The Instrument for Pre-Accession

Assistance (IPA)

Pro

gra

mm

ing p

eri

od:

200

7-2

013

Brussels, 22ndJanuary 2008

By Schuman Associates

2

Contents

I. WhatisIPA?

�A

new

instr

um

ent

�C

ountr

y a

llocations

�IP

A s

tructu

re

�T

arg

ete

d a

ssis

tance u

nder

IPA

�C

om

itolo

gy

�G

enera

l polic

y a

nd n

ew

pro

gra

mm

ing fra

mew

ork

�Im

ple

menta

tion fra

mew

ork

�M

anagem

ent str

uctu

res

II. From CARDS to IPA

�R

equired functions a

t national le

vel

�IP

A C

onta

cts

per

countr

y

�S

ourc

es o

f in

form

ation

�Y

our

entr

y p

oin

ts

III. I

PA

Pro

ject cycle

–how

it should

work

for

you

I. What is IPA ?

4

A new instrument

�IP

A C

ouncil

Regula

tion (

EC

) N

o 1

085/2

006 a

dopte

d o

n 1

7 J

uly

2006.

�A

unifie

d p

re-a

ccessio

n instr

um

ent to

assis

t both

:−potential candidate countries:

Alb

ania

, B

iH,

Kosovo,

Serb

ia a

nd

Monte

ne

gro

−candidate countries:

Cro

atia,

FY

RO

M a

nd T

urk

ey

�R

epla

ces C

AR

DS

, P

hare

, IS

PA

, S

AP

AR

D a

nd T

urk

ey p

re-

accessio

n instr

um

ent (e

xcept fo

r R

O, B

G)

sin

ce 2

007

.

�F

inancia

l envelo

pe (

2007–13)

:11.4

68 b

io €

5

Country allocations (in M€)

198.7

194.8

190.9

186.7

Serb

ia

34.0

33.3

32.6

31.4

Monte

ne

gro

67.3

66.1

64.7

63.3

Kosovo

92.3

81.8

70.2

58.5

FY

RO

M

154.2

151.2

146.0

138.5

Cro

atia

106.0

89.1

74.8

62.1

BiH

93.2

81.2

70.7

61.0

Alb

an

ia

653.7

566.4

538.7

497.2

Turk

ey

2010

2009

2008

2007

6

IPA structure

�5 components:

–Comp. 1 -Transition assistance and institution building

–C

om

p. 2 -

Cro

ss-b

ord

er

coopera

tion

–C

om

p. 3 -

Regio

naldevelo

pm

ent

–C

om

p. 4 -

Hum

an

resourc

es

develo

pm

ent

–C

om

p. 5 -

Rura

l develo

pm

ent

�Component 1:

–O

f prim

e inte

restfo

r you.

–H

as n

oth

ing

to d

o w

ith

Phare

tra

nsitio

n facili

ty.

–T

o b

efo

cused

on in the fra

mew

ork

of fu

rther

train

ing.

7

Targeted assistance under IPA

�Potential candidate countries:

elig

ible

for

the f

irst

2 c

om

pone

nts

−S

upport

for

part

icip

atio

n in t

he

Sta

bili

sation a

nd A

ssocia

tion

pro

cess a

ll th

e w

ay t

o f

utu

re a

ccessio

n

−U

nder

com

pon

ent

I,possib

ility

of

financin

g c

om

pon

ents

III

, IV

and

V-t

ype m

easure

s

�Candidate countries:

elig

ible

for

all

5 c

om

pone

nts

−A

dopt

and im

ple

ment

the a

cq

uis

−P

repare

for

EU

funds o

n a

cce

ssio

n

�T

endering is o

pen t

o a

ll E

U M

S a

s w

ell

as I

PA

, E

NP

I and E

EA

countr

ies.

8

Comitology

�N

ew

IP

A C

om

mitte

e s

tart

ed in D

ecem

ber

2006.

