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TFIN52_2

FinancialAccounting II -

Part 2

Publication ID:



Course Overview

Unit 1: Special General Ledger Transactions

Unit 2: Validations and Substitutions

Unit 3: Document Splitting



Unit 1: Special General Ledger Transactions

Lesson 1: Managing the Application View for Special General Ledger Transactions

Lesson 2: Maintaining Special General Ledger Transactions

Lesson 3: Understanding Purchasing (MM Integration)

Lesson 4: Understanding Sales and Distribution Integration



Lesson 1: Managing the Application View for Special GeneralLedger Transactions

Lesson Objectives

After completing this lesson, you will be able to:

● Understand the concept of special G/L transactions

● Become acquainted with special G/L classes and types

● Execute the down payment system

● Execute individual value adjustments

TFIN52_2 Unit 1 Lesson 1



TFIN52_2 Figure 1: Display Customer: Company CodeSegment – Account Management

Unit 1 Lesson 1



TFIN52_2 Figure 2: Enter a Customer Invoice Unit 1 Lesson 1



TFIN52_2 Figure 3: Alternative Reconciliation Accounts(Special G/L Transactions)

Unit 1 Lesson 1



Exercise 1: Enter a Guarantee Made

.Business Example

In the notes to the financial statements, you need to display the guarantees made.

Enter a guarantee made to the SAP ERP application.

1. Enter a guarantee made of 6,000 EUR, due in 12 months, on accounts receivable

AC202-##C. Your accounts receivable is in company code AC##. The entriesmust be made on the first of the current month.

2. Display the guarantees made in the line item list.

3. Reverse the statistical posting (guarantee of payment made).

TFIN52_2 Unit 1 Exercise 1



Solution 1: Enter a Guarantee Made

.Business Example

In the notes to the financial statements, you need to display the guarantees made.

Enter a guarantee made to the SAP ERP application.

1. Enter a guarantee made of 6,000 EUR, due in 12 months, on accounts receivable

AC202-##C. Your accounts receivable is in company code AC##. The entriesmust be made on the first of the current month.

a) On the SAP Easy Access screen, choose Accounting → Financial

Accounting → Accounts Receivable → Document Entry → Other → Statistical

Posting (F-38).

b) On the Enter Statistical Posting: Header Data screen, enter the following values:Field Name or Data Type Values

Document Date First day of current month

TFIN52_2 Unit 1 Solution 1




.Field Name or Data Type Values

Posting Date First day of current month

Type DA

Currency EUR

Company Code AC##Posting Key 09

Special G/L ind G

Account AC202-##C

Amount 6,000

Due on In 12 months






Text Guarantee made according to

Agreement

c) Choose Save. The system confirms the assigned document number.

d) Choose Document → Display to display the document.

Hint:

The document is posted to the alternative reconciliation account 196100. The

offsetting account automatically posted to is the Clearing of Guarantees Made

Account (196110).

2. Display the guarantees made in the line item list.





. a) On the SAP Easy Access screen, choose Accounting → Financial

Accounting → Accounts Receivable → Account → Display/Change Line Items.

b) Select All items and Special G/L transactions.

c) Choose Execute to display the list.

3. Reverse the statistical posting (guarantee of payment made).


Accounting → Accounts Receivable → Document → Special General Ledger

Transaction → Reverse Statistical Posting.

b) On the Reverse Statistical Posting: Header Data screen, enter the following

values:

Field Name or Data Type Values

Document Date Current date






Posting Date Current date

Type DA

Company Code AC##

General ledger 196100

c) Choose the Enter pushbutton and then post the document.




TFIN52_2 Figure 4: Special General Ledger Classes Unit 1 Lesson 1



TFIN52_2 Figure 5: Special General Ledger Types Unit 1 Lesson 1



TFIN52_2 Figure 6: Special G/L Type 1 – AutomaticOffsetting Entry (Statistical)

Unit 1 Lesson 1



TFIN52_2 Figure 7: Posting – Automatic Offsetting Entry(Statistical)

Unit 1 Lesson 1



TFIN52_2 Figure 8: Special G/L Type 2 Noted Items Unit 1 Lesson 1



TFIN52_2 Figure 9: Posting – Noted Items Unit 1 Lesson 1



TFIN52_2 Figure 10: Special G/L Type 3 – Free OffsettingEntry

Unit 1 Lesson 1



TFIN52_2 Figure 11: Posting – Free Offsetting Entries Unit 1 Lesson 1



TFIN52_2 Figure 12: Down Payments in the Customer Area– Example

Unit 1 Lesson 1



TFIN52_2 Figure 13: Down Payments in the Vendor Area –Example

Unit 1 Lesson 1



Exercise 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing

.Business Example

A down payment request is a statistical noted item that serves as a reminder to make a

down payment. No transaction figures are updated for down payment requests. Down

payment requests can be paid and dunned automatically, and the information required by

the payment or dunning program to do so is readily available.A down payment made by the customer prior to the respective service being performed is

payable and may, therefore, not change the receivables of the reconciliation account. The

special general ledger account (alternative reconciliation account) for down payments

made is displayed in the financial statements in the payables area.

The down payment is no longer a down payment once an invoice has been generated. The

amount must be posted to the account as payment.Enter a down payment request and post the received down payment request. Enter a

corresponding customer invoice and then clear the down payment.

Enter a customer down payment request in the system.





.1. Enter a down payment request to the amount of EUR 11000 for customer account

AC202-## in company code AC##. The document date and posting date aretoday. The item is due immediately.

2. Display the down payment request in the line item list of your customer account.

Post a received down payment while taking into account the existing down payment

request. Next, enter a customer invoice. The customer invoice should be cleared after

posting it.

1. Post a received down payment to the amount of EUR 11000 to customer account

AC202-## in company code AC##. Check whether there are any down paymentrequests in the SAP ERP application. Post the cash receipt to bank clearingaccount 113109.

2. Display the down payment in the line item list.


TFIN52 2 U it 1 E i 2




.3. Post a customer invoice to the amount of EUR 33000 to customer account AC202-

## in company code AC##. Use payment term ZB00. Post to account 800200 asthe sales revenue account.

4. Clear the customer invoice and received down payment.


TFIN52 2 U it 1 S l ti 2



Solution 2: Post a Down Payment Request, a Received DownPayment, and a Customer Invoice, and Perform Clearing

.Business Example

A down payment request is a statistical noted item that serves as a reminder to make a

down payment. No transaction figures are updated for down payment requests. Down

payment requests can be paid and dunned automatically, and the information required by

the payment or dunning program to do so is readily available.A down payment made by the customer prior to the respective service being performed is

payable and may, therefore, not change the receivables of the reconciliation account. The

special general ledger account (alternative reconciliation account) for down payments

made is displayed in the financial statements in the payables area.

The down payment is no longer a down payment once an invoice has been generated. The

amount must be posted to the account as payment.Enter a down payment request and post the received down payment request. Enter a

corresponding customer invoice and then clear the down payment.

Enter a customer down payment request in the system.


TFIN52 2 Unit 1 Solution 2




.1. Enter a down payment request to the amount of EUR 11000 for customer account

AC202-## in company code AC##. The document date and posting date are

today. The item is due immediately.


Accounting →

Accounts Receivable →

Document Entry →

DownPayment → Request (F-37).

b) On the Customer Down Payment Request: Header Data screen, enter the

following data:

Field Name or Data Type Value

Document Date Current datePosting Date Current date

Currency/Rate EUR






.


Company Code AC##

Account AC202-##

Trg.sp. G/L ind. A

c) Choose Enter.

d) On the Customer Down Payment Request Add Customer item screen, enter the

following data:


Amount 11000

Tax 1O (10% course output tax)






.


Calculate tax Select

Due on Current date

e) Choose Post to enter the document.

2. Display the down payment request in the line item list of your customer account.


Accounting → Accounts Receivable → Account → Display/Change Line Items

(FBL5N).

b) On the Customer Line Item Display screen, enter the following data:






.


Customer AC202-##

Company Code AC##

Open Items Select

Open at Key Date Current date

c) On the Type screen area, enter the following data:


Normal Items Do not select

Noted Items Select

d) Choose the Execute pushbutton.






.e) On the Customer Line Item Display screen, select the document number.

f) Choose the Display pushbutton.

g) On the Display Document screen, choose the Overview pushbutton.

h) Double-click the account description.

i) Verify the G/L acct field.

Post a received down payment while taking into account the existing down payment

request. Next, enter a customer invoice. The customer invoice should be cleared after

posting it.

1. Post a received down payment to the amount of EUR 11000 to customer accountAC202-## in company code AC##. Check whether there are any down payment






.requests in the SAP ERP application. Post the cash receipt to bank clearingaccount 113109.


Accounting → Accounts Receivable → Document Entry → Down

Payment →

Down Payment (F-29).

b) On the Post Customer Down Payment: Header Data screen, enter the following

data:




Company Code AC##






.c) In the Customer screen area, enter the following data:


Account AC202-##

Special G/L Indicator A

d) In the Bank screen area, enter the following data:


Account 113109

Amount 11000

e) Choose the Requests pushbutton to display the existing down payment

requests.

5 _ U t So ut o





.f) On the Post Customer Down Payment Choose Requests screen, choose the

desired down payment request using the switch on the left panel.

g) Choose the Create Down Payments pushbutton.

h) Choose Post to enter the document.

2. Display the down payment in the line item list.


Accounting → Accounts Receivable → Account → Display/Change Line Items

(FBL5N).



Customer AC202-##

_





.


Company Code AC##

Open Items Select

Open at Key Date Current date

c) In the Type screen area, enter the following data:


Special G/L transactions Select

Normal items Do not select

Noted items Do not select






.e) Return to the main menu.

3. Post a customer invoice to the amount of EUR 33000 to customer account AC202-## in company code AC##. Use payment term ZB00. Post to account 800200 asthe sales revenue account.

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Receivable → Document Entry → Invoice (FB70).

b) On the Enter Customer Invoice screen, enter the following data:


Company Code AC##

Customer AC202-##

Invoice date Current date





.



Amount 33000

Tax Code 1O (10% course output tax)


Note:

A system message is issued, indicating a down payment.

c) Click the Payment tab.

d) Enter ZB00 in the Payt Terms field.





.e) In the items table, enter the following data:


Account 800200

Amount in doc.curr. *

f) Choose Document → Simulate.

g) Post the document. Note the document number because it is required as an

invoice reference for clearing.

4. Clear the customer invoice and received down payment.



Payment → Clearing (F-39).





.b) On the Clear Customer Down Payment: Header Data screen, enter the following

data:



Posting Date Current dateCompany Code AC##

Currency EUR

Account AC202-##

Invoice Ref. Your noted customer invoice

numberFiscal Year Current fiscal year





.c) Choose the Process Down Payment pushbutton.

d) Double-click the Amount field to display the amount EUR 11000.

e) Save the document.

Note:

The down payment is cleared. The same entry is made in the Assignment field

for the clearing and outgoing invoice.

In practice, it is the invoice number, order number, or delivery number. For

training purposes, this is the financials document number of the outgoing

invoice.

TFIN52_2 Figure 14: Individual Value Adjustment – Example Unit 1 Lesson 1



TFIN52_2 Figure 15: Guarantees of Payment – Customer(Payment Guarantee Made)

Unit 1 Lesson 1



(Payment Guarantee Made)

TFIN52_2 Figure 16: Guarantees of Payment – Vendor(Guarantee Received)

Unit 1 Lesson 1



(Guarantee Received)




Exercise 3: Post a Customer Invoice and Enter an IndividualValue Adjustment

.Business Example

When you prepare balance statements for year-end closing, enter individual disputed or

doubtful receivables as individual value adjustments. The special general ledger

procedure is suitable here, because the transaction is entered in the customer account as

well as posted to the Individual Value Adjustments for Receivables special general ledger

account.

Enter an invoice and adjust the individual value of a doubtful receivable.

1. Post a customer invoice to the amount of EUR 11000 (including tax) to customeraccount AC202-##B in company code AC## (posting date and document date of6 months ago).

2. Use the special general ledger transaction E to make an individual valueadjustment of EUR 10000 for the entered invoice (due on the last day of thecurrent period; account expenses from individual value adjustment: 210100).




Exercise 3: Post a Customer Invoice and Enter an IndividualValue Adjustment

.3. Clear the individual value adjustment after the key date for the financial

statements. Reverse the document.

4. Display the line item list of your customer account.




Solution 3: Post a Customer Invoice and Enter an IndividualValue Adjustment

.Business Example

When you prepare balance statements for year-end closing, enter individual disputed or

doubtful receivables as individual value adjustments. The special general ledger

procedure is suitable here, because the transaction is entered in the customer account as

well as posted to the Individual Value Adjustments for Receivables special general ledger

account.

Enter an invoice and adjust the individual value of a doubtful receivable.

1. Post a customer invoice to the amount of EUR 11000 (including tax) to customer

account AC202-##B in company code AC## (posting date and document date of

6 months ago).


Accounting → Accounts Receivable → Document Entry → Invoice (FB70).





.b) On the Enter Customer Invoice screen, enter the following data:


Customer AC202-##B

Invoice date Current date minus 6 months

Posting Date Current date minus 6 months

Amount 11000 (including VAT)

Currency EUR

Calculate Tax Select

Tax code 1O (10% course output tax)

c) In the items table, enter the following data:





.


