This is an overview document of the event running of the day, for Schools, Pupils and Parents.

The Overview:

10.30 Audience/performers for concerts start to arrive

11.00 Doors open for Concert A

11.30 Concert A starts

13.10 Concert A finish

13.15 Doors open for Concert B

13.40 Concert B starts

15.25 Concert B finish

16.00 Doors open for Concert C

16.30 Concert C starts

17.45 Concert C finish

18.00 Doors open for Concert D

18.30 Concert D starts

20.30 Concert D finish

22.00 Van loaded.

Pupils arrive between 45mins/60mins before doors open and will be directed

to studio 2

Security will be present and may ask to see tickets or check bags.

Concert A performers and audience arrive from 10.30 onwards

Concert B performers and audience arrive from 12.40 onwards

Concert C performers and audience arrive from 15.30 onwards

Concert D performers and audience arrive from 17.30 onwards

This will be used as a holding area 30 minutes before for each concert. Abbey

Road will supply refreshments and put on a film about Abbey Road. In this

iconic ‘Beatle’ studio you will find old mixing desks, equipment and the ‘Lady

Madonna’ piano. Pupils and parents will be able to explore and have

photographs taken. This studio is where the Beatles recorded 80% of their

music. It will give performers and audience a chance to relax before the

concert takes place in studio 1. A cloak room will also be made available for

bags and coats.

When doors open for each concert performers will take their instruments and

leave them at the side of stage.

The concert will then run as a rock and pop night with band on stage, band

following them backstage etc.

*Please can schools and SMS bands be aware which band is performing before

them and they will need to be side of stage when that band is performing.

(Running orders attached)

When the concert is finished performers will collect instruments and be led

back to Studio 2 (this will be a different route to the audience to alleviate

pressure of crossover of audience and performers between each concert).

Performers and audience will be allowed to stay in the building a further

45mins after the concert has finished. Performers will be allowed to leave their

instruments at Abbey Road, if schools and SMS bands have made plans before

or after each concert to go into London or St Johns Wood, these instruments

will need to be collected by 20.30.

This does not apply to audience members who have purchased a festival ticket

as this entitles them to watch all four concerts if they so wish.

Concert A you will need to leave Abbey Road by 13.55

Concert B you will need to leave Abbey Road by 16.15

Concert C you will need to leave Abbey Road by 18.30

Concert D you will need to leave Abbey Road by 21.15

(Before or after their concert, many Schools, performers and audience have made plans to go to

Regency Park, visit the West End or will go to St Johns Wood)

Running order for each concert:

The Rise – Saturday Music Centre (SMC)

Smith’s Wood Academy -School

Mug Shot - (Coventry)

Park Hall Academy - School

JHNCC - School

The Words - SMC

SMC Jazz - SMC

Drumsticks - SMC

Superkicks - SMC

Session 4 - SMC

Greswold - School

Swindon Band – National Band

SMC Ukuleles – Featuring SMC Choir - SMC

Junior Jazz – SMS

Capacity -SMC

Light Hall School

Destination 6 -Arden School

Oak Cottage School

Heart of England School

Checkmate -SMC

Jazz Matters - SMC

Class Ceilings - SMC

‘Tudor Grange’ - School

Alderbrook - School

Lyndon - School

Langley Choir - School

Live wire - SMC

Soul Matters - SMS

Road Men- SMC

Performers will be issued with a wristband for their performance slot only

School staff will also be issued with wristbands.

If you have any questions or queries on the day SMS staff organising the day will easily be identifiable in blue tee-shirts, with music service logo on the back.

All performers and audience will wait in Studio 2 before their concert.

All concerts take place in Studio 1

If you have purchased an individual concert ticket you must vacate Abbey Road Studios by the set times above.

All tickets must have been purchased in advance from the Core Theatre and must be kept on your person.

School pupils that are coming to support their school band must have purchased a ticket for the that particular concert

:

Richard Jones (RJ) Responsible for the overall event along with Jack and Katie

from Abbey Road.

Ben Atkinson (BA) and Phil Beatty (PB) – responsible for the setup of the

lighting.

11.00 BA /PB in charge of the running of the lights during the day.

Olly Sansom (OS) – responsible for the setup of sound with support from SSE

and Crusaders riggers.

(This will include getting stage boxes in position and power to stage)

11.00 OS in charge of running sound during the day. (With support from

BA/PB if required)

Tom Whitehouse (TW) in charge of set up of stage

Phil Collier (PC) to set up drum kit and mic up and support with stage set up as

directed

11.00 – TW and PC to run stage (and be responsible for band change overs)

Mark Webb (MW) to set up back line and mic up – with support from TW

10.30 MW to support front of house and support Studio 2

Richard Jones (RJ) to set up Monitors and cable front of stage

10.30 RJ to oversee arrival of SMS coaches and work with Abbey road staff to

ensure performers and audience are in the right place.

Anthony Jones (AJ) to help cable front of stage and ensure signage is in place

ready for performers and audience arrival

11.00 AJ to take over running floor (with support from?)

We have two 53 seater coaches leaving from Solihull to Abbey Road.

We have two members of Solihull Music Service staff travelling on the coaches

supported by two school staff (Light Hall and Lode Heath)

Emma Wilcock (EW) Solihull Music Service

Richard Russell (RR) Solihull Music Service

Elen Stewart - Lode Heath School

Elle Davis - Light Hall School

EW and RR will take all performers and audience to Studio 2 to drop off

instruments.

Performers and audience will then need to leave Abbey Road (go into St John’s

Wood – 3 min walk) until 10.30am

EW and RR will then be responsible for meeting and greeting performers and

audience for Concert A and bringing them down to Studio 2.

Studio 1 Layout

When doors open performers need to take their instruments side of

stage.

Audience will need to move from studio 2 into studio 1 when doors open

before the concert.

Bands need to be side of stage, tuned and ready to go on, when the band

before them is on stage.

Bands must not go over their allocated time.(8 mins)

After the concert bands need to collect their instruments and will be

taken back to studio 2 via a different route than audience. School staff

can meet them in studio 2.

Unless you have a ‘Festival Ticket’ audience need to leave Abbey Road

Studio 2, 45 minutes after the concert has finished.

Each performer will be wearing a wristband

All audience attending will have a ticket either for the individual concert

or a festival ticket.

Those with a festival ticket can go to any of the four performances

Solihull Music Staff will be in identifiable tee-shirts and are allowed in

Studio 1 & 2 and The Café

VIP’s names will be ‘left on the door’ and invited guests will come to

reception give their name and collect an Abbey Road wristband – this

will allow them into Studio 1, The Balcony and Studio 2

Performers will be wearing a wristband for their performance slot.

Pupils/audience will have been briefed about behaviour and our

expectations. Anyone who falls short of that will be asked to leave.

Richard Jones – Festival Organiser – 07778 332052

Abbey Road Studios, 3 Abbey Road, London, NW8 9AY - 0207 266 7234

Solihull Music Service – 0121 743 2483