TIMS LOGIN AND APPLICATION INFORMATION Spring 2012 1
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TEACHER Spring 2012 2 CERTIFYING OFFICER SUPERINTENDENT OR
CSA
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Logging in to TIMS Open the PDE website by typing the following
URL - www.education.pa.state.us Click Log In on the top left side
of the PDE web page, located just below the PDE search box. 3
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You will be directed to the Welcome Page for the Commonwealth
of Pennsylvanias enterprise Portal as shown below. Either Log In
(if you already have a Username and Password) or Register for a
Username and Password (if you do not have one already or do not
remember either one). Make a note of your Username and Password.
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Password should contain at least: One uppercase letter One
lowercase letter One numeric number One non-character (such as
!,#,%,@, etc). And must be between 8 to 32 characters in length.
Click Register. 5 If you need to register, complete the requested
information.
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ONCE YOU HAVE REGISTERED GO BACK TO THE MAIN PAGE
WWW.EDUCATION.STATE.PA.US AND LOGIN USING YOUR NEW LOGIN AND
PASSWORD Spring 2012 6
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Enter your Username and Password click Log In 7
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For first time users the following box will appear. When you
complete the information requested and click on Continue, you will
receive your PPID number. Be sure to record this number and keep it
in a safe place. You will then be taken directly to your DASHBOARD.
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Logging in to TIMS for Existing Users Click on Log In 10
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Enter your Username and Password click Log In 11
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Logging in to TIMS - continued Click on TEACHERS 12
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13 Click on the TIMS box. When you are logged in it is
indicated on the top left menu (Logged In As:) make sure this is
you.
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Click on the tab labeled Access TIMS Note: User Guides are
available on this screen 14
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Below the Log In Status, click on the word, here 15
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16 TAKE A FEW MINUTES AND LOG INTO TIMS USING YOUR LOGIN AND
PASSWORD. IF YOU HAVE NOT CREATED A LOGIN AND PASSWORD YOU CAN DO
IT NOW. WRITE THEM DOWN FOR FUTURE USE.
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I.EDUCATORS DASHBOARD When making any changes to your Profile
click on View & Update My Profile NOTE: To go back click on
HOME 17
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When applying for the following: Level II, Supervisor,
Administrator certificates you need to select the Requested
Credential Type; the system will automatically populate the
Reqested Certification Subject Area box with your certificates.
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You will be prompted to answer the Background Questions. Make
to click on the box under Affidavit. 19
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B. To Initiate an Emergency Permit Request click on the
Emergency Permit Application button in the middle of the screen,
right side. I.EDUCATORS DASHBOARD continued A. To Initiate an
Application: Level II, Supervisor, Administrator, Add On etc..
click on the New Credential Application button in the middle of the
screen, left side. 20 A. B.
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STEP 1 ~ DEMOGRAPHIC INFORMATION PA Secure ID: leave this field
blank. Complete the other information requested, click Save (1).
Click Next (2) at the top of the screen to go to the next screen.
Save Next 1 2 21
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STEP 2 ~ EDUCATION INFORMATION Click the Add New button to
enter your degree(s). Follow the prompts to add the educational
institution and degree information. 22
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Step 3 ~ CERTIFICATION INFORMATION You cannot make any changes
to this screen. Click Next to go to Work Experience. 23
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Step 4 ~ WORK EXPERIENCE You cannot make changes to this screen
unless you are applying for a new credential. Click on View to see
the work experiences listed from PIMS. Click Next 24
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Step 5 ~ INSTITUTION AFFILIATION Click Add New to add an
affiliation. You must be affiliated with a school district or
Intermediate Unit in order for them to approve an application.
