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THE IDEAL YEAR OF SCOUTING
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Tabl
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PLAN YOUR PROGRAM
FUND YOUR PROGRAM
GROW YOUR PROGRAM
TRAIN YOUR LEADERS
RE - CHARTERING
INTRODUCTIONCouncil Service Area 4Message from Council Leadership 5The Ideal Year of Scouting & the Journey to Excellence 6How to Use This Guide 7Journey to Excellence Award Form 8Activity Calendar 9
ResourcesImportant BSA Forms 60-61ScoutFit Award 62Journey to Excellence Passport 63
ASSESS
3
Table of Contents
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Troop Activities & Advancement Planning 12-13Patrol Method 14-15Annual Troop Program Planning Conference 16-19Troop Planning Worksheet 20Advancement & Merit Badge Info 21-25Eagle Scout Process 26-27Service Projects 28-29Summer Camp 30High Adventure 31
Fund Your Program 32Popcorn 32Camp Cards 33Friends of Scouting 34Budget Sheet 35
Spread the Benefi ts of Scouting 36Troop Open House 34-45Webelos to Scout Transition 46-50
Training & Youth Protection 51Required Training by Position 52-53Training Opportunities 54-56Youth Training 57
Re-Charter Your Unit 58
Check out our website at www.mac-bsa.org for the most up-to-date information, activities & forms.
Assess your unit’s success 59
4The
Mid
Am
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This guide and all the resources within, can be found online at www.mac-bas.org/JourneyToExcellence.
Mid-America Council VisionUnparalleled experiences for more youth.
Unparalleled experiences create value, enthusiasm, robust growth and retention of program participants.
DIAMOND DICK
PETAH LA SHAURO
GOLDENROD
WAR EAGLE
THUNDER CLOUD
TWIN LAKES
OHWAHNASEE
TRAILBLAZER
SOARING EAGLE
WAGON WHEELLEWIS & CLARK
Knox Cedar
Antelope Pierce
Wayne
Stanton
Madison
Boone
Nance
Platte Colfax
DixonDakota
Union
Sioux
Plymouth
Thurston
Cuming
Burt
Dodge Washington
SaundersDouglas
Sarpy
Cass
Pottawattamie
Mills
Montgomery
Fremont Page Taylor Ringgold
UnionAdams
AdairCass
AudobonShelbyHarrison
Monona
Woodbury Ida
Cherokee
O’Brien Clay
Buena Vista
Sac
Calhoun
Crawford Carroll
Webster
HumboldtPocahontas
Palo Alto
KossuthEmmetDickinsonOsceola
OOLDLDENENRORODDEEGOGOLDLDENENRORODDEEGOGOLDLD RORODDOHOHWW
TRTRAIAILL
Dakota
Thurston
Cuming
Burt
Dodge WashingtonW
SaundersDouglasas
rpySarr
Pottawattamie
SHarrison
Monona Craw
Camp Cedars
Little SiouxScout Ranch
Thomas AshfordScout Ranch
Camp Eagle
Camp Wa-kon-da
Center HarrinjgtonPonca
LeMars
Orange Sity
Sioux City
S. Sioux City
Pender
Homer
Wayne
West Point
Stanton
Norfolk
PierceNeligh
Albion
Fulerton
Columbus SchuylerFremont
Blair
Tekamah
OmahaCouncil Bluffs
Glenwood
BellevuePapillion
Plattsmouth
Sidney
Red Oak
ShenadoahClarinda
Bedford
Corning
Mount Ayr
Creston
Greenfield
Audobon
Harlan
Atlantic
Missouri Valley
Logan
OnawaDenison
Carroll
Rockwell City
Fort Dodge
Sac City
Ida Grove
Cherokee
Storm LakePocahontas
Humboldt
Dakota City
AlgonaEmmetsburg
SpencerSheldon
Primghar
Sibley
Madison
Elk Point
Wahoo
Spirit Lake Estherville
S O U T H D A K O T A
I O W A
M I N N E S O T A
N E B R A S K A
5
CO
NTINUING THE JO
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Chris MurphyCouncil Chairman
Steve LanniCouncil Commissioner
Eric MagendantzScout Executive
Robert DalrymplePresident, President
Cabinet
Dan HuntDistrict OPS Chair
President’s Cabinet
Dear Leader:
Thank you for your personal commitment to making Scouting in our communities. It takes time, energy, money and passion from thousands of volunteers and supporters to make Scouting in our area so worthwhile, and the Scouts appreciate it.
At the Mid-America Council, our mission is to prepare young people to make ethical choices over their lifetimes by instilling in them the values of the Scout Oath and Law. It is our vision to provide unparralled programs for more youth. Unparalleled experiences create value, enthusiasm, robust growth and retention of program participants.
Parents will say Scouting in Mid-America Council offers their family fun and adventurous things to do. This fun and adventure will help their son or daughter develop leadership skills and values important to good citizenship and service to others.
We expect the Mid-America Council to be among the best in the B.S.A., to improve the quality of our program yearly and to create a positive atmosphere for our Scouts. If we succeed, our Scouting program will provide our members with advantages that will help them today and in the future. This starts by establishing a course of action through planning your Ideal Year of Scouting.
In order to provide the best possible program and meet the expectation of the families in Scouting, each unit is expected to plan their Ideal Year of Scouting to achieve the Journey to Excellence Award.
In the following pages, you will fi nd the tools and resources you need to accomplish this and deliver the best possible program to your Scouts and families.
Yours in Scouting,
6
THE I
DEAL
YEA
R O
F SC
OUT
ING
The units that plan, promote and execute their Ideal Year of Scouting, offer unparalleled experiences for more youth, and are recognized in the Journey to Excellence program.
How would you like:• A stronger program for your boys at less personal cost to you?• More parental involvement?• More boys camping?• Better retention?• More funding with less time spent fundraising?• To eliminate out-of-pocket expenses for your parents?• Enough money to do all of your activities?• Scouting to be simpler, easier and more fun?
You can provide a year-round, quality Scouting program by following the steps in this guide. Provide unparalleled experiences for more Scouts and earn the Journey to Excellence Award, along the way.
Journey to Excellence Recognition ProgramThe Journey to Excellence (JTE) is the tool we’ve adopted to measure the quality of the Scouting program in our council. A unit that plans their Ideal Year of Scouting, based on goals and standards set forth in the Journey to Excellence, can be confi dent they’re delivering a quality program, supported by a healthy unit with trained leaders.
How to Stay on the Journey to Excellence We all need to live and breathe the JTE. It makes Scouting stronger.• Every time we are working on a Scouting project, activity, meeting, etc. we need to think back about how it relates to the JTE.• This is important. We want you on board and we want you to be dedicated to The Journey as much as we are. You are an essential part of the council and can help us have the strongest Scouting program ever!
Why use this guide?
7
HOW
TO USE THIS BO
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Achievement of anything starts with a vision.
Use the criteria for the Journey to Excellence Award as your vision. There is separate criteria for Cub Scout Packs, Boy Scout Troops and Venturing Crews. We’ve provided resources for each in separate versions of this guide.
Leaders and Scouts will fi nd all the items they need to plan their year, with a few resources such as award forms and camp facility information at the very end of this guide.
During the spring of 2013, work through this book to set your goals and make your plans. By July, of 2013 you should have a clear picture of the program you will offer from August 2013 through the summer of 2014.
If you get stuck along the way, remember to consult the website for more resources and contact information for those who can help you. Your Council and District Commissioner staff is dedicated to giving each unit the opportunities they need to be successful. You can reach out to these experienced Scouters at Roundtables, training sessions and District and Council events. They are eager to help you be successful, so even if you don’t need their help planning, keep them informed of your plan so they may be your ally along the way.
www.mac-bsa.org/JourneyToExcellence
The 6 Steps of the Ideal Year of Scouting:
1. Plan: Work your way through this guide and map out the advancements, activities, camping and training you’ll need for your Ideal Year of Scouting.
2. Fund: Determine the expenses from all the activities, advancements, camping and training your unit wants to do, then decide how much fundraising your unit must do to cover those expenses.
3. Grow: When you have a good plan, communicate it to your current and potential Scouts to engage more boys in the Scouting program, along with their parents to help make it all happen.
4. Train: Plan to promote trainings to your current and new leaders; every Scout deserves a trained leader.
5. Re-charter: Re-register your unit, in October / November of 2012 with the Council with new youth and parents who have joined to update your roster.
6. Assess: Use the Journey to Excellence worksheet to measure the success of your plan and your year.
How to Use This Guide
“ ”Achievement of anything starts with a vision.
Use the criteria for the Journey to Excellence Award as your vision. There is separate criteria foCub Scout Packs, Boy Scout Troops and Venturing Crews. We’ve provided resources for each
8
Scouting’s Journey to Excellence2013 Troop Performance Recognition Program
Item Number Objective Bronze Level Silver Level Gold Level Bronze
PointsSilver Points
Gold Points
1 Advancement: Increase the percentage of Boy Scouts earning rank advancements.
Have 40% of Boy Scouts advance one
rank or have a 2 percentage points
increase.
Have 45% of Boy Scouts advance, or 40%
advance and have a 2 percentage points
increase.
Have 50% of Boy Scouts advance, or 45% and have a 2 percentage
points increase.
75 150 300
2 Retention: Improve retention rate.
Retain and re-register 75% of eligible
members, or have a 2 percentage points
increase.
Retain and re-register 80% of members, or retain and re-register
75% and have a 2 percentage points
increase.
Retain and re-register 85% of members, or retain and re-register
80% and have a 2 percentage points
increase.
75 150 300
3Building Boy Scouting: Have an increase in membership or be larger than the average size troop.
Have a net gain of one member over last year,
or have at least 15 members.
Increase youth members by 5% or have at least
25 members.
Increase youth members by 10% or have at least
35 members with an increase over last year.
75 150 300
4 Trained leadership: Have a trained and engaged troop committee.
Have a Scoutmaster, an assistant SM, and a
committee with at least three members.
Bronze level, plus the Scoutmaster and 60% of
assistants have completed Leader
Specific Training, or if new complete within
three months of joining.
Silver level, plus 2/3 of active committee
members must have completed Troop
Committee Challenge.