G/L account 800200

D/C Credit

Amount *

d) Choose Documents → Post.

2. Use the special general ledger transaction E to make an individual value

adjustment of EUR 10000 for the entered invoice (due on the last day of the

current period; account expenses from individual value adjustment: 210100).

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Receivable → Document Entry → Other → Transfer

Without Clearing (F-21).





.b) On the Enter Transfer Posting: Header Data screen, enter the following data:


Document Date Last day of the current period

Posting Date Last day of the current period

Company Code AC##

Currency EUR

PstKy 19

Account (customer) AC202-##B

SGL Ind E (special general ledger indicator

for individual value adjustment)





.

Hint:

The reconciliation account of the customer is account 140000. The item you

posted during the previous transaction has also been posted to this account.

With the individual value adjustment, you transfer the item from account

140000 (domestic customer receivables) to account 142000 (individual

value adjustments to customer requests).

c) Choose Enter.

d) On the Enter Customer document: Add Customer item screen, enter the

following data:


Amount 10000





.Field Name or Data Type Value

Due on Last day of the current period

Text Value adjustment

PstKy 40

Account 210100 (expense from value

adjustments for receivables)

e) Choose Enter.

f) On the Enter Customer document: Add G/L account item screen, enter the

following data:





.Field Name or Data Type Value

Amount *

Tax Code A0 (0% domestic output tax)

Value Date Last day of the current period

g) Choose Document → Post to post your document and make a note of the

document number.

3. Clear the individual value adjustment after the key date for the financial

statements. Reverse the document.

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Receivable → Document → Reverse → Individual

Reversal (FB08).





.b) Enter your document number and enter 01 as the reason for reversal.

c) Choose Document → Post to post your document.

4. Display the line item list of your customer account.

a) On the SAP Easy Access screen, choose Accounting →

Financial Accounting → Accounts Receivable → Account → Display/Change Line Items

(FBL5N).



Customer account AC202-##BCompany code AC##





.c) In the Type screen area, select all items in the list.


TFIN52_2



Summary

You should now be able to:

● Understand the concept of special G/L transactions

● Become acquainted with special G/L classes and types

● Execute the down payment system

● Execute individual value adjustments




Lesson 2: Maintaining Special General Ledger Transactions

Lesson ObjectivesAfter completing this lesson, you will be able to:

● Configure special G/L transactions

TFIN52_2 Figure 17: Posting Keys Unit 1 Lesson 2



TFIN52_2 Figure 18: Special General Ledger – AccountControl

Unit 1 Lesson 2



TFIN52_2 Figure 19: Configuration of Special GeneralLedger Transactions

Unit 1 Lesson 2



TFIN52_2 Figure 20: Special G/L Transactions – Definitionof Properties and Accounts

Unit 1 Lesson 2



TFIN52_2 Figure 21: Configuration – Automatic StatisticalOffsetting Entries

Unit 1 Lesson 2



TFIN52_2 Figure 22: Setting Up Your Own Special G/LTransactions – Noted Items

Unit 1 Lesson 2



TFIN52_2 Figure 23: Statistical Items with AutomaticOffsetting Entries

Unit 1 Lesson 2



TFIN52_2 Figure 24: Transaction with Manual OffsettingEntry

Unit 1 Lesson 2






Exercise 4: Configure Special G/L Transactions

.

Business ExampleYou need to explain the configuration of special G/L transactions to a new colleague. Use

the example of a guarantee of payment made and set up a new general ledger transaction

(noted item).

Configure a special general ledger transaction and set up a noted item special G/L

transaction.

View all of the Customizing settings required for the guarantee made transaction as anexample of special general ledger transactions.

1. View the location for the accounts for automatic offsetting entries.

2. View the location of alternative reconciliation accounts.

Set up a new special G/L transaction. Customers are slow to return the containers your

company sends them, which is inconvenient and results in high costs. You now want to

manage the containers in the system and send reminders when necessary.




Exercise 4: Configure Special G/L Transactions

.

1. Create a new general ledger account in your company code AC## as an alternativereconciliation account for container transactions (account number 196999). If achart of accounts segment has already been created, define only the allowedentries of your company code segment.

2. Create the noted item special general ledger indicator transaction (with a letterthat has not been used) in Customizing. Set up special G/L indicator and store

account determination. Create this noted item using the name Container for theaccount type D (customers).

3. Enter a container noted item with special general ledger transaction on yourcustomer account AC202-## in company code AC##.

4. Display the transaction on your customer account.

S l ti 4 C fi S i l G/L T ti




Solution 4: Configure Special G/L Transactions

.

Business ExampleYou need to explain the configuration of special G/L transactions to a new colleague. Use

the example of a guarantee of payment made and set up a new general ledger transaction

(noted item).

Configure a special general ledger transaction and set up a noted item special G/L

transaction.

View all of the Customizing settings required for the guarantee made transaction as anexample of special general ledger transactions.

1. View the location for the accounts for automatic offsetting entries.

a) Define accounts for automatic offsetting entries in Customizing for Financial

Accounting (New) under General Ledger Accounting (New) → Accounts

Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define

Accounts for Automatic Offsetting Entry.






.

b) In the Chart of Accounts Entry dialog box, enter INT in the Chart of Accountsfield.

Note:

Entries for the account type and special G/L indicator can be found in the

following table. The respective combinations are assigned to reconciliation

accounts. The desired offsetting accounts are stored here together with thepostings with special G/L indicators. These are fixed values.

c) On the Configuration Accounting Maintain: Automatic posts – Accounts screen,

check the following values (among others):

DG Customer Guarantee made 196110






.

KG Vendor Guaranteereceived

196410

2. View the location of alternative reconciliation accounts.

a) Customizing for Financial Accounting (New) under General Ledger Accounting

(New) → Accounts Receivable and Accounts Payable → Business

Transactions → Postings with Alternative Reconciliation Account → Other

Special G/L Transactions → Define Alternative Reconciliation Account for

Customers.

b) On the Maintain Accounting Configuration: Special G/L - List screen, double-

click the following entries in the list to display the values:


Acct Type D






.


SGL Ind. G

Note:

You see a list of the reconciliation accounts and the assigned special G/L

accounts.

c) In the Chart of Accounts Entry dialog box, enter INT in the Chart of Accounts

field. Then, choose the Continue pushbutton.

Set up a new special G/L transaction. Customers are slow to return the containers yourcompany sends them, which is inconvenient and results in high costs. You now want to

manage the containers in the system and send reminders when necessary.






.

1. Create a new general ledger account in your company code AC## as an alternativereconciliation account for container transactions (account number 196999). If achart of accounts segment has already been created, define only the allowedentries of your company code segment.


Accounting → General Ledger → Master Records → G/L Accounts → Individual

Processing → Centrally.

b) On the Edit G/L Account Centrally screen, enter the following data:


G/L Account 196999

Company Code AC##

c) Choose the Create With Template pushbutton.






.

Note:

Check the information message displayed on the screen.

d) In the Reference Account dialog box, enter the following data:


G/L Account 196000

Company Code AC##

e) Enter Container as the G/L short text and long text.

Note:The text "Container" may already be in the text fields as another student may

have already created the general view of G/L Account 196000






.

f) On the Control Data tab, remove the entry from the Alternative Account Numberfield.

g) Save the new account.

h) Confirm the information messages.

i) Save your entries.

2. Create the noted item special general ledger indicator transaction (with a letterthat has not been used) in Customizing. Set up special G/L indicator and storeaccount determination. Create this noted item using the name Container for theaccount type D (customers).

a) Customizing for Financial Accounting (New) under General Ledger Accounting

(New) → Accounts Receivable and Accounts Payable → BusinessTransactions → Postings with Alternative Reconciliation Account → Other






.

Special G/L Transactions →

Define Alternative Reconciliation Account forCustomers.

b) Choose the Create pushbutton.

Note:

Account type D is preassigned.

c) In the Create New Indicator dialog box, enter the following data:


Special G/L indicator Y

Name Con##

Description Container##






.

d) Choose the Continue pushbutton.e) On the Maintain Accounting Configuration: Special G/L – Properties screen,

enter the following data:


Noted item Select

Posting Key - Debit 09 Container

Posting Key - Credit 19 Container

Note:

The text is displayed whenever documents are entered for checking.

f) Choose the Accounts pushbutton to save the account determination.






.

g) Save the data.h) In the Chart of Accounts Entry dialog box, enter INT and choose the Continue

pushbutton.

i) On the Maintain Accounting Configuration: Special G/L – Accounts screen, enter

the following data:


Recon. Acct 140000

Special G/L account 196999

j) Save the data.

3. Enter a container noted item with special general ledger transaction on yourcustomer account AC202-## in company code AC##.






.


Financial Accounting → Accounts Receivable → Document Entry → Other → Noted Items

(F-49).

b) On the Customer Noted Item: Header Data screen, enter the following data:


Posting Date Current dateDocument Date Current date

Company Code AC##

Currency/Rate EUR

c) Under Line Item, enter the following data:






.


Posting Key 09

Special G/L ind The new indicator that you created

in the previous task

Account (Customer) AC202-##

Due Current date Amount 2

Text Any text of your choice

d) Post the item.

4. Display the transaction on your customer account.






.


Financial Accounting → Accounts Receivable → Account → Display/Change Line Items

(FBL5N).



Customer account AC202-02Company code AC##

Open items Select

Open at key date Current date

Normal items Select

Noted items Select

c) Choose the Execute pushbutton.

Summary

TFIN52_2



y


● Configure special G/L transactions

Lesson 3: Understanding Purchasing (MM Integration)




g g ( g )

Lesson Objectives


● Understand the integrated process with Materials Management (MM)

TFIN52_2 Figure 25: Three-Step Reconciliation (StandardProcedure)

Unit 1 Lesson 3



Exercise 5: Perform an Integrated Down Payment Process




.Business Example

When a down payment is made for a purchase order, you must take it into account for the

entire procurement process.

Create a purchase order that includes down payment information. Post a down payment

using the Down Payment Monitor. Enter the corresponding goods receipt in the system.

Verify the logistics invoice, clear the down payment, and post the vendor invoice.

1. Create a purchase order for purchasing organization 1000, purchasing group 100,and company code 1000. The purchase order is carried out at vendor 1006 (BlacksAG). One LE 50P (M-05) flat screen is ordered at a net price of EUR 500 (Hamburgplant and material store). Down payment: 10%.

2. Post the down payment using the Down Payment Monitor.

3. Post the goods receipt.

The company has received the flat screens. Enter today’s date as the documentand posting date.

Exercise 5: Perform an Integrated Down Payment Process




.

Note:

Although in most cases, the goods and the invoice do not arrive on the same day,

to make things easier, both events occur today in this exercise.

4. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.

Enter the vendor invoice for the purchase order you have created. The amount isEUR 605, including 10% tax (tax code 1I). Enter today’s date as the document andposting date. Perform the down payment clearing in the same step.

Solution 5: Perform an Integrated Down Payment Process




.Business Example

When a down payment is made for a purchase order, you must take it into account for the

entire procurement process.

Create a purchase order that includes down payment information. Post a down payment

using the Down Payment Monitor. Enter the corresponding goods receipt in the system.

Verify the logistics invoice, clear the down payment, and post the vendor invoice.

1. Create a purchase order for purchasing organization 1000, purchasing group 100,

and company code 1000. The purchase order is carried out at vendor 1006 (Blacks

AG). One LE 50P (M-05) flat screen is ordered at a net price of EUR 500 (Hamburg

plant and material store). Down payment: 10%.

a) On the SAP Easy Access screen, choose Logistics → Materials Management →

Purchasing→

Purchase Order→

Create →

Vendor/Supplying Plant Known.





.

Note:

If any documentation appears on the left side of the screen, you should close

it.

b) On the Create Purchase Order screen, enter 1006 in the Vendor field.

c) Expand Header and then click the Org. Data tab.

d) Enter the following data:


Purch. Org. 1000 (IDEAS Deutschland)

Purch. Group 100 (Corporate Purchasing)





.


Company Code 1000 (IDEAS AG)

e) Under Item Overview, enter the following data:


Material M-05 (LE 50 P flat screen)PO quantity 1

Deliv. Date System suggests a date of delivery

Net price 550

Currency EUR

Plnt 1000 (Hamburg)





.


Stor.loc 0001 (Material store)

f) Under Item, click the Invoice tab.

g) On the Invoice tab, enter the following data:


DP Category V - Voluntary Down Payment (if

necessary, press ENTER)

Down Payment % 10

DP Date Current date

h) Choose Enter.





.i) Save the purchase order.

j) Note the document number. You will need this number for the following steps

of the exercise.

2. Post the down payment using the Down Payment Monitor.


Purchasing → Purchase Order → Reporting → Down-Payment Monitoring forPO ( ME2DP).

b) On the Down-Payment Monitoring for PO screen, enter the following data:


Account 1006

Purchasing Document Your noted order number





.c) Choose the Execute pushbutton.

d) On the Down-Payment Monitoring for PO screen, double-click the red traffic

light.

e) On the Down Payment Based on Purchase Orders screen, select Down pmnt.

f) Choose Enter.

g) On the Down Payment screen, double-click the Tax Code field and select 0I

(input tax 0%).

h) Choose the Execute pushbutton.

Note:

The dynpro of TCode F48 (Vendor DP) is displayed.





