UNDP JPO Service Centre News and Activity Bulletin JPO Service Centre - 1 United Nations Development Programme UNDP JPO Service Centre News and Activity Bulletin Fourth Quarter 2012

UNDP JPO Service Centre - www.jposc.org 1

United Nations Development Programme

UNDP JPO Service Centre

News and Activity Bulletin

Fourth Quarter 2012


Contents

News from the UNDP JPO Service Centre ............................................................................................ 3

From the JPO Service Centre ..………………………..…………………………………………………………………………………………..…3

HR Updates …………………....………………………………………………………………………………………………………………………….…4

News from current and former JPOs …………..………………………………………..……………………………………………………….4

JPOs/SARCs administered by the UNDP JPO Service Centre ......................................................... 6

Brief introduction to the JPO and SARC Programmes ..................................................................................... 6

Role of the UNDP JPO Service Centre ............................................................................................................. 6

Breakdown by Organization ........................................................................................................................... 7

Breakdown by Donor ..................................................................................................................................... 8

Breakdown by Gender ................................................................................................................................... 9

Upcoming Activity ........................................................................................................................................ 10

Focus on the UNDP JPO/SARC Programme ....................................................................................... 11

UNDP and affiliated JPOs – Breakdown by Entity .......................................................................................... 11

UNDP JPOs and SARCs – Breakdown by Sector of Activity ............................................................................ 14

UNDP JPOs and SARCs – Overall Breakdown by Region ................................................................................ 15

UNDP JPOs – Retention Rates ...................................................................................................................... 22


Njeri Kamau (to the left in the background)

Silke Hollander, UNDP Senior Manager and

JPO Mentor

News from the UNDP JPO Service Centre

Article on the JPO Programme bringing new talent to UNDP

The role JPOs play in UNDP goes beyond their JPO assignment itself.

UNDP – and the UN System in general – heavily taps in the pool of JPO

talent to renew its workforce. Being a JPO is one of the best entry door

to the UN Organizations.. Moreover, UNDP’s strategy to find new

creative talents through the JPO Programme is successful as it can be

seen in the following figures of the JPO Service Centre: out of 724 former

UNDP JPOs who ended their JPO assignment in 2001-2009, almost half of

them (359) continued working within the UN System for at least six months after their JPO assignment.

But even those JPOs who decide to leave and work elsewhere can share their experience of working in a

multilateral organisation with others, acting as ambassadors for UNDP and development work in general.

Some current and Former JPOs , among them Jens Wandel, Director of UNDP’s Bureau of Management , have

accepted to share with us their success stories and feedback about the JPO programme and their careers. Read

the article…

From the JPOSC Team: Welcome to Olga Nielsen

The UNDP JPO Service Centre is very pleased to announce that Olga Nielsen joined

the JPOSC as a Finance/HR Assistant until the end of the year. Olga is from

Kyrgyzstan. She has previous UNDP experience – she has worked in the UNDP

Global ICT Advisor Unit in Copenhagen as an Administrative and Finance Assistant.

Highlight on the JPO Mentoring Programme

The UNDP/ UN Women Mentoring Programme is about to celebrate its 2nd

anniversary! Numerous JPOs have made use of the JPO Mentoring

Programme and while maybe some JPOs need it more than others the

majority of JPOs have made very positive experiences with it and have found

it very valuable. It does not only help JPOs to perform well and feel at home

at their duty station but UNDP as a whole benefits from this arrangement of

matching JPOs with more experienced staff. To read more about the

Mentoring programme, click here…

From the JPO Service Centre

Olga Nielsen


UNDP Duty Station Survey

We are pleased to inform you that the results of our Duty Station Survey are online!

This one-time survey was designed to seek feedback from UNDP Country Offices or

Headquarters Duty Stations that currently or recently benefited from a JPO/SARC

placement.

We are proud to announce that the satisfaction rates are very high: for instance, the overall satisfaction of the

work performed by the JPO was scored at 96.4%. Furthermore, among other results, the satisfaction of the

receiving office of the JPOs preparedness to their arrival at the duty station revealed a 96% satisfaction rate.