75 150 300
5 Short-term camping: The troop conducts short-term or weekend campouts throughout the year.
Conduct four short-term overnight campouts.
Conduct seven short-term overnight
campouts.
Conduct nine short-term overnight campouts. 50 100 200
6 Long-term camping: The troop participates in a long-term camp.
The troop participates in a long-term camp.
60% of Scouts attend a long-term camp.
70% of Scouts attend a long-term camp. 50 100 200
7 Patrol method: The troop uses the patrol method.
The troop has patrols, and each has a patrol
leader. There is an SPL if more than one patrol. The PLC meets at least four times a year. The
troop holds patrol leader training.
PLC meets at least six times a year, including
an annual planning meeting.
PLC meets at least ten times a year, including
an annual planning meeting, and one Scout
attends NYLT.
50 100 200
8
Service projects: The troop participates in service projects, with one benefitting your chartering organization. The projects and hours are entered on the Journey to Excellence website.
Participate in four service projects.
Participate in five service projects.
Participate in six service projects. 50 100 200
9 Webelos-to-Scout transition: Have a Webelos-to-Scout transition plan.
With a pack or Webelos den, hold two joint
activities, one of which is a Webelos parent orientation and camp promotion meeting.
Earn the Bronze level, plus recruit two Webelos
Scouts.
Earn the Bronze level, plus recruit five Webelos
Scouts.50 100 200
10Budget: The troop has a budget that is continually reviewed by the committee and follows BSA policies relating to fundraising and fiscal management.
Have a written budget reviewed at committee
meetings and that follows BSA policies.
Earn the Bronze level, plus Scouts participate in
the budget planning process.
Earn the Silver level, plus budget is completed before the next program
year.
25 50 100
11 Courts of honor/parents meetings: Scouts are recognized for their badges at courts of honor.
Scouts are recognized for badges or cards at least twice a year at
courts of honor, where troop plans are reviewed
with parents.
Three courts of honor are held with families
attending.
Four courts of honor are held with families
attending.25 50 100
12 Fitness: Troop meetings and activities include physical fitness components
Introduce the SCOUTStrong program
in the troop.
Bronze plus the troop promotes and
coordinates group fitness activities.
Silver plus the troop holds an ongoing fitness
competition where members can track their
performance.
50 100 200
13 Reregister on-time
Complete charter reregistration, obtain all signatures, and submit
paperwork to the council office or your
commissioner prior to the expiration of your
charter.
Meet the Bronze level, plus email addresses are provided for all parents of youth members and registered adults who
have one.
Meet the Silver level, plus promote the new Unit Tools software program accessed
through your MyScouting account.
25 50 100
Points ________ ________ ________Bronze: Earn at least 700 points by earning points in at least 11 objectives.Silver: Earn at least 1,000 points by earning points in at least 11 objectives. Total points ________Gold: Earn at least 1,600 points by earning points in at least 11 objectives.
We certify on our honor as Scout leaders that these requirements have been completed.
Scoutmaster ______________________________________ Committee chair _______________________________________
Commissioner _____________________________________ Chartered Org. Rep. ____________________________________
Level achieved _______________ Did not achieve _____ Date ______________
This form should be turned in to the Scout service center or your unit commissioner with your charter renewal paperwork.
JOUR
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9
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10
6 STE
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Start with the next few pages and follow the steps.
a. Use the Troop Program Features, Volumes I, II, and III to make planning easier b. Determine what advancements each Scout will need for next rankc. Decide what activities the Scouts will do d. Decide what camping opportunities to participate ine. Plan to do at least one charter partner service project and Scouting for Foodf. Plan the meeting datesh. Recognize those Scouts who advance
Visit www.mac-bsa.org and click on “Calendar” for a complete list of events and use the sample on page 9.
Complete the budget planning worksheet on page 35, by May 31, 2013, to fi nd the total cost of your program and how to fund it.
a. Determine expenses b. Determine incomec. Determine how much popcorn your troop needs to sell to cover expenses.
Look at pages 36 through 50 to gain tips and resources for recruiting. a. Set a goal and plan to recruit new members from Cub Scout packs. b. Utilize peer-to-peer recruitment and have Scouts bring their non-Scout friends to meetings and activities. c. Plan to recruit parents to help the troop.
PLAN YOUR PROGRAM
FUND YOUR PROGRAM
GROW YOUR PROGRAM
Every Scout deserves a trained leader. On pages 51 through 57 you’ll fi nda. What it means to be a trained leaderb. Information on basic leader training (the bare minimum)c. Information on supplemental training (fun, extra info)d. Information on district roundtables
TRAIN YOUR LEADERS
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Each year, every unit in the Council must re-charter. This process works as a checks and balances system to ensure the Council has an accurate roster of youth and adults. Make sure your charter is submitted, with all signatures, at your districts’ December roundtable or by December 15 to the Council offi ce.
Fill out the Journey to Excellence form on page 8 .
ASSESS YOUR SUCCESS
RE - CHARTERING
12
HOW TO PLAN & SCHEDULE YOUR TROOP’S ADVANCEMENTS, ACTIVITIES & MEETINGS
There are many helpful tools to assist you with planning. The Troop Program Features Volumes I, II & III, are invaluable resources. Here are some highlights, but you’ll fi nd much more in these volumes to assist you and the Scouts in planning your Ideal Year of Boy Scouting. You may purchase the Troop Program Features volumes at the Gottschalk Scout Shop or download plans for free at www.Scouting.org and click on Volunteer, then ScoutSource.
In the following pages, you’ll fi nd worksheets to help you build a Patrol Leader’s Council, identify what ranks your current Scouts are, what they need to work on to advance one rank next year, and what activities your troop will do to achieve these ranks and the Ideal Year of Scouting.
Each Patrol should elect a Patrol Leader (elections are usually held twice a year) to serve on the Patrol Leader’s Council.
BOY SCOUTS
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Month Boy Scout 2013September Fishing
October Athletics
November Science
December Cooking
January Wilderness Survival
February Communications
March Pioneering
April Environment
May Orienteering
June Mechanics
July Hiking
August Shooting
Troop Program Planning Conference:Once your Patrol Leader’s Council is formed, the Troop should hold a program planning conference. Use the calendar on page 9 to record your troop’s schedule of activities and meetings. Also, remember to check the calendar on the Mid-America Council website http://www.mac-bsa.org/calendar.aspx for more important dates and events.
Advancement tracking and recognitionIt is important to regularly recognize achievements and advancement for the Scouts. This is what keeps boys in Scouting.
Monthly submission of earned achievements is vital. As boys start working on various ranks, especially the Eagle rank, it is vital for the Scout’s BSA record to be up-to-date, so the processing of his rank paperwork can occur in a timely manner.
Monthly courts of honor are encouraged, however most troops hold them quarterly. Your winter court of honor is a great time to hold a Friends of Scouting presentation. The unit benefi ts from the funds raised at the Council level, and everyone in the unit should be given the opportunity to give to the campaign.
If you have any questions regarding this information, please visit http://www.mac-bsa.org/jte_program.aspx or contact the staff at Mid-America Council for assistance at 402.431.9BSA (9272)
Boy Scout Monthly Program Themes:
BOY SC
OUTS: PLANNING
14
“The more responsibility the Scoutmaster gives his patrol leaders, the more they will respond.” – Robert Baden-PowellThe Patrol Leaders are elected by their patrols to represent them at the Patrol Leaders’ Council (PLC) meetings. A patrol leader, is a member of the patrol leaders’ council, and serves as the voice of their patrol members.
The members of each patrol elect one of their own to serve as patrol leader. The troop determines the requirements for patrol leaders, such as rank and age. To give more youths the opportunity to lead, most troops elect patrol leaders twice a year. Some may have elections more often.
Through the Patrol Leaders’ Council, patrols share the responsibility for the patrol’s success. They gain confi dence by serving in positions of leadership. Each Patrol is always represented at each monthly PLC meeting. If the Patrol Leader is not able to attend, the Assistant Patrol Leader or another Scout from the patrol will attend the PLC. The Patrol Leaders present the ideas and concerns of their patrols and in turn share the decisions of the patrol leaders’ council with their patrol members.
The Patrol MethodJO
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The Patrol Leaders’ Council Is Made Up Of The Following Positions:
• Senior Patrol LeaderRuns all troop meetings, events, activities, and the annual program planning conference; runs the Patrol Leaders’ Council meetings; appoints other troop junior leaders with the advice and counsel of the Scoutmaster; assigns duties and responsibilities to junior leaders; assists the Scoutmaster with junior leader training.
• Assistant Senior Patrol LeaderHelps the senior patrol leader with leading meetings; helps train and supervise the troop scribe, quartermaster, instructor, librarian, historian, and chaplain’s aide; serves as a member of the patrol leaders’ council.
• Troop GuideIntroduces new Scouts to troop operations; encourages good behavior form all Scouts and resolves confl icts; helps new Scouts earn First Class rank in their fi rst year; teaches basic Scout skills; coaches the patrol leader of the new-Scout patrol on his duties; assists the assistant Scoutmaster with training; counsels individual Scouts on Scouting challenge.
• Patrol Leader PositionPlan and lead patrol meetings and activities; keep patrol members informed; assign each patrol member a specifi c duty; represent his patrol at all patrol leaders’ council meetings and the annual program planning conference; prepare the patrol to participate in all troop activities; work with other troop leaders to make the troop run well; know the abilities of each patrol member.
• ScribeAttends and keeps a log of patrol leaders’ council meetings; records individual Scout attendance and dues payments; records individual Scout advancement progress; works with the troop committee member responsible for records and fi nance.
The PLC is guided by the Scoutmaster and has direct support by key Troop Committee members to ensure the unit has monthly boards of review and quarterly courts of honor.
“The object of the patrol method is not so much saving the Scoutmaster trouble as to give responsibility to the boy.” – Robert Baden-Powell
BOY SC
OUTS: PLANNING
16
This is the step where your troop program comes alive. The success of this conference began when you, the Scoutmaster, prepared your senior patrol leader. Be alert throughout the conference to help out the senior patrol leader. Don’t wait for him to fail, but be careful not to take over for him. Careful, non intrusive coaching will help your senior patrol leader build confi dence. Share your leadership with them.