.i) On the Post Vendor Down Payment: Header Data screen, enter the following

data:




Special G/L Ind A

Bank Account 113105

j) Choose Enter.

k) Choose Post to enter the document and choose Enter to acknowledge the

warning message.

3. Post the goods receipt.





.The company has received the flat screens. Enter today’s date as the document

and posting date.

Note:

Although in most cases, the goods and the invoice do not arrive on the same day,

to make things easier, both events occur today in this exercise.


Purchasing → Purchase Order → Follow-On Functions → Goods Receipt.

b) On the Goods Receipt Purchase Order screen, enter the following data:


Purchase Order Your noted order number






.



c) Choose Enter. Confirm any messages by choosing Enter.

The goods receipt is displayed at the bottom of the Material tab page.

d) Select Item OK.

Note:

The central area of the screen might have to be closed to view the checkbox

to be checked.

e) Choose Post to enter the document. Note down the number of the goodsreceipt document.

4. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.





.Enter the vendor invoice for the purchase order you have created. The amount is

EUR 605, including 10% tax (tax code 1I). Enter today’s date as the document andposting date. Perform the down payment clearing in the same step.


Logistics Invoice Verification → Document Entry → Enter Invoice.

b) On the Enter Incoming Invoice screen, enter the following data:


Invoice date Current date


Amount 605

Currency EUR






.


Tax Code 1I (10% course input tax)

Text Goods

c) On the PO Reference tab, enter the purchase order number.

d) Select Invoice item ok.

Note:

The purchase order is located on the PO reference tab page. It is a field on the

left, in the middle of the screen.

e) Choose Enter.

f) The system issues the following message:





.XXX EUR down payments on current assets exist

g) Close the message.

h) Before posting, you are now able to choose the Down Payment Clearing

pushbutton.

i) Manually enter the DP amount in the Amount entered column.

j) Choose the Continue pushbutton.

k) Post the invoice. Write down the invoice receipt number.

Summary


TFIN52_2




● Understand the integrated process with Materials Management (MM)

Lesson 4: Understanding Sales and Distribution Integration




Lesson Objectives


● Understand the integrated process with Sales and Distribution (SD)

TFIN52_2 Figure 26: Sales Transaction Unit 1 Lesson 4



TFIN52_2 Figure 27: SD/FI Down Payment Process Unit 1 Lesson 4



TFIN52_2 Figure 28: Down Payment Agreements in theSales Order

Unit 1 Lesson 4



TFIN52_2 Figure 29: Down Payment Request Unit 1 Lesson 4



TFIN52_2 Figure 30: Incoming Down Payment Unit 1 Lesson 4



Summary


TFIN52_2



●Understand the integrated process with Sales and Distribution (SD)

Determine whether this statement is true or false.

TFIN52_2 Unit 1



"Special G/L transactions are transactions in accountsreceivable and accounts payable and are separately displayed

in the general ledger and subledgers."


TFIN52_2 Unit 1



"Special G/L transactions are transactions in accountsreceivable and accounts payable and are separately displayed

in the general ledger and subledgers."

True


TFIN52_2 Unit 1



"Transactions in the subledgers (for example, accountsreceivable and accounts payable) are also posted on the

reconciliation accounts in the general ledger."


TFIN52_2 Unit 1



"Transactions in the subledgers (for example, accountsreceivable and accounts payable) are also posted on the

reconciliation accounts in the general ledger."

True

What sort of special general ledger types exist?Choose the correct answers.

A Noted items

TFIN52_2 Unit 1



A. Noted items

B. Final payments

C. Automatic offsetting entries (statistical)

D. Free offsetting entries

E. Other types

What sort of special general ledger types exist?

A. Noted items

TFIN52_2 Unit 1



C. Automatic offsetting entries (statistical)

D. Free offsetting entries

Which of the following statements apply to the special general ledger types of noted items?Choose the correct answers.

A No special general ledger indicators of your own can be created of this type

TFIN52_2 Unit 1



A. No special general ledger indicators of your own can be created of this type.

B. The account for the offsetting entry is selected automatically.

C. No postings are made on an offsetting account.

D. Noted items are posted to an alternative reconciliation account.

E. No zero balance check is made in the system.

Which of the following statements apply to the special general ledger types of noted items?

C. No postings are made on an offsetting account.

TFIN52_2 Unit 1



D. Noted items are posted to an alternative reconciliation account.

E. No zero balance check is made in the system.

For which of the following transactions can you use noted items?Choose the correct answer.

A Late payment

TFIN52_2 Unit 1



A. Late payment

B. Down payment request

C. Vendor payment

D. Customer payment

For which of the following transactions can you use noted items?

B. Down payment request

TFIN52_2 Unit 1




TFIN52_2 Unit 1



"In the SAP ERP application, the payment program and dunningprogram can access noted items for further processing."


TFIN52_2 Unit 1



"In the SAP ERP application, the payment program and dunningprogram can access noted items for further processing."

True

Which of the following is an example of an automatic offsetting entry?Choose the correct answer.

A. Bank posting of a received down payment

TFIN52_2 Unit 1



p g p y

B. Posting of a guarantee of payment

C. Down payment request

Which of the following is an example of an automatic offsetting entry?

B. Posting of a guarantee of payment

TFIN52_2 Unit 1




TFIN52_2 Unit 1



"Transaction figures are updated for down payment requests."


TFIN52_2 Unit 1



"Transaction figures are updated for down payment requests."

False

Which is the first step in the procedure of making down payments in the customer area?Choose the correct answer.

A. Down payment request

TFIN52_2 Unit 1



B. Down payment received

C. Customer invoice

D. Clearing

Which is the first step in the procedure of making down payments in the customer area?

A. Down payment request

TFIN52_2 Unit 1




TFIN52_2 Unit 1



"When preparing the balance statements for year-end closing, you need to enter the disputed or doubtful receivables as flat-

rate value adjustments."


TFIN52_2 Unit 1



"When preparing the balance statements for year-end closing, you need to enter the disputed or doubtful receivables as flat-

rate value adjustments."False


TFIN52_2 Unit 1



"You can post the special G/L transactions from theapplication side using special posting keys and special general

ledger indicators."


TFIN52_2 Unit 1



"You can post the special G/L transactions from theapplication side using special posting keys and special general

ledger indicators."True


TFIN52_2 Unit 1



"Special G/L indicators for customer and vendor downpayments are configured together."


TFIN52_2 Unit 1



"Special G/L indicators for customer and vendor downpayments are configured together."

False

For which type of account is the line item display generally active?Choose the correct answer.

A. Reconciliation account

TFIN52_2 Unit 1



B. Customer account

C. Vendor account

D. Special general ledger account

For which type of account is the line item display generally active?


TFIN52_2 Unit 1



For which of the following special G/L transactions does the SAP ERP application not update thetransaction figures?Choose the correct answer.

A. Noted items

TFIN52_2 Unit 1



B. Customer account

C. Vendor account


For which of the following special G/L transactions does the SAP ERP application not update thetransaction figures?

A. Noted items

TFIN52_2 Unit 1



When procurement transactions are posted, which of the following steps is exclusively carried out inMaterials Management?Choose the correct answer.

A. Creation of purchase order

TFIN52_2 Unit 1



B. Goods receipt

C. Invoice receipt

When procurement transactions are posted, which of the following steps is exclusively carried out inMaterials Management?

A. Creation of purchase order

TFIN52_2 Unit 1




TFIN52_2 Unit 1



"During the invoice receipt step of the three-stepreconciliation, a material document is created in Materials

Management to update the stock."


TFIN52_2 Unit 1



"During the invoice receipt step of the three-stepreconciliation, a material document is created in Materials

Management to update the stock."False


TFIN52_2 Unit 1



"A delivery document is created on the day of the delivery."


TFIN52_2 Unit 1



"A delivery document is created on the day of the delivery."

True


TFIN52_2 Unit 1



"Document flow is an instrument that you can use to view thedocuments belonging to a transaction."


TFIN52_2 Unit 1



"Document flow is an instrument that you can use to view thedocuments belonging to a transaction."

True

Where is the billing document created?Choose the correct answer.

A. Financial Accounting

B Sales and Distribution

TFIN52_2 Unit 1



B. Sales and Distribution

C. Accounting

D. Materials Management

Where is the billing document created?

B. Sales and Distribution

TFIN52_2 Unit 1



Down payments received reduce the total of which of the following entities?Choose the correct answer.

A. Payables

B Bank balance

TFIN52_2 Unit 1



B. Bank balance

C. Receivables

D. Inventory

Down payments received reduce the total of which of the following entities?

C. Receivables

TFIN52_2 Unit 1




TFIN52_2 Unit 1



"A sales order creates a Financial Accounting (FI) entry. "


TFIN52_2 Unit 1



"A sales order creates a Financial Accounting (FI) entry. "

False

Unit 2: Validations and Substitutions

Lesson 1: Understanding the Basics of Validation and Substitution

Lesson 2: Maintaining and Executing Validations



Lesson 3: Maintaining and Executing Substitutions

Lesson 4: Using Additional Techniques for Substitutions and Validations

Lesson 1: Understanding the Basics of Validation andSubstitution

Lesson Objectives





● Understand the basics of validation and substitution

TFIN52_2 Figure 31: Comparison of Validation and

Substitution

Unit 2 Lesson 1



TFIN52_2 Figure 32: Procedure and Application Area Unit 2 Lesson 1



TFIN52_2 Figure 33: Accounting Document for Callup Point

1 – Document Header

Unit 2 Lesson 1




2 – Line Item

Unit 2 Lesson 1




3 – Complete Document

Unit 2 Lesson 1



TFIN52_2 Figure 36: Defining with the Formula Editor Unit 2 Lesson 1



TFIN52_2 Figure 37: Operands and Operators Unit 2 Lesson 1



TFIN52_2 Figure 38: Assignment and Activation Unit 2 Lesson 1



Summary


● Understand the basics of validation and substitution

TFIN52_2



Lesson 2: Maintaining and Executing Validations

Lesson Objectives





● Create and execute a validation

TFIN52_2 Figure 39: Validation Procedures Unit 2 Lesson 2



TFIN52_2 Figure 40: Messages Unit 2 Lesson 2



TFIN52_2 Figure 41: Validation Example Unit 2 Lesson 2



TFIN52_2 Figure 42: Field Comparison Example Unit 2 Lesson 2



Exercise 6: Create and Execute a Validation for Line Item

.Business Example

After consulting the head of the cost center, the head of accounts payable wants to

ensure that certain telephone expenses are assigned to the appropriate telephone cost

t




center.

For your vendor invoice, ensure that only the telephone cost center (T-A20F##) is entered

for the telephone expenses (account 473110 or 473120). If you assign an incorrect cost

center, you will receive an error message: (E): ‘Group ##: Assign only cost center T-

A20F## for account &’ (& is a wildcard for the account to be output). Simulate the

validation before you activate it.

1. For the FI application area and callup point 2 line item, create validation G##-VALwith the description Telephone costs.

2. Insert step ‘Account/cost center combination check’.

3. Use the formula editor to define the prerequisite and check for the new step.

Exercise 6: Create and Execute a Validation for Line Item

.4. Define the required message with number 2## (## = your group number).

5. Save validation G##-VAL.

6 Si l t lid ti d h k h th th t d lt




6. Simulate your validation and check whether the expected result appears.

7. Activate the validation for company code AC## and callup point 2.

8. Post a vendor invoice.

Solution 6: Create and Execute a Validation for Line Item

.Business Example

After consulting the head of the cost center, the head of accounts payable wants to

ensure that certain telephone expenses are assigned to the appropriate telephone cost

center




center.

For your vendor invoice, ensure that only the telephone cost center (T-A20F##) is entered

for the telephone expenses (account 473110 or 473120). If you assign an incorrect cost

center, you will receive an error message: (E): ‘Group ##: Assign only cost center T-

A20F## for account &’ (& is a wildcard for the account to be output). Simulate the

validation before you activate it.

1. For the FI application area and callup point 2 line item, create validation G##-VAL

with the description Telephone costs.

a) On the SAP Easy Access screen, choose Tools → Customizing → IMG →

Execute Project.


.b) On the Customizing: Execute Project screen, choose the SAP Reference IMG

pushbutton.

c) On the Display IMG screen, choose Financial Accounting (New) under Financial




Accounting Global Settings (New) → Tools → Validation/Substitution →

Validation in Accounting Documents.

d) On the Change View “Validation of Accounting Documents”: Overview screen,

choose Environment → Validation.

e) In the left hand tree structure, choose Line Item.

f) Choose the Validation pushbutton.

g) On the Create Validation: New validation (Header data) screen, enter G##-VAL in

the Validation name field with the description Telephone costs.

h) Choose the Step pushbutton.


.2. Insert step ‘Account/cost center combination check’.

a) Enter step description Account/cost center check in the Validation Stepfield.




b) Choose ENTER.

c) In the left pane, choose Financial Accounting → Line Item → Step 001

Prerequisite.

d) In the right pane, double-click structure BSEG and scroll down to find the BSEG-

HKONT (G/L) field.

Note:

If required, you can display technical names by choosing Settings → Technical

Names.