We will do our utmost to reflect the comments to monitor our activities and to better respond to the needs of

the hosting offices. Thanks to all respondents. To view the full presentation of the results, please click here.

News from Donors: Australia, Nigeria and Kuwait

There have been positive news coming from the JPO Programme donor community in the past few weeks:

• Australia has reactivated its JPO programme by financing two JPO positions with UN Women and WHO

• The State of Kuwait and UNDP have signed a JPO agreement in October 2012. Administered by UNDP

Kuwait, the Kuwaiti participation in the UNDP JPO Programme should reach 10 JPOs

• The Federal Republic of Nigeria and UNDP have also entered a JPO agreement in October 2012. A total

of 37 JPOs should be funded by the first JPO donor African partner for UNDP!

More info to come into the next bulletin!

JPO ToR: new JPO Job Description Format

The Job Description format in use for the JPO Terms of Reference (ToRs) has been reviewed and the new

version is being implemented into the Online JPO Request System. The JPO request in the former format will

remain in the system without changes while new requests will be using this new template.

Webinars with JPOSC: Building Your Career

The UNDP JPO SC Career project group hold a series of webinars for UNDP and affiliated JPOs, UN Women JPOs

and SARCs in the past few weeks: the main theme was “Building your Career”, The webinars gave an overview

of the various elements to pay attention to in career management and the group has invited a guest speaker:

Lauren Canning from the Recruitment unit in OHR New York to give corporate insights.

HR Updates

Donor Updates


Thea Lim

Donato with a local

association of ladies

My JPO Story by Thea Lim:

"Initiative, collegiality, eye-opening"

"Initiative, collegiality, eye-opening", this is how Thea Lim summarizes in a few words

her JPO assignment. In her JPO story, Thea, Filipino JPO currently funded by Spain, shares

with us her experience in Jerusalem with UNRWA. Read Thea’s story…

JPO Story by Donato Serena: "My JPO experience in Dakar"

Donato Serena, JPO currently funded by Italy, shares with us his experience and

insights on his assignment with UNOPS in Senegal: the projects he is working on,

Dakar and his ambitions for the future. Read his story…

News from current and former JPOs


0

60

120

180

240

300

360

420

Jan.

06

Jan.

07

Jan.

08

Jan.

09

Jan.

10

Jan.

11

Jan.

12

Oct.

12

UNDP JPOs UNDP SARCs

non-UNDP JPOs

Number of JPOs and SARCs

JPOs/SARCs administered by the UNDP JPO Service Centre

Brief introduction to the JPO and SARC Programmes

The Junior Professional Officer (JPO) Programme offers young professionals under 32 years old the

opportunity to gain two to three years of experience in multilateral development cooperation. In turn, JPOs

bring up-to-date academic knowledge to recipient UN Organizations.

In 2003, UNDP expanded its JPO Programme to include a Special Assistant to the Resident Coordinator (SARC)

Programme in response to a need to support UN coordination in the field. SARCs are experienced young

professionals (in many cases former JPOs) recruited at the P3 level. The SARC Programme is currently funded

by Denmark, Spain and Sweden.

Both the JPO and SARC Programmes allow UNDP and other United Nations entities to augment professional

staffing capacity and to create a pool of talent to tap into for future staffing needs. Both Programmes also give

participating donor countries a unique opportunity to strengthen their national capacity in the field of

cooperation and to market their nationals with the UN System.

Role of the UNDP JPO Service Centre

Part of the UNDP Office of Human Resources, the UNDP JPO Service Centre

(JPOSC) is in charge of the following activities:

• Overall management of the UNDP and affiliated (UNCDF, UNDOCO,

and UNV) JPO Programme, as well as the SARC Programme. This

responsibility includes strategic donor activities, such as JPO/SARC

placements, supervision, career planning, etc.