Who attends the conference? The troop’s annual planning conference is attended by the Scoutmaster, assistant Scoutmaster for the new-Scout patrol, assistant Scoutmaster for the Venture patrol, senior patrol leader, assistant senior patrol leader, patrol leaders, and troop guide.
Physical Arrangements Careful planning should ensure that this planning conference is a fi rst-class experience for your youth leaders. Pick a location that would be special to your Scouts, possibly one offering opportunities for other activities, such as swimming, boating, etc. You can make it a weekend experience, although the conference is easily completed in a day.
Whichever you do, don’t involve the youth leaders in a lot of housekeeping chores that distract them from the primary purpose of planning the troop program. Consider using other troop adults to cook and clean up; let your patrol leaders’ council concentrate on the task at hand.Make sure the facilities are suited for a conference. Is ventilation good? Is there suffi cient lighting? Are the chairs comfortable? Are there tables to work on? Is there a way to hang calendars on the wall? Use the checklist on page 9 to make sure your facilities will work.
Setting up the conference facility should have been previously assigned to members of the patrol leaders’ council. A checkup by the senior patrol leader prior to the conference ensures that nothing is forgotten.
Follow the agenda. When directing a session, your senior patrol leader should be aware that it’s easy to get sidetracked. If the group starts to drift away from the agenda, a gentle nudge from you may be in order to put them back on course.
Remember the conference ground rules:1. The Senior Patrol Leader presides.2. Each event and program is voted on.3. The majority rules.
(Note: No time limits have been placed on the agenda, but working sessions should last no longer than 45 minutes without a break.)
ANNUAL TROOP PROGRAM PLANNING CONFERENCE
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Literature• Troop Program Features, Volume I, No. 33110• Troop Program Features, Volume II, No. 33111• Troop Program Features, Volume III, No. 33112• Troop Resources for Scout Troops and Varsity Teams, No. 33588• Scoutmaster Handbook, No. 33009• Boy Scout Handbook, No. 33105• Patrol Leader Handbook, No. 32502• Program features from Scouting magazine• Scouting magazines• Boy’s Life magazines• Troop Program Planning Chart• District/council calendar• School calendar• Chartered organization calendar• Community calendar• Information on council and district events• Complete copy of next month’s program feature, for the fi nal part of the workshop
(one per participant)• Troop Resource Surveys completed by parents and troop leadership• Troop/Team Record Book, No. 34510• Troop Advancement Chart, No. 34506
Program Supplies• All Aboard activity (supplies needed)• Game (supplies needed)• Flip-chart stand and pad(s)• Twelve large calendar pages• Felt-tip markers• Writing pads for participants• Pens and pencils• Thumbtacks• Masking tape• Extension Cord
Food/Refreshments• Refreshments for morning and afternoon breaks• Additional food (lunch, etc.)
Conference Facility Setup• Tables set in horseshoe or square, depending on number of people• Flip chart stand placed for easy viewing and use• Calendar pages hung on wall• Troop Program Planning Chart hung at front center of room• Table at front of room for resource material
ANNUAL TROOP PROGRAM PLANNING CONFERENCE CHECKLIST
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I. OPENING ACTIVITY - SCOUTMASTER Conduct All Aboard or other team-building activity. This helps foster a spirit of working together to solve a common problem.
II. REVIEW CONFERENCE GROUND RULES - SENIOR PATROL LEADER A. Write down the conference objectives: 1. To decide on troop goals for the coming year 2. To develop a program that represents ideas from the entire troop. B. Review ground rules 1. The senior patrol leader presides, 2. Each event and program will be voted on. 3. The majority rules.
III. DEVELOP TROOP GOALS - SCOUTMASTER A. The Scoutmaster leads a discussion on goals for the coming year. These could deal with such topics as advancement, service, or troop money earning. (These are the same goals discussed earlier with the troop committee and senior patrol leader.) B. The patrol leaders’ council votes to approve the goals.
IV. CONSIDER MAJOR EVENTS - SENIOR PATROL LEADER A. Review dates for items such as these: 1. Scouting shows 2. Camporees 3. Summer camp 4. Special troop events 5. Good Turn 6. Patrol suggestions for special activities B. Vote on events. (Delete from the calendar any activities the troop will not participate in.) C. Insert events on the Troop Program Planning Chart. D. Backdate necessary preparation time for each event.
V. GAME BREAK
VI. DISCUSS PATROL SUGGESTIONS FOR PROGRAM FEATURES A. Discuss the program features suggested for the coming year. B. Will they meet the goals of the troop C. What are the advancement opportunities? D. Decide where program features best fi t into the calendar. E. Vote on the fi nal list of program features.F. Insert the approved features into the Troop Program Planning Chart
ANNUAL TROOP PROGRAM PLANNING CONFERENCE AGENDA
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VII. LUNCH OR GAME BREAK
VIII. SCHEDULE SPECIAL TROOP ACTIVITIES A. Decide on a schedule for the following: 1. Board of review 2. Courts of honor. 3. Recruitment night(s) 4. Webelos Scout graduation B. Add these dates to the Troop Program Planning Chart.
IX. FINALIZE THE TROOP PROGRAM PLANNING CHART Put the Troop Program Planning Chart into fi nal form for presentation to the troop committee.
X. GAME BREAK
XI. MONTHLY PROGRAM PLANNING Plan next month’s program.
XII. SCOUTMASTER’S MINUTE
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BOY SCOUT ADVANCEMENT & THE MERIT BADGE PROGRAM
What is advancement, and what role does it play in Scouting?Education and fun are functions of the Scouting movement—as is the growth of our youth members and make up the basis of the advancement program. As the Scout meets certain requirements, he may advance in rank. The Scouting program is designed to help young people have an exciting and meaningful experience. A quality Scouting program strives for the following:
• Every young person achieves personal growth. • Each individual learns by doing. • Youth members progress at their own rate. • All young people receive recognition for their individual accomplishments. • Youth participants are encouraged to embrace Scouting ideals.
Millions of boys over the past 99 years have experienced the Scouting program. The Boy Scout program focuses upon delivering knowledge through rank advancement. There are six ranks for Boy Scouts: Tenderfoot, Second Class, First Class, Star, Life, and Eagle Scout. Levels of leadership and character are learned through advancement in the program.
Boy Scouts can learn about sports, crafts, science, trades, business and future careers as they earn merit badges. There are more than 100 merit badges. Any Boy Scout may earn any merit badge at any time. They don’t need to have had rank advancement to be eligible.
A complete list of BSA Merit Badges is on the next page. Boy Scouts and leaders can fi nd registered Merit Badge Counselors to help them earn merit badges by visiting www.mac-bsa.org/bs_badge.aspx. Click on “Merit Badge Directory” to fi nd a counselor near you!
You will also fi nd a Scout Merit Badge Tracking form in the following pages, for Star, Life & Eagle Scouts. You can make copies of this form for each Scout or have them download it from the resources section at www.mac-bsa.org/JourneytoExcellence. on at www.mac bsa.org/JourneytoExcelleng J yyyyyyyyyyyyyyyyyyyyyyyyyyyyy
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Advance Computing American BusinessAmerican CulturesAmerican HeritageAmerican LaborAnimal ScienceAnimationArchaeologyArcheryArchitectureArtAstronomyAthleticsAutomotive MaintenanceAviationBackpackingBasketryBird Study BuglingCampingCanoeingChemistryChessCinematographyCitizenship in the CommunityCitizenship in the NationCitizenship in the World
ClimbingCoin CollectingCollectionsCommunicationComposite MaterialsComputer Aided DesignComputers*CookingCrime Prevention*CyclingDentistryDigital TechonolgyDisabilities AwarenessDog CareDraftingElectricityElectronicsEmergency PreparednessEnergyEngineeringEntrepreneurshipEnvironmental ScienceFamily LifeFarm MechanicsFingerprintingFire SafetyFirst Aid
Fish and Wildlife ManagementFishingFly-FishingForestryGardeningGame DesignGenealogyGeocachingGeologyGolfGraphic ArtsHikingHome RepairsHorsemanshipIndian LoreInsect StudyInventingJournalismKayakingLandscape ArchitectureLawLeatherworkLifesavingMammal StudyMedicineMetalworkModel Design and Building
COMPLETE LIST OF MERIT BADGES
Art
American Heritage Hiking
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MotorboatingMulti-MediaMusicNatureNuclear ScienceOceanographyOrienteeringPaintingPersonal FitnessPersonal ManagementPetsPhotographyPioneeringPlant SciencePlumbingPotteryProgrammingPublic HealthPublic SpeakingPulp and PaperRadioRailroadingReadingReptile and Amphibian StudyRifl e Shooting
Robotics RowingSafetySalesmanshipScholarshipScouting Heritage Scuba DivingSearch and RescueSigns, Signals & CodesSnow SportsSculptureShotgun ShootingSkatingSmall-Boat SailingSoil and Water ConservationSpace ExplorationSportsStamp CollectingSurveying
SustainabilitySwimmingTextileTheaterTraffi c SafetyTruck TransportationWater SportsVeterinary MedicineWeatherWeldingWhitewaterWilderness SurvivalWood Carving Woodwork
Rowing
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Visit www.mac-bsa.org/bs_badge.aspx to fi nd a merit badge.
Merit Badge Info & Tracking Record
STAR STAR MERIT BADGES: EARN A TOTAL OF SIX (6) INCLUDING FOUR (4) FROM THEREQUIRED LIST FOR EAGLE.
DATE (*REQUIRED BADGES FOR EAGLE) DATE ( 2 ADDITIONAL, ANY MERIT BADGE)DATE BECAMEA SCOUT:
1. 1.
TENDERFOOTDATE
2. 2.
2ND CLASSDATE
3. _____6-HOUR SERVICE PROJECT_________________________________
1ST CLASSDATE
4. __________________________________________________________________STAR SCOUT
DATE: _________________________________________
LIFE LIFE MERIT BADGES: EARN A TOTAL OF 11 INCLUDING SEVEN (7) FROM THE REQUIREDLIST FOR EAGLE (RECORD THE FOUR MERIT BADGES EARNED FOR STAR ALSO).