3. Use the formula editor to define the prerequisite and check for the new step.


.a) Double-click the BSEG-HKONT (G/L) field to select it.

b) Choose the = pushbutton.

c) Choose Constant




c) Choose Constant.

d) In the Enter Constants: dialog box, enter account 473110 and choose Continue.

e) Choose OR.

f) Double-click the BSEG-HKONT (G/L) field.

g) Choose =.

h) Choose Constant.

i) In the Enter constants: dialog box, enter 473110 in the G/L field and choose

Continue.


. j) In the left pane, choose Check under step 001 of your validation.

k) In the right pane, double-click structure BSEG and scroll down to find the BSEG-KOSTL (Cost Center) field.




l) Double-click the BSEG-KOSTL (Cost Center) field to edit it.

m) Choose =.

n) Choose Constant.

o) Enter cost center T-A20F## and choose Continue.

4. Define the required message with number 2## (## = your group number).

a) In the left pane, choose Message under step 001 of your validation.

b) Choose Environment → Maintain messages.


.c) On the Maintain Messages: Class Z1 screen, scroll through the message table to

find message number 2##.

d) Double-click the message number to enter your message.




e) Enter message Group ##: Assign only cost center T-A20F## for

account &.

f) Save your message and choose Back.

g) On the Create Validation: G##-VAL – Step 001 – Message screen, enter 2## in

the Message number field.

h) In the Message variables area, enter BSEG (HKONT) in the field next to 1.

5. Save validation G##-VAL.

a) In the left pane, select validation G##-VAL.


.b) Choose Save.

6. Simulate your validation and check whether the expected result appears.a) In the left pane, select your validation and choose Validation → Simulate.




) p y

b) On the Simulation: Validation G##-VAL – Data input screen, enter account

473110 or 473120 in the G/L field and an incorrect cost center, such as T-

A20B## in the Cost Center field.

c) Choose the Execute pushbutton.

Note:

Check whether a message has been issued.

d) Exit the simulation and return to your validation maintenance.

7. Activate the validation for company code AC## and callup point 2.


.a) Exit the validation (choose Back three times) and return to the Change View

“Validation of Accounting Documents”: Overview screen.

b) Choose the New Entries pushbutton.




c) On the New Entries: Overview of Added Entries screen, enter the following data:


CoCd AC##

CallPnt 2

Validation G##-VAL

Activtn Level 1

d) Save your entries.

8. Post a vendor invoice.


.a) On the SAP Easy Access screen, choose Accounting → Financial

Accounting → Accounts Payable → Document Entry → Invoice.

b) Choose the Company Code pushbutton.




c) Enter AC## in the Company Code field, if the corresponding dialog box appears.

d) On the Enter Vendor Invoice: Company Code AC## screen, enter the following

data on the Basic data tab page:


Vendor T-F00A00

Invoice date Yesterday’s date


Amount 400

Currency EUR


.


Tax Code V0 (0% domestic input tax)

Text Telephone costs




e) Make sure the Calculate tax checkbox is selected.

f) Choose the Tree On pushbutton.

g) Choose Screen variant for items → Z_WITH COST CENTER in the left pane.

h) Choose the Tree Off pushbutton.

i) On the Enter Vendor Invoice: Company Code AC## screen, enter the following

data:


.


G/L Acct Either 473110 or 473120

D/C Debit




Amount in doc. curr. 400 or *

Tax Code V0

Cost Center T-A20B##

j) Choose Enter.

k) Examine the message that is output.

l) Correct your entry and enter the correct cost center T-A20F##.

m) Choose Document →

Post.

Summary


● Create and execute a validation

TFIN52_2



Lesson 3: Maintaining and Executing Substitutions

Lesson Objectives


● Maintain substitutions





TFIN52_2 Figure 43: Substitution Procedure Unit 2 Lesson 3



TFIN52_2 Figure 44: Substitution Methods Unit 2 Lesson 3



TFIN52_2 Figure 45: Substitution with a Constant Unit 2 Lesson 3



TFIN52_2 Figure 46: Substitution with Field – Field

Assignment

Unit 2 Lesson 3



Exercise 7: Create and Execute a Substitution for Line Item

.Business Example

During document entry, the system sometimes automatically determines values for fields,

such as the business area or the profit center, due to an assigned cost center or internalorder. For downstream components, as well as FI, it is sometimes necessary or desirable

to execute additional substitutions during document entry The Profit Center field is used




to execute additional substitutions during document entry. The Profit Center field is used

as a sample substitution with a constant. The Assignment field, whose content other fields

determine, is presented as a sample substitution with field <> field assignment.

Hint:

The sign ## is a wildcard for your group number.

Create and execute substitutions.

For your customer invoice, you must ensure that profit center PC00 is substituted when a

certain revenue account (810201 or 810301) [BSEG-HKONT], combined with a special

region (N-001 or S-001) [BSEG-ZZSPREG], is entered. Simulate the substitution beforeactivating it.


.1. For the FI application area and line item (callup point 2), create substitution

G##SUB1 with the description Profit center substitution.

2. Insert step Profit Center << PC00 and use the formula editor to define yourprerequisite and the constant for the substitution. Ensure that profit center PC00

(8 020 8 030 ) S G




is substituted when a certain revenue account (810201 or 810301) [BSEG-HKONT], combined with a special region (N-001 or S-001) [BSEG-ZZSPREG], isentered.

3. Save substitution G##SUB1.

4. Simulate your substitution and check for the expected result.

5. Activate the substitution for your company code AC## and callup point 2.


.

Note:

A substitution has already been activated for BK AC## callup point 2. Assign yournew substitution rule.




6. Post a customer invoice.

Solution 7: Create and Execute a Substitution for Line Item

.Business Example

During document entry, the system sometimes automatically determines values for fields,

such as the business area or the profit center, due to an assigned cost center or internalorder. For downstream components, as well as FI, it is sometimes necessary or desirable

to execute additional substitutions during document entry The Profit Center field is used




to execute additional substitutions during document entry. The Profit Center field is used

as a sample substitution with a constant. The Assignment field, whose content other fields

determine, is presented as a sample substitution with field <> field assignment.

Hint:

The sign ## is a wildcard for your group number.

Create and execute substitutions.

For your customer invoice, you must ensure that profit center PC00 is substituted when a

certain revenue account (810201 or 810301) [BSEG-HKONT], combined with a special

region (N-001 or S-001) [BSEG-ZZSPREG], is entered. Simulate the substitution beforeactivating it.


.1. For the FI application area and line item (callup point 2), create substitution

G##SUB1 with the description Profit center substitution.

a) Create a substitution in Customizing for Financial Accounting (New) under

Financial Accounting Global Settings (New) → Tools → Validation/

Substitution → Substitution in Accounting Documents




Substitution → Substitution in Accounting Documents.

b) On the Change View “Substitution in Accounting Documents”: Overview screen,

choose Environment → Substitution.

c) On the Change Substitution: Z0001 (Header data) screen, select Line Item in the

left pane.

d) Choose the Substitution (Create Substitution) pushbutton.

e) On the Create Substitution: New Substitution (Header data) screen, enter

G##SUB1 in the Substitution field with the description Profit centersubstitution.


.f) Save your entries.

2. Insert step Profit Center << PC00 and use the formula editor to define your

prerequisite and the constant for the substitution. Ensure that profit center PC00

is substituted when a certain revenue account (810201 or 810301) [BSEG-

HKONT] combined with a special region (N 001 or S 001) [BSEG ZZSPREG] is




HKONT], combined with a special region (N-001 or S-001) [BSEG-ZZSPREG], is

entered.

a) Place the cursor over your substitution.

b) Choose the Insert Step pushbutton.

c) In the Substitutable fields (Class 009) dialog box, choose BSEG PRCTR (Profit

Center) and choose the Continue pushbutton.

d) In the Entering the substitution method dialog box, choose Constant value and

choose the Continue pushbutton.


.e) Enter Profit Center << PC00 as the description for your step.

f) In the left pane, choose Prerequisite. Record your prerequisite using theformula editor.

The prerequisite should have the following statement:




(BSEG-HKONT = ’810201’ OR BSEG-HKONT = ’810301’) AND (BSEG-

ZZSPREG = ’N-001’ OR BSEG-ZZSPREG = ’S-001’

) g) In the left pane, choose Substitutions.

h) Enter PC00 in the Constant value field for the profit center.

3. Save substitution G##SUB1.

a) Select substitution G##SUB1.


.b) Choose Save.

4. Simulate your substitution and check for the expected result.

a) In the left pane, select substitution G##SUB1.

b) Choose Substitution Simulate




b) Choose Substitution → Simulate.

c) On the Simulation: Substitution G##SUB1 – Data input screen, enter G/L

account 810201 or 810301, and special region N-001 or S-001.


Check whether the value PC00 replaces the field BSEG-PRCTR.

e) Exit the simulation and return to your substitution maintenance.


.

Note:

Simulation entries are case-sensitive, so entries for a document type must beentered in uppercase.




5. Activate the substitution for your company code AC## and callup point 2.

Note:

A substitution has already been activated for BK AC## callup point 2. Assign yournew substitution rule.

a) Return to the Change View “Substitution of Accounting Documents": Overview

screen.

b) Choose the Position pushbutton.


.c) In the Another entry dialog box, Enter the following data:


Company Code AC##

Callup point 2




d) Choose the Continue pushbutton.

e) On the Change View “Substitution in Accounting Documents”: Overview screen,

enter the following data to overwrite entry Z0001 with the name of your

substitution:


Substitution G##SUB1

Activtn level 1


.f) Choose Save.



Accounting → Accounts Receivable → Document Entry → Invoice – General.




b) On the Enter Customer Invoice: Header Data screen, enter the following data:


Document Date Current dateType DR

Company Code AC##


Currency/Rate EUR

PstKy 01


.


Account T-F00A00

c) Choose Enter.




d) On the Enter Customer invoice: Add Customer item screen, enter the following

data:


Amount 1000


Tax Code AO

PstKy 50


.


Account 810201 or 810301

e) Choose Enter.




f) On the Enter Customer invoice: Add G/L account item screen, enter the

following data:


Amount 1000

Tax Code A0

Special Region N-001 or S-001

g) Choose Enter.


.h) Choose the More pushbutton.

Note:"Mehr" is a German word that appears on the interface. "Mehr" translates to

"More".




i) In the Coding Block dialog box, check whether PC00 is displayed in the Profit

Center field.

j) Choose the Continue pushbutton.

k) Choose Document → Post.

l) On the SAP Easy Access screen, choose Accounting → Financial

Accounting → Accounts Receivable → Document → Display.


.m) On the Display Document: Initial Screen, enter your document number in the

Document Number field.

n) Choose Enter.

Note:




Examine the document and the replaced value for the Profit Center field in the

revenue item.

You have now ascertained that your substitution was successful.

Summary



TFIN52_2



Lesson 4: Using Additional Techniques for Substitutions andValidations

Lesson Objectives


● Work with rules and sets in validation and substitution





TFIN52_2 Figure 47: Rules Unit 2 Lesson 4



TFIN52_2 Figure 48: Rule in a Matrix Validation (CallupPoint 3)

Unit 2 Lesson 4



TFIN52_2 Figure 49: Set Usage – Example 1 Unit 2 Lesson 4



TFIN52_2 Figure 50: Set Usage – Example 2 Unit 2 Lesson 4



Exercise 8: Use Rules and Sets to Create a Substitution

.Business Example

Sometimes, more detailed rules, as well as extensive processing is required to record your

logical statements in prerequisites and checks, as well as for the specification of thevalues to be used. For this reason, you can use rules and sets to define your validations

and substitutions.




Hint:

## is a wildcard for your group number.

If the user enters a certain revenue account (810201, 810301, or 810401) with a certain

material number (T-AS601, T-AS602, or T-AS603), profit center PC01 is to be substituted.

Define a rule GR##-RULE1 for the account with material number query. Two sets are

required in this rule:

- A basic set G##-REVENUE for the accounts

- A basic set G##-MATERIAL for the material number


.1. For your revenue accounts, create basic set G##-REVENUE with the descriptionRevenue accounts for the BSEG table and the HKONT field.

2. For your material number, create basic set G##-MATERIAL with the descriptionSpec. materials for the BSEG table and the MATNR field.

3. For the FI application area and the line item (callup point 2), create rule GR##-




3. For the FI application area and the line item (callup point 2), create rule GR##RULE1 with the description Revenue account/material combination; (this is

a prerequisite for your substitution step). The rule must have the following logical

statement:If one of the accounts (810201, 810301, or 810401) and one of the materials (T-AS601, T- AS602, or T-AS603) are used in the line item, enter sets G##-REVENUEand G##- MATERIAL in the rule.

4. For the FI application area and the line item (callup point 2), create a substitutionG##SUB2 with the description Profit Center Substitution << PC01.


.5. Simulate your substitution and check whether the expected results appear. Check

whether the value PC01 in the BSEG-PRCTR field has been replaced.

6. Activate this new substitution for company code AC## and callup point 2 byremoving the previous substitution and defining a new one.





Solution 8: Use Rules and Sets to Create a Substitution

.Business Example

Sometimes, more detailed rules, as well as extensive processing is required to record your

logical statements in prerequisites and checks, as well as for the specification of thevalues to be used. For this reason, you can use rules and sets to define your validations

and substitutions.




Hint:

## is a wildcard for your group number.

If the user enters a certain revenue account (810201, 810301, or 810401) with a certain

material number (T-AS601, T-AS602, or T-AS603), profit center PC01 is to be substituted.

