TYPICAL DETAILS OF SWITCHYARD REQUIREMENT

7/28/2019 TYPICAL DETAILS OF SWITCHYARD REQUIREMENT

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CHENNAI PETROLEUM CORPORATION LIMITED(A group company of Indian Oil)

Manali, Chennai- 600 068.

TENDER ENQUIRY DOCUMENT

FOR

110KV SWITCHYARD

DOMESTIC TENDER

(TENDER ENQUIRY DOCUMENT NO. 6104 EL SPC 610 001)

FICHTNER Consulting Engineers (India) Private Limited

Cost of the Tender Enquiry Document: Rs.5, 000/- (Non- refundable)


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5.8 MGD Seawater Desalination Project

Tender Enquiry Document for 110 kV Switchyard

FICHTNER India Doc. No.6104-EL-SPC-610-001Overall contents SWYD

Rev. : R0 Page: I

Table of Contents

PART - I : COMMERCIAL

SECTION NO DESCRIPTION

SECTION A ISSUE OF TENDERENQUIRY DOCUMENT

SECTION B INSTRUCTION TO BIDDERS

SECTION C GENERAL CONDITIONS OF CONTRACT(GCC)

SECTION D SPECIAL CONDITIONS OF CONTRACT

(SCC)

SECTION E SAMPLE FORMS AND PROCEDURES

PART - II : TECHNICAL

SECTION A SCOPE OF WORK

SECTION B TECHNICAL SPECIFICATION FORELECTRICAL

WORKS

SECTION C TECHNICAL SPECIFICATION FOR CIVIL &

STRUCTURAL WORKS

SECTION D PRICE SCHEDULE


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FICHTNER India Doc. No.6104-EL-SPC-610-001Content for Part I Swyd

Rev. : R0 Page: I

PPAARRTT -- II

Commercial


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FICHTNER India Doc. No.6104-EL-SPC-610-001Content for Part I Swyd

Rev. : R0 Page: II

Table of Contents

PART - I : COMMERCIAL

SECTION NO DESCRIPTION

SECTION A ISSUE OF TENDERENQUIRY DOCUMENT

SECTION B INSTRUCTION TO BIDDERS

SECTION C GENERAL CONDITIONS OF CONTRACT

(GCC)

SECTION D SPECIAL CONDITIONS OF CONTRACT

(SCC)

SECTION E SAMPLE FORMS AND PROCEDURES


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FICHTNER India Doc. No.6104-EL-SPC-610-001P1Sec A-Swyd

Rev. : R0 Page : A : 1

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SECTION A-1 ISSUE LETTER OF TENDER ENQUIRY DOCUMENT.........................3

SECTION A-2 NOTICE INVITING TENDER...................................................................4

SECTION A-3 NOTICE INVITING TENDER ABRIDGED VERSION.........................8


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SECTION A-1

ISSUE LETTER OF TENDER ENQUIRY DOCUMENT

Tender Enquiry Document No.: 6104-EL-SPC-610-001

6104 / -November2004

Subject: Tender for Lump sum Turnkey Contract:

Design, Engineering, Manufacture, shop testing, inspection, supply, transportation to

site, unloading, storage, installation and commissioning and performance testing of110kV switchyard with control room and accessories as per specification for the 5.8

MGD Sea Water Desalination Project for Chennai Petroleum Corporation Limited

(CPCL) at North Chennai, Tamilnadu

One set of tender enquiry document containing the following:

(i) One copy marked ORIGINAL

(ii) One copy of schedule of prices marked PRICE BID

(iii) One copy marked BIDDERS COPY

Is issued to

Name of the bidder : ..

Address of the bidder .

...

...

...

The fee for this tender enquiry document is Rs.5,000/- (Rupees five thousand only) non refundable.

The tender enquiry document is sold vide receipt No. dated

Project Manager (CPCL)

FICHTNER Consulting Engineers (India) Private Ltd.


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SECTION A-2

NOTICE INVITING TENDER

TENDER ENQUIRY DOCUMENT NO. 6104-EL-SPC-610-001

(Domestic Competitive Tendering)

1.0 Sealed Lumpsum turnkey (LSTK) tenders are invited from competent firms with sound

technical and financial capability for the installation of switchyard for 5.8 MGD (26.367

MLD) seawater Desalination Project for CPCL at North Chennai, Tamilnadu, India.

Name of Work

Price of Tender

EnquiryDocument

Sale Period

Last date for

submission ofbid

Design, engineering, manufacture

shop testing, inspection, supply,

transportation to site, unloading,

storage, installation and

commissioning of 110kV

switchyard with control room and

accessories as per specification.

Rs. 5,000/-Nov 25, 2004

To

Dec 09, 2004

Dec.21, 2004.

2.0 QUALIFICATION CRITERIA

The bidders who intend to participate shall meet following qualification criteria:

2.1 EXPERIENCE CRITERIA

The bidder should be a turnkey contractor having executed one switchyard project of double

main bus scheme having minimum five bays and voltage levels not less than 110kV on a

lump sum turnkey basis of value not less than Rs.340 Lakhs during the last seven years. The

executed project shall be in satisfactory operation for a period not less than one year.

Certificate from client for one year satisfactory operation after commissioning shall be

furnished by the bidder.

The seven-year period shall be reckoned as on 31.10.2004.

2.2 FINANCIAL CRITERIA

a) The average annual financial turnover of the bidder during the last three financial

years ending 31st March 2004 should be at least Rs. 425 Laks.

b) The net worth of the bidder shall not be negative.


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5.8 MGD Seawater Desalination ProjectTender Enquiry Document for 110 kV Switchyard



4.0 GENERAL

1) Non-transferable tender enquiry document can be purchased on any working day

(Monday to Friday)from 25.11.2004 to 09.12.2004 between 10.00 am to 16.00 hrs

from

Project Manager [CPCL]

FICHTNER Consulting Engineers (India) Pvt. Ltd.,

Ganesh Chambers,

64, Eldams Road,

Chennai -600018.

Ph -+91 4424359158

Fax -+91 44 24344579

e-mail: [email protected] .

on written request and upon payment of non- refundable document fee as per

the price details mentioned abovepayable through crossed demand draft only infavor of FICHTNER Consulting Engineers (India) Private Ltd, payable at

Chennai. Request for sending Tender enquiry document by Post by Courier or down

loading from web site or any other mode shall not be entertained. If any of the day

identified above happens to be FICHTNER holiday, the next working day shall be

implied.

2). Tenders will be received at the Office of

M.KALAIVANAN

Room No. 210, Project Building

Senior Manager Contracts Cell

Chennai Petroleum Corporation Limited(A group company of Indian Oil)

Manali, Chennai -600 068Tamilnadu, India

Ph -+91 4425944336

Fax: +91 4425941216.

Tamilnadu, India

Ph -+91 4425944336

Fax: +91 4425941216.

up to 14.00 hrs. on 21.12.2004. The unpriced part of tender shall be opened on the

same day i.e on 21.12.2004 at 14.30 hrs, in the presence of authorised representative

(s) of attending bidder(s). Time and date of opening of price bids shall be intimatedonly to qualified and techno-commercially acceptable bidder(s) at a later date.

Tenders must be accompanied by Earnest Money Deposit (EMD) in the form of

Crossed Demand Draft or Bank Guarantee from any scheduled / Nationalised

Bank in favour of Chennai Petroleum Corporation Limited. Tenders not

accompanied with requisite EMD or EMD not being in the requisite form specified in

Notice Inviting Tender shall be considered as non-responsive and such tenders will be

rejected. Value of Earnest Money deposit is Rs.8,50,000 (Rupees eight laks fifty

thousand only)


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3) The experience and financial turnover of the bidding entity shall only be considered

for Pre-qualification.

4) Bidders to note that the experience are financial credentials of the group companies,

affiliates, subsidiaries of the bidding entity shall not be taken into account forqualification.

5) The experience and financial criteria shall be met by the bidder who shall submit or

who have submitted bid.

