UPS – FIU Campus Shipping Introduction and Overviewfinance.fiu.edu/controller/Docs/FIU - UPS Introduction Webinar... · proprietary and confidential: this presentation may not be

UPS – FIU Campus Shipping Introductionand Overview

January 27, 2014

PROPRIETARY AND CONFIDENTIAL: THIS PRESENTATION MAY NOT BE USED OR DISCLOSED TO ANYPERSON OTHER THAN EMPLOYEES OF CUSTOMER, UNLESS EXPRESSLY AUTHORIZED BY UPS.

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• Introductions

• New UPS-FIU relationship

• UPS contract savings opportunity

• UPS service details

─ Ground Advantage

─ In state Time-in-Transit Coverage

• How to start shipping with UPS

─ CampusShip Web Portal Shipping Site Review

─ Billing

─ UPS drop-off locations and pickup information

─ Where to find UPS info at FIU E-Mall intranet site

─ Support contacts

• Q & A

UPS-FIU Webinar Agenda


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Introductions

Cindy Chace Enterprise Director of Sales, State of Florida

Aimee Gonzalez Local Account Manager

Brad Moser Enterprise Solutions Manager

FIU Team

Kelly Loll Director of Purchasing Services

Crystal Ortiz Purchasing Coordinator

Chandra Nix Purchasing coordinator

Tracye Eades-Mickle Credit Card Solutions Administrator

UPS Team


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New UPS-FIU Partnership

• FIU is able to participate in the Statewide & Global Courier Services State

Term Contract

• Very competitive discounted domestic and international package services

• FIU tailored, campus wide UPS shipping solution

• UPS 1 Driver advantage for all campus shipping needs (Ground, Air, & Int’l)

• Promote Green, Sustainable practices around day-to-day shipping


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UPS Global Snapshot• 399,000 employees

─ 323,000 U.S. / 76,000 International

• Domestic & International Package Operations

─ 16.3 million packages/day

─ 220+ countries and territories; every address in North America and Europe

─ More than 96,000 delivery vehicles

─ 528 total aircraft

• 235 UPS aircraft

• 293 chartered aircraft

─ 8.8 million daily customers (1.1 million pick-up; 7.7 million delivery)

• Supply Chain and Freight – Approximately 796 facilities in more than 120 countries / 32 million square feet


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UPS Contract Savings SummaryVersus FIU FedEx Rates

• UPS Next Day Air by 10:30 AM savings average 44%

• UPS Next Day Air Saver by 3:30 PM savings average 49%

• UPS 2nd Day Air savings average 40%

• Ground savings from 27% for heavier shipments to 45%for lighter weight shipments


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UPS Contract Savings Detail

Estimated Annual UPSSavings: $352,325

Assumes FedEx E&I Cooperative Agreement Tier: $525k - $2.4M


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UPS Guaranteed Domestic Package Service OptionsMultiple Options to Meet Your Many Demands

*Visit ups.com® or call 1-800-PICK-UPS® for guarantee details, service availability, delivery-time commitments or to request a pickup. Excludes UPS Express Critical.

Same-Day

UPS Express Critical® Typically same-day delivery, next flight out, 24/7/365

1 Day

UPS Next Day Air® Early A.M.® Guaranteed overnight by 8:00 a.m.

UPS Next Day Air® Guaranteed overnight by 10:30 a.m.

UPS Next Day Air Saver® Guaranteed overnight by 3:00 p.m.

2 Days

UPS 2nd Day Air A.M.® Guaranteed two-day by 10:30 a.m.

UPS 2nd Day Air® Guaranteed two-day by end of day

3 Days

UPS 3 Day Select® Guaranteed three-day by end of day

By Date Scheduled

UPS Ground Guaranteed day-definite one to five days

UPS Hundredweight Service® Guaranteed day-definite contractual service for Less-Than-PalletloadSM

(LPL) shipments



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UPS Ground Advantage in Florida

UPS Is the Leader in Ground Delivery

• UPS delivers more ground packages than any other carrier

• More than 12 million ground packages delivered on time every day in the U.S.

• UPS rated first in Ground Service Reliability among all carriers in Morgan

Stanley’s September 2013 Freight Pulse Shipper Survey


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UPS Florida In State 1 Day Ground Time-in-Transit

IMPACT EFFICIENCY AND SAVE ON YOUR BOTTOM LINE

Ground service in the State of Florida within one or two days.


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UPS Guaranteed International PackageService OptionsMultiple Export and Import Options to Meet Your Many Demands

*Visit ups.com® or call 1-800-PICK-UPS® for guarantee details, service availability, delivery-time commitments or to request a pickup. Excludes UPS Express Critical.**For guarantee details, service availability and delivery time commitments, visit upsexpresscritical.com or call 1-800-714-8779 for more information.