Define a rule GR##-RULE1 for the account with material number query. Two sets are

required in this rule:

- A basic set G##-REVENUE for the accounts

- A basic set G##-MATERIAL for the material number


.1. For your revenue accounts, create basic set G##-REVENUE with the description

Revenue accounts for the BSEG table and the HKONT field.

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Special Purpose Ledger → Tools → Set

Maintenance → Sets → Create (GS01).




b) On the Create Set: (Initial Screen), enter the following data:


Set Name G##-REVENUE

Table BSEG

c) Under Set type, select Basic set.

d) Choose the Enter pushbutton.


.e) In the Create Set: Field Name dialog box, enter HKONT in the Field name field.

f) Choose Continue.

g) On the Create Set: Values screen, enter Revenue Accounts as the Basic Set

description.

h) I th t bl t th f ll i d t




h) In the table, enter the following data:


From Value (001) 810201

From Value (002) 810301

From Value (003) 810401

i) Choose Enter and then save basic set G##-REVENUE.


.2. For your material number, create basic set G##-MATERIAL with the description

Spec. materials for the BSEG table and the MATNR field.

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Special Purpose Ledger → Tools → Set

Maintenance → Sets → Create.

b) O th C t S t (I iti l S ) t th f ll i d t




b) On the Create Set: (Initial Screen), enter the following data:


Set Name G##-MATERIAL

Table BSEG

c) Under Set type, select Basic set.

d) Choose Enter.


.e) In the Create Set: Field Name dialog box, enter MATNR in the Field name field.

f) Choose Continue.

g) On the Create Set: Values screen, enter Spec. materials as the Basic Set

description.

h) In the table enter the following data:




h) In the table, enter the following data:


From Value (001) T-AS601



i) Choose Enter and then save basic set G##-MATERIAL.


.3. For the FI application area and the line item (callup point 2), create rule GR##-

RULE1 with the description Revenue account/material combination; (this is

a prerequisite for your substitution step). The rule must have the following logicalstatement:

If one of the accounts (810201, 810301, or 810401) and one of the materials (T-

AS601, T- AS602, or T-AS603) are used in the line item, enter sets G##-REVENUE

and G## MATERIAL in the r le




and G##- MATERIAL in the rule.

a) Create substitution in Customizing for Financial Accounting (New) under

Financial Accounting Global Settings (New) → Tools → Validation/ Substitution → Substitution in Accounting Documents.

b) On the Change View “Substitution in Accounting Documents”: Overview screen,

choose Environment → Substitution.

c) Choose the Rule pushbutton.


.d) On the Create Rule: New rule screen, enter the following data:


Rule name GR##-RULE1

Description Revenue account/material

combo




e) Choose Enter and save your entries.

f) In the left pane, choose Line Item → Rules → GR##-RULE1 → Rule definition.

g) Enter your rule using the formula editor.

h) Enter the following information in the prerequisite:

BSEG-HKONT IN G##-REVENUE AND BSEG-MATNR IN G##-MATERIAL


.

Hint:

Select the sets using the Set directory pushbutton.

i) In the left pane, select GR##-RULE1.

j) Choose Save.




j)

4. For the FI application area and the line item (callup point 2), create a substitution

G##SUB2 with the description Profit Center Substitution << PC01.a) Select Line Item and choose the Substitution pushbutton.

b) On the Create Substitution: New substitution (Header data) screen, enter the

following data:


.



Description Profit Center Substitution <<PC01

c) Choose the Step pushbutton




c) Choose the Step pushbutton.

d) Choose the BSEG PRCTR (Profit Center) field from the list.

e) Choose Continue.

f) In the Entering the substitution method dialog box, select the Constant value

radio button.

g) Choose Continue.


.h) As the description for your step, enter Profit Center <<PC01 in the Step

field.

i) In the left pane, choose Prerequisite and record your prerequisite using theFormula Editor. Use your rule in the prerequisite.

j) Choose the Rules tab page. Double-click rule GR##-RULE1.




k) In the left pane, choose Substitutions and enter value PC01 in the Constant

value field.

l) Choose substitution G##SUB2 and choose Save.

m) The data has now been entered.

5. Simulate your substitution and check whether the expected results appear. Check

whether the value PC01 in the BSEG-PRCTR field has been replaced.


.a) Choose Substitution → Simulate.

b) Choose your substitution G##SUB2.

c) Choose Structure BSEG (Accounting Document Segment) for View of data field.

d) On the Simulation: Substitution G##SUB2 - Data input screen, enter the

following data:




g


G/L 810201 or 810301 or 810401Material T-AS601 or T-AS602 or T-AS603

e) Execute the simulation and check whether value PC01 for BSEG-PRCTR has

been replaced.


.f) Exit the simulation and return to the Change Substitution: G01SUB2 (Header

data) screen.

6. Activate this new substitution for company code AC## and callup point 2 byremoving the previous substitution and defining a new one.

a) Exit the substitution and return to the Change View “ Substitution in Accounting

documents”: Overview screen.




Note:

An entry for your company code already exists.

b) Enter the following data:


Company Code AC##


.



CallPnt 2

Activtn level 1

c) Choose Save




c) Choose Save.



Accounting → Accounts Receivable → Document Entry → Invoice – General

(F-22).

b) On the Enter Customer Invoice: Header Data screen, enter the following data:


.



Type DR

Company Code AC##


C rrenc EUR




Currency EUR

c) Enter the following data to create the first line item:


PstKy 01

Account T-F00A00


.d) Choose Enter.

e) On the Enter Customer invoice: Add Customer item screen, enter the following

data:Field Name or Data Type Value

Amount 1000






Tax code A0

f) Enter the following data to create the next line item:


PstKy 50


.


Account 810201 or 810301 or 810401

g) Choose Enter.

h) On the Enter Customer invoice: Add G/L account item screen, enter the

following data:




following data:


Amount 1000 or *

Tax code AO

i) Choose the More pushbutton.


. j) In the Coding Block dialog box, enter T-AS601 or T-AS602 or T-AS603 in the

Material field.

k) Choose Continue.

l) Check whether the Profit Center field has been replaced by value PC01.

m) Choose Post to enter your document. Examine the document and the replaced

l ( PC01) f th P fit C t fi ld i th it




value ( PC01) for the Profit Center field in the revenue item.

n) Choose Document →

Display.

o) Choose the Change layout pushbutton and add profit center to the displayed

column.

You have now ascertained that the substitution was performed as desired.

Summary



TFIN52_2




"The validation function helps you to check the entered valuesand value intervals."

TFIN52_2 Unit 2




"The validation function helps you to check the entered valuesand value intervals."

TFIN52_2 Unit 2



True


"Callup points are specific places in an application that specifythe exact location where a validation and substitution occurs."

TFIN52_2 Unit 2




"Callup points are specific places in an application that specifythe exact location where a validation and substitution occurs."

TFIN52_2 Unit 2



True


"When you create validations, substitutions, and rules, youmust assign an application area."

TFIN52_2 Unit 2




"When you create validations, substitutions, and rules, youmust assign an application area."

TFIN52_2 Unit 2



True


"A validation and substitution cannot be valid for severalcompany codes at the same time."

TFIN52_2 Unit 2




"A validation and substitution cannot be valid for severalcompany codes at the same time."

TFIN52_2 Unit 2



False

Identify the callup points that have been provided for Financial Accounting (FI).Choose the correct answers.

A. Document header

B. Controlling area

C. Document line

D. Organizational unit

TFIN52_2 Unit 2



Identify the callup points that have been provided for Financial Accounting (FI).

A. Document header

C. Document line

TFIN52_2 Unit 2



Identify the application areas where validations and substitutions can be used.Choose the correct answers.

A. FI – Financial Accounting

B. CO – Cost Accounting

C. SD – Sales and Distribution

D. AA – Asset Accounting

TFIN52_2 Unit 2



Identify the application areas where validations and substitutions can be used.

A. FI – Financial Accounting

B. CO – Cost Accounting

D. AA – Asset Accounting

TFIN52_2 Unit 2




"You can use Boolean logic to define different types of logicalstatements."

TFIN52_2 Unit 2




"You can use Boolean logic to define different types of logicalstatements."

True

TFIN52_2 Unit 2



True


"A message can contain up to six fields."

TFIN52_2 Unit 2




"A message can contain up to six fields."

False

TFIN52_2 Unit 2




"You can compare text patterns in your statements using thekeyword LIKE."

TFIN52_2 Unit 2




"You can compare text patterns in your statements using thekeyword LIKE."

True

TFIN52_2 Unit 2



True

What is the maximum number of steps possible in validation?Choose the correct answer.

A. 99

B. 199

C. 566

D. 999

TFIN52_2 Unit 2



What is the maximum number of steps possible in validation?

D. 999

TFIN52_2 Unit 2




"If the prerequisite statement is satisfied (True), a check isperformed."

TFIN52_2 Unit 2




"If the prerequisite statement is satisfied (True), a check isperformed."

True

TFIN52_2 Unit 2



True


"Substitution permits the customer-specific enhancement(substitution) of certain field contents."

TFIN52_2 Unit 2




"Substitution permits the customer-specific enhancement(substitution) of certain field contents."

True

TFIN52_2 Unit 2




"The prerequisite statement establishes which conditions mustbe fulfilled before the substitution can be performed."

TFIN52_2 Unit 2




"The prerequisite statement establishes which conditions mustbe fulfilled before the substitution can be performed."

True

TFIN52_2 Unit 2




"The substitution value is a numerical value or a string ofletters that replaces the value entered."

TFIN52_2 Unit 2




"The substitution value is a numerical value or a string ofletters that replaces the value entered."

True

TFIN52_2 Unit 2




"If the substitution step prerequisite is true at runtime, theSAP ERP application substitutes the contents of the field with

the contents of the source field."

TFIN52_2 Unit 2




"If the substitution step prerequisite is true at runtime, theSAP ERP application substitutes the contents of the field with

the contents of the source field."

TFIN52_2 Unit 2



True


"A single substitution process can replace only one value."

TFIN52_2 Unit 2




"A single substitution process can replace only one value."

False

TFIN52_2 Unit 2




"A rule permits complex logic to be summarized and can bereused."

TFIN52_2 Unit 2




"A rule permits complex logic to be summarized and can bereused."

True

TFIN52_2 Unit 2




"To improve system performance, you should use basic orsingle-dimension sets rather than long lists of Boolean

statements or user exits."

TFIN52_2 Unit 2




"To improve system performance, you should use basic orsingle-dimension sets rather than long lists of Boolean

statements or user exits."

TFIN52_2 Unit 2



True


"If a Boolean statement is used often or if it contains complexlogic, you can create a rule for this statement."

TFIN52_2 Unit 2




"If a Boolean statement is used often or if it contains complexlogic, you can create a rule for this statement."

True

TFIN52_2 Unit 2




"To execute cross-validation with values of differentcharacteristics, you can use single sets."

TFIN52_2 Unit 2




"To execute cross-validation with values of differentcharacteristics, you can use single sets."

False

TFIN52_2 Unit 2



Unit 3: Document Splitting

Lesson 1: Configuration and Usage of Document Splitting



Lesson 1: Configuration and Usage of Document Splitting

Lesson Objectives


● Explain the motivation and theory of document splitting

● Configure the basic steps of document splitting in Customizing and examine the resultsin the FI application

● Change and create document splitting rules




TFIN52_2 Figure 51: Document Splitting Unit Included inTFIN 52

Unit 3 Lesson 1



TFIN52_2 Figure 52: Relevance of Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 53: Premise for Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 54: Steps in Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 55: Document Splitting Characteristics(for FI)

Unit 3 Lesson 1



TFIN52_2 Figure 56: Activating Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 57: Rule-Based Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 58: Simulating the General Ledger View Unit 3 Lesson 1



TFIN52_2 Figure 59: Logic for Active Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 60: Document Splitting – Splitting RuleDetail View

Unit 3 Lesson 1



TFIN52_2 Figure 61: Simulate Document (General LedgerView) Expert Mode

Unit 3 Lesson 1



TFIN52_2 Figure 62: Parameters for Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 63: Passive Document Splitting – Follow-Up Process

Unit 3 Lesson 1



TFIN52_2 Figure 64: Passive Document Splitting – GeneralLedger View

Unit 3 Lesson 1



TFIN52_2 Figure 65: Document Splitting – Inheritance Unit 3 Lesson 1



TFIN52_2 Figure 66: Document Splitting – Zero-BalanceCreation

Unit 3 Lesson 1



TFIN52_2 Figure 67: Document Splitting – Modeling Unit 3 Lesson 1



Exercise 9: Activate and Test Document Splitting.Business Example

To keep up with international requirements such as segment reporting, you are required

to activate and test document splitting.

Perform the following exercises to understand the logic of document splitting.

1. Verify that at least the Segment characteristic is defined as a 'document splittingcharacteristic for General Ledger Accounting'. The Zero balance and MandatoryField indicators must be set for the segment. If this is not the case, please informyour instructor.

Caution:




This is an exercise to verify the existing system settings. Therefore, do not

change the current configuration.

2. When must you set the Zero balance and Mandatory Field indicators for one ormore document splitting characteristics in General Ledger Accounting?

Exercise 9: Activate and Test Document Splitting.

