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UnderstandingProject Management
Brian Melville, Brian Melville, PMPPMP
CAPPO / NIGPNinth AnnualCooperative Conference
October 9-10, 2014
20+ years in IT and Project Management
Project Management Consultant
Organizational Change
Portfolio Management & Governance
Strategic Analysis
Instructor – Business Analysis Certification
Sacramento State University
University of California, Davis
President of International Institute of Business Analysis
Chapter
Brian Melville, MBA, PMP
Where do you work?
How many years in procurement?
Currently working on project contracts?
What about you?
1. Temporary Effort
2. With a Desired Result
3. Requiring a Unique Process
4. And a Cross-Functional Team
A perfect match for procurement ! ?
What is a Project?
Results matter
Ownership & Accountability
Real Consequences
How is that different than Professional Services?
The stakes are higher: Extensive
preparation More vendor
effort to respond
Higher scrutiny during procurement and execution
Procuring Projects
Projects transfer risk to the people or organizations best able to handle them.Domain ExpertiseImplementation Organizational Change Systems Integration
So, why projects?
There are many risks that your organization is best qualified to handle. If you try to transfer those, you will get:Higher costMore conflictLess than optimal results
Caution!
The Project Experience…
A Project Manager is responsible for:
Source: PMI PMBOK Project Management Knowledge Areas
A Project Manager is responsible for:
Where does Procurement fit in?
The Project Manager manages through…
Initiate Plan Execute
Monitor & Control
Close
The Project Lifecycle
When is Procurement involved?
Initiate Plan Execute
Monitor & Control
Close
• Understand needs• Understand
constraints
• Validate deliverables• Approve payments• Identify and resolve
issues
• Review results
• Close contracts
• Qualify potential vendors
• Plan procurement• Conduct Procurement• Award contract
Ensuring a Successful Partnership
Project Manager
Executive Sponsor
Procurement Manager
Stakeholders
Executive Leadership
Project TeamVendor
1. Clarify roles and responsibilities
2. Set expectations for
communication
3. Decide how issues will be
addressed and resolved
Ensuring a Successful Partnership
4. Focus on the desired results
Ensuring a Successful Partnership
5. Don’t allow anyone to play games
Blame Game
Power Trip
Victim
Subversive
Ensuring a Successful Partnership
PMI certification (PMP, CAPM, and several others)
Successful track record
Experience with similar projects
Speaks your language
Treats you and your organization with respect
Someone willing to tell you the truth…and that you are willing to hear it from
Tips for finding a good Project Manager