RECORD ( 3 MORE REQ. PLUS THE 4 REQ. BADGES EARNED FOR STAR) 2 ADDITIONAL, ANY MERIT BADGE
DATE (REQ. MERIT BADGES FOR EAGLE) DATE (REQ. MERIT BADGES FOR EAGLE) DATE (RECORD 2 FOR STAR & 2 ADDITIONAL)
1. 5. 1.
2. 6. 2.
3. 7. 3.
4. 4.
6-HOUR SERVICE PROJECT___________________________________________________________________________________________________LIFE SCOUT
DATE: _________________________________________
EAGLE REQUIREMENT 3. EARN A TOTAL OF 21 MERIT BADGES (REQUIRED MERIT BADGESARE LISTED. LIST THE MONTH, DAY AND YEAR EACH MERIT BADGE WAS EARNED.(RECORD EVERY MERIT BADGE EARNED).
MERIT BADGE DATE EARNED UNITNO. MERIT BADGE DATE EARNED UNIT
NO. MERIT BADGE DATE EARNED UNITNO.
1. CAMPING 8. FIRST AID 15.
2. CITIZENSHIP IN THE COMMUNITY
9. PERSONAL FITNESS 16.
3. CITIZENSHIP IN THE NATION 10. PERSONAL MANAGEMENT 17.
4. CITIZENSHIP IN THE WORLD 11. LIFESAVING OR EMERGENCY PRERAREDNESS
18.
5. COMMUNICATIONS 12. SWIMMING OR HIKING OR CYCLING
19.
6. ENVIRONMENTAL SCIENCE 13. 20.
7. FAMILY LIFE 14. 21.
Cross out badges not earned. If a crossed out badge was earned, it may be reentered in 12 through 21.Four of these required merit badges were earned for the Star Scout Award and three more for the Life Scout Award.All merit badges earned beyond the 21 for Eagle Scout should be entered on the Eagle Palms tracking recordJOUR
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Eagle Scout Info“It’s not so important who starts the game but who fi nishes it.” – Legendary Hall of Fame Basketball Coach, John Wooden
Since its inception in 1911, the term “Eagle Scout” has been synonymous with the pinnacle of Scouting. It’s even found its way into the vernacular to mean “a straight-arrow and self-reliant man” (Merriam-Webster Online). More than two million Scouts—only 4% of overall Scout membership— have claimed the rank of Eagle Scout. Yet it’s the overwhelming vision and desire of nearly every Scout.
As soon as a Scout earns the Life rank, they can start envisioning their project. Life Scouts can download the Eagle Scout Service Project Workbook from www.mac-bsa.org/boyscouts and click on “Eagle Scouts”.
Scouts should work closely with their Troop leaders to keep them informed of their progress and make sure they are following the proper steps to ensure they accomplish their goals.
Eagle Scout Process
Fill out application and get the appropriate signatures(Scoutmaster, committee chair, applicant, and district eagle chair signatures)
District submits approved application to council. The application and dates are checked and verifi ed. Time: 1-2 weeks
Approved Eagle application is sent back to district. The district then sets up a board of review. Time: 3-6 weeks from the time the district receives until the interview
Application is sent by the council to the National BS. Time: 1-2 weeks from submission
National approves and sends Eagle certifi cate and pocket card to the council.Time 4-6 weeks from submission
Council records the certifi cate and mails out packet to the scoutmaster. Time: 1-2 weeks
Step 1:
Step 2:
Step 3:
Step 4:
Step 5:
Step 6:
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The Journey to Excellence has standards set for Boy Scout Troops to help increase and encourage service in their community. In the past, this has been known as “Good Turn for America” but with the adoption of the Journey to Excellence program, the term has changed to “Journey to Excellence Service Hours.”
Service ProjectsObjective: The pack participates in service projects, with one benefi ting your chartering organization. The projects & hours are logged on the Journey to Excellence website.
• Bronze: Participate in two service projects. • Silver: Participate in three service projects. • Gold: Participate in four service projects.
Scouting for FoodScouting for Food is an annual council-wide service project aimed at addressing the issue of hunger in our communities. Through a partnership with ConAgra Foods, Hy-Vee and the Food Bank for the Heartland, Scouts collected 277,024 food items for the 2012 year. The 2013 dates are April 6 and April 13 2012. The 2014 dates are April 5 and April 12, 2014.
How do we get involved?Door hangers will be available at your March Roundtable. We recommend Cub Scout Packs team up with a Boy Scout Troop and have one group distribute the door hangers on the fi rst Saturday and have the other group collect the food items the next Saturday.
Where do we take the food once it’s collected?Packs and Troops in the Omaha area can take their food to their local Hy-Vee for collection. In other areas, please check with your Scouting for Food chair about which local food pantry or church we are partnered with. Please visit www.mac-bsa.org/ScoutingForFood for more information.
Recommended Partners for Service ProjectsThe Mid-America Council has teamed up with several local agencies that we recommend Cub Scout Packs to consider when planning a service project. • Salvation Army – www.salvationarmyusa.com • Habitat for Humanity – www.habitat.org • Keep Omaha Beautiful – www.keepomahabeautiful.org
Ideas for Service ProjectsRemember to check with your Troop’s chartered organization to see if they have any projects that the Troop can help with.Other Ideas• Assist a Cub Scout Pack with their Pinewood Derby or Arrow of Light presentation• Teach a Cub Scout Pack camping or cooking skills, or fl ag etiquette.• Place American fl ags on grave sites for Memorial Day. • Conduct a CPR training event.
How to Log Your Service HoursYou can now enter your Pack’s service hours at www.scouting.org/awards/journeytoexcellence.
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• Look for the “Service Project” area of the screen. There you can fi nd the link to log your hours, information for fi rst time users and ideas and tips for a successful service project. • To enter your service hours click on “service hours website” link. • Choose “New User Click Here” or enter in your existing user name and password.
Users can still use www.goodturnforamerica.com but you will be redirected to the new data collection site. If you have any questions, please check with your District Executive.
Got a MyScouting account? You can also reach the Journey to Excellence service hour website by clicking on the Journey to Excellence Information link on the left side of the screen in the “Council Tools” section. Once you click the link you will be directed to www.scouting.org/awards/journeytoexcellence and can follow the same procedures as listed above.
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Hit the ground running this summer with an action-packed adventure at Camp Cedars! Climbing, hiking, shooting, fi shing, horse riding, boating and other advancement opportunities are awaiting you right around the corner! Spend your days challenging yourself to reach new heights and spend your nights under starry skies. Don’t get left behind in 2013! Camp Cedars contains some of the best facilities in the country:
• Swimming pool• Equestrian center• COPE course• Climbing tower
Boy Scout Summer Camp
• Shotgun range• Dining hall• Trading post• Nature center
• Aviation• Camping honor societies• Order of the Arrow & Nani-Ba-Zhu• Shooting sports arena
During Boy Scout Summer CampCamp Cedars offers leader training to include: • Outdoor Leader Skills program• Leave No Trace• Climbing Instruction
• Swimming and Water Rescue• Paddle Craft Safety• Climb on Safely
• Safety Afl oat• Safe Swim Defense
For more information contact:Camping DirectorPhone: 402.431.9BSA (9272)
Camp Cedars Phone: (402)628.8146 [email protected] (seasonal)Visit www.mac-bsa.org\camping year-round!
Boy Scout Summer Camp Week 1 June 2-8 Week 2 June 9-15 Week 3 June 16-22 Week 4 June 23-29Week 5 July 7-13Week 6 July 14-20
High AdventurePhilmont Scout Ranch – National BSA High Adventure BaseThe Mid-America Council makes yearly reservations for a council contingency to Philmont Scout Ranch. This trek is for youth ages 14 and up. The Council is normally approved to fi ll 10 crews of 12 people (2-4 of which are adults). The applications and fees are available at the beginning of each year on-line at www.mac-bsa.org in the “Camping” section under the “High Adventure” tab. Applications will NOT be accepted after April 1 of the year prior to the reservation.
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For more information about currently scheduled high adventure camps and any future developments, continue to check www.mac-bsa.org in the “Camping” section under the “High Adventure” tab, or contact the Camp Director at (402)431-9BSA(9272).
MAC High Adventure CommitteeComprised of volunteers dedicated to promoting safe, fun High Adventure and Scouting Expedition opportunities to units in the Mid America Council, this group of volunteers wants to help you plan, promote, and facilitate your units High Adventure trek.
Already a veteran of several High Adventure treks? We can use your expertise to guide and mentor leaders who need the help of experienced Scouters. If you have youth who are looking for adventure or would like to lead a high adventure trek, contact the Mid-America Council Program Director at (402)431-9BSA(9272).
The committee also maintains a library of maps, guidebooks, fi eld guides, and past trip reports that can serve as resources for your next High Adventure. To access these resources, contact Scouter Services at (402)431-9BSA(9272).
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FUND YOUR PROGRAM
Imagine kicking off your Scouting year with a 12-month program and not collecting any money from Scouting families! Perks can pay for the entire program they want to do without any out-of-pocket expenses selling popcorn.
To earn the Mid-America Council’s Journey to Excellence Platinum award, Packs must have 80% of their membership sell popcorn and achieve a $200 sales average per scout.
Your Pack’s Ideal Year of Scouting could require more sales which is why we include the IYOS Budget Planner worksheet on the next page. You can also go to http://www.mac-bsa.org/iyos_program.aspx for an online copy of this worksheet. Learn a little more about Popcorn here and use the worksheet to determine how Popcorn sales will achieve your Pack’s Ideal Year of Scouting.
Popcorn In The Mid-America Council Since 2005, units in the Mid-America Council have sold more than $22.5 million of popcorn. Over $7.4 million of the funds raised have gone directly to the units that sold popcorn and more than $7 million has gone to the Mid-America Council to improve our council camps and programs that are provided for our communities. Records were broken in 2010 with more than 6,800 Scouts earning funds to pay for their own program. Units use these funds to pay for everything from charter renewal, to fund camps and camp outs, to “dues free” Scouting.
We are powering up for the 2012 Popcorn campaign to be bigger, better, and bolder. This means bigger incentives, better training, and bolder sales techniques.
5 Steps For A Successful Popcorn Campaign1. Establish an annual plan and budget using the Ideal Year of Scouting worksheet on the next
page. With input from your Scouts, parents, and leaders you can use this guide to write your budget and stick to it.
