2012

Keith Roberts, President Jessie C. Moseley, Vice-PDon Tobin, Treasurer Sonya Avant, Secretary Donna Smith, Immediate

2012 BOA

Gloria Dixon, DepartmentKaren Fretag, DepartmentNancy Jewett, DepartmenJason Ouzts, Citizens PropWendy Sellers, Leon CouEd Valla, Department of S

2012 COM

Awards Committee – JessBylaws Committee – NanCommunications CommitEducation & Professional Jessie C. Moseley Finance Committee – DonHoliday Committee – House Committee – JonasMembership Committee –Nominating Committee – Reverse Trade Show ComScholarship Committee – Volunteer Committee – E

March 2012

“Nobody ge

TALLAHASSEE AREACHAPTER OF NIGP

OFFICERS

resident

Past President

RD MEMBERS

of Transportation of Law Enforcement t of Corrections erty Insurance Company

nty Purchasing tate

MITTEE CHAIRS

ie C. Moseley cy Jewett tee – Diana K. Trahan Development Committee –

Tobin

Harrell Jason Ouzts Donna Smith mittee – Wendy Sellers Karen Fretag d Valla

MESSAGE FROM

Keith Roberts, TACNIGP President

We often hear “She is naturaseems to be in a leadership rothese statements when othersindividuals are the ones in leacan see that these persons cathose around them. Not tinfluence which is actually chas, real influence arises frowords. Without influence, others. Influence is the very e We sometimes see formal leinfluence such as Presidenoftentimes we see others withformal leaders. Princess Dianleader, yet she had tremendbecame a powerful informal of a very humble nature andexample of great influence aworld. As noted above, influence issome of those examples wleadership: a. The management myth -

not the same. Each of umanage their organizatiodetails are addressed an But these persons are novision or directions; they

authority and control wit

ts to live life backward. Look ahead, that is wheAnn Landers

VOL.1 ISSUE #3

THE PRESIDENT

l born leader” or “he just always le.” What makes us say or accept say them? How is it that these dership? Upon examination, we rry a degree of influence above o be confused with situational ontrol such as a military officer m the person, their actions and one will never be able to lead ssence of leadership.

aders who display this personal t Ronald Reagan. However, great influence who are not the a is very seldom mentioned as a ous influence and through that leader. Mother Teresa, a person extreme work ethic is another

s her ministry grew to touch the

foundational to leadership. In e can see five myths about

management and leadership are s has experienced managers who n very well making sure all the d the operation runs smoothly. t leaders and could not set new just hold the position and have

iting leadership. hout exhib

re your future lies.”

b. The entrepreneur myth - entrepreneurs aren’t always leaders. Some entrepreneurs are leaders such as Steve Jobs while most

others are just business people doing the day-to-day routine of their business.

c. The knowledge myth - knowledge and leadership are not synonymous. The dot com fiascos of the 1990’s showed many internet and software savvy persons who could not lead their new enterprises fail while some who recognized their limitations hired professional management and those companies still exist.

d. The pioneer myth - those in front aren’t always the leader. How many times have you been in a place where the person in front was merely in front, while one or more in the group called the shots from within the group?

e. The position myth - position does not make a leader. Abraham Lincoln started as a Captain in the Black Hawk War due to his being the person who organized the militia group. By the time the war was over, he had achieved the rank of private as his leadership skills were undeveloped at that point. However, through many years in law practice, service in the Illinois legislature and the U.S. House of Representatives, Lincoln developed those skills and his influence grew and he then was an effective leader during his presidency.

Let me finish the letter this month by encouraging you to look at the influence you carry. What attributes help one to be influential? Courtesy, preparation, listening skills, vision, empathy, confidence, and determination are some that come readily to mind. How do you measure up on these? Are you willing to examine yourself and see what the measure of influence and thus leadership is? As always, let me share a quote to close – Dame Margaret Thatcher said “Being in power is like being a lady. If you have to tell people you are, you aren’t.”