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Click on the LEA button, and Click here to search for your
school district or Intermediate Unit. Click on the box authorizing
the institution to view your information, enter todays date. *
Leave the Authorization End Date blank. Click Save, then click
Continue. 26
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Answer the background questions. Be sure to check the
certification / affidavit box at the bottom of the screen. Click
Continue. 27
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Note: When issuing a Type 01 (educational obligation), the PDE
338 E form must be printed and signed by the applicant verifying
the enrollment in a program. It is then mailed to PDE. You will be
taken back to the Permit Request screen and prompted to put a check
in the box on the right to select your school district and click
Initiate Permit Request (you may need to scroll to the right). Your
application will appear on your school districts (Certifying
Officer) DASHBOARD. At this time applicants will be prompted to
print their cover sheet, pay online, or with a money order. 28
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29 After approving an emergency permit application and once it
has been submitted to PDE, the applicant can go into their
Dashboard and print their coversheet.
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30 Sample cover sheet
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NOTE: 1.When applying for Level II, Supervisor and/or
Administrator certificates after you have reviewed all of the five
screens: Demographic Information Education Information
Certification Information Work Experience Information Institution
Information The Educator will be prompted to pay online by using
your visa or selecting money order. Then they will be prompted to
submit the payment. They will also be prompted to print the Teacher
Certification Application Coversheet This form is sent to PDE along
with their transcript and money order if applicable. Refer to Cover
Sheet Sample (enclosed). 2.When applying for an emergency permit
after completing the five screens the teacher will submit their
application to the LEA. It will appear in the Certifying Officers
Dashboard for review then submitted to the Superintendent for
review. Once the Superintendent has reviewed and approved the
application it will then prompt the LEA to pay for the permit,
$100. 3.Add On Certificates the system does not allow you to apply
for a Level II unless you are converting to a Level II. If you are
adding on a certificate you must apply as a Level I. PDE will
convert it to a Level II once it has been approved. 31
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32 BREAK LOG IN AS SUPERINTENDENT LOG IN AS CERTIFYING
OFFICER
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33 When Logging into TIMS, if you are registered as multiple
roles you will need to select your Role : Certifying Officer
Superintendent or CSA
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34 Certifying Officers/Superintendents DASHBOARD All new
applications that need to be approved are under Review Not Started
Refer to the User Guides: Working with Work Experience Affirmations
and Affirming Work Experience
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35 Certifying Officers/Superintendents DASHBOARD When trying to
look up an educators PA certificate status, click on SEARCH, then
click on SEARCH PROFESSIONAL
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36 Certifying Officers/Superintendents DASHBOARD LOOKING UP AN
EDUCATORS PA CERTIFICATE STATUS, search by either PPID or by
Affiliation. Click on Search.
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37 Click on View Complete Profile to view the certificates and
the status.
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38 Certifying Officers/Superintendents DASHBOARD EXPEDITING AN
APPLICATION: Click on MESSAGES, THEN COMPOSE NEW MESSAGES. Complete
the information in the box. Drop down menu for Message Subject is
Request for Expedite
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39 Certifying Officers/Superintendents DASHBOARD PROCESSING
APPLICATIONS. All new applications that need to be approved by the
School District/IU are under Review Not Started Refer to the User
Guides: Working with Work Experience Affirmations Affirming Work
Experience
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40 Click on the number next to Review Not Started, to see the
list of new applications.
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41 Click on *Review next to an educators name to open up their
application.
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42 Work Experience Affirmation will appear. To identify the
type of application it is click on View Application Details
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43 1. Click Select Contact Official: Certifying Officer
Information will be pre- populated with the name. 2.Click on the
box then type in your name and the date. This is your signature. 3.
Click on Click here to add new assignment if you want to include
any additional assignments or make corrections. 4. Affirm the three
questions. The Satisfactory Rating on an Evaluation is specific to
the PDE 427. 5.Hit Save, then Send to Superintendent Processing
Applications:
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44 NOTE: If you need to add an assignment and the employee is
working in an assignment covering grades K 12; when adding an
elementary assignment pick any grade between K 6; when adding a
secondary assignment pick any grade between 7-12
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45 Once the Certifying Officer has approved, saved, and sent
the application to the Superintendent, the Superintendent can login
to TIMS and click on the number next to Pending Superintendent
Review.
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46 Click on Review next to the application you want to
review.
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47 Follow the same steps (slide 41, Step One (select
Superintendent/CSA) and Step Two), click on Save, then click on
Submit Response to PDE