2. Set a Troop popcorn sale goal and break down to a per-Scout-goal based on your IYOS budget.
3. Put together an exciting incentive program for your unit along with Council prizes.
4. Conduct a FUN Troop Popcorn Kick-off to communicate the goals to families.
5. Utilize all sales methods available to your to make sure your pack and Scouts hit their goals. •Take orders •Show & Sell the products •On-line sales. •Show & Deliver the products •Parents selling at work help their Scouts hit their goal •Store front sales. Talk to your local businesses to see if you can sell there
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Camp CardsGo to camp for FREE! The Mid-America Council is offering a new fundraising opportunity for packs, troops & crews so that they may raise funds to help pay for camp!
In addition to 50% commission on any Camp Cards sold, Scouts that sell 80-160 or more cards will qualify for a Camp Scholarship!
Campaign DetailsCampaign runs from March 8 - March 31. Deadline for all forms and payments to be turned in is April 5, 2013 at Scouter Services.
Scholarships have no cash value, they may not be transferred to another Scout or camp. Scholarships can only be used for Mid-America Council camps. Scholarships must be used during the same year they were earned.
Camp Cedars Boy Scout Summer Camp – Sell 200 cardsMany Scouts enjoy summer camp the most. It provides numerous opportunities for Scouts to earn merit badges along their advancement trail. Some activities Scouts can do while camping include: swimming, hiking, fi shing, boating, rock climbing and hanging out around a campfi re. Scouts in the Mid-America Council do this, and more!
Scouts must sell 160 cards to receive a Camp Cedars summer camp scholarship. Camp scholarships may not be used for adult registrations. Early bird discount deadline is April 11, 2013. Mid-America Council is not responsible for any late fees.
To reserve Camp Cards for your unit or Scout, please contact Elizabeth Power at 402-431-9272 or [email protected]. Camp Cards will be available for pick-up at your March District Roundtable.
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FRIENDS OF SCOUTING The Mid-America operates as a non-profi t organization, to support all the units in Omaha Council Service area.
Funding for the Scouting Program also comes from a campaign that the Council operates each year, Friends of Scouting (F.O.S.). This campaign is an opportunity for communities, businesses and families to support the Scouting movement for over 25,000 youth in Nebraska, Iowa and South Dakota. The annual F.O.S. drive raises approximately 28% of the operating budget each year. On average, $168 per youth is needed to provide programs for one year. Financial contributions to this campaign from Scouting families and outside organizations ensure how income and expenses move through the Mid-America Council.
The F.O.S. presentation explains to parents how our Council is fi nanced and educates them about our wonderful programs.
Be a Friend of ScoutingPlease use the tips below to help your unit conduct a Friends of Scouting presentation. A video can be provided to you through your FOS Representative or your District Executive. It is also available online on our You Tube Channel, http://www.youtube.com/MACBoyScout.
Friends of Scouting Presentation tips1. Introduce yourself2. Share the mission of the Mid-America Council3. Play the video4. Sell Scouting5. Hand out Friends of Scouting cards/brochures to every adult present6. Explain the giving levels and the “thank you” gifts7. Explain “The Game”; everyone fi lls out their card and puts the amount he or she thinks will be raised from this presentation in the corner. The person with the closest guess wins a prize!8. Tell everyone you will give them a few minutes to complete the form9. Scouts collect the cards. 10. Announce the total amount of pledges and the winner of “The Game”11. Give a prize to the winner if possible12. Thank everyone
Mid-America Council MissionIt is the mission of the Mid-America Council, Boy Scouts of America to serve others by helping instill values in young people and in other ways prepare them to make ethical choices over their lifetime in achieving their full potential. The values we strive to instill are based on the Scout Oath and Law.
It is the vsion of the Boy Scouts of America, Mid-America Council to provide unparalleled experiences for more youth. Unparalleled experiences create value, enthusiasm, robust growth and retention of program participants.
Promise to ParentsParents will say Scouting in Mid-America Council offers their family fun and adventurous things to do. This fun and adventure will help their son or daughter develop leadership skills and values important to good citizenship and service to others.
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TROOP IDEAL YEAR OF SCOUTING BUDGET BO
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SPREAD THE BENEFITS OF SCOUTING
The benefi ts of Scouting should be offered to every young man. The Boy Scout troop open house allows a troop to swing open its doors and roll out the red carpet to prospective youth. It provides a forum to show off Scouting activities and the troop’s accomplishments.
Hosting a troop open house is a fi ve-step process that has been tried and proven in troops throughout the nation. Each of the following steps is vital to the event’s success: 1. Present a school rally to fi fth- and sixth-graders. Have them complete the High Adventure Survey. 2. Email or mail the parents of interested youth a personal invitation to the troop open house. 3. Follow the invitation with a telephone call to the parents. 4. Host the troop open house for youth and their parents. 5. Organize a troop or district activity to involve new Scouts right away.
When thinking of different recruitment ideas for your unit, it is best if you create a Unit Information Sheet to include meeting dates, times, and places; a pack calendar; a list of leaders’ contact information; other information about events and activities. Use the following pages as resources to grow your unit.
As you plan your Ideal Year of Scouting, you should be sharing your fantastic plans with your current Scouts and encouraging them to bring their friends.
The Journey to Excellence is based on the models of a successful unit, and a successful unit grows each year. Making the program more exciting for the boys, and creating more leaders in our community. Plan to grow your program, not just by the number of youth, but engage their parents and families in your unit as well. Everyone benefi ts from Scouting. JOUR
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SPRING TROOP OPEN HOUSE TIMETABLEFebruary• Set a date and plan a troop open house for March.
March• Conduct a school rally introducing fi fth- and sixth-grade boys to Scouting. • Follow up with interested youth by sending them a personal invitation to the troop open house and making a personal phone call to their parents.• Hold the troop open house to welcome potential Boy Scouts and their parents.• Plan a troop activity to get new Scouts involved with the troop shortly after they join.
April• Sponsor a troop activity for new Scouts.• Encourage each troop member to attend summer camp. Conduct summer camp orientation to encourage full troop involvement.
May• Work closely with new Scouts and parents during their transition to the Boy Scout troop, ensuring their needs are met and that their move has been natural and fun.• Work on rank advancement with new Scouts.
FALL TROOP OPEN HOUSE TIMETABLEAugust• Set a date and plan a troop open house for March.
September• Conduct a school rally introducing 5th, 6th, 7’h, 8th grade boys to Scouting. Have them complete the High Adventure Survey.• Follow up with interested youth by sending them a personal invitation to the troop open house and making a personal phone call to their parents.• Hold the troop open house to welcome potential Boy Scouts and their parents.• Plan a troop activity to get new Scouts involved with the troop shortly after they join.
October• Sponsor a Council, District, or troop activity for new Scouts.• Encourage each troop member to attend winter camp. Conduct winter camp orientation to encourage full troop involvement.
November• Work closely with new Scouts and parents, ensuring their needs are being met.• Work on rank advancement with new Scouts. December• New scouts attend Council or District Winter Camp or unit campout/outdoor activity.
Eagle Scout InfoDownload the Eagle project work book and Eagle Scout application online (macbsa website)
Work with your scoutmaster to complete Eagle Scout requirements and to get your application turned in.
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Note: This is not a total list of available tasks a parent or other adult can assist with, but provides guidance in reviewing the unit's needs.
Volunteer Position • Description of Tasks to be Accomplished
Activity Coordinator • Promote attendance at council, district, and unit activities and events.
Advancement Chairperson • Order, pick up, and package Scout recognition awards from the Scout shop or Council offi ce.
Advancement Committee • Maintain a Scout advancement display board.
Advancement Recorder • Keep advancement records.
Assistant Leader • Assist as a second adult to sit in on Scoutmaster conference.
Board of Review Supporter • Serve on a board of review.
Commissioner Support • one or more units as a liaison with the district/council.
Court of Honor Coordinator • Coordinate the troop’s regular or special Eagle Court of Honor.
Equipment Coordinator • Provide tools for conservation projects.
First Aider • Keep unit fi rst aid kit fully stocked.
Friends of Scouting Helper • Chair or work on the FOS campaign in the unit.
Logistics Coordinator • Be responsible for unit meeting place logistics.
Medical Coordinator • Keep a record of the health history of each Scout.
Meeting Host • Make your home available for patrol meetings.
Merit Badge Counselor • Serve as a merit badge counselor. Sign up on www.mac-bsa.org
Open House Coordinator • Coordinate a unit open house for new members.
Parent Initiative Coordinator • Make sure new Scouts and families are welcomed.
Publicity Chair • Serve as unit publicity chairman.
Recharter Coordinator • Assist with the troop/team rechartering process.
Recognition Committee • Thank the spouses of the adult leaders, as well as parents and other adults who volunteer to help.
Recognition Coordinator • Thank leaders with a note or token of appreciation.
Service Project Committee • Chair or assist with troop/team community service projects.
Skills Coordinator • Arrange for special subject experts to visit troop/team meetings.
Summer Camp Coordinator • Promote adult leader and youth attendance at summer camp.
Survey Coordinator • Help collect a troop resource survey from all families.
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Cooperation of schools is essential to gain access to Scout-age youth. Contact school administration to schedule presentation time during school with small groups of boys.
Plan the presentation to highlight Scouting’s activities, high adventure, and outdoor experiences. Display hands-on visuals such as backpacks, canoes and tents and allow the youth to check them out up close.
Dress in outdoor wear to complete the setting. Allowing some experienced Scouts to assist in the presentation could help the youth visualize themselves as Scouts. The presentation should be no more than fi ve minutes.
Following the introductory presentation, give each youth a High Adventure Survey. Ask them to check the high-adventure experiences that interest them. Explain that Scout troops do the kinds of activities listed on the survey.
While the youth are working on their surveys, announce that you would like to invite them to join a Scout troop. Explain that they will receive an invitation to join a Scout troop in their community if they mark that they are interested in joining. Collect every survey, and check to ensure that each is complete with the youth’s full name and contact information. If the school cannot allow assemblies with youth, suggest the alternative plan of having the school distribute the High Adventure Survey. Be sure to pick up the completed surveys soon after their distribution.
