/Editor of book BB, editor. Title of book. Place of publication: Publisher; Year. Page numbers.

Benton D. Diet, behaviour and cognition in children. In: Kilcast D, Angus F, editors. Developing children's food products. Cambridge: Woodhead; 2011. p. 62-81.

EndNote


Reference Type

Book Section Change to: “Book Section”

Author Benton, D

Year 2011

Title Diet, behaviour and cognition in children

Ensure only the first letter of the first word is capitalised (proper nouns or acronyms excepted).

Editor Kilcast, D. Angus, F.

Book title Developing children's food products Ensure only the first letter of the first word is capitalised (proper nouns or acronyms excepted).

City Cambridge

Publisher Woodhead

Pages 62-81

Edition If there is an edition, enter the number (e.g. 2nd, 3rd). The imported record may include the word “edition”. If so, remove this text leaving just the number.

6

E-book

Author AA. Title [Internet]. Edition. Place of publication: Publisher; Year. [cited year month day]. Available from: http://www.aaaaaa

Drake RL, Vogl W, Mitchell AWM, Gray H. Gray's anatomy for students [Internet]. 2nd ed. Philadelphia: Churchill Livingstone/Elsevier; 2010 [cited 2013 May 12]. Available from: http://elsevieruk.pdn.ipublishcentral.com.openathens-proxy.swan.ac.uk/reader/grays-anatomy-for-students.

EndNote


Reference Type

Electronic Book Change to Electronic Book

Author Drake, Richard L. Vogl, Wayne Mitchell, Adam W. M. Gray, Henry

Ensure the E-book library (e.g. Ebrary, inc.) is not included. If it is, remove this.

Year 2010

Title Gray's anatomy for students Remove any extraneous text from the title field (e.g. [print & electronic]). Ensure only the first letter of the first word is capitalised (proper nouns or acronyms excepted).

City Philadelphia Ensure only one city is included.

Publisher Churchill Livingstone/Elsevier

Edition 2nd Remove extraneous text (e.g.“edition” )

Year Cited 2013 This is the date your viewed the item.

Date Cited May 12 Enter in Vancouver format as shown

URL http://elsevieruk.pdn.ipublishcentral.com.openathens-proxy.swan.ac.uk/reader/grays-anatomy-for-students

7

Journal Article

Author AA. Article title. Journal Title. Year;Volume(issue): page numbers.

Tinetti ME. Making prevention recommendations relevant for an aging population. Annals of Internal Medicine. 2010;153(12):843-4.

EndNote


Reference Type

Journal Article

Author Tinetti, M.E.

Year 2010

Title Making prevention recommendations relevant for an aging population


Journal Annals of Internal Medicine Ensure that the full title is entered. Check NLM catalogue:

http://www.ncbi.nlm.nih.gov/nlmcatalog/journals

Volume 153

Issue 12

Pages 843-4 If pages are entered as “843-844”, EndNote style will correct this to “843-4”.

8

Journal Article online

Author AA, Author, BB. Article title. Journal Title [Internet]. Year [cited date];Volume(Issue):pages. Available from: URL or DOI

Hippisley-Cox J, Coupland C, Robson J, Brindle P. Derivation, validation, and evaluation of a new QRISK model to estimate lifetime risk of cardiovascular disease: cohort study using QResearch database. British Medical Journal [Internet]. 2010 [cited 2013 Sep 1];341:c6624. Available from: DOI: 10.1136/bmj.c6624.

EndNote


Reference Type

Electronic Article Change to: “Electronic Article”

Author Hippisley-Cox, J Coupland, C Robson, J Brindle, P

If importing from BMJ, you may get a list like this: Julia Hippisley-Cox Carol Coupland .. etc EndNote will correct this when formatting the reference.Complicated names may not handle as well!

Year 2010

Title Derivation, validation, and evaluation of a new QRISK model to estimate lifetime risk of cardiovascular disease: cohort study using QResearch database


Periodical Title

British Medical journal Ensure that the full title is entered - not the abbreviated one. Check N LM catalogue:

http://www.ncbi.nlm.nih.gov/nlmcatalog/journals

Volume 341

Issue With electronic journals, often there will be no issue number or even page number. If an article number is given instead, enter it in the Pages field.