• Day-to-day contracts, benefits and entitlements administration of all

or some JPOs assigned to partner UN Organizations (UN Women,

UNAIDS, UNFPA, UNIDO, UNITAR, UNOPS, UNRWA, UNSSC, UNU, UPU,

and WHO).

As of October 2012, the UNDP JPO Service Centre administers

295 JPOs and 34 SARCs, as follows:

• 172 JPOs/SARCs are assigned to UNDP and affiliated funds and

programmes (UNCDF, UNDOCO and UNV)

• 157 JPOs are assigned to partner UN Agencies that have delegated the

administration of part or all of their JPO Programme to UNDP.


Breakdown by Organization

As of October 2012, the UNDP JPO Service Centre (JPOSC) administers 295 JPOs and 34 SARCs, assigned to 11

UN entities. Compared to the first quarter 2012, the total number of JPOs/SARCs administered by the JPO

Service Centre has decreased by 10%. The number of UNDP and affiliated (UNCDF, UNDOCO and UNV) JPOs

and SARCs represents 52% of the total population serviced by the JPO Service Centre.

Organization Number of JPOs&

SARCs

Percentage

UN Women 32 10%

UNAIDS 13 4%

UNDP 157 37%

UNDP / UNCDF 9 3%

UNDP / UNDOCO 3 1%

UNDP / UNV 3 1%

UNFPA 49 15%

UNITAR 1 0%

UNOPS 5 2%

UNRWA 19 6%

WHO 38 12%

Total 329 100%

0

60

120

180

240

300

360

420

Jan. 06 Jan. 07 Jan. 08 Jan. 09 Jan. 10 Jan. 11 Jan. 12 Oct. 12

WHO

UNRWA

UNOPS

UNITAR

UNIDO

UNFPA

UNAIDS

UN Women

UNDP / UNV

UNDP / UNDOCO

UNDP / UNCDF

UNDP

UNDP SARC Programme



Breakdown by Donor

As of October 2012, close to one JPO/SARC out of three are funded by Spain, and 90% of all current JPOs/SARCs

are funded by European countries.

Donor UNDP &affiliated JPOs &

SARCS

Non-UNDP JPOs Total by donor Percentage

Austria 1 1 2 1%

Belgium 9 9 18 5%

Denmark 7 8 15 5%

Finland 10 13 23 7%

France 6 8 14 4%

Germany 11 25 36 11%

Greece 4 0 4 1%

Italy 4 9 13 4%

Japan 18 8 26 8%

Luxembourg 9 3 12 4%

Norway 5 18 23 7%

Rep. of Korea 3 1 4 1%

Spain 50 34 84 26%

Sweden 15 7 22 7%

Switzerland 1 1 2 1%

The Netherlands 9 22 31 9%

Total 162 167 329 100%

1

9 7 10 611 4

4

189 5 3

50

15

191

98

13

8

25

9

8

318

1

34

7

1

22

0

20

40

60

80

JPOs administered on behalf of other UN Organizations

UNDP and affiliated JPOs & SARCs

Number of JPOs/SARCs


Breakdown by Gender

As of October 2012, 73% of all JPOs and SARCs administered by the UNDP JPO Service Centre are female. This is

the highest percentage of female participants in the JPO/SARC Programmes ever.

Organization Number of JPOs &

SARCS

Percentage

Females 240 73%

Males 89 27%

Total 329 100%

0

60

120

180

240

300

360

420


Males Females



Upcoming Activity

As of October 2012, 51 JPO/SARC positions have been selected by the donor community and are in the

process of being filled. The recruitment process varies from post to post: some JPOs/SARCs are in the final

recruitment stage, while other placements will be advertised in the coming months.

