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UPPER LACHLAN SHIRE COUNCIL

Information Package For The Position of

Administration Officer - Maternity Relief - Gunning

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CONTENTS

1. Employment Application Procedures Part 1

2. Employment Application Form Part 2

3. Position Description Part 3

4. General Employment Information Part 4

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UPPER LACHLAN SHIRE COUNCIL

EMPLOYMENT APPLICATION PROCEDURES

Part 1

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UPPER LACHLAN COUNCIL EMPLOYMENT APPLICATION PROCEDURES

Dear Applicant, Thank you for your interest in the Administration Officer - Maternity Relief - Gunning position with Council that was recently advertised. In order to assist in processing the applications a basic application form has been developed, (which all applicants are required to complete). In completing the application form, applicants are requested to follow the instructions as below. Part A. Personal Details Please complete all the details and provide a telephone number so that Council may contact you during working hours, should you be successful in gaining an interview.

Part B. Essential Criteria Please complete this section. You are required to demonstrate how you meet each essential criteria as outlined in the position description on page 14. If the essential criteria can be demonstrated by providing written documentation such as tertiary qualifications or current position description, you should attach copies to the application. Where essential criteria cannot be demonstrated by written evidence, you are required to explain how you meet the criteria.

Part C. Desirable Criteria In this section you are required to explain how your experience, knowledge, skills or qualification meet the desirable criteria on page 14. In this case, supporting documents, i.e. certificates, job description etc. may also be supplied if necessary. If the position description does not specify desirable criteria, then leave this section blank. If there is not sufficient room on the application form to complete Parts B and C, please attach additional pages. However Parts B and C must be completed on the application form. Merely writing “please see the attached resume” or similar will not be sufficient, failure to address the essential and desirable criteria will result in the application not being considered. Part D. EDUCATION Please complete all details and provide copies only of results achieved. Do not send originals. Part E. REFEREES Please provide current details, including correct telephone numbers and names of people (referees) who may be contacted in regard to your education, work performance and employment history (if any).

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Part F. TRAINING / PROFESSIONAL DEVELOPMENT Please provide details, supported where appropriate with copies of certificates, of training and professional development courses completed.

Applicants are encouraged to submit their resume with the application. Do not attach any original documents, as they will not be returned. Part G. INTERVIEWS Interviews will held in the near future at the Upper Lachlan Council Chambers, Crookwell and applicants successful in obtaining an interview will be contacted by telephone, letter or by facsimile. Applicants unsuccessful in obtaining an interview will be advised in writing after an appointment has been made. Unsuccessful applicants are encouraged to seek constructive comment and feedback on why their application was unsuccessful. EQUAL EMPLOYMENT OPPORTUNITY Upper Lachlan Council is an Equal Employment Opportunity (EEO) employer and promotes a smoke free work environment. FURTHER INFORMATION An information package, application form and further information are available by contacting me. Applications for the position close 4pm, Monday 25 May, 2020. Yours faithfully

Kevin Nopare Kara Kevin Kara Human Resource Coordinator

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UPPER LACHLAN COUNCIL

EMPLOYMENT APPLICATION FORM

Part 2

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UPPER LACHLAN COUNCIL EMPLOYMENT APPLICATION

FOR THE POSITION OF ADMINISTRATION OFFICER - MATERNITY RELIEF -

GUNNING

PART A – PERSONAL DETAILS

Mr./Mrs./Miss/Ms

Surname: ……………………………Given Names: …………………………………

Address: …………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

Telephone: Work: …………………… Home: ……………………

Facsimile: Work: …………………… Home: ……………………

E-mail Address: …………………………………………………………………

Drivers Licence Class: ……………………

Envelope to be addressed to; General Manager

Upper Lachlan Shire Council

PO Box 42

GUNNING NSW 2581

And endorsed: Application: Administration Officer - Maternity Relief - Gunning

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PART B – ESSENTIAL CRITERIA

Please demonstrate how your experience, skills, knowledge and qualifications meet each of the essential criteria as stated in the position description on page 14. You may support your application by attaching a Personal Resume that will expand upon this information. Additional sheets may be added if required. PART C – DESIRABLE CRITERIA