MESSAGE FROM THE

VICE-PRESIDENT

Jessie C. Moseley, CPPB, FCPM, FCPA TACNIGP Vice-President

March “Roundtable Program” March is national Purchasing Month and the Chapter will be celebrating the profession at the March monthly meeting with a special “Roundtable Program” for and about the procurement issues faced by the membership every day. A panel of our peers will address issues sent in advance from the membership and questions raised during the meeting. The panel will be our very own Keith Roberts, Ed Valla, Dave Callaway, Kathy Hutchins and Donna Smith, with Wendi Sellers as the Moderator. If you have an issue or question that you would like addressed, please send it to info@tacnigp.com in advance so the panel can assemble the information you need. This Roundtable Program is your chance to learn from your peers and to network unlike is regularly available in the monthly meeting. We look forward to seeing you there and hearing from you!

UPCOMING NIGP TRAINING for 2012

CPPB Review (Hollywood) 

SEFL NIGP15‐16‐Mar

Legal Aspects of Public Purchasing (Pompano Beach) 

SEFL NIGP4‐6‐April

Contract Administration (Deerfield Beach) 

SEFL NIGP11‐13‐April

CPPB Review (Bunnell) 

NFLPA11‐13‐Apri

CPPO Review (Bartow) 

MIDFL26‐27‐Apri

World Class Procurement Practices (Miami Gardens) 

SEFL NIGP11‐12‐May

Introduction to Public Procurement (Orlando) 

CFC NIGP2‐4‐May

Legal Aspects of Public Purchasing (Pompano Beach) 

SEFL NIGP2‐4‐May

World Class Procurement Practices (Miami Gardens) 

SEFL NIGP11‐12‐May

Developing & Managing RFP’s (Coconut Creek) 

SEFL NIGP6‐8‐Jun

Contracting for Construction Services (Coconut Creek) 

SEFL NIGP19‐20‐Jul

Performance Based Requests for Proposals (Winter Park) 

CFC NIGP19‐20‐Jul

CPPB Review  (Tampa) 

TB NIGP2‐3‐Aug

MKT101 For the Procurement Professional  (Tampa) 

TB NIGP5‐Oct

UPCOMING EVENTS for 2012

TACNIGP Meeting – Purchasing Month  13‐MarBoard Meeting  3‐AprTACNIGP Meeting – Reverse Trade Show & Networking Luncheon  17‐AprBoard Meeting  1‐MayTACNIGP Meeting   8‐MayFAPPO Annual Conference & Trade Show 

14‐16‐May

Board Meeting  5‐JuneBoard Meeting  7‐AugTACNIGP Meeting  14‐AugNIGP National Forum & Products Exposition 

18‐22‐Aug

Board Meeting   4‐SeptTACNIGP Meeting  11‐SeptBoard Meeting  2‐OctTACNIGP Meeting – Fall Workshop – location TBD  9‐OctBoard Meeting  6‐NovTACNIGP Meeting – Elections  13‐NovBoard Meeting  4‐DecTACNIGP Meeting – Holiday/Installation  11‐Dec

MARCH BIRTHDAYS

Fran  Shewan  1‐MarMable  Jones  10‐MarStuart  Potlock  13‐MarSandra  Rogers  14‐MarRandy  Chapman  16‐MarPatti  Casey  21‐MarBill  Spencer  21‐MarRobert  Threewitts  27‐MarKeith   Milton  31‐Mar

FEBRUARY MINUTES CHAPTER MEETING

TALLAHASSEE AREA CHAPTER OF NIGP, INC. Date: February 14, 2012 Location: Tallahassee/Leon County Civic Center Number in Attendance: 63 Call to Order: President Keith Roberts called the meeting to order at 12:08 P.M. Invocation: David Callaway, Department of Transportation Pledge of Allegiance: Greg Hill, Department of Management Services Approval of the January Chapter Meeting Minutes: Don Tobin motioned, motioned duly seconded and meeting minutes approved. Officers’ Reports:

1. President i. Free webinar for members to attend titled “Procurement Tales from the Dark side.” President Roberts wanted to

know if anyone is interested in attending, if so please sign up on the Tallahassee Area Chapter National Institute of Governmental Purchasing (TACNIGP) website. The Webinar is listed under “Events.” The webinar will be held at the Leon County Purchasing office, 1800-3 Blair Stone Road.

ii. Jonas and Greg need assistance, specifically with setting up the technical equipment for the speakers at the monthly chapter meetings. Contact Greg or Jonas if interested.

iii. March is Purchasing Month. At the next TACNIGP meeting, a panel of experts will be available for roundtable discussion, giving members the opportunity to ask the experts purchasing questions. The purpose of the roundtable discussion is to promote professional networking among Chapter members.