Donor UNDP & affiliated JPOs and

SARCS

Non-UNDP JPOs Total by Donor Percentage

Australia 0 2 2 4%

Denmark 2 2 4 8%

Finland 2 2 4 8%

France 1 3 4 8%

Germany 3 5 8 16%

Italy 1 0 1 2%

Japan 0 0 0 0%

Luxembourg 1 1 2 4%

Norway 4 1 5 10%

Sweden 9 2 11 22%

The Netherlands 4 3 7 14%

Total 30 21 51 100%

2 21

3

1 1

43

9

4

2

2 23

5

1

1

2

3

0

3

6

9

12

JPOs administered on behalf of other UN Organizations

Upcoming JPOs and SARCs


Focus on the UNDP JPO/SARC Programme

UNDP and affiliated JPOs – Breakdown by Entity

The UNDP JPO population includes JPOs directly assigned to UNDP, as well as to UNCDF, UNDOCO and UNV.

Until 2011, JPOs assigned to UNIFEM (now part of UN Women) were included in the UNDP JPO population. The

total number of UNDP JPOs has therefore decreased as UN Women JPOs are no longer included.

Entity Number of JPOs Percentage

UNDOCO 3 2%

UNV 3 2%

UNCDF 9 7%

UNDP 123 89%

Total 138 100%

173153 154 146

162 162140

123

7

513

14

16 17

12

9

2

54

4

2 2

3

3

7

65

2

3 4

5

3

0

25

50

75

100

125

150

175

200


UNDP UNDP / UNCDF UNDP / UNDOCO UNDP / UNV

Number of UNDP & affiliated JPOs


UNDP SARCs – Breakdown by Donor

Initially funded by Denmark from 2005, the Special Assistant to the Resident Coordinator (SARC) Programme

is now funded by three donor countries.

Donor Number of SARCS Percentage

Denmark 2 6%

Spain 19 56%

Sweden 12 35%

Total 34 100%

74 5 6

4 2 2

7

6 57 10

912

16

2528

19

0

5

10

15

20

25

30

35

40

45

Jan. 07 Jan. 08 Jan. 09 Jan. 10 Jan. 11 Jan. 12 Oct. 12

Denmark Sweden Spain

Number of SARCs


UNDP JPOs and SARCs – Breakdown by Gender

The SARC population is more gender-balanced than the JPO population, which reflects the fact that males are

more represented in higher level UN positions. This trend is however slightly reversed in the current stats, as

the pool of potential SARC talent is becoming increasingly female-based.

Gender UNDP JPOs SARCS Total Percentage

Females 98 20 118 69%

Males 40 14 54 31%

Total 138 34 172 100%

29%

71%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

UNDP and affiliated JPOs

Males Females

41%

59%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

SARCs

Males Females


UNDP JPOs and SARCs – Breakdown by Sector of Activity

Because of the growing importance of the SARC Programme, 30% of UNDP JPOs/SARCs now work in the field of

UN System Coordination. The largest following groups are related to UNDP’s other strategic areas of

intervention (governance, environment, poverty reduction, and crisis prevention and recovery).

Sector of Activity Number of UNDP

JPOs & SARCS

Percentage

Business and administrative Management 11 6%

Capacity building 6 3%

Crisis prevention, humanitarian relief and recovery 14 8%

Energy and environment 21 12%

Gender 2 1%

Governance and human rights 25 15%

HIV/AIDS 2 1%

Local Governance and Microfinance 8 5%

MDGs & Sustainable human development 6 3%

Poverty and economic issues 14 8%

Private sector development, micro-finance and trade 2 1%

Strategic partnerships and resource mobilization 11 6%

UN system coordination 50 29%

Total 172 100%


UNDP JPOs and SARCs – Overall Breakdown by Region

Close to one JPO/SARC out of three is assigned to sub-Saharan Africa, confirming the donors’ interest in

supporting one of UNDP’s key regions of intervention. The number of JPOs assigned to Headquarters locations

has increased over the years and now reaches 32% in relative terms (35% for the JPO population and 3% for

the SARC population).

Region Number of UNDP

JPOs & SARCs

Percentage

Africa 44 26%

Arab States 13 8%

Asia-Pacific 33 19%

Eastern Europe and the CIS 9 5%

Headquarters 54 31%

Latin America and the Caribbean 19 11%

Total 172 100%

Note on the graphics: UNDP-UNIFEM JPOs were included in the above 2008, 2009 and 2010 figures. They have

been taken out of the figures from January 2011, as UNIFEM is now part of UN Women, which is an

Organization distinct to UNDP.