�P

hare

an

d C

AR

DS

co

mm

itte

es r

unn

ing a

s long a

s

there

are

Phare

an

d C

AR

DS

pro

jects

.

�C

om

pon

en

ts III, IV

and V

under

IPA

are

sub

ject to

both

IP

A a

nd S

F c

om

mitte

es a

ppro

va

l.

�F

or

pro

jects

less t

han 4

m E

UR

valu

e,

IPA

com

mitte

e is n

ot

consulted w

hen t

here

are

m

odific

atio

ns. It is c

onsulted in a

ll oth

er

cases.

9

General policy and programming

framework: the novelty of IPA

�3 layers:

1)Political and Financial Framework:

Multi-

ann

ua

l In

dic

ative F

inancia

l F

ram

ew

ork

(M

IFF

)

2)Strategic programming:

Multi-a

nnu

al In

dic

ative

Pla

nn

ing D

ocum

ents

(M

IPD

)

3)Specific programming

: annu

al p

rogra

mm

es (

AP

s)

and p

roje

ct

fiches (

PF

s)

10

IPA programming framework:

summary

�2007 A

Ps

and P

Fs

for

Com

p.

I

appro

ved

last

ye

ar

�P

Fs

for

oth

er

com

ponents

to

be

appro

ved

in t

he c

ours

e o

f 2008

�2008-2

009 r

ela

ted

AP

s&

PF

sin

July

-Sept

2008

Yes

annual

per

countr

y &

per

com

ponent

3) APs&

PFs

�M

IPD

s2007

-20

09 a

ppro

ved

last

year

�M

IPD

s2008

-20

10 t

o b

eappro

ve

d

fro

mA

pril 2008 o

nw

ard

s

Yes

3 y

ea

rsper

countr

y &

for

all

com

ponents

2) MIPD

MIF

F 2

008

-2010 a

ppro

ved

last

ye

ar

No

3 y

ea

rsper

countr

y &

per

com

ponent

1) MIFF

Status

Comitology

Period

Scope

11

General policy and programming framework:

flowchart candidate countries

A.

B.

C.

ENLARGEMENT PACKAGE

, in

clu

din

g

Multi-annual Indicative Financial Framework

(MIF

F)

by c

ountr

y a

nd b

y c

om

ponent

Multi-an

nua

l In

dic

ative P

lann

ing D

ocum

ent

by c

ountr

y f

or

all

rele

vant

co

mpone

nts

Com

p I

Com

p I

IC

om

p I

IIC

om

p I

VC

om

p V

Na

tion

al

or

Ho

rizo

nta

lP

rogra

mm

e

Jo

int

Pro

gra

mm

ing

Do

cu

men

t

Op

era

tion

al

Pro

gra

mm

e

alth

ou

gh

sim

ple

r th

an

SF

/

La

rge

pro

ject

Op

era

tion

al

Pro

gra

mm

e

alth

ou

gh

sim

ple

r th

an

SF

Ru

ral

De

ve

lopm

en

t

Pro

gra

mm

e

(SA

PA

RD

-lik

e)

12

A.

B.

C.

ENLARGEMENT PACKAGE

, in

clu

din

g

Multi-annual Indicative Financial Framework

(MIF

F)

by c

ountr

y a

nd b

y c

om

ponent

Multi-an

nua

l In

dic

ative P

lann

ing D

ocum

ent

by c

ountr

y f

or

all

rele

vant

co

mpone

nts

Com

po

nent

IC

om

po

nent

II

National

or

Horizonta

lP

rogra

mm

e

Join

t

Pro

gra

mm

ing

Docum

ent

General policy and programming framework:

flowchart potential candidate countries

13

Implementation framework

�Decentralised management is the final objective in all

components for all beneficiary countries.

�F

or

Co

mponent

I, o

pe

rations w

ill b

e im

ple

mente

d t

hro

ug

h c

entr

alis

ed

managem

ent

at

the b

egin

nin

g.

