Using Track Changes on your Word Processor: The Basics

If you are peer-editing a piece for someone else…

Step #1: If you would like to begin tracking changes, go to: -Tools -Track Changes If you’ve already opened a document that has changes tracked on it, skip this step.

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Step #2: Begin making edits…delete info. here, and add info. there. The computer will automatically track any changes you make (hence, track changes ☺)

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Step #3: Sometimes you may not want to change anything in the document, but you’d like to comment on a section. To do so highlight the desired section using your cursor/mouse.

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Step #4: Go to the track changes toolbar and select “Insert Comment.”

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Step #5: The highlighted section will automatically turn to a colored (i.e. red) highlight, and a comment balloon automatically will appear (typically on the right hand side of the document). Select inside the balloon and type in your comments.

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If you are reviewing a document that has been peer-edited by someone

else…

Step #1: Because someone has already peer-edited your document using track changes, you will probably skip this step. However, if the Track Changes toolbar is not available, then: -Click on Tools -Select Track Changes.

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Step #2: Click here to have Word take you to the first change that your peer-editor has made.

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Step #3: Carefully look over the edits made. If you like the edits your peer-editor made, select the “Accept Change” button. This change is now no longer in RED. It has become part of the document, and the edit is no longer visible.

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Step #4: If you disagree with the edits your peer-editor made, select the “Reject Change/Delete Comment” button. Your peer-editor’s suggestion/change is no longer in RED. This section is now changed back to it’s original form (void of your peer-editor’s modification)

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Step #5: Click here to have Word take you to the next change that your peer-editor has made. You can also click the back arrow (just to the left) to revisit a previous change.

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Remember, if you ever delete, accept, or reject a change by accident, you can always reverse this mistake through the “Undo” button (ctrl + Z).

*Step #6: Comments are helpful ways of reading complements/concerns your peer-editor has about information you wrote. After reviewing the comment, you can easily delete the comment by: -Right-click the comment *A task-window will appear.* -Select “Delete Comment”

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