6) Bids on consortium or joint venture basis shall not be considered.

7) Bidders shall submit PF and ESI Registration Certificate on their own company name

along with the techno-commercial cover of the tender.

8) The Bidders shall furnish documentary evidence by way of copies of work orders,

completion certificates of previously completed jobs and Annual turn over statementsupported with Audited Balance Sheets, Profit & Loss Account statement along with

the Bid to establish their experience and finance credentials in line with pre-

qualification criteria as given in the NIT. The details shall be furnished as per the

FORMATS C&D specified under the section Sample forms & Procedures of tender

enquiry document. Bidders to note that the reference(s) furnished by them alone in

the above formats shall be considered for evaluation. Further, the bidders shall submit

all the documents as specified in bidding document.

9) If the bidder has executed/completed similar nature of work (as called in Experience

Criteria of NIT), is a part of combined work order, then it is the responsibility of the

bidder to produce documentary evidence from Client to establish value and

description of such works etc., shall meet the experience criteria of tender

10) Bidder shall ensure submission of complete information / documentation in the first

instance itself. CPCL/FICHTNER reserve the right to complete the evaluation based

on the details furnished by the agencies without seeking any subsequent additional

information. Bids not in compliance with Bidding document or with incomplete

information / documents are liable for rejection.

11) Issuance of tender enquiry document or submission of tender enquiry document by

itself shall not amount to pre-qualification or entitle the agency to participate in the

bidding.

12) Bidder submitting their bids should not be under liquidation, court receivership or

similar proceedings for which necessary self declaration has to be furnished.

13) CPCL/FICHTNER reserve the right to use in-house information for assessment of

capability of Bidder.

14) CPCL/FICHTNER shall not be responsible for any costs or expenses incurred by

Bidder in connection with the preparation of delivery of Bids, including costs and

expenses related with visits to the site.

15) CPCL/FICHTNER take no responsibility for delay, loss or non-receipt of bid

documents sent by post and offers received late are liable to be rejected.


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16) Fax / Telex / Telegraphic / E-Mail / Computer Floppy bids will not be accepted.

17) Canvassing in any from by the agency himself or by any other agency on their behalf

may lead to disqualification of their bid.

18) The Indian experience shall only be considered for the purpose of qualification.

19) Central public sector enterprises shall be extended price preference as per Govt.

guidelines in force from time to time.

20) Bids received late due to any reason whatsoever shall be rejected.

21) CPCL/FI reserve the right to reject partly or wholly any / all bids without assigning

any reasons thereto.

22) Clarification, if any, can be obtained on or before 13.12.04 from

Project Manager [CPCL]

FICHTNER Consulting Engineers (India) Pvt. Ltd.,

Ganesh Chambers,

64, Eldams Road,

Chennai -600018.

Ph -+91 4424359158

Fax -+91 4424344579

e-mail:[email protected]


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Tender Enquiry Document for 110kV Switchyard

FICHTNER India Doc. No.6104-EL-SPC-610-001P1Sec B-Swyd

Rev. : R0 Page : B : 1

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TABLE OF CONTENTS

1.0 GENERAL.......................................................... ........................................................... ......................... 3

2.0 TENDER DOCUMENTS..................................................... ........................................................... ..... 3

3.0 VALIDITY PERIOD OF THE OFFER.......................................................... ................................... 3

4.0 SUBMISSION OF THE TENDER......................................................... ............................................ 3

5.0 GENERAL CONDITIONS OF TENDER...................................................... ................................... 3

6.0 BIDDERS RESPONSIBILITY FOR TENDER..................................................... ......................... 7


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SECTION B

INSTRUCTIONS TO BIDDERS

1.0 GENERAL

The Bidder is advised to read these instructions carefully and to ensure that his response

complies fully with the requirements of the tender. Failure to provide the information and

documents required by this Invitation to Bid may render the Bid to be unacceptable. A

detailed set of Instruction to Bidders (ITB) in covered under Section 2 of the General

Conditions of Contract (GCC). These set supplement those in the GCC.

Acknowledgement

Bidder shall complete and return the acknowledgement letter as per format furnished in

section E Sample forms and procedures confirming whether or not he will be submitting thebid. Bidder must indicate the address of his bidding office in the acknowledgement letter /

fax.

2.0 TENDER DOCUMENTS

Two sets of tender documents are provided herewith, marked ORIGINAL and BIDDERS

COPY. Bidder shall return the ORIGINAL tender document along with his offer and

BIDDERS COPY shall be retained by him as his reference copy. Bidder shall sign and

stamp each page of original tender document as token of his acceptance to the terms and

conditions prescribed therein. The tender document is not transferable to any other agency.

See also clause 2.3 of the General Conditions of Contract.

3.0 VALIDITY PERIOD OF THE OFFER

Tender submitted by Bidders shall remain valid for acceptance for a minimum period of 6

(six) months from the date of opening of the tender. All the other conditions of tender validity

shall be as per clause 2.18 of GCC.

4.0 SUBMISSION OF THE TENDER

4.1 Tender must be submitted by the time and date mentioned in the Notice Inviting Tender at the

address stated therein.

4.2 Tender must be submitted in one original + five copies in the manner prescribed in theInvitation to Bid and Section 2 of GCC.

5.0 GENERAL CONDITIONS OF TENDER

5.1 Unpriced commercial

The bidder is advised that Owner/Consultant intends to fully evaluate the technical and

unpriced commercial submissions. It is important that bidder clearly establish his ability

giving to Owner/Consultant a high level of confidence that the bidder will be able to perform

the works within the Time Schedule and meeting the criteria requirements listed in the tender

document. Failure to do so may result in disqualification of the tender.

The general information required from the bidder along with his offer are listed in clause 2.4


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of the GCC. As a minimum, the following shall be covered in support of his ability to perform

the works to the satisfaction of the Owner and as per the intent of the specifications:

5.1.1 Information about Bidder's Firm

Information about bidder as per Appendix-II, Page 82 of the GCC along with the following

details:

a) In case the Bidder is a Partnership firm, certified copy of the partnership deed

together with a certified extract from the registrar of firms containing names and

addresses of all the partners of the firm should be furnished along with the bid.

b) In case of a company (whether private or public) certified copy of the Certificate of

Incorporation together with certified Memorandum of Articles of Association and a

list containing names and addresses of all the directors should accompany the bid.

c) In case of a proprietorship firm, the name and address of proprietor, should be

furnished.

In addition he shall furnish the following documents

(a) Audited Balance sheet including Profit and Loss Accounts for the preceding three (3)

years.ie., 2001-02,2002-03,2003-04

(b) Income Tax PAN No.

(c) Attested copy of registration certificate under State Sales Tax Act in the prescribed

proforma.

(d) Solvency Certificate from a Nationalised Bank.

5.1.2 Safety Policy and Quality Assurance

A brief description of the bidder's safety policy and quality assurance systems and a statementdetailing how these will be implemented for the project.

A list of procedures, practices and work instructions which will be used to control the

engineering, procurement and inspection activities

5.1.3 Experience Details

The bidder should submit Details of experience and Concurrent commitments as per

APPENDIX-III in Page 89 of the GCC.

5.1.4 Equipment Details

The Bidder should submit complete details of Construction equipments, other tools and


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tackles to be deployed at site in the proforma enclosed as ANNEXURE- IV in page 90 of the

GCC.

5.1.5 Concurrent Commitments

The tender is required to furnish information on the other ongoing works he is executing and

the status of these in the proforma furnished in Appendix-V in page 91 of the GCC.

5.1.6 Bar Chart

The Bidder shall prepare and submit the proposed completion schedule bar chart in

accordance with the overall completion date.

5.1.7 Organisation chart for Execution of Works

Organisation charts together with an assignment schedule. The bidder shall also furnish a

write up on the execution methodology of the proposed package.

5.2 Price Bid

All rates set forth in Bidder's quotation, shall be in Indian Rupees.