Best Available Flight

UPS Express Critical® Pickup and delivery available 24 hours a day, seven days a week, 365 days a year**

1-3 Days

UPS Worldwide Express NA1® Guaranteed overnight delivery by 10:30 a.m. from select European cities (import only)

UPS Worldwide Express Plus® Guaranteed one to three days by 8:30 or 9:00 a.m., depending upon origin/destination

UPS Worldwide Express® Guaranteed one to three days by 10:30 or 12:00 p.m., depending on origin/destination

UPS Worldwide Express FreightSM Guaranteed delivery in one to three days by end of day, depending on origin/destination

UPS Worldwide Saver® Guaranteed delivery in one to three days by end of day, depending on origin/destination

2-5 Days

UPS Worldwide Expedited® Guaranteed delivery in two to five days, depending on origin/destination

By Date Scheduled

UPS Standard Guaranteed day-definite ground delivery to/from Canada and Mexico

UPS 3 Day Select® Guaranteed three-day end of day from Canada (import only)



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More Personalized ServiceOne Driver Puts a Face on Logistics

• One UPS driver picks up and delivers your ground,

air and international packages

─ Better utilize your time and personnel

─ Safer, more efficient dock or shipping room environment

• One UPS Freight® driver picks up LTL regional,

interregional and long-haul shipments

─ Streamline your LTL freight ordering and pickups

• UPS drivers are recognized as leaders in delivering

quality customer service

─ You trust UPS drivers to understand your everyday

business and represent you to your customers

The UPS onedriver advantagemeans reliability,ensuring yourpickups anddeliveries areconsistently on time.Now, that’s logisticson the local level.


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How to Start Shipping with UPS

CampusShip Web Portal Shipping Site Review

Billing

UPS drop-off locations and pickup information

Where to find UPS info at FIU E-Mall intranet site

Support contacts


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UPS CampusShip Web Shipping Portal for FIU

• Dedicated UPS web shipping portal

for FIU

• FIU P Card holders will receive 2

emails from UPS at campus kick-

off date that contain :

─ CampusShip user id

─ Temporary password

─ Link to access secure site

• In CampusShip user preferences,

FIU personnel can default their

Procurement card info for direct

billing to their credit card


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UPS CampusShip® Is Ideal for theCampus Shipping Environment

• Anyone on campus can ship from a computer

connected to the Internet

─ No need for handwritten waybills

• It provides centralized control and visibility through

customizable administrative features

─ Makes cost allocation easy by using reference

numbers

• The system displays actual shipping charges

during processing to help manage costs

• UPS CampusShip helps:

─ Multiple departments on campus — faculty,

administration, finance, & procurement — at different

locations


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UPS Shipment Billing to FIU P Cards

• In association with your CampusShip Shipping Preferences, you can default

your billing of UPS shipments directly to your Procurement Card

• Your UPS shipping charges then appear itemized on your credit card billing

statement


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CampusShip Processing Steps

UPS CampusShip Steps

1. Enter Address or Select from Address Book

2. Confirm Ship From Address * Can be defaulted too in your Ship Preferences

3. Note Package Type and Weight

4. Select Service Type

5. Record Optional Reference Info

6. Confirm Credit Card as Billing Option

7. Print Shipping Label


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Convenient On-Campus Drop Box Access


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UPS – FIU Campuses package Drop-off & PickupInformation

FIU Modesto A. Maidique Campus - 11200 SW 8th St, Miami, FL 33174

─ In the front of the Ernest Graham Center 6:00 pm PU

─ In front of the Engineering and Computer Science Bldg. 6:00 pm PU

─ College of Law across from Pharmed arena 6:00 pm PU

─ DEUXIEME MAISON 6:00 pm PU

─ PRIMERA CASA near handicapped parking 6:00 pm PU

FIU Biscayne Bay Campus - 3000 NE 151st St, North Miami, FL 33181

─ left side of the library entrance 6:00 pm PU

FIU Engineering Center - 10555 West Flagler Street, Miami, Florida 33174

─ The south side of the elevator at the west elevator 5:45 pm PU


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UPS – FIU Campuses package Drop-off & PickupInformation

FIU Broward Pines Center - 17195 Sheridan St, Pembroke Pines, FL 33028

─ Immediate placement available (closest drop box 1.8 miles away)

FIU Downtown on Brickell - 1101 Brickell Avenue, Miami, FL 33131

─ BIV BUILDING (1101 Brickell Avenue) 7:00 pm PU

FIU Miami Beach Urban Studios - 420 Lincoln Rd, Miami Beach, FL 33139

─ Barnett Bank Building (420 Lincoln Rd) 7:00 pm PU

FIU Wolfsonian - 1001 Washington Avenue, Miami Beach, FL 33139

─ Immediate placement available (closest drop box 0.62 miles away)


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Where to find UPS info at FIU E-Mall intranet site

http://finance.fiu.edu/purchasing/2emall.html


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UPS-FIU Account Team

Cindy Chace

Enterprise Account Director

Aimee Gonzalez

Local Account Manager

[email protected]

(M) (786) 459-5404

Brad Moser

Enterprise Solutions Manager

Enterprise Customer Support Team

1.800.877.1497


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Recap

• Take advantage of great UPS rates and service in place

for the University

• Look for UPS CampusShip emails with your user id and

temporary password in the next couple of days after the

webinar

• Questions with getting started or if you have any unique

shipping needs, please contact UPS Account Manager,

Aimee Gonzalez


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Q&A

Documents

UPS – FIU Campus Shipping Introduction and Overviewfinance.fiu.edu/controller/Docs/FIU - UPS Introduction Webinar... · proprietary and confidential: this presentation may not be