3. Activate document splitting for company code AA## (the activation can be donefor each company code).

Note:

If document splitting is activated, all company codes (this is a client-wide setting)

use the document splitting method 0000000012 (Splitting: Same as

0000000002 [Follow-Up Costs Online]).

In the training system, the instructor has set the document splitting method. Inaddition to checking whether the document splitting method is set, verify that

inheritance is activated.You do not need to set the standard account assignment using a constant




You do not need to set the standard account assignment using a constant.

4. Create a vendor account (210##) in company code AA##. Use vendor 1000 in

company code 1000 as a template vendor.


5. Enter a vendor invoice for the spare parts you have purchased with the followingdata:

Field Name Value

Company Code AA##Vendor 210##

Invoice and Posting Date Today’s date

Amount EUR 2,200

Calculate Tax indicator Set

Tax Code 1I (10% input tax)




p

Text Purchase of Spare Parts Group

##

G/L acct 404000

Amount in doc. curr. 2,200 or *


Field Name Value

Cost center T-F05A##

Before saving, simulate your document. First, use the classic simulation option tosee the (subsequent) Data Entry View for the FI document. Then, simulate theGeneral Ledger View. The Profit Center and the Segment characteristic must bevisible in all the document lines.

Navigate from the simulation of the General Ledger View to the Expert Mode andfind the following parameters and information there:

● Document type used




● Business transaction used

● Business transaction variant used

● Item category of the expense item or base line


On which posting items is the payables account split (account 160000) based?Leave the expert and the simulation mode and save your document.

6. Display the document. In the Data Entry View, confirm that the system has derived

segment SERV. Now switch to the General Ledger View. The Segmentcharacteristic must be visible in the payables and tax line.

Hint:

If your instructor has defined the Profit Center and the Business Area

characteristic as a document splitting characteristic, these entities are also set

for the accounts payable and tax line.




7. Your previously entered FI document had as many posting lines in the GeneralLedger View as in the Data Entry View. Document splitting did not have to createany additional posting lines. Create additional lines in the General Ledger View byusing the following steps:


An additional spare parts invoice for your vendor 210## is entered (in one of thefollowing tasks). In contrast to the previous exercise, you want to assign some ofthe spare parts to your segment SERV (Services) and the rest to the segmentCONS (Consumer products). To ensure that the second part of the posting amount

is assigned to the segment CONS, verify the settings for cost center T-F05D##before you post. Which profit center is assigned to cost center T-F05D##?

8. Which segment is assigned to profit center 1000?

9. The spare parts invoice should be for a total of EUR 11,000 (gross 10% tax). Splitthe costs for the spare parts anyway you like, for example, split it as EUR 4,400

and EUR 6,600. Assign one part to cost center T-F05A## and the other to costT F05D##




center T-F05D##.

You can use account 404000 or account 400000 as the expense account again.Take the date entries and tax parameters from the first vendor invoice you createdin this exercise.

Before saving, simulate the document again. Then, post your document.


10. Display this document.

In the Data Entry View, you can see that the expense has been split in accordancewith the amounts specified in the posting. Now, switch to the General Ledger View.You see six line items instead of the four posting line items.

11. To see whether a zero balance has been reached for each segment, change thelayout of the document accordingly. Sort by segment and calculate a subtotal forthe Segment column.

12. Save this layout (again) as user-specific layout L2.

13. To verify that the document is split in the General Ledger only (and not in thesubledgers) call up a vendor line item list for your vendor 210##




subledgers), call up a vendor line item list for your vendor 210##.

There must be three open items. If you have been working with a tax rate of 10%,you can see the last document entered as one open item of EUR 11,000. When youdisplay the document from the list of open items, you can see that it has split intosegments.


You cannot tell that it has been split into segments until you display the documentfrom the list of open items.




Solution 9: Activate and Test Document Splitting.Business Example

To keep up with international requirements such as segment reporting, you are required

to activate and test document splitting.

Perform the following exercises to understand the logic of document splitting.

1. Verify that at least the Segment characteristic is defined as a 'document splitting

characteristic for General Ledger Accounting'. The Zero balance and Mandatory

Field indicators must be set for the segment. If this is not the case, please inform

your instructor.

Caution:

Thi i i t if th i ti t tti Th f d t




This is an exercise to verify the existing system settings. Therefore, do not

change the current configuration.

a) Define the characteristics of document splitting in Customizing for Financial

Accounting (New) under General Ledger Accounting (New) → Business

Solution 9: Activate and Test Document Splitting.

Transactions → Document Splitting → Define Document Splitting Characteristics

for General Ledger Accounting.

2. When must you set the Zero balance and Mandatory Field indicators for one or

more document splitting characteristics in General Ledger Accounting?a) Whenever the characteristic involved is an entity, you have to set both the

indicators to create a complete balance sheet.

Setting the Zero balance indicator ensures that the characteristic has a zero

balance in every document.

Specifically: If the Zero balance indicator is set, the system checks whether the

balance of the characteristic is zero during posting. If this is not the case, the

t t dditi l l i li i th d t t hi th




system generates additional clearing lines in the document to achieve the zero

balance.

Setting the Mandatory Field indicator confirms whether all the lines in the

posting have assigned the relevant characteristic after the splitting.


Specifically: If the Mandatory Field indicator is set, there can be no posting line

without the selected characteristic in the General Ledger View.

3. Activate document splitting for company code AA## (the activation can be done

for each company code).

Note:

If document splitting is activated, all company codes (this is a client-wide setting)

use the document splitting method 0000000012 (Splitting: Same as

0000000002 [Follow-Up Costs Online]).

In the training system, the instructor has set the document splitting method. Inaddition to checking whether the document splitting method is set verify that




addition to checking whether the document splitting method is set, verify that

inheritance is activated.

You do not need to set the standard account assignment using a constant.


a) Activate document splitting in Customizing for Financial Accounting (New)

under General Ledger Accounting (New) → Business Transactions → Document

Splitting → Activate Document Splitting.

b) On the Change View “Activate Document Splitting”: Details screen, confirm thatthe Document Splitting indicator and the Inheritance indicator are already

activated.

c) In the Dialog Structure, choose Deactivation per Company Code.

d) Choose Position.

e) In the resulting dialog box, enter your company code AA##.




f) Press ENTER.

g) Deselect the Inactive indicator for your company code AA##.

h) Save your data.


4. Create a vendor account (210##) in company code AA##. Use vendor 1000 in

company code 1000 as a template vendor.


Accounting →

Accounts Payable →

Master Records →

Create.Field Name or Data Type Value

Vendor 210##

Company Code AA##

Account Group

Reference

Vendor 1000




Vendor 1000

Company Code 1000

b) Choose Enter.


c) On the Create Vendor: Address screen, enter the following details:


Name Your choice

Street/House number Your choice

Search term 1/2 AA##

Postal Code/City Your choice

Country/Region Course country

Hint:




The remaining fields, such as reconciliation account, have been copied from

the template vendor.

d) Save your data.


5. Enter a vendor invoice for the spare parts you have purchased with the following

data:

Field Name Value

Company Code AA##Vendor 210##


Amount EUR 2,200








##

G/L acct 404000

Amount in doc. curr. 2,200 or *


Field Name Value


Before saving, simulate your document. First, use the classic simulation option tosee the (subsequent) Data Entry View for the FI document. Then, simulate the

General Ledger View. The Profit Center and the Segment characteristic must be

visible in all the document lines.

Navigate from the simulation of the General Ledger View to the Expert Mode and

find the following parameters and information there:

● Document type used




● Business transaction used

● Business transaction variant used


● Item category of the expense item or base line

On which posting items is the payables account split (account 160000) based?

Leave the expert and the simulation mode and save your document.

a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Payable → Document Entry → Invoice.

b) In the Enter Company Code dialog box, enter AA## in the Company Code field.

c) Refer to the table given in the exercise and enter the values on the initial screen

accessed using the menu path Accounting → Financial Accounting → Accounts

Payable → Document Entry → Invoice.




d) Choose Document → Simulate.

e) Go back from the classic simulation to the previous screen. Confirm the

Information dialog box.


f) Choose Document → Simulate General Ledger.

g) On the General Ledger Simulation screen, choose Expert Mode and find the

following parameters and information there:

● Document type used: KR

● Business transaction used: 0300

● Business transaction variant used: 0001

● Item category of the expense item or base line: 20000

● On which posting items are the payables account (account 160000)




split based?

Answer: Document splitting is carried out according to the debit and

credit lines that the user has posted in the Entry View.


h) Go back.

i) Save your document.

6. Display the document. In the Data Entry View, confirm that the system has derived

segment SERV. Now switch to the General Ledger View. The Segment

characteristic must be visible in the payables and tax line.

Hint:

If your instructor has defined the Profit Center and the Business Area

characteristic as a document splitting characteristic, these entities are also set

for the accounts payable and tax line.




a) On the Display Document: Data Entry View, notice that the system has derived

segment SERV (Services).


b) Choose the General Ledger View. The Segment characteristic is now visible in

the payables and tax line.

7. Your previously entered FI document had as many posting lines in the General

Ledger View as in the Data Entry View. Document splitting did not have to createany additional posting lines. Create additional lines in the General Ledger View by

using the following steps:

An additional spare parts invoice for your vendor 210## is entered (in one of the

following tasks). In contrast to the previous exercise, you want to assign some of

the spare parts to your segment SERV (Services) and the rest to the segment

CONS (Consumer products). To ensure that the second part of the posting amountis assigned to the segment CONS, verify the settings for cost center T-F05D##

before you post Which profit center is assigned to cost center T F05D##?




before you post. Which profit center is assigned to cost center T-F05D##?

a) On the SAP Easy Access screen, choose Accounting → Controlling → Cost

Center Accounting → Master Data → Cost Center → Individual

Processing → Display.


Answer: Profit center 1000 is assigned.

8. Which segment is assigned to profit center 1000?


Accounting → General Ledger → Master Records → Profit Center → IndividualProcessing → Display.

Enter profit center 1000 and display the master data. The Segment field

appears in the Basic Data logical field group.

Answer: The segment CONS has been assigned to profit center 1000.

9. The spare parts invoice should be for a total of EUR 11,000 (gross 10% tax). Splitthe costs for the spare parts anyway you like, for example, split it as EUR 4,400




and EUR 6,600. Assign one part to cost center T-F05A## and the other to cost

center T-F05D##.


You can use account 404000 or account 400000 as the expense account again.

Take the date entries and tax parameters from the first vendor invoice you created

in this exercise.

Before saving, simulate the document again. Then, post your document.



b) On the Enter Vendor Invoice: Company Code AA00 screen, enter the following

data:

Field Name Value

Company Code AA##

##




Vendor 210##


Amount EUR 11,000


Field Name Value



Text Purchase of Spare PartsGroup ##

G/L acct 404000

Amount in doc. curr. 4,400


c) Add the following G/L account:




Field Name Value

G/L acct 400000


Field Name Value

Amount in doc. curr. 6,600 or simply *

Cost center T-F05D##

10. Display this document.

In the Data Entry View, you can see that the expense has been split in accordance

with the amounts specified in the posting. Now, switch to the General Ledger View.

You see six line items instead of the four posting line items.

a) On the Enter Vendor Invoice screen, choose Document → Display.

b) Choose the General Ledger View pushbutton to switch to that view.




11. To see whether a zero balance has been reached for each segment, change the

layout of the document accordingly. Sort by segment and calculate a subtotal for

the Segment column.


a) In the displayed document, select the Segment column and choose Sort in

Ascending Order.

b) Select the Amount column and then choose Total. Select the Segment column

again and choose Subtotal.12. Save this layout (again) as user-specific layout L2.

a) Choose the Layout pushbutton.

b) Choose Save Layout.

13. To verify that the document is split in the General Ledger only (and not in thesubledgers), call up a vendor line item list for your vendor 210##.

Th t b th it If h b ki ith t t f 10%




There must be three open items. If you have been working with a tax rate of 10%,

you can see the last document entered as one open item of EUR 11,000. When you

display the document from the list of open items, you can see that it has split into

segments.


You cannot tell that it has been split into segments until you display the document

from the list of open items.


Accounting → Accounts Payable → Account → Display/Change Line Items.

b) On the Vendor Line Item Display screen, enter 210## in the Vendor account

field.

c) Enter AA## in the Company Code field. Start the selection of your open items.

d) Double-click the document number of the last posted document.

e) Choose Goto → Document Overview.




Exercise 10: Post an Outgoing Payment with Cash Discount.Business Example

When a vendor open item is cleared, the account assignments of the items to be cleared

are copied to the clearing document without being changed. This is passive document

splitting.

1. Pay the vendor invoice of EUR 11,000 towards the purchase of spare parts.

The amount payable after the deduction of the applicable discount is EUR 10,670.

The payment is an example of passive document splitting. During payment, theaccount assignments of the invoice (profit centers and segments) are transferredto the clearing item.




Solution 10: Post an Outgoing Payment with Cash Discount.Business Example

When a vendor open item is cleared, the account assignments of the items to be cleared

are copied to the clearing document without being changed. This is passive document

splitting.

1. Pay the vendor invoice of EUR 11,000 towards the purchase of spare parts.

The amount payable after the deduction of the applicable discount is EUR 10,670.

The payment is an example of passive document splitting. During payment, the

account assignments of the invoice (profit centers and segments) are transferred

to the clearing item.


