THE BERRI BARMERA COUNCIL · Berri Barmera Council - Agenda for Asset Management Committee Meeting to be held 18th March 2014 Page 2 RECOMMENDATION: That the Committee not support

ASSET MANAGEMENT COMMITTEE MEETING AGENDA

AGENDA

TUESDAY 18th MARCH 2014 AT 5.30PM

BERRI BARMERA COUNCIL Notice is hereby given pursuant to Section 87 of the Local Government Act 1999, a Meeting of the Asset Management Committee will be held in the Council Chambers, 19 Wilson Street Berri SA, on Tuesday 18th March 2014 commencing at 5.30pm.

DAVID BEATON CHIEF EXECUTIVE OFFICER

11 March 2014

THE BERRI BARMERA COUNCIL INDEX FOR ASSET MANAGEMENT COMMITTEE MEETING TO BE HELD

18 MARCH 2014

1: PRESENT: 2: APOLOGIES: 3: CONFIRMATION OF MINUTES: 4: DEPUTATIONS / ADDRESS: Cr Peter Hunter – Renmark Paringa Council

'Exploring together, opportunities to meet Community Health Targets within our Strategic Plans 5: BUSINESS: 5.1 Receive Reports Nos. 5.2 to 5.5 5.2 Old Sturt Highway pedestrian crossover (Holden Park)– naming request 5.3 Monash Adventure Park - upgrades 5.4 Pioneer Park - upgrade 5.5 Kerbing Renewal & Paths - Vaughan Tce Berri 5.6 Fowles Street – Traffic Control, Tree Planting concept plan 5.7 Berri Swimming Pool Upgrade 6: CONFIDENTIAL: 6.1 Expression of Interest – “Holden Park Feature Walls” 7: CLOSURE:

Berri Barmera Council - Agenda for Asset Management Committee Meeting to be held 18th March 2014

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THE BERRI BARMERA COUNCIL AGENDA FOR A MEETING OF THE ASSET MANAGEMENT COMMITTEE TO BE HELD

TUESDAY 18TH MARCH 2014 COMMENCING AT 5.30PM IN THE COUNCIL CHAMBER, WILSON STREET BERRI

1: 1: PRESENT: Elected Members: Mayor Peter Hunt, Cr Rhonda Centofanti, Cr A Kassebaum, Cr B Richardson, Cr Margaret Evans OAM, Cr Vicki Beech, Cr Mike Fuller, Cr Michelle Campbell and Cr Trevor Chapple. Officers: Mr D.L. Beaton (Chief Executive Officer), Mr G Perry (Manager Infrastructure Services), Ms K Burton (Manager Corporate Services), Mr G Brinkworth (Manager Environmental Services), and Mrs K Davis (P/A Infrastructure Services).

2: APOLOGIES: Mr A Haigh (Community Development Officer)

3: CONFIRMATION OF MINUTES: - Minutes of Meeting held 12th November 2013. RECOMMENDATION:

That the minutes of the meeting held on 12th November 2013 be taken as read and received. 4: DEPUTATIONS / ADDRESS: Cr Peter Hunter – Renmark Paringa Council

'Exploring together, opportunities to meet Community Health Targets within our Strategic Plans :- - that also align with the Regional Health Plan & assist meeting the December 2014 targets: - that builds on current expertise from all councils - that will lead to improved health outcomes - that will boost community support for and perception of our individual councils

5: BUSINESS: 5.1 REPORTS: RECOMMENDATION:

That reports numbered 5.2 to 5.7 inclusive be received and contents noted.

5.2 Old Sturt Highway pedestrian crossover (Holden Park)– naming request OFFICER: MIS REF: ROAD NAMING 2013 I140218-694

REPORT:

Subject Detail: Correspondence has been received from Mr Plew of Berri thanking Council for the new pedestrian

crossover on the Old Sturt Highway, Berri (adjacent Holden Park). He has also requested that the name Plew be used when the path is named ie: “Plew Lane”. Although Mr Plew’s request is appreciated Council’s policies do not support the naming of lanes / crossovers and/or paths. I believe that if started now it would be setting precedence and further requests may be received for the naming of lanes / crossovers / paths.