5.3 Language of Bid

The tenders and all correspondence incidental to and concerning this tender shall be in the

English language only. The lump sum price schedule as well as break up of the same shall be

in figures as well as in words in English language and duly signed by the bidder.

5.4 Tender Opening

5.4.1 On the date of opening of tenders only Part 1 of the tender shall be opened as noted in the

Invitation to bid. The Price Part (Part 2) of the only technically acceptable bidders shall be

opened at a later date. Bidder shall be prepared to furnish clarification / information and

attend discussions as required by the Owner at short notices. Tenders from those bidders who

fail to furnish the required clarifications called for within the time frame stipulated by the

Owner / Consultant to his satisfaction may not be considered for further evaluation.

5.4.2 During the opening of unpriced Part (Part 1) only the names of firms who have submitted the

tender and EMD furnished by them shall be read out and no other information, whatsoever

shall be given.

5.4.3 During the opening of priced part (Part 2), only the summary of prices quoted shall be read

out and no other information, whatsoever shall be given.

5.5 Power of Attorney

5.5.1 The tender shall be signed by the legally authorized person to act on behalf of the bidder.

Bidder shall submit Power of Attorney in favour of the person who is authorized to enter into

commitments of behalf of the bidder. Refer clause 2.7.2 of the GCC.


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5.5.2 The Owner will not be bound by any Power of Attorney granted by the Bidder or changes in

the composition of the firm made subsequent to submission of the bid or the award of the

contract. Owner may, however, recognise such Power of Attorney and changes after

obtaining proper legal advice, the cost of which will be chargeable to the Bidder.

5.6 Purchase Preference to Public Sector Enterprises

Owner / Consultant reserve the right to give Price Preference to public sector enterprises as

admissible under the existing Indian Government Policy, on merits of the case.

5.7 Earnest Money

5.7.1 Earnest Money Deposit (EMD) shall be paid by crossed demand draft or through a Bank

Guarantee (BG) from any Nationlised / Scheduled Bank in the format furnished as per

Appendix VI of GCC in favour ofChennai Petroleum Corporation Limited. If the earnest

money deposit is furnished in the form of a Bank Guarantee, it shall be on a stamp paper ofvalue not less than Rs. 60 /- (Rupees Sixty only). The Bank Guarantee shall be valid for a

period of eight (8) months from the date of opening of the tender.

5.7.2 The claim period for the BG shall be valid for 60 days beyond the validity of the bid. This

additional time period is to ensure that owners interests are protected till the acceptance of

the order by the successful bidder. The validity of the BG shall be extended in case of

extensions in bid validity sought during bid evaluation.

Tenders without the earnest money deposit will be rejected.

If EMD is paid through demand draft then the demand draft shall be drawn in favour of

Chennai Petroleum Corporation Limited payable at State Bank of India, MRL branch (CodeNo: 2233), Manali, Chennai 600 068, India.

5.7.3 The EMD shall not be accepted and the bid shall be rejected under the following

circumstances:

- The name of the package mentioned in the BG is different from the package for

which bids have been invited.

- The firm on whose behalf the BG has been furnished is different from the bidder.

- The EMD is not of the prescribed value.

5.7.4 EMD shall not be applicable in the following cases:

- In line with the Indian Government Directives, Small Scale Industrial Units registered

with National Small Scale Industries Corporation (NSIC) under the Single Point

Registration Scheme shall be exempted from submitting EMD for items registered

with NSIC and up to the monetary limit specified in the registration certificate.

- Indian Central Public Sector Enterprises


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5.7.5 If the bidder, after submitting his tender, revokes his offer or modifies the terms and

conditions thereof during the validity of his offer except where the owner has given

opportunity to do so, the earnest money shall be liable to be forfeited.

5.7.6 Should an Invitation to Bid be withdrawn or cancelled by the Owner, which it shall have

the right to do at any time, the earnest money paid with the bid will be returned.

5.7.7 Should the successful bidder fail or refuse to sign the agreement or furnish the security

deposit as per Section 4 of GCC, the earnest money shall be forfeited without prejudice to his

being liable to any further loss or damage incurred in consequence by the owner.

5.8 Cost of Tendering

All direct and indirect cost for preparation of Bidders tender shall be to Bidders account.

5.9 Arrangement of Tender

The tender shall be neatly arranged and typewritten on white paper with consecutively

numbered pages. They should not contain any terms and conditions printed or otherwise,

which are not applicable, to the tender.

Insertions, postscripts, additions and alterations shall not be recognised unless confirmed by

the Bidder's signature.

6.0 BIDDERS RESPONSIBILITY FOR TENDER

6.1 Although all the details presented in this tender enquiry document such as conditions of

contract, scope of work, Technical specifications and drawings have been compiled with all

reasonable care, it is the Bidder's responsibility to ensure that the information provided is

adequate and clearly understood.

6.2 Bidder shall inspect the site and surroundings area and shall satisfy himself of the existing

facilities and shall collect any other information that he may require before submitting the bid.

Claims and objections due to ignorance of existing conditions will not be considered after

submission of the bid and during implementation.

6.3 Bidder's tender is the responsibility of Bidder and no relief or consideration can be given for

errors and omissions.6.4 Clarifications / Amendments by Owner / Consultant

6.4.1 Owner / Consultant may issue clarifications/amendments in the form of

addendum/corrigendum during the bidding period and may also issue amendments subsequent

to receiving the bids. For the addendum/corrigendum issued during the tendering period,

Bidders shall confirm the inclusion of addendum/corrigendum in their bid. For clarifications

issued by Owner/Consultant subsequent to receiving the tenders, the Bidder shall confirm

receipt and for any impact on the quoted prices, the Bidder shall follow the instructions issued

along with addendum/corrigendum.

6.4.2 Bidders shall examine the tender documents thoroughly and submit to Consultant any


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apparent conflict, discrepancy or error. Consultant shall issue appropriate clarification or

amendment, if required.

6.4.3 Any failure by Bidder to comply with the aforesaid shall not excuse the bidder from

performing the services in accordance with the agreement, if subsequently awarded thecontract.

6.5 Exceptions or Deviations

No deviations or exceptions shall be accepted to the following tender conditions:

i) Security deposit.

ii) Defect Liability period.

iii) Suspension & Termination

iv) Time Schedule

v) Schedule of Lumpsum Prices

vi) Penalty/Compensation for delay/Liquidated damages

vii) Force Majeure

viii) Arbitration

ix) Scope of work and scope of supply

Deviation on other conditions, if felt absolutely necessary should be furnished as per format

furnished in Section E Sample forms and Procedures under Part I of this tender enquiry

document. Such deviations, if acceptable shall be cost on the quoted prices, wherever

applicable.

6.6 Confidentiality of Documents

Bidder shall treat the tender documents and contents therein as private and confidential. If at

any time, during the tender preparation period, bidder decides to decline to bid, all documents

must be immediately returned to Consultant.

6.7 Caution and Disclaimer

Bidder shall make his own interpretation of any and all information provided in the tender

enquiry document. Owner / Consultant shall not be responsible for the accuracy or

completeness of such information and/or interpretation. Bidder shall be responsible for

obtaining and verifying all necessary data and information and although certain information is

provided in the tender enquiry document it shall be confirmed by the bidder

6.8 Bid Evaluation Criteria

6.8.1 Tender is the responsibility of Bidder and no relief or consideration can be given for errors

and omissions made by the Bidder inadvertently or advertently. Tender with incomplete

information is liable for rejection.

6.8.2 The Techno-commercial part of Tender shall be evaluated as per Bid evaluation criteria,

wherever indicated in the Tender document.

6.8.3 Non-submission of details / documents as specified in this tender document above may lead to

rejection of Tender.


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6.8.4 The complete scope of work has been defined in the Tender document. Only those Bidders

who undertake total responsibility for the complete scope of work as defined in the Tender

document shall be considered.