Pages c6624 If an article number is given, instead of page numbers, enter it in this field.

9

Year Cited 2013 Enter the date you viewed the item.

Date Cited Sep 1 Follow Vancouver formatting.

URL DOI: 10.1136/bmj.c6624

This is the DOI. You could enter a URL. Whichever you enter, place it in the URL field.

DOIs & URLs must be entered in the URL field.

Caution: If importing from databases, the URL for the database record will often be entered in this field. Do NOT use it. Replace it with the DOI or URL for the published article.

10

Websites

Author AA(if known). Title of homepage [Internet]. Place of publication: Publisher;Year of publication if known. [updated date - if known; cited date]. Available from: http://...

Swansea University [Internet]. Swansea: Swansea University; [cited 2013 Jul 12]. Available from: http://www.swansea.ac.uk.

EndNote

Field Manual Entry Additional Notes

Reference Type

Web page

Author If known Note: if the author and the publisher are the same, give preference to publisher role.

Year If known This is the date the site was first put on the Internet. It may be a range of years e.g. 2011-13. If using the copyright date, enter c before the year, e.g. c2009.

Title Swansea University or

Swansea University: homepage

City Swansea

Publisher Swansea University

Last update date

If a date of update or revision is given, enter the date here.

Year Cited 2013 Enter the date you viewed the item.

Date Cited Jul 12 Follow Vancouver formatting.

URL http://www.swansea.ac.uk

11

Individual webpage or part of a website

Author AA (if known). Title of homepage [Internet]. Place of publication: Publisher;Year of publication - if known. [type of material if required e.g. podcast, chart, video], Title of webpage; [updated date - if known; cited date]. Available from: http:/...

Cancer Research UK [Internet]. [London]: Cancer Research UK; [date unknown]. Trials and research; [updated 2013 Aug 27; cited 2013 Aug 27]. Available from: http://www.cancerresearchuk.org/cancer-help/trials/%20?ssSourceSiteId=home.

EndNote


Reference Type

Web page


Year [date unknown]. Trials and research; Enter the title of the webpage in the Year Field of the record. Use required punctuation: [Year]. Title;

Title Cancer Research UK i.e. title of homepage

City [London] If this is not clearly stated but can be confidently inferred, enter it in square brackets.

Publisher Cancer Research UK

Last update date

2013 Aug 27 Only enter if there is an update. Keep to the Vancouver date format.

Year Cited 2013 This is the date you accessed the site.

Date Cited Aug 27 Follow Vancouver format.

URL http://www.cancerresearchuk.org/cancer-help/trials/%20?ssSourceSiteId=home

Try NOT to shorten URL.

12

Video on a website

Macmillan Cancer Support [Internet]. [London]: Macmillan Cancer Support; [2011?]. [Video], What is cancer? [updated 2011 Oct 1; cited 2013 Jan 7]. Available from: http://www.macmillan.org.uk/Cancerinformation/Aboutcancer/Whatiscancer.aspx.

EndNote


Reference Type

Web page


Year [2011?]. [Video], What is cancer? Enter the type of material and the title of the video in the Year Field of the record. Follow the required punctuation: [Year]. [Type of material], Title;

Title Macmillan Cancer Support i.e. Title of Homepage/ Website

City [London] Square brackets indicate the place is not stated, but inferred.

Publisher Macmillan Cancer Support

Last update date

2011 Oct 1 If a date of update or revision is given, enter the date here.

Year Cited 2013 This is the date you accessed the site.

Date Cited Jan 7 Follow Vancouver format.. URL http://www.macmillan.org.uk/Cancerinf

ormation/Aboutcancer/Whatiscancer.aspx

Try NOT to shorten URL.

13

Government Report (print)

Government Department. Title. Place of publication: Publisher; Year of publication. Report number if available e.g. Report No.: Cm 6374

Department of Health. Choosing health: making healthy choices easier. London: The Stationery Office; 2004. Report No.: Cm 6374. EndNote

Field Manual Entry General Notes & tips on editing imported records

Reference Type

Government Document Check ‘Government Document” is selected.

Author Department of Health, Place a comma immediately after last letter of corporate author.

Year 2004

Title Choosing health: making healthy choices easier

Remove any extraneous text after the title (e.g. “print and electronic]). Ensure only the first letter of the first word is capitalised – excepting proper names and acronyms.