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RECOMMENDATION: That the Committee not support the naming of the pedestrian crossover situated on Old Sturt

Highway, Berri (opposite Holden Park).

Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: No (2) Objective: N/A Budget: (1) Impact: No (2) Description: Parks & Gardens; Holden Park Development (3) Allocation: $140,000 (4) Expenditure to date: $19,646.02

Risk Assessment: Nil


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5.3 Monash Adventure Park - upgrades OFFICER: MIS/MES REF: 9.24.1

REPORT:

Council has been successful in obtaining Local Government Stimulus Grant Approval towards an upgrade of the Monash Adventure Park. These works were to occur over several years but the funding allows this to occur immediately with the following priority list identified by staff: First Priority: Electrical upgrade. Repair/replace decking. Balustrade around the water feature near kiosk. Second Priority: Swing for wheel chair. Table with wheel chair access. Third Priority: Signage for the front entrance and kiosk. Change table in toilets. Doors to allow disabled access to the toilets. Painting of the maze. Fourth Priority: Additional playground equipment and upgrades. The priority listing has been made based on risk factors identified during previous audits, anticipated cost of works and the need for items. It is also recommended that options for community groups to be involved in some works, such as the painting of the maze, be explored to further reduce the costs of works and undertake as much of the priority list as possible.

RECOMMENDATION That the Committee supports the priority list for works to the Monash Adventure Park.

Attachment follows Report: No Strategic Links: (1) Linked to Objectives: No (2) Objective: N/A Budget: (1) Impact: (2) Description: N/A (3) Allocation: $N/A (4) Expenditure to date: $N/A Risk Management: Nil


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5.4 Pioneer Park - upgrade OFFICER: MIS REF: 9.24.1

REPORT:

Pioneer Park Berri had the irrigation switched off during the drought period and subsequent water restrictions that followed. Council resorted to hand watering from one of its water tank trucks in an effort to sustain the existing trees but a number of Jacaranda Trees and Norfolk Island Trees were lost and the remaining suffered extensive dieback including the large Norfolk Island Pine Trees that are planted on the southern boundary. Since irrigation watering recommenced and with the installation of subsurface irrigation the area of Pioneer Park has bounced back considerably; extensive pruning of the Jacaranda Trees has taken place to remove large dead limbs and the trees have regained reasonable shape and look respectable as have the Norfolk Island Pine Trees. During the water restrictions and over a number of years there has been a number of Norfolk Pine Trees that died (as below) and since been removed, they were planted sporadically between the Jacaranda trees but not replaced. The attached map shows what we would like to do and incudes replacing 12 missing trees and the addition of 3 new Norfolk Island Pine Trees. The 3 new trees will be placed in a mulched garden bed within the white shaded area; the white shaded area will be a crushed rock/crusher dust finish and retaining a similar shape when finished pushes surface water into the bordering tree lines and will contribute to the trees growth. All the trees will be purchased as mature trees being 2-3 metres in height and placed under drip irrigation to reduce the need for any hand watering but may require some deep watering to aid establishment in the first year. All areas within the black borders are under the tree lines and will be mulched similar to the method used in Holden Park. Located within the park is a stobie pole with a light fixed on top, I doubt if it works but I have looked up our light register and we do pay for the running of this particular street/park light and will endeavour to drive past before the next meeting to confirm. The light is not in what I would consider the most appropriate position but the cost to relocate may not be cost effective.

The above is from Google Street View and indicates some of the dead Norfolk Island Pine Trees that were removed from Pioneer Park.