While the youth are working on their surveys, announce that you would like to invite them to join a Scout troop. Explain that they will receive an invitation to join a Scout troop in their community if they mark that they are interested in joining. Collect every survey, and check to ensure that each is complete with the youth’s full name and contact information. If the school cannot allow assemblies with youth, suggest the alternative plan of having the school distribute the High Adventure Survey. Be sure to pick up the completed surveys soon after their distribution.
Sample E-mail Invitation for Boy ScoutsLocated at www.scouting.org/WordstoLiveBy/BoyScout/Email
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Troop New Parent Survey Please fill out this questionnaire for each parent/guardian.
Name ____________________ Email Address: ____________________________________________ Address: __________________________________________________ Phone:___________________ 1. What are your hobbies?_____________________________________________________________ 2. What sports or activities do you take part in? ____________________________________________ 3. List any experience that you have as a youth or leader in Scouting (i.e. years, ranks, positions held):
________________________________________________________________________________ While a Scout Troop is “Boy Led”, it is under the supervision and with the support of adults. To provide the boys with the best possible experience, we need adults to serve on our Troop Committee. Committee Positions:
Chartered Organization Representative: The direct contact between the Troop and Sponsor Org. Troop Committee Chairman: Supervises the Troop committee and Troop leaders.
Troop Treasurer: Handles Troop funds, pay bills, and maintain accounts
Troop Advancement Chair: Ensures that the Troop has an effective advancement program
Troop Boards of Review: Chairs the Boards of Review for the Troop.
Troop Secretary: Keeps minutes and records, send notices, and handle publicity.
Troop Equipment Coordinator: Works with the youth Quartermaster and is responsible for equipment.
Troop Outdoor/Activities Chair: Secures tour permits and serves as transportation coordinator
Troop Membership Chair: Ensures a smooth transition of new Scouts and parents into the Troop.
Troop Training Chair: Ensures training opportunities are available and maintains records.
Troop Public Relations Chair: Promotes troop’s activities to local media Assistant Scoutmasters:
Assistant Scoutmasters help Scoutmasters to lead the Scouts. Can you help in any of these areas?
New-Scout patrol: Works with the Troop Guide and New-Scout Patrol Leader.
Cub Scout outreach: Works with the Den Chief(s) to maintain a relationship with the Pack.
Service: Helps lead the Troop’s service activities.
Administration: Assists with records and materials.
Advancement: Works with the Scouts to help them with advancement.
Outdoor skills: Helps the Scouts develop outdoor skills.
Camping Trips: Helps to plan, organize, and lead camping and hiking trips.
Troop Meetings: Helps the Patrol Leaders Council to plan and organize Troop meetings.
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Dear parent,
Your son has taken a step toward building a solid future; are you willing to support his growth? Recently, your son indicated his desire to try his hand at such high-adventure activities as backpacking, cycling, camping, swimming, canoeing, rock climbing, and horseback riding. Our Scout troop will participate in these activities and even more in the coming year, and we would like to invite him to join the Boy Scouts of America.
Scouting has a reputation for helping youth develop self-reliance, strong character, respect for others, good citizenship skills, and physical and mental fi tness. For a century, our programs have instilled in young men the values and knowledge that they need to become leaders in their communities and in their countries.
Please join our troop for our open house at (time) on (date) at (place). You’ll get a fi rsthand look at some of our troop activities, and you can visit with our Scouts and their adult leaders. Take some time to look over the enclosed brochure, and bring any questions or concerns to the meeting. I look forward to meeting you!
Sincerely,
Scoutmaster, Troop 123Telephone No. 123
Sample Invitation Letter for New Scouts
Mountain Man • Hit the trail of adventurePack up the knobby tires, sleeping bag, climbing rope, fl ashlight, swim trunks, and an intense
desire to get outside and explore. See how far you can go in Scouting.
Join us at the next meeting.Date: Month xxTime: xx p.m.Where: Address Line 1 Address Line 2
Contact for more information:Troop No. 123First and last name, positionContact [email protected]://troopurl.url
Sample E-mail Invitation for Boy ScoutsLocated at www.scouting.org/WordstoLiveBy/BoyScout/Email
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Follow Up with a CallOn evening before the open house, each prospective Scout’s household should receive a phone call from a member of the troop, ideally the Scoutmaster, who sent the letter or e-mail. As you make the call, keep in mind that the youth has already expressed his interest, so direct the call to a parent. Best time to make the call is between 6-8 P.M.
To help put the parents at ease, ask the following questions:1. Did the family receive the Scoutmaster’s letter or e-mail?2. Does anyone in the family have previous Scouting experience?3. Do they have any questions about Scouting or the troop open house?4. Do they know the time and location of the troop open house?• Ensure parents that you look forward to meeting them and will greet them at the door.
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Assign to:1. Preopening• Conduct a simple action game for early arrivals. ______________________
2. Opening• Hold the fl ag ceremony. ______________________• Welcome the guests. ______________________
3. Activity Timea. Skill time for youth ______________________• Hot spark• Knot relay• Tent pitching
b. Parent orientation ______________________• Explain the ideals and values of Scouting.• Introduce the troop leadership and its organization.• Distribute the troop calendar.• Explain the summer camp opportunity.• Thoroughly explain the costs of troop membership.
4. Joining process ______________________
• Youth and parents complete applications to join Scouting.• Announce information about the next troop meeting.
5. Closing ______________________
• Scoutmaster’s minute• Closing ceremony
6. Refreshments (optional) ______________________
SAMPLE TROOP OPEN HOUSE AGENDAJO
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WEBELOS TO SCOUT TRANSITION
District Webelos Transition Chair• Contact all packs in early fall to update a list of all fi fth-grade Webelos Scouts.• Coach Cubmasters and Webelos den leaders at roundtables, training courses, and through personal contact.• Report to the membership committee chair, and keep the district committee informed.• Track and maintain records of Webelos graduation: use a wall chart to lists the transition re-cord of each pack.• Work with unit commissioners to follow up on Webelos Scouts who have not joined a troop.• Work toward 100 percent Webelos transition.
Troop Responsibilities• Select Scouts to serve as den chiefs for each Webelos Scout den and Cub Scout den. • Arrange for den chief training.• Serve as a resource for overnight activities. • Conduct an orientation in the Bear Cub Scout dens to explain the changing role as boys be-come Webelos.• Explain how being a Webelos Scout will help prepare them for Boy Scouting.• Conduct an orientation with the Scouts as they become Boy Scouts• Webelos den/Scout troop camp outs should show Webelos Scouts and their parents what to expect • The troop should cook and camp by patrol, and use skills in which the Webelos Scouts can participate.• Arrange for Webelos dens to visit a troop meeting. This should be planned several weeks in advance.• Provide each Webelos Scout a copy of the troop’s activities for the upcoming year.• Work with Webelos den leaders to encourage Scouts to plan to move into the troop.• Conduct a Scoutmaster conference under the guidance of the Scoutmaster or the assistant • This conference should cover the meaning of the Scout Oath and Scout Law • The advancement program • Troop camping • The patrol method • Summer camp and personal equipment.• Work with the Cubmaster in planning a meaningful crossover ceremony at the pack’s blue and gold banquet. • Coordinate the ceremony and arrange for each Webelos Scout to receive: • A troop neckerchief • Boy Scout Handbook along • Arrow of Light Award • Members of the Order of the Arrow may assist in the ceremony.
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Unit Commissioner Responsibilities• Be a catalyst in developing good relationships between troop and pack leaders.• Promote communication by scheduling a meeting of key volunteers.• Help plan a Webelos den visit to a troop meeting and other joint activities.• Keep the pack and troop on schedule as they work on the crossover ceremony at the blue and gold banquet.• Attend the crossover ceremony.• Be sure new Scouts have completed a Boy Scout application, and have all necessary troop info.• Work with the pack and troop in their charter renewal process to help ensure Webelos Scouts are moved.• Work with the Webelos transition chair to follow up on boys who have not yet joined a troop.• Make sure they are invited to join a troop.• Be sure Webelos Scouts join a troop in time to prepare for Boy Scout summer camp.
Pack Responsibilities• Develop a working relationship with the leadership of a Boy Scout troop or troops in the community.• Most troops should have either an assistant Scoutmaster or a committee member assigned to new Scouts. • Your unit commissioner can help put you in contact with troop leaders.• Compare calendars of troop and pack activities to coordinate the activities. • Community events can be done together, and planning can help coordinate equipment use.• Work with troop leaders to secure den chiefs for each Webelos den and Cub Scout den.• Work with troop leaders to plan and conduct Webelos overnight activities.• Work with troop leaders to plan visits to troop meetings. Never show up without first calling in advance.• Invite the Scoutmaster and troop youth leaders to special pack activities. • Plan a meaningful crossover ceremony at the pack’s blue and gold banquet. • Have troop leadership be present to accept the Webelos Scouts as they graduate to Boy Scouting. • The local Order of the Arrow lodge can often be a valuable resource in conducting ceremonies.• Webelos leaders should be strongly encouraged to move into the troop with the boys. • If a troop does not exist in your community, discuss with the head of the pack’s chartered organization the possibility of organizing a troop. • A graduating Webelos den can form the nucleus of a new troop.
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WEBELOS TO SCOUT TRANSITIONTIME LINE
AUGUST• Get names, addresses, and telephone numbers of second-year Webelos.• Plan a joint Boy Scout troop/Webelos den camping trip for October.• Plan a program of upcoming events to present at a Webelos den meeting visit in November.• Select a den chief for each Webelos den.
SEPTEMBER• Mail a letter of introduction from the Boy Scout troop to second-year Webelos Scouts to introduce them to the troop.• Put second-year Webelos Scouts on the mailing list to receive the troop newsletter.• Continue planning the joint camping trip for October.
OCTOBER• Conduct the joint camping trip with the Webelos den.
NOVEMBER• Attend a Webelos den meeting to teach the Webelos Scouts how the Boy Scout troop works.• Have den chiefs attend a local council or district training course.
DECEMBER• Set a date for Webelos Scouts and their parents to visit a Boy Scout troop meeting in January.• Send a form of information or greeting, letting Webelos you look forward to them joining the troop.