Please explain how your experience, skills, knowledge and qualifications meet each of the desirable criteria as stated in the position description on page 14. Additional sheets may be added if required. PART D – EDUCATION School/TAFE/University Standard/Course Year Completed

PART E – REFERENCES Referee Address Telephone

PART F – TRAINING / PROFESSINAL DEVELOPMENT COURSES Course Provider Year Completed

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UUppppeerr LLaacchhllaann SShhiirree CCoouunncciill Position Description PN ADF39

Position: Administration Officer – Maternity Relief – Gunning Division: Finance and Administration Reports To: Manager of Finance and Administration Incumbent: VACANT Salary Range: Grade: 5 Step:

CONDITIONS

In accordance with Local Government State Award as amended from time to time, Industrial Agreements and Council’s Policies, Practices and Procedures as amended from time to time. Hours: 35 Hours per week Travel: As required Flexible Hours: 9 day fortnight

POSITION OBJECTIVES

To provide effective cashier and customer services and administration support on behalf of Council

To effectively operate Council’s telephone system.

To assist with the operation of Council’s Records function including Council’s Electronic Document Management system.

To provide assistance with the processing of Accounts Payable.

To provide assistance with the processing of Council Purchase Orders.

To promote the image of Council as being both efficient and courteous.

To strive to achieve maximum benefit from all resources.

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KEY TASKS Administration and Customer Service

Operation of Council's telephone system.

To provide quality customer service for people enquiring by telephone, email or in person, seeking advice or assistance.

Dealing with and resolving complaints and enquiries on non-technical and non-policy matters.

Entry of requests and complaints into Council’s Customer Request Management (CRM) system.

Assist the public to access information on Council’s website, including Business Papers, positions vacant, and other public documents.

To deal with and resolve as far as practicable complaints and enquiries of a non-technical or non-policy matter.

Ensuring that the Gunning Staff Roster is kept current.

Recording and delivery of telephone messages for staff.

Updating of telephone listings - as required.

To organise, maintain and take payments for the cemetery operations / burial coordination at Council run Cemeteries located in Gunning and Dalton (in conjunction with other Gunning Finance and Administration staff).

To received and balance monies on behalf of Council and prepare banking and deposits on a daily basis.

To oversee petty cash on behalf of Council including the issuing, reconciliation and reimbursement of cash.

Follow processes and procedures in respect of records, premises and cash security.

To accept bookings and payments for Councils hired buildings and other community facilities and the reconciliation and refunding of bonds.

To prepare and post the daily mail and reconcile monthly account to daily pricing statements.

Typing of correspondence and photocopying - as required.

Scheduling and organisation of office equipment maintenance as required.

Inventory, ordering and maintenance of Councils stationery cupboard.

Assist with the processing of payroll, plant, credit card reconciliations, – as required.

Assist with the half yearly stores stocktaking process.

Ensure that an up to date fees and charges listing and quick reference guide is readily available at receipting counter.

Ensure that all standard forms and templates are printed and readily available at the counter for customer service.

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Ensure that all documents for public display are readily available at the counter.

Records Management

Ensure that Council’s record keeping standards are followed.

Assist with the coordination of the day to day Records Management activities.

Be able to undertake all activities of the records section function, such as;

o Collection of mail

o Opening of mail

o Date Stamping

o Sorting

o Scanning

o Registering

o E-mail distribution and Registration

Assist staff and external clients in the location of documents and files.

File relevant documentation when required.

Ensure that records management processes are followed to make sure the accuracy and integrity of Council’s computerised records system is maintained.

Assist with the archive and disposal of records functions within Council.

Assist the Senior Records and TRIM Officer with the administration of Council’s Electronic Document Management System in accordance with Council’s legal responsibilities according to obligations under the State Records Act 1998.

Ensure confidentiality of Council’s records is kept at all times.

Accounts Payable and Purchasing

Assist with the reconciliation of tax invoices for payment within required

timeframes.

Assist to ensure Order Forms and Goods Received documentation supporting payments are properly authorised.

Assist to ensure that authorising officers have not exceeded their delegated authority limit.