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RECOMMENDATION

That Pioneer Park be upgraded with new tree plantings, mulch and hard stand avenue in the centre of the park at a cost of $18,000, as part of the 2014/15 budget.

Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: No (2) Objective: N/A Budget: (1) Impact: No (14/15 proposed budget item) (2) Description: N/A (3) Allocation: $N/A (4) Expenditure to date: $N/A Risk Management: Nil


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5.5 Kerbing Renewal & Paths - Vaughan Tce Berri OFFICER: MIS REF: 9.24.1

REPORT:

Vaughan Terrace kerbing on the western side from Alfresco Coffee Shop to Kay Avenue round-a-bout is deteriorating with large sections now missing. The kerbing not only looks poor but also is at a point where it could be identified as a possible trip hazard. The proposal is to replace this kerbing with a similar but wider section of kerb; on inspection it appears that the eastern side of Vaughan Terrace was replaced a number of years ago with a similar kerb section that is proposed. The second part of this project is to link the paths that cross the Vaughan Terrace planted median from Alfresco up to the Vaughan Terrace round-a-bout. The new paved path construction was identified as part of the Berri Public Art Initiative 2009 Report and is attached. The proposed path will meander through the existing trees and will make provision for future seating nodes. Costs for the seating has not been included as part of this project and an attachment to provide an idea how the proposed paths may look is included, however, it will be our clay pavers and not the red concrete look. There are multiple trees through this area and the movement that may be generated does lend to the use of concrete; pavers absorb a lot of this movement and can always be relayed if necessary. It should also be noted that the paths will not follow the exact lines set out in the attached report, there is too many winding short paths that people will not use and the report also does not take into account the position of some trees. The paths will be constructed in a more simple, practical and useable design.

Kerbing - $6,500

Paved paths - $20,500 At the pre-budget meeting it was suggested that the cost to undertake these works would be around $23,000 but with more accurate calculations it will cost $27,000.

RECOMMENDATION That Council agree to the Vaughan Terrace kerb replacement and new paved paths as part of the 2014/15 budget.

Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: No (2) Objective: N/A Budget: (1) Impact: No (14/15 proposed budget item) (2) Description: N/A (3) Allocation: $N/A (4) Expenditure to date: $N/A Risk Management: Nil


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5.6 Fowles Street – Traffic Control, Tree Planting concept plan OFFICER: MIS REF: 9.24.1

REPORT:

Over the past few months this project has been presented at a previous Asset Committee Meeting the Barmera Town Beautification Committee and an Ordinary Council meeting. The last motion being from the Asset Committee 12 November 2013 is follows: MOTION: (AC112/13) That the Traffic Control, Tree planting concept plan for Fowles Street be referred for discussion during budget deliberations. Council has since been advised that as part of the Local Government Stimulus Program they were successful in gaining funding of $100,000. As part of these funding criteria, projects must commence prior to 30 June 2014, therefore this plan needs to be finalised and adopted urgently. The plan that was presented to the November Asset Committee meeting follows this report.

RECOMMENDATION That the Traffic Control, Tree planting concept plan for Fowles Street be adopted.

Attachment follows Report: Yes Strategic Links: (1) Linked to Objectives: No (2) Objective: N/A Budget: (1) Impact: No (2) Description: Project Exp; Road Maintenance; Fowles Street –

Traffic Control, Trees Planning (3) Allocation: $10,000 (4) Expenditure to date: $1093.77 (as at 11.3.14) Risk Management: Nil

Berri Public Art Initiative 29 Sept 2009

Martin Corbin Cindy South Czabania

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5. VAUGHAN TERRACE

With almost total cover of mature trees the cool, sheltered median is a major asset to the centre of town yet the landscaping and infrastructure does not encourage use. Dusty in summer and muddy in winter, the pathway system does not follow desire lines while the benches positioned in cinema style limit opportunities for social gathering.