6.8.5 The time schedule for completion is given in the Tender document. Bidder is required to

confirm to the completion period unconditionally.

The Tender of the Bidder quoting completion time more than the time schedule specified in

the Tender document may not be considered for evaluation.

6.8.6 In case the Tender does not fully comply to the requirement of Tender document and the

Bidder stipulates / retains exceptions and deviation to the clauses of Tender document

considered unacceptable in the opinion of Owner/ Consultant, the Tender will be rejected.

6.8.7 Proposed deployment of resources like manpower, equipment, tools and tackles shall belooked into to ensure performance of work within stipulated time period.

6.8.8 Owner/Consultant reserve the right to assess Bidders capability to execute the work by

taking into account various aspects such as Concurrent Commitments, performance etc. and

accordingly decide whether respective price bids shall be opened and considered for further

evaluation. Performance will be based on inhouse data of Owner/ Consultant.

6.9 Opening of Price Part of Tender

Priced commercial part of only those Bidders, whose Tenders are considered techno-

commercially acceptable shall be opened. Bidders selected for opening of their Price Part

shall be informed about the date of Price Part opening for deputing their authorisedrepresentative (limited to one person only) to attend the opening. During Price Part

opening, only Total Price shall be read out. The date of opening of the tender shall be

intimated to technically and commercially acceptable Bidders at a later date.

6.10 Evaluation of Price Bid

6.10.1 The Lumpsum price quoted by the Bidder shall be considered for the purpose of evaluation

and comparison.

6.10.2 If necessary, to arrive at the evaluated price, wherever applicable, loading on total quoted

lumpsum price shall be done as detailed in Bid Evaluation Criteria.

6.10.3 Priced Bids containing overwritings / erasures in the quoted rates shall be liable to be

rejected. Cutting shall be avoided. However, in case any cutting is unavoidable same shall be

duly attested by the signatory of Tender, failing which such Priced Bids shall be liable for

rejection.

6.10.4 In arriving at the final evaluated prices of the Bidders, any uncalled for lumpsum/ percentage /

or adhoc reduction, if any, offered by the Bidders in the Schedule of Price shall not be

considered for the purpose of evaluation. However, such reduction / rebate is from therecommended Bidder, then, such rebate shall be taken into account while awarding the work.


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FICHTNER India Doc. No.6104-EL-SPC-610-001P1Sec C-Swyd

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FICHTNER India Doc. No.6104-EL-SPC-610-001P1Sec D-Swyd

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TABLE OF CONTENTS

1.0 GENERAL.................................................................................................................................5

2.0 SCOPE OF SUPPLY OF MATERIALS, SERVICES & FACILITIES .................................... 5

3.0 MEASUREMENT OF WORKS & TERMS OF PAYMENT ...................................................5

4.0 CONSTRUCTION WATER AND POWER............................................................................. 6

5.0 INSURANCE FOR MEN & MATERIALS .............................................................................. 6

6.0 TIME SCHEDULE .................................................................................................................... 6

7.0 INCOME TAX........................................................................................................................... 6

8.0 CONTRACT ..............................................................................................................................6

9.0 SALES TAX, EXCISE & CENVATABLE AND BENEFITS .................................................6

10.0 LABOUR LAWS & REGULATIONS...................................................................................... 7

11.0 ESCALATION........................................................................................................................... 7

12.0 STIPULATIONS AND DEVIATIONS TO TENDER CLAUSES........................................... 7

13.0 PRICE SCHEDULE .................................................................................................................. 8

14.0 UNDERGROUND AND OVERHEAD STRUCTURES..........................................................8

15.0 DEDUCTION FOR UNCORRECTED WORK ........................................................................ 8

16.0 DRAWINGS ..............................................................................................................................8

17.0 CONSTRUCTION EQUIPMENT AND SITE ORGANISATION:.......................................... 9

18.0 CONSTRUCTION..................................................................................................................... 9

19.0 TEMPORARY WORKS.......................................................................................................... 10

20.0 EXECUTION OF WORK AND CONSTRUCTION EQUIPMENTS.................................... 10


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21.0 RESPONSIBILITIES OF CONTRACTOR/COORDINATION WITH OTHERAGENCIES .......................................................................................................................... 10

22.0 EXISTING SERVICES ........................................................................................................... 11

23.0 FRONTS FOR WORKS WHERE OTHER AGENCIES ARE INVOLVED.......................... 11

24.0 MATERIAL SUPPLY ............................................................................................................. 11

25.0 CONTRACTOR'S FIELD OFFICE, GODOWN, WORKSHOP AND CAMPFACILITIES ............................................................................................................................ 11

26.0 UTILISATION OF LOCAL RESOURCES ............................................................................ 12

27.0 MAINTENANCE OF WORKS............................................................................................... 12

28.0 TESTING & TEST CERTIFICATES...................................................................................... 12

29.0 TESTS AND INSPECTION:................................................................................................... 12

30.0 QUALITY ASSURANCE: ...................................................................................................... 13

31.0 STATUTORY APPROVALS:................................................................................................. 13

32.0 PROJECT SCHEDULING & MONITORING:....................................................................... 13

33.0 ACCEPTANCE OF OFFER.................................................................................................... 16

34.0 SUB-LETTING OF THE WORK............................................................................................ 16

35.0 SUB-CONTRACTOR.............................................................................................................. 16

36.0 FAILURE OF THE CONTRACTOR...................................................................................... 16

37.0 MECHANICAL COMPLETION ............................................................................................ 17

38.0 TRIAL OPERATION .............................................................................................................. 17

39.0 FINAL TEST ............................................................................................................................ 17

40.0 LIQUIDATED DAMAGES & PENALTY ............................................................................. 17

41.0 COMPLETION DOCUMENT: ............................................................................................... 18


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42.0 CONTRACT DOCUMENT..................................................................................................... 18

43.0 DEFECTS LIABILITY PERIOD ............................................................................................ 18

44.0 SPARE PARTS & SPECIAL TOOLS & TACKLES.............................................................. 19

45.0 DISTRIBUTION SCHEDULE FOR ELECTRICAL, CIVIL AND STRUCTURALDOCUMENTS / DRAWINGS ................................................................................................ 20

ANNEX 1 TO SPECIAL CONDITIONS OF CONTRACT ........................................................... 21

ANNEX - 2 TO SPECIAL CONDITIONS OF CONTRACT............................................................ 22

ANNEX - 3 TO SPECIAL CONDITIONS OF CONTRACT........................................................... 23


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SECTION D

SPECIAL CONDITIONS OF CONTRACT

1.0 GENERAL

1.1 The Special Conditions of Contract shall be read in conjunction with the general

conditions of contract, Schedule of Rates, specifications of work, drawings and any other

document forming part of this contract wherever the context so requires.

1.2 Not withstanding the sub divisions of the document into these separate sections and

volumes every part of each shall be deemed to be supplementary to and complementary

of every other part and shall be read with and into the contract so far as it may be

applicable to do so.

1.3 Where any portion of the Special Conditions of Contract is repugnant to or at variancewith any provisions of the General Conditions of Contract then unless a different

intention appears, the provision of the Special Conditions of Contract shall be deemed to

override the provisions of the General Conditions of Contract only to the extent that such

repugnancy or variations in the Special Conditions of Contract are not possible of being

reconciled with the provisions of General conditions of Contract.

1.4 Wherever it is stated any where in this tender document that such and such supply has to

be effected or such and such a work is to be carried out, it shall be understood that the

same shall be effected / carried out by the Contractor at his own cost, unless a different

intention is specifically and expressly stated herein or otherwise explicit from the context.

1.5 The materials, design and workmanship shall satisfy the applicable standards,

specifications contained herein and Codes Referred to. Where the Technical

Specifications stipulate requirements in additional to those contained in the Standard

Codes and Specifications, those additional requirements shall also be satisfied. In the

absence of any Standard / Specifications covering any part of the work covered in this

tender document, the instructions / directions of Engineer-in-Charge will be binding on

the Contractor.