Assist with the processing of documentation for payment.

Assist in maintaining manual Accounts Payable records.

Assist with the End of Month and Complete End of Year Creditors duties.

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Respond to enquiries from employees and external agencies promptly and in an appropriate manner.

To assist to produce and check GST entries to ensure correctness of GST entries.

To assist with the reconciliation of Creditors to the General Ledger, as required.

Assist to coordinate the transfer of Accounts Payable information between the separate Council offices to minimise any delays in the payment of accounts.

Assist to ensure that sufficient stocks of all accounts payable and purchasing stationery (order books, cheques, goods received books, etc.) are on hand.

To coordinate the input of purchase orders into the Authority system for Finance and Administration and Environment and Planning staff.

Miscellaneous

Assist with Council social functions including preparing meeting rooms, the

Council chambers and organising morning teas when required.

To keep the staff room and kitchen in a tidy state.

Ensure compliance with office security procedures.

To be responsible for Councils key cupboard and the issue, return and security of keys held within.

To ensure stationery supplies are on hand and are restocked as required.

Operation of Council's 2-way radio system - as required.

To be mindful at all times of Council's defined Policies and Procedures especially those relating to Workplace Health and Safety (WHS).

Maintain confidentiality of matters relating to Council.

To produce and maintain written documentation of practices and procedures to ensure position succession requirements.

To manage personal workloads, prioritise personal duties and practice self-time management to ensure all duties are completed within the defined timeframes.

Any other duties from time to time as directed by the Director/Manager of Finance and Administration.

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POSITION PARAMETERS

Authority and Accountability

Responsible for completion of regularly occurring tasks with general guidance on a daily basis and individual guidance or in a team.

To be responsible for own actions and quality of work.

To be responsible for the completion of tasks requiring general administrative skills.

To be responsible for the care and maintenance of work area.

To be responsible the planning of daily work within established guidelines.

To be responsible for decisions guided by established practices and procedures.

Judgement and Problem Solving

Judgement is required to follow predetermined procedures where a choice between more than two options is present. Option on how to approach tasks requires interpretation of problems and may involve precise judgement in operational areas

To use judgement in prioritising works to meet deadlines/ timeframes.

To follow workplace procedures for hazard identification and risk control.

To be able to process and respond to information in order to facilitate communication flow.

Specialist Knowledge and Skills

Application of skills following training on-the-job training and experience or accredited external training.

To have competent typing and administration skills.

Knowledge of and experience in the operation and administration of Information and Records Management systems for both electronic and manual systems.

To be aware of departmental functions and conversant with office/ administrative procedures and practices.

To have a moderate level of computer based skills (Microsoft Word, Excel and Outlook).

To have knowledge of office equipment operation and skills to operate a telephone system, 2-way radio and office equipment.

Management Skills

Management skills are not required for this position.

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Interpersonal Skills

Frequent communication with other staff and/or the public will be common but normally at a routine level.

May at times be required to convince and explain specific points of view or information to others and to reconcile differences between parties.

To be able to liaise with the public in a courteous manner to achieve satisfactory solutions to problems/inquiries and to promote Council's image.

To understand job requirements and be able to exchange information with others.

To be able to effectively work with others in the organisation and maintain good inter-staff relationships.

To be able to work with minimum supervision (but with works status reporting to supervisors).

Qualifications and Experience

Selection Criteria

Essential:

To have completed education to Year 12 or equivalent.

Experience and/or skills in the operation of a telephone system.

Demonstrated working knowledge of Microsoft Word, Excel and Outlook.

Experience in cash handling skills and customer service experience.

To have a minimum typing speed of 40 wpm.

High level of communication and interpersonal skills and the ability to relate to staff at all levels of the organisation.

Skills in office/administration and working in office environment.

Drivers Licence Class C.

Desirable:

Completion of or part completion (i.e. undertaking) of a Business Administration TAFE Course.

Experience in records management, preferably with both electronic and manual systems.

Previous experience in Local Government.

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CRITICAL PHYSICAL FACTORS

Summary of all Physical Requirements of the Job

Constant sitting.