2. Vice President. No Report. 3. Treasurer. Report is in the February Newsletter. 4. Secretary. No Report.

Committee Reports

1. Membership Committee. No Report. 2. Reverse Trade Show.

List of Agencies registered for tradeshow was handed out. Currently fourteen vendors are registered. Both chambers will be sending out notifications to their members informing them of the Reverse Trade Show. A silent auction will be held. Need donations for surprises and gifts. Suggested items needed are baskets, gift cards, autographed sports paraphernalia from coaches, etc.

3. By-Laws Committee. Committee Chair Nancy Jewitt moved the following revisions to the TACNIGP Constitution:

i. Revision 1, Article III – “Membership”, Section 1. Regular Membership, “C”, no discussion; Chapter voted and revision passed.

ii. Revision 2, Article IV – “Officers and Administration”, Section 6 President-Elect, no discussion; Chapter voted and revision passed.

iii. Revision 3, Article II – “Term of Office”, Sections 1-2, no discussion; Chapter Voted and revision passed. iv. Revision 4 – Article IV – “Funds”, no discussion; Chapter voted and revision passed. v. Revision 5 – Article VIII – “Meetings”, Section 1, no discussion; Chapter voted and revision passed.

4. Scholarship Committee. No Report. 5. Awards/Professional Recognition Committee. Need members to nominate others or self for Buyer and Manager of the

Year awards. The last time a member was nominated was in 2008.

New Members and Guest: Cheryl Davis and Dalphine Clack, Tallahassee Community College; Kristina DeLeo and Brittany Warner, Florida Citizen’s Property Insurance; Karen Nelmes, City of Lake City and Jenita Broxton, Florida Office of Insurance Regulation. Job Opportunities: None Introduction of Speaker. Vice President Jessie Moseley introduced Dr. Larry Giunipero, Professor of Supply Management, who spoke on the topic of “Becoming a Better Customer: Results and Implications for Supply Managers.” Drawings: Free Lunches for Karen Freytag, Richlyn White and Gabriella Marino Adjourn Respectfully submitted – Sonya Avant, TACNIGP 2012 Secretary

FEBRUARY MINUTES

BOARD MEETING TALLAHASSEE AREA CHAPTER OF NIGP, INC.

Date: February 7, 2012 Location: Leon County Purchasing Division Members Present: Keith Roberts, President; Jessie Moseley, Vice-President; Don Tobin, Treasurer; Sonya Avant, Secretary; Board Members: Karen Freytag, Wendi Sellers, Nancy Jewett, Jason Ouzts, Ed Valla and Gloria Dixon and Donna Smith, Past President. A quorum was present and President Roberts called the meeting to order at approximately 4:00 PM. The first business in order was the approval of the minutes from the previous meeting (January 3, 2012). Past President Smith motioned, motion was duly seconded, and minutes were approved. Officers’ Reports:

1. President – No Report 2. Vice President

i. Speakers needed for the monthly meetings. President Roberts suggested Vice-President (VP) Moseley may want to contact Jennifer Steffan at National for a list of speakers.

ii. VP Moseley reminded everyone that she needs articles to publish in the monthly newsletter. 3. Treasurer

i. Provided a Profit and Loss Statement for the period January 1 through February 6, 2012. 4. Secretary – No Report

Committee Reports:

1. Reverse Tradeshow i. Will be changing from one sponsorship ($1500) to three sponsorships ($500 each). ii. Twenty agencies have registered. Twenty-seven registered last year. iii. Eleven vendors are currently registered, a second “blast” email was sent out to vendors on February 11. iv. The Capital City Chamber of Commerce will be notifying its members via email about the Reverse

Trade Show. The Tallahassee Chamber of Commerce is advertising on its website TalChamber.com under “Member Events” and the Tallahassee Democrat ran an article about the Trade Show on January 23.

v. An email with vendor contact information will be forthcoming from Wendi for all board members to divide the list to reach out to and invite vendors to participate in the Trade Show.

2. Scholarship Committee

i. Karen has been in contact with Dr. Guinipero and he is distributing scholarship applications to students who have taken the “Purchasing Supply Chain” course and meet the requirements to compete for the scholarship.

ii. Now have a full Scholarship Committee. iii. Will take approximately two weeks to review the applications.

3. By-Laws Committee i. The change to the By-laws will be going out for vote at the next chapter meeting. Members will have

the opportunity to discuss. After the discussion, Nancy will move to accept the amended By-laws; then, members will vote.