1.6 The items given in Price Schedule shall be read in conjunction with materials and job

specifications and in case of any irreconciliable conflict between them, the provisions in

the item under Price Schedule will override the corresponding provision only of the

material and job specifications, which cannot be reconciled. In such cases, the decision ofthe Engineer-in-Charge shall be final and binding on the Contractor.

2.0 SCOPE OF SUPPLY OF MATERIALS, SERVICES & FACILITIES

The Scope of supply of materials, services and facilities shall be as detailed in Annex 1

to the Special Conditions of Contract.

3.0 MEASUREMENT OF WORKS & TERMS OF PAYMENT

The mode of measurement, billing and terms of payment shall be as detailed in

Annexure-2 to this Special Conditions of Contract.


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4.0 CONSTRUCTION WATER AND POWER

Clause 6.6.& 6.7 of GCC are modified to include the intent as hereunder.

Construction Water and Construction Power will not be provided by Owner for this work.

Contractor shall make his own arrangement for Supply of Construction Water and Power

for execution of this work.

5.0 INSURANCE FOR MEN & MATERIALS

The contractor shall take a comprehensive insurance policy covering the material and

men including that of his sub contractors involved in the entire scope of his contract

including but not limited to freight, storage, erection and construction and

commissioning.

6.0 TIME SCHEDULE

6.1 The works shall be executed strictly as per the time schedule attached as Annexure 3 to

the Special Conditions of Contract.

6.2 Monthly / weekly construction programmes will be drawn up by the Contractor in

consultation with the Engineer-in-charge and approved by him based on availability of

materials, work fronts and the joint programme of execution as referred to above. The

Contractor shall scrupulously adhere to the Targets / Programmes by deploying adequate

Personnel, Construction Equipment, Tools and Tackles and also by timely supply or

required materials coming within his scope of supply as per contract. In all matters

concerning the extent of Targets set out in the monthly/weekly programme and the degree

of achievement, the decision of Engineer-in-Charge will be final and binding on the

Contractor.

6.3 Contractor shall give every day category-wise labour and equipments report along with

the progress of work done on previous day in the proforma prescribed by the Engineer-in-

Charge.

7.0 INCOME TAX

Income Tax at the prevailing rate as applicable from time to time shall be deducted from

the Contractors bills as per Income Tax Act, and quoted rates shall be deemed to include

this.

8.0 CONTRACT

The entire work covered in this Tender document shall be treated as works contract.

Bidder should quote for this work accordingly. The quoted price should be firm and

should include all taxes, duties, octroi, excise, and freight. Insurance (Inclusive of

transportation, storage, erection and commissioning, workmen insurance) etc.,

whatsoever.

9.0 SALES TAX, EXCISE & CENVATABLE AND BENEFITS

9.1 The quoted price shall be deemed to be firm and inclusive of all taxes including Sales Tax

on Works Contract, duties, octroi, levies and applicable cenvatable benefits etc. till the

completion of the Contract and the Contractor shall not be eligible for any increase


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whatsoever even there is increase in statutory levies etc., by the order of the state/central

Govts.

9.2 Excise duty if applicable should be included by the Contractor in their quoted rates and

no increase on this account will be entertained by the Owner under any circumstances.

9.3 Cenvatable Excise duty paid by the bidder shall be reimbursed at actuals on production of

documentary evidence. Bidders shall indicate the Cenvatable Excise duty considered by

them in their offer as per proforma enclosed and furnish documents so that Owner can

avail the CENVAT benefit. Even though Cenvatable Excise duty shall be reimbursed by

Owner at actuals on documentary evidence, this shall be limited to the Cenvatable Excise

duty component indicated by the bidders in their offer. Further in case the actual amount

of Cenvatable Excise Duty paid falls less than the amount indicated in their offer, the

shortfall shall be recovered from the Lumpsum Price. The Cenvatable Excise duty shall

be included in the rates quoted by the bidder. For both indigenous and imported materials

supplied, bidder shall furnish the documents to the Owner to avail the CENVAT benefit.

i) It is to be noted that the agency shall be required to submit the documentary

evidence(s) for Cenvatable Excise duty paid by them to the concerned authorities for

Owner to claim CENVAT benefit.

ii) Necessary invoice indicating Ex-works Cenvatable Excise duty paid shall be raised

to enable Owner to claim Cenvat. The details of Cenvatable Excise duty paid shall be

submitted with each RA bill for release of payment.

iii) In case documentary support for claiming Cenvat as per Excise Rules is not submitted

to the OWNER, the Cenvatable Excise duty element included in the bill shall be

recovered.

10.0 LABOUR LAWS & REGULATIONS

10.1 Contractor shall obtain licenses from rates concerned authorities under all applicable laws

and regulations and furnish copy of the same to Owner, before starting of work.

11.0 ESCALATION

The prices shall be kept FIRM till the completion of work. No escalation will be

admissible under any circumstances.

12.0 STIPULATIONS AND DEVIATIONS TO TENDER CLAUSES

Bidders are advised to submit quotations strictly based on the terms, conditions and

specifications contained in the Tender documents and not to stipulate any deviations.

However, if becomes unavoidable, deviations should be stipulated with reference to the

Clause No. Para and Page no of the relevant specification as given in the tender document

and should be submitted only in the prescribed form given in the tender document.

Deviations, if any, mentioned anywhere else shall not be taken cognizance of. Any

wilful attempt by the Bidders to camouflage the deviations by giving them in the covering

letter or in any other documents that are enclosed may render the tender itself non-

responsive.

Owner / Consultant reserves the right to evaluate the offers containing deviations with

financial implications after accounting cost for such deviations as determined by Owner/Consultant.


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13.0 PRICE SCHEDULE

All items of work in the Price schedule shall be carried out as per the Specifications,

Drawings and instructions of the Engineer-in-Charge and the Rates quoted are inclusive

of all materials, consumable, labour, supervision, tools and tackles as well as preparatory,

incidental, immediate/auxiliary/ancillary or enabling works.

14.0 UNDERGROUND AND OVERHEAD STRUCTURES

All existing structures, overhead lines, existing pipelines and utilities have to be identified

by the Contractor and noted by him before taking up the execution of work irrespective of

whether the same has been intimated to him by the owner or not. Contractor shall execute

the work in such a manner that the existing structures, utilities, pipelines etc. are not

disturbed / damaged during implementation of work under this contract and it is the

responsibility of the bidder to make good any such losses.

15.0 DEDUCTION FOR UNCORRECTED WORK

If the Engineer-in-Charge deems it inexpedient to correct work damaged or not done in

accordance with the Contract, an equitable deduction from the contract price shall be

made thereof and the decision of the Owner / Consultant shall be final.

16.0 DRAWINGS

The drawings accompanying the tender document are indicative of nature of work and

issued for tendering purpose only. Purpose of these drawings is to enable the Bidder to

make an offer in line with requirements of the Owner. However, no extra claim

whatsoever shall be entertained for any variation in the "Approved for Construction" and

"Tender Drawings" regarding any changes/units. Construction shall be as per

drawings/specifications issued approved by the Engineer-in-Charge during the course of

execution of work. Detailed construction drawings on the basis of which actual execution

of work is to proceed will be furnished to the Contractor progressively based on the

detailed construction programme evolved after the award of work and also based on

construction progress achieved.

16.1 Chief Electrical Inspectorate to Government

The contractor has to prepare necessary physical, schematic electrical layout drawingsconforming to Indian Electricity rules and shall get it approved by the electrical

inspectorate at his risk and cost. The additional works insisted by the electrical

inspectorate during the course of approval is to the account of contractor only. The

contractor who is a Electrical A grade contractor has to examine such items of work in

tender stage itself and offer in the tender itself.

The actual execution of the works has to proceed based on the detailed working drawings

only. This will be furnished from time to time during the progress of the work. The

Contractor shall be deemed to have gone through the drawings and bring to the notice of

the Engineer-in-Charge discrepancies if any, therein before actually carrying out the

work.