Constant static bending of the hips/spine.

Constant reaching forward.

Constant gripping and fine motor.

Occasional lifting of up to 15kg.

Occasional walking around the office.

Eye sight must be appropriate for computer use and reading, however 20:20 vision is not required and the wearing of glasses is appropriate.

Inherent Physical Requirements of the Job

Ability to sit for long periods.

Sufficient eyesight.

Cognitive Requirements of the Job

Forward planning.

Analytical skills.

Problem solving.

Numerical skills.

Accuracy and attention to detail.

Ability to work independently.

Stress management skills.

Communication skills: verbal, written.

Organisation skills.

Occasional management of aggressive behaviour.

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WORK HEALTH & SAFETY OBLIGATIONS

To assist Council supervisors and managers in identifying hazards at the workplace.

To participate in the assessment of the risks associated with the identified hazards.

Be aware of and follow the Council’s adopted risk management procedures when undertaking tasks and projects.

Follow the reasonable directions of supervisors and managers.

Not to interfere with or misuse any device or equipment that has been provided as part of a risk control measure.

Report as soon as practical and without delay to supervisors any matter that relates to hazard identification or risk assessment that effects the Council’s capacity to ensure a safe and healthy workplace.

Report as soon as practical and without undue delay any adopted matter that indicates that the risk management procedures are inadequate to control a risk.

Report as soon as practical and without undue delay to supervisors any incidents or near misses that relate to work health and safety.

In the event of a non-disturbance accident not to disturb or interfere with the accident scene other than to; rescue a person from the scene of the incident; or, take such steps as are necessary to prevent further harm to employees; or, render the scene of the accident safe for the purpose of inspection and if required WorkCover investigation.

If requested respond and render assistance to any person who is working at a Council workplace who is suffering injury or illness.

Council recognises the important contribution that employees make to ensure a safe and healthy workplace. Individual employees are required to:

Cooperate with Council as far as necessary to assist Council to comply with the statutory obligations under the WH&S Act 2011 and the WH&S Regulations.

Report immediately any unsafe work practices to their supervisors.

Report immediately any unsafe workplace condition that could place employees and other persons at risk.

At all times follow the adopted risk management procedures

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ORGANISATION ENVIRONMENT – FINANCE and ADMINISTRATION The Division within Council's operations is responsible for providing effective administrative support through contemporary procedures, policies and practices and to promote continuous improvement and achieve customer satisfaction. The position of Administration Officer - Gunning is primarily engaged as the first point of contact with Council via its telephone system and face-to-face. The employee must be able to work in a team environment, and as Council has limited resources, from time to time it may be necessary for the employee to carry out duties which are not the usual duties undertaken by the Administration Officer. These duties will include those, which are within the limits of the employee's skill, competence and training. The employee should be mindful of the need to be positive and courteous to the public at all times. TRAINING To comply with essential training requirements as may be provided for within Council's Training Plan, attend seminars/courses deemed necessary by Council to enhance/maintain knowledge and to become conversant with Council policy matters. A training plan will be developed and reviewed each year with the performance/competency assessment for the position holder. ANNUAL REVIEW The position holder will be reviewed annually to assess performance, training needs and to identify significant changes (if any) to the position description.

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SALARY PROGRESSION CRITERIA POSITION: ADMINISTRATION OFFICER – GUNNING – MATERNITY RELIEF Minimum/Entry Level for Position The position holder will be required to possess essential skills that are necessary to undertake the basic requirements of the position. The assessment of these skills will be on the basis of the application submitted in respect to the position and the known experience and qualifications of the applicant. Such information will be assessed against the defined tasks and parameters for the position. STEP 1 Skills will be required to undertake all essential requirements of the position and the acquisition/application of local and Council specific knowledge and operating procedures. The emphasis at this level will be placed on the demonstrated application of the skills and knowledge required for the position in terms of the specific work environment, policies/procedures/practices etc. The employee will be assessed against the following criteria.

a) Knowledge and use of telephone system

To be competent in the operation of Council’s telephone system.

Ensuring calls are consistently directed to the correct person.

To ensure that the system is not left unattended.