6351

7371

55 44

1220

16 16

1313

3833

48 43

3933

1614

1415

8

9

4645

54 57

62

54

2531

3622

22

19

0

50

100

150

200

250

Jan. 08 Jan. 09 Jan. 10 Jan. 11 Jan. 12 Oct. 12

Africa Arab States Asia-Pacific Europe & the CIS Headquarters Latin America and Car.

Number of UNDP JPOs and SARCs


UNDP JPOs and SARCs – Breakdown by Region: Africa

Donor UNDP & affiliated JPOs SARCs Total by donor Percentage

Belgium 2 n/a 2 5%

Denmark 1 n/a 1 2%

Finland 2 n/a 2 5%

Germany 2 n/a 2 5%

Italy 1 n/a 1 2%

Japan 3 n/a 3 7%

Luxembourg 1 n/a 1 2%

Norway 2 n/a 2 5%

Rep. of Korea 1 n/a 1 2%

Spain 8 8 16 36%

Sweden 2 8 10 23%

Switzerland 1 n/a 1 2%

The Netherlands 2 n/a 2 5%

Total 28 16 44 100%

2 1 2 2 13

1 2 1

8

2 1 20

2

4

6

8

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Africa Region

(UNDP & affiliated

JPOs)

8 8

0

2

4

6

8

10

Spain Sweden

Africa Region

(SARCs)


UNDP JPOs and SARCs – Breakdown by Region: Arab States


Austria 1 1 8%

Belgium 1 1 8%

Denmark 2 2 15%

Finland 0

0 0%

Italy 1 1 8%

Luxembourg 1 1 8%

Norway 0

0 0%

Spain 3 2 5 38%

Total 10 3 13 100%

1 1

2

1 1 1

3

0

1

2

3

Arab States Region

(UNDP & affiliated JPOs)

1

2

0

1

2

Norway Spain

Arab States Region (SARCs)


UNDP JPOs and SARCs – Breakdown by Region: Asia-Pacific

Donor UNDP &

affiliated JPOs

SARCs Total by donor Percentage

Denmark 2 2 4 13%

Finland 2 2 6%

France 1 1 3%

Japan 9

9 28%

Luxembourg 1 1 3%

Norway 4

4 13%

Rep. of Korea 1 1 3%

Spain 2 2 4 13%

Sweden 1 3 4 13%

The Netherlands 1 1 3%

Total 25 7 32 100%

1 2 2 1

9

14

1 2 1 10

2

4

6

8

10

Asia-Pacific Region


2 2

3

0

1

2

3

Denmark Spain Sweden

Asia-Pacific Region

(SARCs)


UNDP JPOs and SARCs – Breakdown by Region: Eastern Europe and the CIS


Finland 3 3 33%

Greece 2 2 22%

Italy 1 1 11%

Japan 1

1 11%


Total 8 1 9 100%

3

2

1 1 1

0

1

2

3

Eastern Europe & the CIS

Region


1

0

1

Sweden

Eastern Europe & the CIS

Region (SARCs)


UNDP JPOs and SARCs – Breakdown by Region: Latin America and the Caribbean

Donor UNDP &

affiliate

d JPOs

SARCs Total by

donor

Percentag

e

Italy 1 1 6%

Japan 1

1 6%

Luxembourg 1 1 6%

Norway 3 3 17%

Spain 5 5 10 56%


Total 13 5 18 100%

1 1 1 1

3

5

10

1

2

3

4

5

Latin America & the Caribbean

Region (UNDP & affiliated JPOs)

5

0

2

4

6

Spain

Latin America and the

Caribbean Region (SARCs)