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Copies of all detailed working drawings relating to the works shall be kept at the

Contractor's office on the site and shall be made available to the Engineer-in- Charge at

any time during execution of the contract. The drawings and other documents issued by

the Owner shall be returned to the Owner on completion of the works.

17.0 CONSTRUCTION EQUIPMENT AND SITE ORGANISATION:

17.1 CONSTRUCTION EQUIPMENT

The Contractor shall without prejudice to his overall responsibility to execute and

complete the work as per specifications and Time schedule, progressively deploy

adequate equipments and tools and tackles and augment the same as decided by the

Engineer-in-Charge depending on the exigencies of the work so as to suit the construction

schedule. The Bidder shall submit a list of construction equipments he proposes to deploy

for the subject work. No construction equipment will be supplied by the Owner.

17.2 SITE ORGANISATION

Subject to the provisions in the tender document and without prejudice to Contractor's

liabilities and responsibilities to provide adequate qualified and skilled personnel on the

work, Contractor shall deploy site organisation and augment the same as decided by the

Engineer-in-charge depending on the exigencies of work.

The Bidder shall submit the details of minimum site organisation proposed by him, as per

Proposal Form given in the tender document.

18.0 CONSTRUCTION

18.1 RULES AND REGULATIONS

CONTRACTOR shall observe in addition to Codes specified in respective specification,

all national and local laws, ordinances, rules and regulations and requirements pertaining

to the WORK and shall be responsible for extra costs arising from violations of the same.

The contractor has to abide by IE rules and regulations and take appropriate action to

employ Rule 3 person on their own in time and required electrical "C certificate holders

during execution.

18.2 PROCEDURES

Various procedures, field quality plan and method statements to be adopted by Contractor

during the construction as required in the respective specifications shall be submitted to

Owner in due time for approval. No such construction activity shall commence unless

approved by Engineer-in-charge in writing.

18.3 FIELD INSPECTION

Contractor shall have at all times during the performance of the WORK, a competent

superintendent with required qualification in electrical engineering on the premises. Any

instruction given to such Superintendent shall be construed as having been given to the

contractor.


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The contractor has to arrange for inspection by electrical inspectorate and as well as

TNEB authorities for issue of safety certificate and energisation of power, HT service

respectively.

19.0 TEMPORARY WORKS

All temporary works, ancillary works, enabling works, including de-watering of surface

and subsoil water, preparing approaches and working areas, wherever they are required

for execution of the work, shall be the responsibility of the Contractor, and all costs

towards the same shall be deemed to have been included in the quoted rates / prices

20.0 EXECUTION OF WORK AND CONSTRUCTION EQUIPMENTS

The Contractor shall be entirely responsible for executing the work covered under this

Tender document in a workmanlike and expeditious manner as per the time schedule,

specifications, drawings and construction aids such as arc welding sets, gas cutting sets,cranes, chain pulley blocks, transportation equipments, tools and tackles as well as testing

appliances such as test pumps, air compressors etc and the necessary supervisory

personnel, skilled, semi-skilled and unskilled labour shall be provided by the Contractor

to achieve the monthly/weekly targets and the overall time schedule. Preparing

approaches and working area fur the movement and operation of cranes, leveling the

areas for assembly and erection shall be the responsibility of the Contractor.

21.0 RESPONSIBILITIES OF CONTRACTOR/COORDINATION WITH OTHER

AGENCIES

The Contractor's responsibility covers the coordination of all the works involved and the

expenses of site mobilisation and demobilisation including clearing activities. The quotedrates for various items are deemed to have appropriately catered for these and no separate

claim whatsoever is entertainable.

Work shall be carried out in such a manner that the work of other agencies operating at

the site is not hampered due to any action/inaction of the Contractor. Proper co-ordination

with other agencies will be Contractor's responsibility. It shall be the responsibility of the

Contractor to obtain the approval for any revision and/ or modifications decided by the

Contractor from the Owner/Engineer-in-Charge before implementation. Also such

revisions and/or modifications if accepted/approved by the Owner/Engineer-in-Charge

shall be carried out at no extra cost to the Owner. Any changes required during and/or

after approval of detailed construction drawings due to functional requirements or forefficient running of system keeping the basic parameters unchanged and which has not

been indicated by the Contractor in the data-drawings furnished along with the offer will

be carried out by the Contractor at no extra cost to the Owner.

It shall be entirely the Contractor's responsibility to provide, operate and maintain all

necessary construction equipment, scaffoldings and safety gadgets, cranes and other

lifting tackles, tools and appliances to perform the work in a workman like and efficient

manner and complete all the jobs as per time schedule.

Preparing approaches and working area for the movement and operation of the equipment

including side booms and cranes, leveling the areas for assembly, laying,

installation/erection shall also be the responsibility of the Contractor. The Contractor shall


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acquaint himself with access availability to provide suitable allowances in his quotation.

The Contractor may have to build temporary access roads to aid his own work which

shall also be taken care while quoting for the work.

The procurement and supply in sequence and at the appropriate time of all materials and

consumables shall be entirely the Contractor's responsibility and his rates for execution of

work will be inclusive of supply of all these items. Contractor shall not use any of the

equipment or materials issued to him by Owner for installation purposes for laying

temporary lines, manufacturing erection aids etc. Misuse of materials will be seriously

viewed and deduction at penal rates will be made from the Contractor's bill for such

quantities that are misused.

22.0 EXISTING SERVICES

22.1 Structures, drains, pipes, cables, overhead wires and similar utility services encountered

in the course of the works shall be protected from damages by the contractor at his owncost.

22.2 Should any damage be done by the contractor to any of the existing structures, mains,

pipes, cables or utilities whether above or below ground etc, whether or not shown on the

drawings the contractor must make good or bear the cost of making good the same

without delay to the satisfaction of the Engineer-in-Charge / utility departments..

23.0 FRONTS FOR WORKS WHERE OTHER AGENCIES ARE INVOLVED

The work involved under this contract includes such works as have to be taken up and

completed after other agencies on the job have completed their jobs. The Contractor will

be required and bound to take up and complete such works as and when the fronts areavailable for the same and no claim of any sort whatsoever shall be admissible to the

Contractor on this account. Only extension of time limit shall be admissible, if the

availability of work fronts to the Contractor is delayed due to any reasons not attributable

to the Contractor.

24.0 MATERIAL SUPPLY

24.1 The procurement and supply in sequence and at appropriate time of all equipment, plants,

accessories, materials (under Contractor's scope of supply) and consumables required for

completion of works under this contract should be entirely contractors responsibility.

24.2 It shall be the responsibility of the contractor to supply the best equipment, new and in

first class condition for the work. The specifications provided in the contract are to

provide the contractor with performance criteria for all major equipment, components and

facilities.

25.0 CONTRACTOR'S FIELD OFFICE, GODOWN, WORKSHOP AND CAMP

FACILITIES

Contractor shall, if required by him, for the entire duration of the execution of the work

arrange construction of Contractor's office, warehouse, workshops and Camp

Facilities/Residential Accommodation and for any purpose in connection with providing

infrastructure required for the execution of the Contract. The Contractor shall at his owncost construct all temporary buildings/facilities and provide suitable water supply and


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sanitary arrangement as required. Such facilities as constructed by Contractor shall be

maintained by Contractor at his own cost.

26.0 UTILISATION OF LOCAL RESOURCES

26.1 The Contractor shall ascertain the availability of local sub-Contractors and

skilled/unskilled manpower and engage them to the extent possible for performance of

works.

26.2 The Contractor shall not recruit personnel of any category from among those who are

already employed by the other agencies working at the site but shall make maximum use

of local labour available.

27.0 MAINTENANCE OF WORKS

27.1 The Contractor shall take care for cleaning the work site from time to time and keep theapproach road for easy access to work site and also from safety point of view.