Join

t m

anage

ment

(with inte

rna

tional

org

aniz

ations)

ma

y a

lso b

e u

sed.

�F

or

Co

mponent

II,

CB

C p

rog

ram

mes w

ith

MS

will

be im

ple

me

nte

d u

nder

share

d m

anage

ment

(need t

o t

ransitio

n f

rom

RE

LE

X t

o S

F e

nvironm

ent)

.

�A

ccess t

o c

om

po

nents

III

, IV

and V

only

when d

ecentr

alis

ation in

pla

ce.

�C

ountr

ies t

hat

do

n’t h

ave d

ecentr

alis

ed m

anagem

ent

(i.e

. B

iH,

FY

RO

M)

will

be a

ble

to a

ccess C

om

ponents

III

, IV

and V

type

of

measu

res v

ia C

om

ponent

I.

14

Management structures

�A

ppoin

tment

of

a IPA co-ordinator

by t

he b

eneficia

rycoun

try (

hig

h-

rankin

goff

icia

l in

the g

overn

ment)

wh

osha

llensure

the o

ve

rall

co-

ord

ination o

f a

ssis

tance u

nde

rth

e I

PA

regula

tion/p

art

ners

hip

betw

een

the E

C a

nd t

he

beneficia

ryco

untr

y.

�S

ett

ing u

p o

f a

n ‘operating structure’

by I

PA

com

pone

nt

or

pro

gra

mm

e.

�T

win

nin

g,

TA

IEX

an

d F

WC

availa

ble

only

for

Com

po

nent

I.

�C

om

po

nent

II: w

ill f

unction lik

e t

ypic

al C

BC

pro

gra

mm

es b

etw

een M

S

(share

d m

anag

em

ent)

.

II. From CARDS to IPA

16

Required functions at National level

�National IPA Coordinator(NIPAC)

�S

enio

r re

pre

senta

tive

of

the

national adm

inis

tration,

with

over-

all

responsabili

tyfo

r im

ple

menta

tion

�National AuthorisingOfficer(NAO)

�S

enio

r re

pre

senta

tive

of

the

national adm

inis

tration,

acting a

s h

ead

of

the

National F

und

an

d h

old

ing o

ver-

all

accounta

bili

tyfo

r im

ple

menta

tion.

Functionnally

independentfr

om

NIP

AC

.

�National Fund(NF)

�R

eport

ing

to N

AO

. E

nsure

sna

tional co-f

inancin

g.

Is r

esponsib

le f

or

the

execution

of

all

financia

lm

anagem

ent

and

report

ing,

inclu

din

gto

Com

mis

sio

n.

�Central Finance and ContractsUnit (CFCU)

�R

eport

ing

to N

AO

. R

esponsabili

tyfo

r budgeting,

tende

ring,

contr

acting,

pa

ym

ents

, accounting

and f

inancia

lre

port

ing

for

pro

gra

mm

es/

pro

jects

entr

uste

dto

it:

it

acts

as I

mple

me

nting

Agency

for

Com

pone

nt

I (a

tle

ast)

.

17

IPA Contacts per country

No N

AO

, as the E

C funds a

re g

overn

ed c

entr

ally

from

Bru

ssels

and n

ot b

y the b

eneficia

ry s

tate

s

them

selv

es.

The m

anagem

ent of aid

on a

decentr

alis

ed

basis

is

a

mediu

m-t

erm

obje

ctive.

Ms G

ord

ana

Duro

vic

(Deputy

Pri

me M

inis

ter

for

Euro

pean

Inte

gra

tion)

Montenegro

Mr.

Bo

zid

ar

De

lic(D

eputy

Prim

e M

inis

ter

in c

harg

e o

f

Euro

pean Inte

gra

tion)

Serbia

CE

O o

f th

e A

gency

for

Euro

pean

Inte

gra

tion

Kosovo

Mr.