Accounting → Accounts Payable → Document Entry → Outgoing Payment.




b) On the Post Outgoing Payments: Header Data screen, enter the following data:

Solution 10: Post an Outgoing Payment with Cash Discount.


Document Header

Document Date Current Date

Document Type KZ

Company Code AA##

Posting Date Current Date

Currency EUR

Bank data

Account 113102

Amount 10,670




,

Value Date Current Date

Open item selection

Solution 10: Post an Outgoing Payment with Cash Discount.


Account 210##

Account Type K

c) Choose Process Open items.

d) Select the invoice for EUR 11,000 with a cash discount (EUR 330).

e) Choose Document → Simulate when the Not assigned value equals zero.

f) Choose Document →

Simulate General Ledger.

g) Go back.




h) Choose Post to save the document.

TFIN52_2 Figure 68: Creating a Customer – SpecificDocument Splitting Method

Unit 3 Lesson 1



TFIN52_2 Figure 69: Wizards for Document Splitting Unit 3 Lesson 1



TFIN52_2 Figure 70: Creating a Document Splitting Rulewith the Wizard

Unit 3 Lesson 1



Exercise 11: Create a Document Splitting Rule.Business Example

International requirements for segment reporting require you to create a document

splitting rule.

Create a document splitting rule.

Note:

The wizard for creating document splitting rules is available with EHP4.

Caution:

You can only start this task when all the groups of the course have completed the previoustask.




1. Verify whether a customer-defined document splitting method has already beenassigned, for example, ZTFIN52 or Z000000012.

Exercise 11: Create a Document Splitting Rule.

Hint:

Inform your instructor if a standard document splitting method, such as the

0000000012 document splitting method, is still assigned. Your instructor will

then assign an alternative document splitting method.

Working with a standard document splitting method in the course (in our test

environment) does not create a problem. You will receive warning messages

when executing the steps of the wizard. However, in the practice or the

production environment, you need to work with a customer-defined document

splitting method.

2. Create new customer 210## in your company code AA##. You can use customer

1000 and company code 1000 as reference. Do not fill the Account Group input




p y p p

field.

Fill all the required entry fields for the address data, for example, transportationzone 0000000001, and save your data.


3. Enter a (customer) down payment of EUR 11,000 (gross 10% tax) made by yournew customer 210##. Split the down payment among multiple profit centersbecause multiple subareas (profit centers) of your company are participating tofulfill the customer requirements.

Use the following data for the down payment:Field Name Value

Posting and Document Date Current date

Doc. Type DZ

Company Code AA##

Customer

Account 210##




Special G/L ind A

Bank

Account 113109


Field Name Value

Amount EUR 11,000

Field Name Value

Item 2

Amount EUR 2,200

Tax code 1O (Output tax 10%)


Due on Today’s date + 2 weeksProfit Ctr 1000




Choose the New item button.


Field Name Value

Item 3

Amount EUR 8,800

Tax code 1O (Output tax 10%)Calculate Tax indicator Set

Due on Today’s date + 2 weeks

Profit Ctr 1402

When you simulate the document (chooseDocument → Simulate

) and thensimulate the General Ledger View (choose Document → Simulate General Ledger),you notice that the customer down payment lines and the tax lines are split in theratio 1:4 but not the bank line




ratio 1:4, but not the bank line.


Hint:

You have to find out why the document is not split correctly in the General Ledger

View, when using the standard document splitting rule for payments (business

transaction 1000 and business transaction variant 0001).

Navigate from General Ledger simulation to the Expert Mode. In the bottom half

of the screen, open the document display and view the important parameters and

elements of the processed document splitting rule.

When analyzing the Expert Mode, notice that the bank line is treated as a base

line instead of being split.

4. According to the previous step of the exercise, you know that the down paymentdocument splits correctly if the bank account is split on the basis of the down




p y ppayments. However, this does not work in this step. Now, verify this in the ruledefinition in Customizing.


Notice that in the standard configuration, business transaction 1000 (Payments),business transaction variant 0001 (Standard), and the item category 04000 (CashAccount) are not split on the basis of item category 02100 (Customer: Special G/LTransaction).

5. To create a new document splitting rule that solves the down payment problemencountered when using the wizard, you need to perform a few preliminary steps.Create a document type with the ID "A?".

Caution:

The question mark is only a placeholder and must be replaced with the entry

relevant for your group.

Group Letter




01 C

02 D


Group Letter

03 E

04 G

05 H06 I

07 J

08 K

09 L

10 M11 O

12 Q




12 Q

13 R

14 S


Group Letter

15 T

16 U

17 V18 W

Hint:

Consider an example: If you are group 07 , you have to create document type AJ.

Create the new document type A? by using existing document type DZ as atemplate. Choose “Down payment gr. ##”as the description for the new documenttype Copy all the other parameters from the template




type. Copy all the other parameters from the template.

6. Create a new document splitting rule for the customer down payment using theCreate document splitting rule wizard.

Exercise 11: Create a Document Splitting Rule.Use the following data when navigating through the wizard.

Create Business Transaction Variant:

Field Name Value

Business Transaction 1000

Transaction Variant Z0##

Description BT-V ##

Note:

The assigned item categories (the Edit Assigned Item Categories step of thewizard) can be accepted from the Wizard without any changes.

Copy Document Splitting Rule:




Copy Document Splitting Rule:

Field Name Value

Business Transaction 1000 (Payments)

Exercise 11: Create a Document Splitting Rule

.

Field Name Value

Transaction Variant 0001 (Standard)

In the Define Document Splitting Rule step of the wizard, open the Cash Account

item category and click the existing (base) item category Balance Sheet Account.

On the screen that displays, choose New Entries. Create the new required baseitem category 02100 (Customer: Special G/L Transaction). Ensure that it isnot ’split automatically’. Go back to the wizard and save the changes.

Assign Document Type:

Field Name Value

Doc. type The new document type A?





.

Hint:

If you have a document that is already posted with a wrong document splitting

configuration, such as a modified test system, you can simulate that document

by using the new rule in the Simulate rule step of the wizard.

You will skip this step because you were unable to post in one of the earlierexercise steps.

7. Verify whether your new A? document type has been assigned the new businesstransaction and the new business transaction variant (1000/Z0##) inCustomizing.

8. Are you able to find your new business transaction with your new businesstransaction variant Z0## in the overview of all the splitting rules?




9. At the end of this task, enter and simulate the customer down payment asdescribed in step 3 of the exercise.


.

Note:

Remember that you now have to work with the new document type A?. The

document must be split and saved correctly.




Solution 11: Create a Document Splitting Rule

.Business Example

International requirements for segment reporting require you to create a document

splitting rule.

Create a document splitting rule.

Note:

The wizard for creating document splitting rules is available with EHP4.

Caution:

You can only start this task when all the groups of the course have completed the previoustask.

1 V if h th t d fi d d t litti th d h l d b




1. Verify whether a customer-defined document splitting method has already been

assigned, for example, ZTFIN52 or Z000000012.


.

Hint:

Inform your instructor if a standard document splitting method, such as the

0000000012 document splitting method, is still assigned. Your instructor will

then assign an alternative document splitting method.

Working with a standard document splitting method in the course (in our test

environment) does not create a problem. You will receive warning messages

when executing the steps of the wizard. However, in the practice or the

production environment, you need to work with a customer-defined document

splitting method.

a) Define extended document splitting in Customizing for Financial Accounting

(New). Choose General Ledger Accounting (New) → Business

Transactions → Document Splitting → Extended Document Splitting → Define




p g p g

Document Splitting Rule.


.b) On the Change View “Header data”: Overview screen, find splitting method

ZTFIN52 in the Method column.

2. Create new customer 210## in your company code AA##. You can use customer

1000 and company code 1000 as reference. Do not fill the Account Group input

field.

Fill all the required entry fields for the address data, for example, transportation

zone 0000000001, and save your data.


Accounting → Accounts Receivable → Master Records → Create.

b) On the Create Customer: Initial Screen, enter the following data:

Field Name Value

Customer 210##




Customer 210##

Company Code AA##


.

Field Name Value

Customer (Reference) 1000

3. Enter a (customer) down payment of EUR 11,000 (gross 10% tax) made by your

new customer 210##. Split the down payment among multiple profit centersbecause multiple subareas (profit centers) of your company are participating to

fulfill the customer requirements.

Use the following data for the down payment:

Field Name Value

Posting and Document Date Current dateDoc. Type DZ

Company Code AA##




Customer

Account 210##


.

Field Name Value

Special G/L ind A

Bank

Account 113109 Amount EUR 11,000

Field Name Value

Item 2

AmountEUR 2,200








.

Field Name Value

Profit Ctr 1000

Choose the New item button.

Field Name Value

Item 3

Amount EUR 8,800




Profit Ctr 1402





.When you simulate the document (choose Document → Simulate) and then

simulate the General Ledger View (choose Document → Simulate General Ledger),

you notice that the customer down payment lines and the tax lines are split in the

ratio 1:4, but not the bank line.

Hint:

You have to find out why the document is not split correctly in the General Ledger

View, when using the standard document splitting rule for payments (business

transaction 1000 and business transaction variant 0001).

Navigate from General Ledger simulation to the Expert Mode. In the bottom half

of the screen, open the document display and view the important parameters and

elements of the processed document splitting rule.

When analyzing the Expert Mode, notice that the bank line is treated as a base

line instead of being split.





.a) On the SAP Easy Access screen, choose Accounting → Financial


Payment → Down Payment.

b) Refer to the table given in the exercise and enter the values. Then, simulate as

explained in the exercise task. Bank lines from the two down payment lines arethe base lines. To derive the correct ratio for splitting the bank lines, choose

the items with G/L account 170000.

c) In the Expert Mode, notice that account 170000 relates to item category 02100

(Customer special G/L Transaction).

4. According to the previous step of the exercise, you know that the down paymentdocument splits correctly if the bank account is split on the basis of the down

payments. However, this does not work in this step. Now, verify this in the rule

d fi iti i C t i i




definition in Customizing.


.Notice that in the standard configuration, business transaction 1000 (Payments),

business transaction variant 0001 (Standard), and the item category 04000 (Cash

Account) are not split on the basis of item category 02100 (Customer: Special G/L

Transaction).

a) Define the document splitting rule in Customizing for Financial Accounting(New). Choose General Ledger Accounting (New) → Business

Transactions → Document Splitting → Extended Document Splitting → Define


For the currently used document splitting method (for example, ZTFIN52),

search for business transaction 1000 (Payments) and business transaction

variant 0001 (Standard).

b) Select the item category 04000 (Cash Account), and display the base item

categories possible.




Result:

Base item category 02100 (Customer: Special G/L Transaction) is not

displayed.


.5. To create a new document splitting rule that solves the down payment problem

encountered when using the wizard, you need to perform a few preliminary steps.

Create a document type with the ID "A?".

Caution:

The question mark is only a placeholder and must be replaced with the entry

relevant for your group.

Group Letter

01 C

02 D03 E

04 G




05 H

06 I


.

Group Letter

07 J

08 K

09 L10 M

11 O

12 Q

13 R

14 S15 T

16 U




17 V


.

Group Letter

18 W

Hint:

Consider an example: If you are group 07 , you have to create document type AJ.

Create the new document type A? by using existing document type DZ as a

template. Choose “Down payment gr. ##”as the description for the new document

type. Copy all the other parameters from the template.

a) Define document types in Customizing for Financial Accounting (New). ChooseFinancial Accounting Global Settings (New) → Document → Document

Types → Define Document Types for Entry View.




b) First, select the template document type DZ and then, choose Edit → Copy as.


.c) Enter the name of the new document type. Choose Enter to confirm.

d) Choose Save.

e) You can now change the text and choose Save again.

6. Create a new document splitting rule for the customer down payment using the

Create document splitting rule wizard.

Use the following data when navigating through the wizard.

Create Business Transaction Variant:

Field Name Value

Business Transaction 1000

Transaction Variant Z0##

Description BT-V ##





.

Note:

The assigned item categories (the Edit Assigned Item Categories step of the

wizard) can be accepted from the Wizard without any changes.

Copy Document Splitting Rule:Field Name Value

Business Transaction 1000 (Payments)

Transaction Variant 0001 (Standard)

In the Define Document Splitting Rule step of the wizard, open the Cash Accountitem category and click the existing (base) item category Balance Sheet Account.

On the screen that displays, choose New Entries. Create the new required base

item category 02100 (Customer: Special G/L Transaction). Ensure that it is




item category 02100 (Customer: Special G/L Transaction). Ensure that it is

not ’split automatically’. Go back to the wizard and save the changes.


. Assign Document Type:

Field Name Value

Doc. type The new document type A?

Hint:

If you have a document that is already posted with a wrong document splitting

configuration, such as a modified test system, you can simulate that document

by using the new rule in the Simulate rule step of the wizard.

You will skip this step because you were unable to post in one of the earlier

exercise steps.

a) Define the document splitting rule using a wizard in Customizing for Financial

Accounting (New). Choose General Ledger Accounting (New) → Business





.Transactions → Document Splitting → Wizards for Document Splitting → Wizard:

Create Document Splitting Rule.

b) Perform the steps as described in the exercise text.

7. Verify whether your new A? document type has been assigned the new businesstransaction and the new business transaction variant (1000/Z0##) in

Customizing.

a) Define document types in Customizing for Financial Accounting (New). Choose

General Ledger Accounting (New) → Business Transactions → Document

Splitting → Classify Document Types for Document Splitting.