27.2 Working site should be always kept cleaned upto the entire satisfaction of the Engineer-

in-Charge. Before handing over any work to Owner, the Contractor in addition to other

formalities to be observed as detailed in the document shall clear ' the site to the entire

satisfaction of Engineer-in-Charge.

28.0 TESTING & TEST CERTIFICATES

The Contractor shall carry out tests, when directed and submit certificates for every batch

of materials as required by and for the approval of the Engineer-in-Charge.

29.0 TESTS AND INSPECTION:

The Contractor shall carry out the various tests as enumerated in the Technical

Specification of this tender and technical documents that will be furnished to him during

the performance of the work at no extra cost to the owner.

All the tests either on the field or at outside laboratory concerning the execution of the

work and supply of materials by the Contractor shall be carried out by the Contractor at

his own cost.

The work is subject to inspection at all times by the Engineer-in-Charge. The Contractor

shall carry out all instructions given during inspection and shall ensure that the work is

being carried out according to the technical specifications of this tender, the technical

documents that will be furnished to him during performance of work and the relevant

codes of practice.

The Contractor shall provide for purpose of inspections access ladders, lighting,

equipment for testing necessary instrument etc. at his own cost, low voltage lighting

equipment for tray fixing and inspection work.

Compressed air for carrying out the works shall be arranged by the Contractor at his own

cost. Any work not conforming to the execution drawings, specifications or codes shall berejected forthwith and the Contractor shall carry out the rectification at his own cost.


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All results of inspection and test will be recorded in the inspection reports, proforma of

which will be approved by the Engineer-in-Charge. These reports shall form part of the

Completion Documents. Any work not conforming to the execution drawings,

specifications or codes shall be rejected and the Contractor shall carry out the rectification

at his Own risk and cost.

30.0 QUALITY ASSURANCE:

30.1 Bidder shall include in his offer the Quality Assurance Programme containing the overall

quality management and procedures which is required to be adhered to during the

execution of contract, After the award of the contract, detailed quality assurance

programme to be followed for the execution of contract under various divisions of works

will be mutually discussed and agreed to.

31.0 STATUTORY APPROVALS:

31.1 The approval from any authority required as per statutory rules and regulations of Central

/ State Government shall be the Contractor's responsibility unless otherwise specified in

the tender document.

31.2 The application on behalf of the Owner for submission to relevant authorities along with

copies of required certificates complete in all respects shall be prepared and submitted by

the Contractor well ahead of time so that the actual construction/commissioning of the

work is not delayed for want of the approval inspection by concerned authorities. The

inspection of the works by the authorities shall be arranged by the Contractor and

necessary coordination and liason work in this respect shall be the responsibility of the

Contractor. However statutory fees paid, if any, for all inspections and approvals by suchauthorities shall be reimbursed at actuals by the Owner to the Contractor on production of

documentary evidence.

30.3 Any change/addition required to be made to meet the requirements of the statutory

authorities shall be carried out by the Contractor free of charge. The inspection and

acceptance of the work by statutory authorities shall, however, not absolve the Contractor

from any of his responsibilities under this contract.

32.0 PROJECT SCHEDULING & MONITORING:

The following schedules/documents/reports shall be prepared and submitted by theBidder/Contractor for review/ approval at various stages of the contract.

32.1 ALONG WITH TENDER:

32.1.1 Time Schedule:

The Bidder is required to submit a Project Time Schedule in Bar Chart Form, along with

the Tender. The Schedule shall cover all aspects like sub-ordering, manufacturing and

delivery, sub-contracting and construction within the completion time indicated in the

Tender Document. The Owner interface activities shall be clearly identified with their

latest required dates. Owner reserves the right to disqualify the Bidder if the above

Schedule submitted by the Bidder is not in line with the overall project requirement.


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32.1.2 Scheduling & Monitoring System:

The Bidders should describe their system of Project Scheduling and monitoring, the

extent of computerisation, level of detailing, tracking methodology etc. with the name ofcomputer packages and sample outputs.

32.2 AFTER THE AWARD OF CONTRACT

32.2.1 Overall Project Schedule:

The Contractor shall submit within 4 weeks off FAX OF ACCEPTANCE, a sufficiently

detailed overall, Project Schedule in the activity network/bar chart form, clearly

indicating the major milestones, inter-relationship/interdependence between various

activities together with analysis of critical path and floats.

The network/bar chart will be reviewed and approved by Engineer-in-Charge and

comments if any shall be incorporated in the network/bar chart before issuing the same

for implementation. The network thus finalised shall form part of the contract document

and the same shall not be revised without the prior permission from Engineer-in-Charge

during the entire period of contract.

32.2.2 Progress Measurement Methodology:

The Contractor is required to submit within four weeks of award of WORK, the

methodology of progress measurement of sub-ordering, manufacturing/delivery sub-

contracting, construction and commissioning works and the basis of computation of

overall services/physical progress reported. Owner reserves the right to modify themethodology in part or in full.

32.2.3 Functional Schedules.

The Contractor should prepare detailed functional schedules in line wit network/bar chart

for functional monitoring and control and submit schedule progress charts/graphs for each

function viz. engineering ordering, manufacturing/delivery and construction.

32.3 PROJECT REVIEW MEETINGS:

The Contractor shall present the programme and status at various review meetings asrequired.

32.3.1 Weekly Review Meeting:

Level of Participation:

Contractor/Consultant/ Site In charge and Job Engineers.

Agenda

a) Weekly programme viz actual achieved in the past week and programme for nextweek.


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b) Remedial Actions and hold up analysis.

c) Client query/approval.

32.3.2 Monthly Review Meeting:

Level of Participation :

Senior Officers of Owner/Consultant and Contractors.

a) Progress Status/Statistics.

b) Completion Outlook.

c) Major hold ups/short fall

d) Assistance required / remedial measures

e) Critical issues /solutions

f) Client query/approval

32.4 PROGRESS REPORTS:

32.4.1 Monthly Progress Report :

This report shall be submitted on a monthly basis within Ten Calender days from cut-off

date as agreed upon, covering overall scenario of the work. The report shall include but

not be limited, to the following:

a) Brief introduction of the work.

b) Activities executed/achievements during the month

c) Schedule v/s actual percentage progress and graphs/charts for engineering, sub-

ordering, manufacturing / delivery, sub-contracting, construction and overall work.

d) Quantum wise status of purchase orders against schedule shall also be indicated.

e) Areas of concern/problem/hold ups, impact and action plans.

t) Resources deployment status.

g) Annexures giving status summary for Material Requisitions and deliveries,' sub-

contracting and construction.

Distribution: Owner : Two copies

Consultant : Two copies.

Consultant Site office : One Copy


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B. Weekly Report:

This report (6 copies) will be prepared and submitted by the Contractor on weekly basis

and will cover following items:

a) Activities programmed and completed during the week.

b) Resource deployed men and machine.

c) Quantity achieved against target in construction.

d) Record of Mandays utilised.

e) Construction percentage progress, schedule and actual.

33.0 ACCEPTANCE OF OFFER

The Bidder shall acknowledge the receipt of ORDER / FAX OF ACCEPTANCE/

LETTER OF ACCEPTANCE within 15 days of mailing of the same and any delay in

acknowledging the receipt will be a breach of contract and compensation for the loss

caused will be recovered by the Owner by forfeiting the Earnest Money Deposit/Tender

bond.

34.0 SUB-LETTING OF THE WORK

The Bidder shall indicate in his offer the works, which he intends to sublet to the sub-Contractors. The Contract Agreement will specify the major works for which the

Contractor proposes to engage the Sub-Contractor. The Contractor from time to time

propose any addition or deletion to the list and will submit proposals in this regard to the

Engineer-in-Charge for approval well in advance so as maintain the progress of work.

Such approval of the Engineer-in-Charge will not relieve the Contractor from any of his

obligations, duties and responsibilities under the contract.