City London Keep to single place.

Publisher The Stationery Office TSO is an acceptable abbreviation

Report Number

Cm 6374 If there is a specific number attached to the report, enter it.

14

Government Report (online)

Government Department. Title. Place of publication: Publisher; Year of publication [cited Year Month Day]. Report number if available e.g. Report No.: Cm 6374. Available from: http://...

Department of Health. Choosing health: making healthy choices easier. London: The Stationery Office; 2004 [cited 2006 Jun 26]. Report No.: Cm 6374. Available from: http://webarchive.nationalarchives.gov.uk/+/dh.gov.uk/en/publicationsandstatistics/publications/publicationspolicyandguidance/dh_4094550.

EndNote

Field Manual Entry General Notes & tips on editing

imported records

Reference Type

Government Document Check “Government Document” is selected.

Author Department of Health, Place a comma immediately after last letter of corporate author.

Year 2004 [cited 2006 Jun 26] Enter the cited date as you would in the reference. This will enable EndNote to format it correctly.

Title Choosing health: making healthy choices easier

Remove extraneous text after the title (e.g. “print and electronic]). Ensure only first letter of first word is capitalised – excepting proper names and acronyms.

City London

Publisher The Stationery Office

Report Number

Cm 6374 Enter any specified number .

URL http://webarchive.nationalarchives. gov.uk/+/dh.gov.uk/en/ publicationsandstatistics/ publications /publicationspolicyandguidance /dh_4094550

If you have to make a break in the URL, try to do it where there is a /.

15

Cochrane Systematic Review

Author AA, Author BB. Systematic review title. Cochrane Database of Systematic Reviews [Internet]. Year [cited Year Month Day];Issue number: Art. No.: Available from: DOI ....

Note: Vancouver style does not currently provide good examples of referencing these reviews. It is therefore recommended that you use the format above.

Pal K, Eastwood SV, Michie S, Farmer AJ, Barnard ML, Peacock R, et al. Computer-based diabetes self-management interventions for adults with type 2 diabetes mellitus. Cochrane Database of Systematic Reviews [Internet]. 2013 [cited 2013 Jul 12]; Issue 3. Art. No.: CD008776. Available from: DOI: 10.1002/14651858.CD008776.pub2.10.1002/14651858.CD008776.pub2.

EndNote


Reference Type


Author Pal, K. Eastwood, S. V. Michie, S. Farmer, A. J. Barnard, M. L. Peacock, R. Wood, B. Inniss, J. D. Murray, E.

Year 2013

Title Computer-based diabetes self-management interventions for adults with type 2 diabetes mellitus


Periodical Title

Cochrane Database of Systematic Reviews

Ensure that the full title is entered - not the abbreviated one.

Volume Issue 3 To ensure correct formatting, you must enter the Issue number in the Volume field

Type the word ‘Issue’ followed by the issue number .

16

Issue Leave blank

Pages Art. No.: CD008776 Enter the text, ‘Art. No.:’ as well as the article number (e.g. CD008776).

Year Cited 2013 Date you viewed the item.

Date Cited Jul 12 The month is abbreviated to first three letters.

URL DOI: 10.1002/14651858.CD008776.pub2.10.1002/14651858.CD008776.pub2

This is the DOI. You could enter a URL. Whichever you enter, place it in the URL field.

Caution: If importing from databases, the URL for the database record will often be entered in this field. Do NOT use it. Replace it with the DOI or URL for the published article.

DOIs & URLs must be entered in the URL field.

17

Chart taken from online journal article

Author AA. Article title. Journal Title [Internet]. Year [cited date];Volume(Issue): pages. Title of chart/table/figure; page number for chart/table/figure. Available from: http://...

Hex N, Bartlett C, Wright D, Taylor M, Varley D. Estimating the current and future costs of Type 1 and Type 2 diabetes in the UK, including direct health costs and indirect societal and productivity costs. Diabetic Medicine [Internet]. 2012 [cited 2013 Jul 22];29: 855-62. Table 4, Sensitivity analysis for Type 1 diabetes costs; p.860. Available from: DOI: 10.1111/j.1464-5491.2012.03698.x

EndNote

This is the same as for an online journal article, except that you need to enter the text relating to the chart/table in the pages field.