Telephone messages are recorded accurately and forwarded to the correct person.

b) Accounts Payable and Purchasing

Demonstrated ability to check allocated delegation of the authorising officer.

Demonstrated ability to check orders against invoice before payment.

Demonstrated ability to check and confirm all relevant purchase orders and their allocations.

Demonstrated ability to assist in the preparation of monthly creditors’ accounts for payment.

c) Knowledge of Council activities, policies and procedures

To be aware of the basic services provided by the Council.

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To be able to identify which Council Department provides each of these services.

To be able to locate a copy of Council’s policies and procedures on demand and produce a copy if requested.

To follow all of Council’s policies and procedures, as directed.

d) Communication between supervisors, fellow workers and the public

Ensuring that the Administration Officer Crookwell is advised of Gunning office staff absences and whereabouts by 8.30am every day.

To ensure staff rosters are maintained and updated accurately.

To keep your supervisor informed on a regular basis (at least weekly) of all issues pertaining to this position.

e) Customer relations

To ensure that all external customers are treated with courtesy and respect.

To meet the customer’s expectations and provide excellent service at all times.

To supply accurate and timely information to external customers.

To ensure that all other Council staff members are treated with courtesy and respect.

f) General administrative skills

To collect mail and deposit banking in a safe and appropriate manner.

To have a complete knowledge of actions/procedures to follow should problems arise with the mail or banking i.e. theft or loss, etc.

Cashiering duties are undertaken accurately and in a timely manner.

Ability to complete all cashiering duties including end of day reconciliation and close off.

Follow processes and procedures in respect of records, premises and cash security.

Maintain confidentiality in all matters relating to Council.

g) Records Management

To have processed documents correctly and within the set timeframes on a consistent basis.

Accept responsibility for confidentiality and discretion relating to maintenance and provision of Council information.

To assist with the receiving of Tender documents i.e. tender box, Tenderlink, opening, recording and registering into the Electronic

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Document Management System and ensuring the correct processes and procedures are followed.

Assist with End of Month and End of Year system processes for the Electronic Document Management System.

To assist with Records Management projects as they arise.

h) Follow workplace procedures with regard to WH&S

As per Council’s WH&S policy.

STEP 2 Will require the achievement of Step 1 and competency assessment in all of the following core level competencies:

a) Initiative Priorities

Demonstrated ability of being responsible for planning daily work.

To accept responsibility for, and manage own work and prioritise same.

To be responsible for own actions and quality of work.

b) Accounts Payable and Purchasing

Demonstrated ability to process accounts payable transactions with

minimal assistance.

Demonstrated ability to created accurate purchase orders with minimal

assistance within the required timeframe.

Demonstrated ability to assist in the reconciliation and end of month creditors processing.

c) General administrative skills

To have the knowledge and demonstrated application of Taralga CSC Australia Post procedures sufficient to run the Post Office unassisted for a limited time (if required).

To be able to decide appropriate action and respond accordingly in a work situation.

To demonstrate the ability to process and respond to information in order

to facilitate communication flow and decide appropriate actions if required.

To effectively exchange information with other employees and maintain

good inter-staff relationships.

To be able to interpret Council policy and procedures and relay same to

others.

To have accurate knowledge of current fees and charges.

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To have effective administrative support and have satisfactory solutions for

problems and enquiries with the public.

d) Records Management

To have demonstrated an understanding of document classifications and assisted in the modification of the file structure as required.

To have the knowledge and demonstrated ability to operate Council’s electronic document management system.

To have demonstrated an understanding of file security and assisted in the creation of new or part files with open access and security restrictions.

To assist with the input and movement of records in the Records Management Register of Archives to ensure documents that have been forwarded to the records department are accounted for.

To assist with the Development Application file search process.

STEP 3 Requires the achievement of all skills of Step 2 and competency assessment in all of the following function competencies:

a) General administrative skills

Accurate knowledge of current fees and charges.

Effective administrative support.

Satisfactory solutions for problems or enquiries with the public.

Confidentiality and discretion relating to maintenance and provision of Council information.

b) Accounts Payable

Demonstrated ability to process accounts payable transactions without assistance.