35.0 SUB-CONTRACTORAt the commencement of the job the Contractor shall supply to the Engineer-in- Charge,

list of all Sub-Contractors or other persons or firms engaged by the Contractor to work at

the Site. Any Bidder who had submitted the tender for this tender and does not get thecontract because of his being not the lowest will be prohibited from working as sub-

Contractor for execution of this contract. List of unsuccessful Bidders shall be provided

for in the Contract Agreement.

36.0 FAILURE OF THE CONTRACTOR

If the Contractor fails to complete the work and the order is cancelled, the amount due to

the Contractor on account of work executed, if payable, shall be paid only after due

recoveries as per the provisions of the contract and that too after alternative arrangements

to complete the work has been made.


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37.0 MECHANICAL COMPLETION

When the construction of the PLANT/UNIT/SYSTEM has been completed, other than in

minor aspects which do not prevent commissioning, all civil engineering is completed, all

equipment and machinery are installed and aligned, all piping and instrumentation

services are completed, all electrical works are completed, all hydrostatic/pneumatic

testing is done, safety valves & pressure relief valves set and checked, speed and direction

of rotation of all prime movers is checked, relays are set and all scales, meters, measuring

devices and recorders are calibrated and set, etc, then the PLANT is treated as

mechanically completed and ready for pre-commissioning activities.

The date of readiness for pre-commissioning as aforesaid shall be deemed to be the date

of mechanical completion of the PLANT (hereinafter called MECHANICAL

COMPLETION) for the purpose of this CONTRACT.

38.0 TRIAL OPERATION

After mechanical completion of the complete works under the scope of the contractor

shall commission all the equipment under the scope of works and demonstrate to the

various parameters as per the contract specification to .the Engineer in Charge. On

successful completion of the same the Engineer in charge shall certify that the equipment

under the scope of works is ready for Final Test.

39.0 FINAL TEST

The contractor in advance shall submit to Engineer in charge procedure for Final Test and

the final test shall be carried out as per the approved procedure. Final test is deemed to

have been completed when the contractor with proper intimation to engineer in chargeshall demonstrate the parameters of complete system (along with all mechanical,

electrical and C&I components of the system) as applicable in the contractors scope for a

period of seven consecutive days. Other conditions as specified in clause 8.3 of GCC

shall also applicable for the Final Test.

40.0 LIQUIDATED DAMAGES & PENALTY

Liquidated damages payable by contractor to the owner for the delay in completion of

each part shall be as follows:

1. An amount of 0.5% of contract price for every week of delay or part there of up to a

maximum of 10% of contract price shall be levied for delay in engineering on part ofthe contractor.

Delay in Engineering:

Delay in the submission of drawings as per the approved drawings schedule, extended

to the individual deliverables of the contractor.

2. An amount of 0.5% of contract price for every week of delay or part there of up to a

maximum of 10% of contract price shall be levied for delay in completion of final test

as per the approved procedure for final test.

Successful Final Test:


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Successful Final Test is deemed to have been completed when the contractor with

proper intimation to owners engineer shall demonstrate the parameters of complete

system (along with all mechanical, electrical and C&I components of the system) as

applicable in the contractors scope for a period of seven consecutive days.

40.1 PENALTY CLAUSE ON EQUIPMENT PERFORMANCE

Penalty will be calculated as follows

- Performance of the system up to 95% of guaranteed value No penalty

- Below 95% for every percentage of drop the procedure to arrive at penalty will be as

per the guidelines given in the tender document.

- Below 90% the system will be rejected and CONSULTANT/OWNER will have the

right to invoke the performance bank guarantee of the contractor.

41.0 COMPLETION DOCUMENT:

41.1 The following document shall be submitted by the Contractor, in triplicate, as a part of

the completion documents. These will be in addition to those mentioned in relevant

clauses of the General Conditions of Contract.

a) The Technical document according to which the work was carried out.

b) Completion Certificates for embedded and covered up work.

c) Certificate of final levels as set out for various work.

d) Test Report qualifying the details of tests carried out on equipment/materials.

e) Six sets of construction drawings and one set of reproducible drawing showing therein

the work as executed duly approved by Engineer-in- Charge. Reproducible of the

latest drawings shall be provided to the Contractor for preparation of constructiondrawings.

42.0 CONTRACT DOCUMENT

42.1 The following shall form the contract documents:

a) Statement of Agreed Variations, if any.

b) The detailed Letter of Acceptance along with its enclosures.

c) Fax of Acceptance awarding the works to the Contractor.

d) Addendum/Corringendum to tender documents issued if any.

e) Original tender documents issued with its enclosures.

42.2 All other documents and correspondence exchanged prior to issue to fax of

Acceptance/Letter of Acceptance whichever is earlier, shall be treated as null and void.

43.0 DEFECTS LIABILITY PERIOD

43.1 Defects liability Period for all switchyard equipment including mechanical, electrical and

instrumentation 12 Months from the date specified in the Completion Certificate as the

date of completion of the Work.

43.2 Defect liability for all civil works and buildings works - 60 Months from the date

specified in the Completion Certificate as the date of completion of the Work.


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43.3 The Contractor shall carry out all the necessary works and all associated activities as may

become necessary for rectification or replacement of the defective equipment or structure

during the defects liability Period entirely at his cost.

The portion of the works so rectified Ireplaced shall be liable for guarantee for a further

period of one (1) year for items falling under sub clause 42.1 and for five (5) years for

items falling under sub clause 42.2 from the date of successful completion of the

replacementIrectification.

During the aforesaid defect liability the contractor shall pay and make good to CPCL and

all other persons or parties legally entitled thereto all losses, damages, costs and expenses

they or any of them may incur or be put or be liable to by reason or in consequence of the

operations of the contractor or of the failure from whatever causes of the works or any of

them during the time the contractor is responsible thereof or parties as aforesaid from and

against the same and from and against all actions. Suits, claims and demands whatsoeverby reason of an account thereof or CPCL will be at liberty to encash the Performance

Bank Guarantee and pay to such other persons or parties entitled as aforesaid the amount

of such losses, damages, cost of expenses without prejudice to CPCL's right to seek

additional compensation if any through legal means.

44.0 SPARE PARTS & SPECIAL TOOLS & TACKLES

44.1 FOR COMMISSIONING

The Contractor shall procure and supply spare parts for start-up and commissioning and

are included in his scope of work. The Lumpsum quoted price shall be deemed to be

inclusive of provision of such spares and additional spares, if any, required duringcommissioning. All the commissioning spares shall be procured by the contractor well

before start up and commissioning.

44.2 FOR TWO YEARS NORMAL OPERATION & MAINTENANCE

The Bidders shall submit the list including unit & quantity of recommended spares for

two years normal operation & maintenance in unpriced part as per format and item wise

price shall be submitted in priced part. Prices of Spares shall remain valid during

currency of contract; Owner may order -such spares any time during currency of contract.

Spare Parts will be delivered at site, preferably along with the equipment, if not, latest by

the completion of the work.

The Contractor shall also procure and supply the Mandatory Spares listed elsewhere in

this document. The Lumpsum quoted prices shall be deemed to be inclusive of provision

of such spares.

Special Tools & tackles

One set of special Tools and tackles required for testing, commissioning and normal

operation of the entire equipment is included in the scope of work .


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45.0 DISTRIBUTION SCHEDULE FOR ELECTRICAL, CIVIL AND STRUCTURAL

DOCUMENTS / DRAWINGS

The distribution of Electrical, Civil and Structural documents / drawings shall be as

follows:

Distribution

OwnerSl.

No.Document

Total

CopiesHQ SITE

Consultant

1 All drawings, calculations,

documents, write-ups for all

revisions

12 4 2 6

2 Approved drawings, calculations,

documents etc.

- Hard Copy 12 4 4 4

- Soft Copy 2 1 - 1

3 As built drawings

- Hard Copy 12 5 5 2

- Soft Copy 2 1 - 1

4 Reproducible of approved & As

built drawings

2 1 1 -

The construction work shall only start after design & drawing is approved by the Owners