Reference Type


Author Hex, N. Bartlett, C. Wright, D. Taylor, M. Varley, D.

Year 2012

Title Estimating the current and future costs of Type 1 and Type 2 diabetes in the UK, including direct health costs and indirect societal and productivity costs


Periodical Title

Diabetic Medicine Ensure that the full title is entered - not the abbreviated one. http://www.ncbi.nlm.nih.gov/nlmcatalog/journals

Volume 29

Issue .

Pages 855-62. Table 4, Sensitivity analysis for Type 1 diabetes costs 6; p.860

For correct formatting in EndNote: 1) enter pages followed by full-stop. 2) Enter the title of the Table/Chart

etc. followed by a semi-colon; 3) Enter the page number preceded

by ‘p.’

18

Year Cited 2013 Date you viewed the item.

Date Cited Jul 22

URL DOI: 10.1111/j.1464-5491.2012.03698.x

.

Remove any URL linking to a database record in PubMed or WoS. Replace this with URL link to article or the DOI. If using a DOI, enter the text “DOI:” followed by a space then paste in the number. Vancouver examples use capitals for DOI

19

Thesis

Author AA. Title [Thesis (PhD)]. Place of publication: Publisher; Year.

Garner JLS. Peer feedback on professional behaviours in the undergraduate medical curriculum: a case study of tutor and student views at the University of Liverpool [Thesis (PhD)]. Liverpool: University of Liverpool; 2012.

Garner JLS. Peer feedback on professional behaviours in the undergraduate medical curriculum : a case study of tutor and student views at the University of Liverpool [Thesis (PhD)]. Liverpool: University of Liverpool; 2012.

Endnote


Reference Type

Thesis Change to: “Thesis”

Author Garner, Jayne Louise Stephanie

Year 2012

Title Peer feedback on professional behaviours in the undergraduate medical curriculum: a case study of tutor and student views at the University of Liverpool


City Liverpool

Publisher University of Liverpool

Thesis Type Thesis (PhD) Remove any extraneous text after these words (e.g. Swansea University , 2012). Remove periods if entered as “Ph. D.”.

20

Thesis available online

Author AA. Title [Thesis (PhD)]. Place of publication: Publisher; Year [cited Date]. Available from: http://www....

Delf P. A research project to design, implement and assess the effectiveness of a sole eLearning module to prepare non-medical healthcare practitioners to report nuclear medicine bone scans [Thesis (PhD)]. Portsmouth: University of Portsmouth; 2012 [cited 2013 Jul 25]. Available from: http://eprints.port.ac.uk/10600/.

Endnote


Reference Type

Thesis Change to: “Thesis”

Author Delf, P

Year 2012 [cited 2013 Jul 25]. Available from: http://eprints.port.ac.uk/10600/.

For correct formatting in EndNote: 1) Enter the year followed by the

cited date in square brackets followed by a full-stop.

2) Enter the text: “Available from:” followed by the URL

Title A research project to design, implement and assess the effectiveness of a sole eLearning module to prepare non-medical healthcare practitioners to report nuclear medicine bone scans


City Portsmouth

Publisher University of Portsmouth

Thesis Type Thesis (PhD) Remove any extraneous text (e.g. Swansea University , 2012). Remove periods if entered as “Ph. D.”.

21

Conference Proceedings

Editor AA, Editor BB, editors Conference Name/Title; Date of conference; Location of conference. Place of publication: Publisher; Year.

Dostrovsky JO, Carr DB, Koltzenburg M, editors. Proceedings of the 10th World Congress on pain; 2002 Aug 17-22; San Diego, CA. Seattle: IASP Press; 2003.

Endnote


Reference Type

Conference Proceedings Change to: “Conference Proceedings”

Author Dostrovsky, J O Carr, D B Koltzenburg, M

Enter names of Editors in Author field.

Year of Conference

2002

Conference Name

Proceedings of the 10th World Congress on pain

Conference Location

San Diego, CA

Publisher IASP Press

Date Aug 17-22 This is conference date.

Place published

Seattle

Year Published

2003

Documents

Using Vancouver with EndNote - blackboard.swan.ac.uk · Using Vancouver with Endnote Information Services & Systems August 2013 . 1 Contents ... Title Gray's anatomy for students