The solutions for Vaughan Tce are primarily landscape based and could include realignment of the paths throughout, social seating nodes and plantings to create a soft barrier between the pedestrian area and traffi c. Given the diffi culty in working around the root zones of mature trees, a professional landscape design should be obtained, but in general terms we could imagine a winding path through the length of the park with up to 3 seating nodes in the larger clearings (see diagram).

Suitable artwork could then inform • the quality and design of the paving, • the design of the individual seating nodes and • a suitable bin surround to make this necessary intrusion more attractive.It would be nice to see an acknowledgement of the early timber laminated irrigation pipe here.

TOWN contd.

N

Interpretive Artwork

Low Shrubs

Paved Paths

Seating Nodes with Artwork

KEY

Vaughan Tce

Vaughan Tce

Vaughan Court

Dendy Rd

Shops

Roundabout

ANZ

River- landRadio

Cafe

Bank

SuperMarket

VAUGHAN TCE MEDIAN - SCHEMATIC DIAGRAM


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5.7 Berri Swimming Pool Upgrade OFFICER: MES REF: 9.24.1

Report provided for information only

REPORT:

At the 25 February General Council Meeting, a motion (3710/14) was endorsed that requested that tenders be submitted for the design and construction of a wetdeck and associated works at the Hayden Stoeckel Swimming Pool. Previously, options for the works have been provided by companies that construct swimming pools and therefore they have a vested interest in providing a specification that suits their products. In an attempt to provide a more open tender for all pool companies to submit to, Council staff are seeking to engage an independent engineering company to assist in the preparation of a tender schedule to allow this process to proceed. Council staff do not have the necessary skills in house to undertake a process of this nature and we are currently awaiting confirmation from Wallbridge and Gilbert that they can provide this service so that tenders can be called.

Attachment follows Report: No Strategic Links: (1) Linked to Objectives: No (2) Objective: N/A Budget: (1) Impact: No (2) Description: Swimming Centre; Swimming Centre Upgrade (3) Allocation: $300,000 (4) Expenditure to date: $85,078.35 (as at 11.3.14) Risk Management: Nil


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6: CONFIDENTIAL ITEMS: 6.1 Expression of Interest – Holden Park Feature Walls

RECOMMENDATION (EXCLUSION):

That pursuant to Sections 90(2) and 90(3)(k) of the Local Government Act 1999 the Council orders that the public be excluded with the exception of the Chief Executive Officer, Manager Corporate Services, Manager Infrastructure Services, Manager Environmental Services/Major Projects, Community Development Officer, and Personal Assistant Infrastructure Services, on the basis that it will receive, consider and discuss correspondence relating to “Expression of Interest – Holden Park Feature Walls ” and the Council is satisfied that the principle, being that the meeting should be conducted in a place open to the public, is outweighed in relation to the matter because receiving, considering and discussing the matter involves:

90(3)(k) tenders for the supply of goods, the provision of services or the carrying out of works;

This is a matter of commercial sensitivity that could prejudice if made public at this time

6.1.1 Expression of Interest - Holden Park Feature Walls OFFICER: MIS REF: 9.24.1

RECOMMENDATION (ORDER): 1) That having considered Agenda Item 6.1.1 “Expression of Interest - Holden Park Feature

Walls” in confidence under section 90(2) and (3)(k) of the Local Government Act 1999, the Council, pursuant to section 91(7) of that Act orders that Agenda item 6.1.1 and minutes be retained in confidence until the contract has been signed; and

2) Pursuant to section 91(9)(c) of the Act the Council delegates to the Chief Executive Officer the power to revoke this order.

RESUMPTION OF OPEN COUNCIL: The Council Meeting resumed open Council after considering Confidential Report Item 6.1.

7: CLOSURE:

CONFIDENTIAL REPORT:

Documents

THE BERRI BARMERA COUNCIL · Berri Barmera Council - Agenda for Asset Management Committee Meeting to be held 18th March 2014 Page 2 RECOMMENDATION: That the Committee not support