Old Business:

1. MARCH ROUNDTABLE At the March roundtable members will be taking questions from the floor. Need members to mail questions to TACNIGP. The questions need to be purchasing and not NIGP related issues. Will need four or five people to be on the roundtable panel. Past President Donna Smith has volunteered to be one of the participants. Gloria will be checking with David Callaway and see if he would be interested in participating. Other mentioned was Clark Rogers. Wendi volunteered to be the moderator for the event.

2. NEW MEMBER WELCOME New member welcome letter is being updated. Membership Committee needs a copy of the old letter. President Roberts will forward the letter to Jason.

New Business:

1. PURCHASING MONTH March is designated as Purchasing Month. The Board of County Commissioners will sign a proclamation for TACNIGP. Wendi will contact the City of Tallahassee to see if someone will also sign a proclamation designating March as Purchasing Month.

2. BUYER AND MANAGER OF THE YEAR AWARD February 28 is the deadline for accepting nominations for the Purchasing Manager and Buyer of the year awards. This notice will be in the February newsletter and will be announced at the next Chapter meeting. Jessie is Chair. President Roberts knows someone who wants to be on the Committee. Nancy also volunteered to serve on the Committee.

3. WEBINARS Current scheduled webinars were introduced at the Board Meeting. Webinar “Procurement Tales from the Dark Side.” The Chapter will pay the $75 fee and members can participate. Whoever registers with National for the webinar will get the points. Members attending will receive a Certificate of Attendance. The webinar can be held at the Leon County Purchase Office. Don motioned, motion was duly seconded, and webinar training was approved.

4. SOCIAL MEDIA Diana Trahan met with the Board Members to discuss advertising the Tallahassee Chapter on Facebook. Wanted to know if the Board was interested in creating a Facebook page for advertising workshops, meetings, etc. for “Members Only” to join. Diana volunteered to manage the Facebook page. President Keith told Diana to send him the Facebook page creation for authorization.

5. FALL SEMINARS Coming up, think about good topics the Chapter wants to hear about. The Fall Seminar will be held the 2nd Tuesday of October.

Adjourn Respectfully submitted by Sonya Avant 2012 Secretary, Tallahassee Area Chapter NIGP Next Board Meeting will be Tuesday, March 6, 2012 at 4:00 PM.

Procurement Tales from the Dark Side

On Thursday, February 23, 2012 from 1 to 2:30 PM eleven participants attended the NIGP Webinar at the Leon County Purchasing office. Presented by Richard Pennington, CPPO, J.D.,LL.M., an attorney who has worked in both public and private legal practice as well as in procurement at the state level as a state director.

Richard covered how attorneys from both the public and private sector view procurement risk. He noted that contract reviews, protests and disputes, and litigation pose significant risk. Of particular interest was his discussion of the attorney-client relationship.

Following the webinar, a short survey was distributed to the attendees with 55% (6) responding. Following are the results: 1. Was the presentation informative and helpful in your work? 83% yes (5), 17% no (1). 2. Was the facility adequate for the session? 100% yes 3. Would you attend other webinars sponsored by the Chapter in the same manner? 100% yes Written comments were: “Great for the Chapter to offer this training with such limited agency budgets.” “Thanks for the opportunity to save a little money.” The Board will be looking at the webinar schedule to offer additional sessions this year. Please look at the schedule at NIGP.org and let a board member if there is one you would like to see.

**************KATHY HUTCHINS IS RETIRING*************

Kathy has worked in procurement for 31+ years, 24.5 of those years with the State! Now, that is a long time. Before going out in the workforce she spent eight (8) years as a full time mom. In private industry she worked in the State Farm Home Office in Jacksonville for two (2) years, seven (7) years with Data Max and State Government for the rest. In State Government she worked seven (7) years with the Department of General Services (now DMS), retiring from the Department of State after 17 years as Procurement Officer. She has been married to her husband, Jerry for forty-three (43) years, has two (2) daughters; Dawn and Wendy and has three (3) grandchildren; Katie, Todd and Elijah. After retirement she is gong to spend time with her family and pets, especially her horse, Kojack. She will also spend some more time gardening and hiking. Kathy’ received her CPPO in 1991. She has spent numerous years serving on the TACNIGP Board and was the TACNIGP President in 1993. We would all like to wish her well in her retirement from the State.