Demonstrated ability to complete the reconciliation and end of month

creditors processing without assistance.

Demonstrated ability to maintain, process and reconcile Accounts Payable unassisted in an accurate and timely manner.

c) Purchasing

A demonstrated ability to process Council purchase orders, free of error and in a timely manner.

That the Manager of Finance and Administration has been notified of any purchasing practices by staff that is contrary to the Purchasing – Acquisition of Goods and Services Policy and Procedures.

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A proven ability to transact accurate purchase orders in the Civica purchasing module with all the required information i.e. supplier details, quantities, GST status, and general ledger number.

d) Privacy Legislation

To understand and be able to explain the Privacy Legislation to customers.

Have full knowledge of what information, held by Council and what is considered to be personal information.

Confidentiality and discretion relating to maintenance and provision of Council information.

e) Records Management;

A demonstrated ability to consistently meet EDMS objectives and deliver EDMS services to Management and Staff.

A proven record of competent EDMS administration.

A proven record of assisting with the development and implementation of EDMS policies and procedures including user manual development and the training of Council employees.

The demonstrated ability to undertake the proper archiving, disposal and destruction of records and per Council’s policies and procedures and the applicable NSW State Records Act and directives.

STEP 4: Following achievement of skills in Step 3 the position holder will be able to be assessed on the following organisational competencies:

a) Meets the requirements of the position description

Achieved competency in all Key Tasks as per the Position Description.

Participated in and achieved all relevant training required for the position.

b) Records Management.

Ability to relieve the Senior Records and TRIM Officer in all duties for an extended period of time.

c) Accounts Payable and Purchasing.

Ability to relieve the Expenditure Officer in all duties for an extended period of time.

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d) Contributes to team effectiveness

Support of other team members in their activities increases team work and outcomes.

Difficulties within the team are addressed or promptly referred to the supervisor.

Input at team meetings is positive and enhances the issue being considered.

e) Demonstrated ability to undertake additional duties and tasks as directed by the Manager of Finance and Administration.

Additional duties outside of the Position Description are consistently completed competently, efficiently and accurately within set time frames.

PERFORMANCE

Maximum Step for the Position To achieve this level the position holder must show that they consistently apply skills, competencies or expertise additional to that required for the position i.e. the employee provides superior knowledge and skill to the position. This step will be achieved by the attainment of agreed training/qualifications, efficiency and productivity achieved, and continuous work improvement over an extended period of time. This step will be the subject of determination by the respective Director and will be subjected to definition upon the achievement of Step 4 by the position holder. In lieu of a suitable project not being available 2 years of outstanding performance may allow for progression to the Maximum step for this position subject to determination by the respective Director.

CERTIFICATION AND ACKNOWLEDGEMENT OF CONTENT ABOVE

(This is both a certification and acknowledgement of the position as described by the position holder and the position holder's supervisor).

_____________________ _________________________ (Signature of Supervisor) (Signature of Position Holder)

Date:……………………. Date:…………………………..

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UPPER LACHLAN SHIRE COUNCIL

GENERAL EMPLOYMENT INFORMATION

Part 4

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INDEX

1. PRE-EMPLOYMENT MEDICAL EXAMINATION

2. HOURS OF WORK

3. PAY ARRANGEMENTS

4. UNION MEMBERSHIP

5. PICNIC DAY

6. ANNUAL LEAVE

7. SICK LEAVE

8. CARER’S LEAVE

9. LONG SERVICE LEAVE

10. BEREAVEMENT LEAVE

11. PARENTAL LEAVE

12. INTERVIEW EXPENSES

13. REMOVALIST EXPENSES

14. TELEPHONE

15. VEHICLE LEASEBACK

16. SUPPERANNUATION

17. SOCIAL CLUB

18. WORKING ENVIRONMENT

19. COUNCIL STRUCTURE

20. MANAGEMENT STRUCTURE

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1. PRE-EMPLOYMENT MEDICAL EXAMINATION

As part of Council’s employment policy, all new employees are required to satisfactorily complete a medical examination undertaken by a practicing medical officer of the employee’s choice and at Councils expense. The results of the medical examination shall be kept confidential. The purpose of the medical examination is not to determine the success or otherwise of the applicants employment, and is in the interest of the prevention of industrial injury and to identify any existing injury or incapacity.