Osm

an

Topcagic

, D

irecto

r D

irecto

rate

for

Euro

pean

Inte

gra

tion

Phone: 033 2

64 3

30

e-m

ail:

oto

pcagic

@dei.gov.b

a

BiH

Ms M

ajli

nda

Bre

gu, M

inis

ter

for

Euro

pean Inte

gra

tion

Albania

Unders

ecre

tary

of T

reasury

Secre

tary

Genera

l fo

r th

e E

U A

ffairs

(EU

SG

)Turkey

Ms M

art

ina D

alic

, S

tate

Secre

tary

, M

oF

Sta

te S

ecre

tary

of

the C

entr

al O

ffic

e for

Develo

pm

ent

Str

ate

gy

and C

oord

ination o

f E

U funds

(CO

DE

F)

Croatia

Ms M

aja

Parn

ard

zie

va, H

ead o

f S

ecto

r fo

r P

ublic

DebtM

anagem

ent

Deputy

Prim

e M

inis

ter

in c

harg

e o

f E

uro

pean A

ffairs a

nd

National A

id C

oord

inato

r

FYROM

NAO

NIPAC

18

Sources of information

�Decentralisedmanagement:

−V

ia t

he b

en

eficia

rycountr

y a

nd t

he I

PA

coord

inato

r.

−O

pera

ting s

tru

ctu

res p

ublis

hth

e lis

tof

the f

inal ben

eficia

ries

and

the a

mount

of

Com

mun

ity

fun

din

ga

llocate

dto

opera

tions.

−T

he E

C p

ublis

hth

e r

ele

va

nt

info

rmation o

n t

he c

ontr

acts

in t

he O

J

and o

n t

he E

uro

peA

idw

ebsite

.

�Centralisedand joint management:

−In

form

ation p

rovid

ed

by t

he C

om

mis

sio

n,

with

the a

ssis

tance o

f th

e I

PA

coord

inato

r.

�Sharedmanagement:

−In

form

ation p

rovid

ed

by t

he b

eneficia

ryco

untr

ies a

nd t

he

manag

ing

auth

ority

.

19

Candidate countries: yourentry points

EC

Dele

gatio

n in S

kopje

firs

t and n

ation

al auth

ori

ties

as a

fin

al ob

jective

EA

R u

ntil end o

f 2008,

then

EC

D

ele

gation

in S

kopje

FYROM

CF

CU

CF

CU

Croatia

IPA

OngoingCARDS/ Pre-

Accession Financial

Programme

Turkey

CF

CU

CF

CU

20

Potentialcandidate countries: your

entry points

IPA

OngoingCARDS

Serbia

Montenegro

Kosovo

BiH

Albania

EC

Dele

gation in B

elg

rade

EA

R u

ntil end o

f 2008,

then E

C D

ele

gation in B

elg

rade

New

EC

Dele

gation in P

odgorica

EA

R u

ntil end o

f 2008,

then n

ew

EC

Dele

gation in

Podgorica

EC

Lia

ison o

ffic

e in P

ristina

EA

R u

ntil end o

f 2008,

then E

C L

iais

on o

ffic

e

EC

Dele

gation in S

ara

jevo

EC

Dele

gation in T

irana

III. IPA Project cycle –how it should

work for you

22

How to be pro-active when meeting stakeholders?

Indicative

Programming

Project

Identification

Implementation

Evaluation

Tendering

23

How to be pro-active in general?

�E

arl

y p

rog

ram

min

g in

form

atio

n

�P

roje

ct

scre

en

ing

pre

se

nte

d in

pip

elin

es

�P

rio

ritiza

tio

n o

f p

roje

cts

via

re

gu

lar

co

nca

lls

�E

ng

ag

em

en

t th

rou

gh

vis

its in

co

un

try,

co

nta

cts

with

fra

me

wo

rke

rs

�S

up

po

rt w

ith

pa

rtn

ers

hip

s in

vie

w o

f te

nd

eri

ng

�…

Questions a

nd

Answ

ers