Update: Reverse Trade Show – April 17, 2012 Exciting news!!! This year at the reverse tradeshow we will also have a silent auction. The proceeds of the auction will be used to provide additional funding to the scholarships currently offered. If you have any items to donate for use in the silent auction, please contact Jason Ouzts or Wendi Sellers. Some interesting items that you can donate include tickets to an upcoming baseball or football game, gift cards, gift baskets, etc. Thanks in advance for helping the chapter raise additional scholarship funds. Thanks for getting your entities registered! There are still spaces left, so if you don’t see your entity below, get them registered. Be sure to notify your vendors about this great opportunity to meet face to face with government representatives.

Booth Company 01: Leon County Government 02: Citizens Property Insurance 03: Tallahassee Community College 04: Department of Corrections 05: Florida Dept. of Law Enforcement 06: Department of Juvenile Justice 07: City of Tallahassee 08: FL Department of Transportation 09: DBPR 10: Agency for Enterprise Information Technology 11: Gadsden County Board of County Commissioners 12: Florida Dept of State 13: Florida Dept of Economic Opportunity 14: 15: 16: Florida Fish and Wildlife Conservatoin Commission 17: Florida Dept of Environmental Protection 18: Florida Department of Agriculture & Consumer Services19: 20: Florida Agency for Persons with Disabilities 21: Agency For Healthcare Administration 22: 23: 24: 25: Office of the State Courts Administrator 26: 27: Leon District Schools 28: Florida Lottery 29: Florida Lottery 30: Florida Dept of Management Services

MARCH 2011

TACNIGP BUDGET

Money Market – $112,500.41

Checking Account – 24,321.58

Total – 136,821.99

VOL.1 ISSUE #3

Do you have something you would like to add to the newsletter? Is there a writer in you just itching to get out? Please consider preparing an article for the newsletter! You may choose any topic you wish (almost!). Writing an article for a professional association newsletter brings many great returns; among them are personal satisfaction and recognition, but most of all you have an opportunity to share your accumulated experience, knowledge and wisdom with other TACNIGP members. CPPO’s and CPPB’s may even be eligible for a recertification point from NIGP for published articles. Please e-mail me at newsletter@tacnigp.com before the first Thursday of the month. Thank you.

Jessie C. Moseley, Newsletter Editor

Tallahassee Area Chapter of NIGP Post Office Box 922

Tallahassee, Florida 32302 Phone: (850) 414-6148

info@tacnigp.comhttps://www.tacnigp.com

AHOY MATIES!! The 45th Annual FAPPO Conference and Trade Show is sailing the high seas this way so don’t get caught walking the plank!  Take advantage of FAPPO bucks to offset the cost of joining the crew!  Here’s a sneak preview of what we are loading on the pirate ship (trade show): 

  

Lunch – grilled chicken Caesar salad, cheesecake with berries    

FAPPO Relaxation station with snacks (on one of the trade show floor aisles)  

NIGP Relaxation station with snacks (on one of the trade show floor aisles)  

Captain Jason Sparrow – long lost cousin of Captain Jack Sparrow as Crewmaster of Ceremonies 

  Treasure hunting for members – winner will receive free 2013 conference attendance 

  Vendor booth competition 

  Trade show “buddy” program – for first timers 

  A good time will be had by all!  Here’s the way to earn FAPPO bucks: 

1. Register a new member(s) of an Agency who have had no previous FAPPO membership ‐ You earned TWENTY‐FIVE $$FAPPO BUCKS$$!  

2. FAPPO Exhibitor Application ‐ Contact the Executive Director to obtain a special number for your Agency and send a blast e‐mail to your vendors the application.  The special number for your agency on the application will identify the Exhibitors Applications as they come in as being recruited by your agency for credit. Vendor applications that are received with your Agency number will earn ONE HUNDRED $$FAPPO Bucks$$ or 10% of their registration fee if they sign up as gold or platinum exhibitors for your Agency. Only Applicable to vendors who haven’t exhibited in the past two years. 

3. Returning Vendors: The recruiting Agency will earn FIFTY $$FAPPO Bucks$$ if their vendor signed up in the previous year. 

Any questions contact Chris Rewis, Polk County Procurement at (863) 534‐6706 or chrisrewis@polk‐county.net.  I’m ready to sign you up for our crew!