2. HOURS OF WORK The majority of Council’s salaried staff is employed on a 9-day fortnight of 70 hours per pay period. Council’s wages staff works a 9-day fortnight of 76 hours per pay period. 3. PAY ARRANGEMENTS. Employees are paid on a fortnightly basis with the pay being deposited directly into an account nominated by the employee. 4. UNION MEMBERSHIP Membership of a relevant union or professional association is optional. Membership subscriptions for unions and or professional associations can be deducted from the employee’s salary. 5. PICNIC DAY A picnic day is generally held in November each year. It is an Award provision and a paid day for employees who are financial member of a union. Attendance at the picnic is encouraged and usually consists of some form of organised sporting activity for which a small charge is normally levied to pay for food and activities. 6. ANNUAL LEAVE. Twenty (20) days annual leave is granted to all full time employees in accordance with award provisions and employees are encouraged to take their accrued annual leave entitlements each year on the anniversary of their employment. 7. SICK LEAVE Fifteen (15) days sick leave is granted each year in accordance with award provisions. Sick leave not taken is accrued indefinitely, however cannot be taken as a cash payment on retirement of resignation. 8. CARER’S LEAVE Unlimited carer’s leave may be taken from employee’s sick leave entitlement for the purpose of caring for sick relatives. 9. LONG SERVICE LEAVE Employees are entitled to 13 weeks long service leave after 10 years of service. On reaching 15 yeas long service a further 6.5 weeks is accrued with 2.2 weeks being for each year of service thereafter.

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10. BEREAVEMENT LEAVE Employees are granted up to four (4) days in the event of the death of a close relative. 11. PARENTAL LEAVE Maternity leave is available to employees who have been employed continuously by Council for 12 months. The maximum period of absence is 53 weeks and this includes all forms of leave used in conjunction with maternity leave. 12. INTERVIEW EXPENSES Council will pay reasonable travelling and out of pocket expenses to applicants attending an interview for the position. Should an applicant be offered the position and the applicant declines it, the applicant will not be paid travelling or out of pocket expenses. 13. REMOVALIST EXPENSES Council does not normally pay removalist expenses unless they are negotiated with the applicant and or are an Award conditions 14. TELEPHONE Should Council require the position holder to be contactable for out of hour’s emergencies and Council business, Council will pay the rental for the telephone and any calls associated with Council business. In such cases Council may require the afterhours contact number to be listed in Council’s section of the telephone directory. 15. VEHICLE LEASE BACK Council has a lease back policy for private use of vehicles outside normal working hours for nominated positions and with the employee being responsible for a sedan or utility vehicle. Lease back of the vehicle is by concurrence of the respective Division director. 16. SUPERANNUATION Superannuation is available to employees through their current or any approved fund of the employee’s choice. Council also pays occupational superannuation on the employee’s behalf. 17. SOCIAL CLUB A Social Club is available for employees. A small weekly contribution via the payroll is made which mainly covers the cost a Christmas and similar function for employees and their partners. 18. WORKING ENVIRONMENT Council promotes a smoke free working environment for the general health of employees, and is an Equal Employment Opportunity (EEO) employer. 19. COUNCIL STRUCTURE Council is comprised of 9 elected Councillors and Ordinary Council Meetings are held every 3rd Thursday of the month, commencing at 9.00am. The General Manager, Directors and some specialist staff are required to attend Council meetings

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20. MANAGEMENT STRUCTURE Council’s management structure consists of a General Manager and a Director responsible for each of the three departments. The management structure and key staffs are as below. General Manager Infrastructure Department Director of Infrastructure Manager of Assets & Design Manager of Infrastructure Delivery Finance and Administration Department Director of Finance & Administration Services Manager of Finance & Administration Manager of Library Services Manager of Tourism Human Resource Coordinator Planning and Environmental Department Director of Planning & Environmental Services Manager of Planning & Environmental Services Manager of Compliance & Bio Security