UNDP JPOs and SARCs – Breakdown by Region: Headquarters Locations


Belgium 4 4 7%

Denmark 0 0 0%

Finland 3 3 5%

France 5

5 9%

Germany 9 9 16%

Greece 2

2 4%

Japan 3

3 5%

Luxembourg 5 5 9%

Norway 5 5 9%

Rep. of Korea 1 1 2%

Spain 13 2 15 27%

Sweden 0 0 0%


Total 54 2 56 100%

4 35

9

2 35 5

1

13

40

3

6

9

12

15

Headquarters Locations


2

0

1

2

Spain

Headquarters Locations (SARCs)


UNDP JPOs – Retention Rates

Retention groups are defined as follows:

• “Retained, current UN Staff” groups former JPOs who still work in the UN System.

• “Retained, former UN Staff” groups former JPOs who worked for at least six months within the UN System

after their JPO assignment but who currently have another professional activity or occupation.

• “Non retained JPOs” groups former JPOs who did not work at all, or worked for less than six months, within

the UN System after the completion of their JPO assignment.

Over the last ten years, at least 46% of UNDP and affiliated JPOs continued working in the UN System after

their JPO assignment; and at least 1 JPO out of 3 still works in the UN System. This figure is probably higher as

it is not possible to keep a perfectly accurate carrier track of all separated JPOs. The detailed figures below are

based on available information as of August 2011. Updated figures will be shared in the next issue of this

Bulletin.


Current retention status (based on available information as of end 2011) – total number of

JPOs:

JPO Year

end

retained

current UN

staff,

females

retained no

longer UN

staff, females

not

retained,

females

not

retained,

males

retained

current UN

staff, males

retained no

longer UN

staff, males

Total

2001 10 10 35 21 11 8 95

2002 17 7 29 17 15 7 92

2003 12 8 16 13 15 9 73

2004 11 12 25 16 14 7 85

2005 15 11 28 20 17 5 96

2006 26 6 18 8 20 5 83

2007 9 4 30 17 6 3 69

2008 17 2 21 17 13 1 71

2009 17 1 29 11 8 0 66

2010 13 0 22 19 8 0 62

Total 147 61 253 159 127 45 792

1017 12 11 15

26

917 17 13

11

1515 14

17

20

6

13 88

10

78 12

11

6

4

21

0

8

79 7

5

5

3

1

3529

1625

2818

3021

29

22

21 17

13

16

208

17 17 11

19

0

20

40

60

80

100

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

retained, current UN staff, females retained, current UN staff, males

Number of JPOs


Current retention status (based on available information as of end 2011) in percentage:

JPO Year end retained

current UN

staff,

females

retained no

longer UN

staff, females

not

retained,

females

not

retained,

males

retained

current UN

staff, males

retained no

longer UN

staff, males

Total

2001 11% 11% 37% 22% 12% 8% 100%

2002 18% 8% 32% 18% 16% 8% 100%

2003 16% 11% 22% 18% 21% 12% 100%

2004 13% 14% 29% 19% 16% 8% 100%

2005 16% 11% 29% 21% 18% 5% 100%

2006 31% 7% 22% 10% 24% 6% 100%

2007 13% 6% 43% 25% 9% 4% 100%

2008 24% 3% 30% 24% 18% 1% 100%

2009 26% 2% 30% 17% 12% 0% 100%

2010 21% 0% 44% 31% 13% 0% 100%

Percentage 19% 8% 35% 20% 16% 6% 100%

11%18% 16% 13% 16%

31%

13%24% 26%

21%

12%

16% 21%16%

18%

24%

9%

18% 12%13%11%

8%11%

14%11%

7%

6%

3%2%

0%8%

8%

12%

8% 5%

6%

4%

1%

22%

18%

18%

19% 21%

10%

25%

24%

17% 31%

37%32%

22%29% 29%

22%

43%

30%

44%35%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

retained, current UN staff, females

retained, current UN staff, males

Documents

UNDP JPO Service Centre News and Activity Bulletin JPO Service Centre - 1 United Nations Development Programme UNDP JPO Service Centre News and Activity Bulletin Fourth Quarter 2012