JANUARY• Host Webelos Scouts and their parents at a Boy Scout troop meeting.• Plan a bridging ceremony for the blue and gold banquets in February to welcome graduating Webelos Scouts to their new troop.• Attend a meeting for fi rst-year Webelos Scouts to introduce them to Boy Scouting.
FEBRUARY• Hold the bridging ceremony at the blue and gold banquet.• Get new Scouts actively involved with the troop through troop activities.• Recruit parents of new Scouts to become assistant Scoutmasters or troop committee members.
MARCH• Plan a troop activity for new Scouts to get them involved with their new troop.
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APRIL• Conduct summer camp orientation to encourage troop involvement.• Attend a meeting of Bear Cub Scouts to introduce them to Boy Scouting.• Sponsor a troop activity for new Scouts.
MAY• Work closely with new Scouts and parents during their transition to the Boy Scout troop, ensuring their needs are met and that their move has been natural and fun.• Work on rank advancement with new Scouts.
JUNE• Ensure that all new Scouts attend summer camp.
JULY• Work closely with new Scouts and parents during their transition to the Boy Scout troop, ensuring their needs are met and that their move has been natural and fun.• Work on rank advancement with new Scouts
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During the initial contact with Scout-age youth, we promised that Scouting is action-packed. Youth will expect that adventure soon after they become Scouts, so schedule an exciting activity soon after the troop open house. Here are a few suggestions:
TROOP CAMP OUTNew Scouts joined with the expectation of going camping, and they should be given this opportunity for outdoor activity as soon as possible following the troop open house. Begin planning the activity well before the troop open house so that the event is in place when the new Scouts join.
DISTRICT WIDE OVERNIGHTERSome districts may choose to host all their troops for an overnighter at an area camp. The program could include basic Scouting skills, a campfi re, and preparing a simple meal. The experience will quickly give new Scouts a sense of belonging and fulfi ll their expectations of an exciting adventure.
LOCK-INSLock-in events also have proven successful in some districts. Lock-ins, which are especially effective in colder climates, are more like “camp-ins” rather than the usual camp out. They can be set up at the local YMCA or school gymnasium. Program possibilities could include swimming, sports, movies, refreshments, and a little sleeping. Two-Deep Leadership According to BSA Youth Protection policies, every BSA trip or outing involving Scout-age youth should be supervised by two BSA registered adult leaders or one registered adult leader and a parent or guardian of a participant, one of whom must be at least 21 years of age. The chartered organization is responsible for ensuring that suffi cient leadership is provided for all activities. For more information on BSA Youth Protection, consult the Guide to Safe Scouting at www.scouting.org.
Get New Scouts InvolvedNew Scouts should be introduced into the mainstream of troop activities as soon as possible after they join the troop. Assign them to Scout patrol and get them started on earning advancement. The Scoutmaster, assistant Scoutmaster, or troop guide should take responsibility for helping new Scouts get a good start.
Lock-InsLock-in events also have proven successful in some districts. Lock-ins, which are especially effective in colder climates, are more like “camp-ins” rather than the usual camp out. They can be set up at the local YMCA or school gymnasium. Program possibilities could include swimming, sports, movies, refreshments, and a little sleeping.
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Every Scout Deserves a Trained LeaderTrained Scout leaders provide a quality, fun-fi lled program for youth! Training helps a leader to be aware of the resources available to them, and therefore be more effective in delivering an unparalleled program to youth.
On the following page, you will fi nd a matrix designed to show you what trainings are needed to be considered a “trained leader” for your position. It is most important to start with Youth Protection Training for any registered adult.
Youth Protection TrainingThe Boy Scouts of America, Mid-America Council is committed to protecting our youth members. Youth Protection training:- Educates Scouting members to protect youth.- Strengthens policies to increase protection.- Encourages Scouts to report improper behavior.- Swiftly removes and reports alleged offenders.
Mandatory Report of Child AbuseAll persons involved in Scouting shall report to local authorities any good faith suspicion or belief that any child is or has been physically or sexually abused, physically or emotionally neglected, exposed to any form of violence or threat, exposed to any form of sexual exploitation including the possession, manufacture or distribution of child pornography, online solicitation, enticement or showing of obscene material. No person may abdicate this reporting responsibility to any other person.
Notify our Scout Executive (Eric Magendantz) at 402.431.9272 of this report, or of any violation of BSA’S Youth Protection policies, so that he may take appropriate action for the safety of our Scouts, make appropriate notifi cations and follow-up with investigating agencies.
Use the following to report child abuse or neglect in your area once you have notifi ed the Council:
Iowa • (800) 362-2178 • http://www.dhs.iowa.gov/
Nebraska • (800) 652-1999 • http://www.hhs.state.ne.us/cha/chaindex.htm
South Dakota • (800) 422-4453 • http://dss.sd.gov/cps/protective/reporting.asp
Take Youth Protection Training OnlineTake YPT online at www.MyScouting.org:1. Log on to MyScouting.org and create an account2. From the MyScouting.org portal, click on E-Learning and take the Youth Protection Training.3. Upon completion, you may print a certifi cate of completion to submit with a volunteer application.4. When your volunteer application is approved, you will receive a BSA membership card which includes your member ID.5. When you receive this membership card, log into MyScouting.org, and update your profi le with your member ID number. This will link your Youth Protection training records and all training records with your BSA membership.
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How Long is My Training Good For:• Youth Protection – every two years• National Camping School – good for fi ve camping seasons• Safe Swim Defense – every two years• Paddle Craft Safety – every three years• Aquatics Supervision/Swimming and Water Rescue – every three years• BSA Lifeguard – every three years• Visitation training – every two years• Lead Climbing Instructor – every fi ve years• Climbing Instructor – every two years• COPE/Climbing Inspector – every two years• Safety Afl oat – every two years• Chain Saw Safety – every two years• Trainer’s EDGE – every three years• Hazardous Weather – every two years• Physical Wellness – every two years• Climb On Safely – every two years• Trek Safely – every two years
Other Resources:BullyingThe values of Scouting make it clear that bullying cannot be tolerated. Scouting leaders have a unique opportunity to teach respect and acceptance of others. This training focuses on enabling adult leaders and parents to increase their awareness of the incidence and effects of bullying, to create an anti-bullying culture in their Scouting units, and to empower Scouts to assist those targeted by bullies wherever it occurs. Strategies for supporting the victims of bullying and for helping Scouts who bully others develop more appropriate social skills are presented as well.
Visit http://scouting.org/Training/Adult/Supplemental.aspx and scroll down to view the online PowerPoint and correlating training information document.
A Time to TellThe Boy Scouts of America has developed Youth Protection training to prepare its leaders to help children who have been, or are being, abused. The training program includes information for parents as well as the video A Time to Tell. Materials are for use in troop meetings to show Boy Scouts & Venturers and their parents what they should do to prevent abuse from happening to them.
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National Youth Leadership Training (NYLT)This is an exciting program designed to provide youth members with leadership skills and experience they can use in their home troops and in other situations demanding leadership. The new NYLT course is centered on the concepts of what a leader must BE, what he or she must KNOW, and what he or she must DO. The key elements are then taught with a clear focus on HOW TO achieve them. A six-day course, the content is delivered in a troop and patrol outdoor setting through activities, presentations, challenges, discussions, and audio-visual support. NYLT participants will be engaged in a unifi ed approach to leadership that will give them the skills and confi dence to lead well.
WHEN: June 2-8, 2013WHERE: Pahuk Pride, Little Sioux Scout RanchFor more information visit http://www.scouting.org/scoutsource/BoyScouts/Resources/nylt.aspx
Introduction to Outdoor Leadership Skills (IOLS)Hands-on program for adult leaders to learn outdoor skills needed to lead Scouts in the out-of-doors.
WHEN: April 19-21, 2013WHERE: Camp Cedars - 2911 County Rd 15, Cedar Bluffs, Nebraska, 68015WHO: All Boy Scout leaders BRING: Scout Handbook & Uniform; Personal camping equipment (Bring what YOU need): Sleeping Bag, Water Bottle, Mess Kit, Cup or Mug, Tent, Pocket Knife, Flashlight, Compass, Camp Chair or Stool.
Wilderness First AidWilderness First Aid (WFA) is the assessment of and treatment given to an ill or injured person in a remote environment where defi nitive care by a physician and/or rapid transport is not readily available. A BSA-led task force has developed WFA doctrine and curriculum. You must be certifi ed through the American Red Cross, Emergency Care and Safety Institute, or other courses accepted by the BSA on the ACA (ML1) accreditation site. Participants learn how to assess, treat, and (when possible) contain emergencies within the scope of their training. Youth and adult Scout leaders over age 14 are invited to participate and earn their certifi cation.
Den Chief TrainingBoy Scouts wishing to become den chiefs will take this online course as part of their training to become a den chief. The module identifi es den chief responsibilities and tasks, and describes the den chief’s relationship to the adult den leaders and how that relates to the den chief’s activities with the den. After fi nishing the online training, den chief candidates print their certifi cate of completion and undergo further training with their adult den leaders.
WHEN: Available weekly at Camp Cedars Summer Camp and online anytime at http://www.scouting.org/scoutsource/sitecore/content/scouting/training/youth/dencheftraining.aspx.Estimated time to complete online training – 45 minutes
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What is Wood Badge?Wood Badge is an adult training where you work with others to learn and practice leadership skills (as a member of a successful working team) and live the values of scouting.
21st Century Wood Badge is the ultimate leadership training experience for adult BSA leaders, conducted in an outdoor encampment, with the focus on application of leadership skills. These skills are conveyed through active learning sessions in an ideal Scout setting.You will be able to use these lessons and experiences from Wood Badge outside of scouting to make every team a successful team, whether the team is at your work or is your family. Inspired in England by Lord Baden-Powell at Gilwell Camp, Wood Badge is today offered around the world. Upon completion, a Scouter receives a certifi cate, neckerchief, woggle, and beads, and becomes a permanent member of Troop 1, Gilwell.
2013 Wood Badge CourseThe 2012 Wood Badge course will be held August 25-27 and September13-15 at Camp Cedars. Sessions start early Friday morning and run through early Sunday evening.
Financial AssistanceFinancial assistance is available. Both the VFW and the AFL-CIO offer scholarships to be applied toward the course fee. There are also scholarships available through the Wood Badge committee. Please see www.mac-bsa.org/woodbadge for more information.
QuestionsContact: Glenda Ackland, 2013 Wood Badge Course Director, at [email protected] or visit www.mac-bsa.org/woodbadge to learn more.
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SCOUTMASTER & ASSISTANTS3032 Advancement to 1st Class3094 Camping 1015035 Guide to Safe Scouting5072 Knots & Lashings3052 Leave No Trace Camping & Backpacking3040 Patrol Method & Successful PLCs3073 Troop Secrets5027 Uniforming3075 Winter Camping3031 New Requirements for BSA3044 When Eve Hits the Trail (women)3060 Assistant Scoutmaster3074 Teaching Scouts to Plan3079 Geocaching & Orienteering5024 Storm Spotter5025 Camping & Weather Safety5090 Storytelling8010 LDS Scouting3025 JLT
TROOP COMMITTEE MEMBERS5008 Commissioners, Unit & Other5035 Guide to Safe Scouting3042 Effective Boards of Review5040 Team Building3070 Guiding Troop Planning3036 How Troop Committees Function5012 Online Advancement5022 Marketing Your Unit5039 Online Rechartering3020 Troopmaster – Beginning3021 Troopmaster – Advanced5075 Unit Fundraising & Finance3068 Teaching Firem’n Chit3096 Outdoor Cooking – Desserts5003 Philmont Training Center5004 Tax Advantages for Scouters5021 Scouting Technology5024 Storm Spotter5025 Camping & Weather Safety5033 Recruiting Volunteers5043 Unit Leader Succession5045 Ideal Year of Scouting5060 Common Medical Emergencies5061 Wonders of the Night Sky5062 Wonders of the Night Sky II5063 Emergency Preparedness Award5300 Disability Awareness8006 Religion & Scouting8009 Adult Leader Recognition3047 COPE3033 Eagle Projects
What is the Heartland University of Scouting? The Heartland University of Scouting is supplemental leader training at its best! It is designed to provide program ideas, resources and FUN for all Scouting volunteers. It is planned so that leaders may return year after year, earn degrees in their chosen fi elds and keep current on all that Scouting has to offer the youth in our communities.
In addition to the courses offered, the resource round-up is open to anyone from 10 a.m. – 3 p.m. and offers Scout leaders and parents the opportunity to gather information from Scouting organizations and also community organizations and businesses.
2013 Heartland University of ScoutingThe 2013 Heartland University of Scouting will be Saturday, November 2. Please look for registration packets and more information in August 2013.
Suggested courses for Boy Scout LeadersBelow are suggestions for classes for Boy Scout leaders. These are only suggestions for those who are uncertain about which classes they might take. Everyone may take any class offered at
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Youth leaders should complete this as the fi rst step in the Youth Leadership Training (YLT) continuum!
Leadership is a vital part of the Scouting program. The purpose of the Introduction to Leadership Skills for Troops (ILST) is to teach Boy Scouts with leadership positions about their new roles and how to most effectively reach success in that role. It is intended to help Boy Scouts in leadership positions within their Unit understand their responsibilities and to equip them with organizational and leadership skills to fulfi ll those responsibilities. ILST is the fi rst course in the series of leadership training offered to Boy Scouts and has replaced Troop Leadership Training. There are similar ILS courses now available for Venture Crews (ILSC), Sea Scout Ships (ILSS), and Varsity Teams (ILST) Completion of Introduction to Leadership Skills is a prerequisite for Scouts to participate in the more advanced leadership courses National Youth Leadership Training (NYLT) and the National Advanced Youth Leadership Experience (NAYLE). It is also required to participate in a Kodiak Challenge Trek.
Troops and Crews may fi nd the syllabus and resources to conduct Introduction to Leadership Skills at www.mac-bsa.org. Scroll to your program (i.e. Boy Scouts) and click on Training. The Sea Scout Ship ILS program can be downloaded at http://www.scouting.org/Training/Youth.
Every troop, crew, and ship should be routinely conducting the ILS program!! Is yours?
NEW Introduction to Leadership Skills (ILS) Courses!
Introduction to Leadership Skills NYLT NAYLE
KODIAK
MENTORING SEAL POWDERHORN
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Use this recharter time line to help you stay ahead of the game.
September 2013• Request a copy of your roster from the Council offi ce (402) 431-9BSA (9272). •Look over and audit your membership.• Collect and submit membership applications for new youth and adult members to Council offi ce.• Make sure: • Birth date, social security numbers and position codes are on all adult applications. • “Authorization and Disclosure Statement” is signed on all adult applications. • Birth date and parent signature is included on youth applications.• Re-confi rm all signatures are present on all applications.• Turn in to the Mid-America Council.
October 2013 Roundtable (October 1 or 3, 2013)• Pick up your re-charter kit.
October/November 2013• Go online to verify your membership roster and that new applications have been added• Make sure all contacts and information is updated: • Institutional Head, Charter Rep., Committee Chair, two Committee Members (Pack Trainer Counts), Scoutmaster.• Update Charter Partner information on printed paper version of charter in kit.• Set up a meeting with your Charter Partner to review charter/roster and obtain all signatures: • Institutional Head, Cubmaster, District Executive.
December 2, 2013• Turn in your charter to your Unit Commissioner, District Commissioner or District Executive• All charters should be turned in by December 2rd or at your December Roundtable (Dec. 3 or 5)
These positions are required for Rechartering:Institutional Head (IH), Charter Representative (CR), Committee Chair (CC), Committee Member (MC), Scoutmaster (SM).
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Use the Journey to Excellence to assess the health of your unit. The Journey to Excellence Program was designed for any size and type of unit to fi nd success if they planned accordingly.
During the Re-charter period, you will work through the worksheet on the next page, to determine if your Troop earned the Platinum Journey to Excellence or if it made improvements over last year’s program. If your Troop is a Platinum level unit, you’ll earn 20% off 2012 camp registration fees for any one MAC camp.
We hope this worksheet will help you easily determine your standing in the Journey to Excellence. Remember, the Bronze, Silver and Gold levels are national awards. To earn Mid-America Council’s level (Platinum) the Pack must achieve Gold status from National, and complete the last two requirements on the form: Popcorn & Friends of Scouting participation.
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Most forms are available at www.mac-bsa.org or scouting.org/forms
IMPORTANT LOCAL AND NATIONAL BSA FORMS
Forms What When Why / How
Accident ReportInformation on any accidents happening during BSA programs
File after providing First Aid or other care
Forms can be found on www.mac-bsa.org (BSA accident policy number on reverse side)
Campership Application
Application fi lled out by parent and unit leader to obtain fi nancial assistance for the fi rst week of camp
Go to www.mac-bsa.org to fi nd the due dates for the campership application
Provides fi nancial assistance to Scouts who attend Cub Camping, Camp Cedars, or NYLT
Certifi cates ofInsurance
Request for $500K or $1M of liability insurance
Organization asks for proof of liability
File a request through Durham Scout Center
World Conservation
Award
Application for conservation patch
When purchasing patch (1 per boy
Requirements vary by age and are listed on the report form
Leader Application
4 part; use to approve and register new leaders
As new leader is recruited
Key part of youth protection plan; adds to insurance coverage; begins local and national mailings; begins tenure record for awards; fi nalizes leadership approvals
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Forms What When Why / How
Youth Application2 part; use to register any youth member As new member joins
Adds new members to insurance coverage, begins Boy’s Life subscription, and begins advancement tenure
Wood BadgeApplication for Wood badge training
Prior to the course Gives recipients access to important and very benefi cial training
VWF Scholarship
Scholarship opportunity to assist VFW members to attend wood badge training
Return application no later than March 31st
Gives scholarship winners access to important and very benefi cial training
AFL-CIO Wood Badge Scholarship
Scholarship opportunity to assist union members in attending wood badge training
Return application no later than January 15th
Gives scholarship winners access to important and very benefi cial training
Tour and Activity Plan
A unit tool on My Scouting to help units plan outings.
Fill out 30 days in advance to ensure you have all items covered.
Protects members and leaders by assuring trips meet safety, health, and program policies.
Log on to: MyScouting.org to get started.
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Congratulations! Now you can fi ll out and submit this form to your unit leader. For the patch, leaders must submit this completed form at Mid-America Council, Scouter Services at The Durham Scout Center, 12401 West Maple Road, Omaha, NE 68164, or fax to (402)431-0444.Applications which are faxed or mailed in will be processed and recognition items given to your District Executive to be delivered to you at your District Roundtable. Recognition for earning this award will not be given unless this form is fully complete. Scouter Services will not follow up on blank or incomplete forms. Personal information or contact information will not be given to any third party for any purposes, as information will only be used for verifi cation of the award.
SCOUTFIT ASSESSMENT CHART & AWARD APPLICATION
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JOURNEY TO EXCELLENCE YOUTH PASSPORT PROGRAMJourney to Excellence currently awards Units, Districts and Councils for doing an outstanding job in Scouting. We want to take it one step further and award your individual Scout for his outstanding work. If a Scout accomplishes all of the criteria in each seasonal segment, they will earn one part of a three- piece patch. Once a Scout has completed all three segments, his patch will be complete.
How it WorksScouts must accomplish each criterion within a seasonal segment in order to earn the corresponding patch. The segments follow your year of Scouting, the fi rst beginning in September. You can download the offi cial passport for Cub Scouts, Boy Scouts or Venturers online at www.mac- bsa.org.
Criteria must be completed within the time frame. Scouts or their unit leader can turn in the passport for patch segments as they complete them, or they can wait until Program Kick- off/District Roundtable in August of 2013.
Download the passport here: http://www.mac-bsa.org/jte_program.aspx.
Journey to Excellence
Scout Name Troop Number
District
TROOP
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Durham Scout Center12401 WEST MAPLE ROADOMAHA, NE 68164P: 402.431.9BSA (9272)F: 402.431.0444
Gottschalk Scout Shop12401 WEST MAPLE ROADOMAHA, NE 68164P: 402.431.0700F: 402.431.0444TOLL FREE: 1.877.5BSAMAC (527.2622)
MidAmerican Energy Scout Center306 VIRGINIA STREET, SUITE CSIOUX CITY, IA 51101P: 712.255.8846F: 712.255.9587