8. Are you able to find your new business transaction with your new business

transaction variant Z0## in the overview of all the splitting rules?

a) Define the document splitting rule in Customizing for Financial Accounting




) p g g g

(New). Choose General Ledger Accounting (New) → Business


.Transactions → Document Splitting → Extended Document Splitting → Define


9. At the end of this task, enter and simulate the customer down payment as

described in step 3 of the exercise.

Note:

Remember that you now have to work with the new document type A?. The

document must be split and saved correctly.

a) See the solution for step 3 of the exercise.




Exercise 12: Analyze System Behavior When Posting Invoices

with Different Tax Codes.Business Example

Post another vendor invoice (EUR 210,000). Assign one part to cost center T-F05A## and

the rest to cost center T-F05D##. Only the first offsetting item is tax-relevant. What

happens to the tax line item during document splitting?

1. Post a vendor invoice for EUR 210,000 to the vendor account you created earlier(210##).

Use the following data:

Field Name Value

Company code AA##Vendor 210##

Invoice and Posting Date Today´s date

Amount 210 000




Amount 210,000


with Different Tax Codes.

Field Name Value

Calculate Tax indicator Select

Tax code Blank

First offsetting item

G/L acct 404000

Amount in doc. curr 110,000

Tax code 1I

Cost center T-F05A## (= Profit Center

1402 and Segment SERV)

Second offsetting item

G/L acct 404000







Field Name Value

Tax code 0I

Cost center T-F05D## (= Profit Center

1000 and Segment CONS)

Simulate the General Ledger View. Then, check how the tax line item is treated andhow the profit center and segment are derived. Post the document.

2. Check Customizing for the assigned document splitting rule to check how the tax

line item is treated and how the profit center and segment are derived.




Solution 12: Analyze System Behavior When Posting Invoices

with Different Tax Codes.Business Example

Post another vendor invoice (EUR 210,000). Assign one part to cost center T-F05A## and

the rest to cost center T-F05D##. Only the first offsetting item is tax-relevant. What

happens to the tax line item during document splitting?

1. Post a vendor invoice for EUR 210,000 to the vendor account you created earlier

(210##).


Field Name Value

Company code AA##Vendor 210##

Invoice and Posting Date Today´s date

Amount 210 000




Amount 210,000



Field Name Value

Calculate Tax indicator Select

Tax code Blank


G/L acct 404000


Tax code 1I

Cost center T-F05A## (= Profit Center

1402 and Segment SERV)


G/L acct 404000







Field Name Value

Tax code 0I

Cost center T-F05D## (= Profit Center

1000 and Segment CONS)

Simulate the General Ledger View. Then, check how the tax line item is treated and

how the profit center and segment are derived. Post the document.



b) Use the information for the invoice from the table. Make sure that the Tax code

field for liability is empty.






c) To simulate the General Ledger View, choose Document → Simulate General

Ledger.

The tax code line is not divided into two line items according to the profit

centers and segments used. Only the tax-relevant line item is used for activesplitting.

2. Check Customizing for the assigned document splitting rule to check how the tax

line item is treated and how the profit center and segment are derived.

a) On the SAP Easy Access screen, choose Accounting (New) → Business

Transactions →

Document Splitting →

Extended Document Splitting →

DefineDocument Splitting Rule.

b) Select business transaction 0300 (Vendor invoice) and variant 0001

(Standard) of the assigned splitting method ( ZTFIN52).






c) Choose the item categories to be edited in the dialog structure.

d) Choose tax category 05100 by double-clicking it.

Two checkboxes control the base items for tax code and cash discount. Press

F1 for the Tax code checkbox to get more information on this topic. You cancustomize the base items for cash discounts in the same way.

e) Go back.




Exercise 13: Analyze the Behavior of a Zero-Balance Clearing

Account.Business Example

You need to transfer money from one segment (or profit center) to another.

1. Transfer EUR 10,000 from profit center 1000 to profit center 1402.

If the zero-balance flag has been activated, the system ensures that the documentbalances to zero at account assignment level (for example, profit center and/orsegment).

Post EUR 10,000 from profit center 1000 (segment CONS Consumer products) toprofit center 1402 (segment SERV Service) on account 113100.


Field Name Value

Company code AA##

Document and Posting Date Today´s date






Account.

Field Name Value

G/L acct 113100

D/C Debit


Tax code -

Profit Ctr 1402 (Segment SERV)


G/L acct 113100

D/C Credit


Tax code -





Account.

Field Name Value

Profit Ctr 1000 (Segment CONS)

Simulate the Entry View followed by the General Ledger View. Then, check theassigned zero-balance clearing account.

Which view shows the zero-balance clearing account? Note the number of theaccount. Post the document.

2. Check Customizing for this zero-balance clearing account.

3. Assign account key 000 to the business transaction and variant.

4.





Account.

Is it possible to have more than one zero-balance clearing accounts?





Account.

5. How do you configure a zero-balance clearing account for document splitting?Check this account on the SAP Easy Access screen.




Solution 13: Analyze the Behavior of a Zero-Balance Clearing

Account.Business Example

You need to transfer money from one segment (or profit center) to another.

1. Transfer EUR 10,000 from profit center 1000 to profit center 1402.

If the zero-balance flag has been activated, the system ensures that the document

balances to zero at account assignment level (for example, profit center and/or

segment).

Post EUR 10,000 from profit center 1000 (segment CONS Consumer products) to

profit center 1402 (segment SERV Service) on account 113100.


Field Name Value

Company code AA##

Document and Posting Date Today´s date






Account.

Field Name Value

G/L acct 113100

D/C Debit


Tax code -

Profit Ctr 1402 (Segment SERV)


G/L acct 113100

D/C Credit


Tax code -





Account.

Field Name Value

Profit Ctr 1000 (Segment CONS)

Simulate the Entry View followed by the General Ledger View. Then, check theassigned zero-balance clearing account.

Which view shows the zero-balance clearing account? Note the number of the

account. Post the document.


Accounting → General Ledger → Document Entry → Enter G/L Account

Document (FB50).

b) Use the information for this posting from the table.





Account.

c) To simulate the Entry View, choose Document → Simulate. Account 113100 is

the only account available.

d) Choose back.

e) To simulate the General Ledger View, choose Document → Simulate General

Ledger.

There are two more line items on the zero-balance clearing account 194500.

Both the line items stand for payables and receivables between profit centers

( 1000 and 1402) and segments (SERV and CONS).

Although profit centers or segments are seen and handled as autonomouscompanies, they are not really autonomous. The balance of the zero-balance

clearing account must be always zero for the company code, but not for the

additional account assignment levels, such as profit center and segment.





Account.

f) Choose back.

g) Post the document.

Optional: Look at the following additional example of a rare customer

requirement for clearing zero-balance clearing accounts:

There are three segments with the following balances at the end of the month:

Account 194500: Balance = Zero (always at any time)

Relationship Balance

Segment A to B - 1000

Segment A to C - 2000Segment B to C + 4000

Segment B to A + 1000

Segment C to A + 2000





Account.

Relationship Balance

Segment C to B - 4000

Total:

As a result, the following balances are available for each segment of account

194500:

Segment A - 3000

Segment B + 5000

Segment C - 2000Total:





Account.

To clear the zero-balance clearing account at the end of the month, manually

post the following information on a bank account in the General Ledger View:

Field Name Value

First itemBank Account 113100

D/C: Credit

Balance -3,000

Segment A

Second itemBank Account 113100

D/C: Debit

Balance +5,000





Account.

Field Name Value

Segment B

Third item:

Bank Account 113100

D/C: Credit

Balance -2,000

Segment C

Automatically generated:Field Name Value

First item:

Zero-balance clearing account 194500





Account.

Field Name Value

D/C: Debit

Balance +3,000

Segment A

Second item:


D/C: Credit

Balance -5,000

Segment B

Third item:






Account.

Field Name Value

D/C: Debit

Balance +2,000

Segment C

As a result, the zero-balance clearing account has a zero balance for all

segments, and not only for segments at the company code level. The decision

to clear zero-balance clearing accounts depends on the customer’s

requirements. Few customers create real payments for such types of clearings.

Hint:

When zero-balance clearing accounts are balanced at the end of the month,

the balance sheet of the company code corresponds to the summation of

segment balances.





Account.

2. Check Customizing for this zero-balance clearing account.

a) Choose Financial Accounting (New) → General Ledger Accounting (New) →

Business Transactions → Document Splitting → Define Zero-Balance Clearing

Account.b) Select account key 000 (Standard account for zero-balance).

c) Choose Accounts in the dialog structure (Chart of Accounts = INT).

Account 194500 is the zero-balance clearing account.

d) Choose back.

3. Assign account key 000 to the business transaction and variant.





Account.

a) Choose Financial Accounting (New) → General Ledger Accounting (New) →

Business Transactions → Document Splitting → Extended Document Splitting

→ Define Document Splitting Rule.

b) Enter business transaction 0300 (Vendor invoice) and variant 0001 (Standard)of the assigned splitting method.

This assigns the account key 000.

4.





Account.

Is it possible to have more than one zero-balance clearing accounts?

.

Yes, the maintenance view for the zer-balance clearing account from the last task

shows the New Entries pushbutton. New entries can be assigned to different

splitting rules. However, it is not possible to have one zero-balance account for a

single profit center or segment. The assignment level is business transaction and

variant. In case of more than one zero-balance clearing account, all the accounts

must be assigned to an item in the financial statement version with a debit/credit

shift for a profit center or segment balance sheet.





Account.

5. How do you configure a zero-balance clearing account for document splitting?

Check this account on the SAP Easy Access screen.


Accounting → General Ledger → Master Records → G/L Accounts → Individual

Processing → Centrally (transaction code FS00).

b) Choose Display for:

G/L Account: 194500

Company Code: AA30

c) On the Control Data tab page, the correct setting for the zero-balance clearingaccount is as follows:

● Open item management indicator not set





Account.

● Line item displa indicator not set

● Only balances in local currency indicator set

● Post automatically only indicator set (on the Create/Bank/interest tab)

If the line item display indicator is set for account 194500, an error occurs while

selecting line items in the Entry View. The error does not appear in the General

Ledger View.

For more information, see SAP Note 961937.




Exercise 14: Optional: Analyze System Behavior When Working

with Non-SAP Systems.Business Example

Your customer uses an interface for a certain topic (for example, data transfer from a non-

SAP application).

1. Two postings are required to transfer to an SAP application with documentsplitting activated.

First posting: EUR 10,000 to a cost element with cost center T-F05A## (-> ProfitCenter 1402 and Segment SERV). The offsetting item is bank account 113100(Bank A).

Second posting: EUR 20,000 to a cost element with cost center T-F05D## (-

>Profit Center 1000 and Segment CONS). The offsetting item is bank account113200 (Bank B).

First example: Both documents will be posted separately.





with Non-SAP Systems.

Which segment is assigned for the bank account line item for both postings?






Second example: Both documents will be summarized in one document.






Which segment is derived for the bank account line items for this posting?






What conclusion do you arrive at when comparing these two cases?









Solution 14: Optional: Analyze System Behavior When Working

with Non-SAP Systems.Business Example

Your customer uses an interface for a certain topic (for example, data transfer from a non-

SAP application).

1. Two postings are required to transfer to an SAP application with documentsplitting activated.

First posting: EUR 10,000 to a cost element with cost center T-F05A## (-> Profit

Center 1402 and Segment SERV). The offsetting item is bank account 113100

(Bank A).

Second posting: EUR 20,000 to a cost element with cost center T-F05D## (-

>Profit Center 1000 and Segment CONS). The offsetting item is bank account113200 (Bank B).

First example: Both documents will be posted separately.








Document (FB50).

b) On the Enter G/L Account Document: Company Code AA00 screen, enter thefollowing data:

Document 1

Field Name Value

Position 1

G/L acct 113100

Amount 10,000

D/C credit

Position 2






Field Name Value

G/L acct 470000

Amount 10,000

D/C debit

Cost center T-F05A## (Segment SERV)

Document 2

Field Name Value

Position 1G/L acct 113200

Amount 20,000

D/C credit






Field Name Value

Position 2

G/L acct 470000

Amount 20,000

D/C debit

Cost center T-F05D## (Segment CONS)






Which segment is assigned for the bank account line item for both postings?

.

Segment SERV for the first posting and segment CONS for the second posting are

derived by inheritance because the Segment document splitting characteristic

is always unique within the document.






Second example: Both documents will be summarized in one document.



Document (FB50).

b) On the Enter G/L Account Document: Company Code AA00 screen, enter the

following data:

Field Name Value

Document 1

Position 1 113100 Amount 10,000

D/C credit






Field Name Value

Position 2 470000

Amount 10,000

D/C debitCost center T-F05A## (Segment SERV)

Position 3 113200

Amount 20,000

D/C credit

Position 4 470000

Amount 20,000

D/C debit






Field Name Value

Cost center T-F05D## (Segment CONS)






Which segment is derived for the bank account line items for this posting?

.

Both the bank account line items are assigned to segment 1/3 SERV and segment

2/3 CONS.






What conclusion do you arrive at when comparing these two cases?

.

The result is different for both cases, even though the same information is

used. Documents are not correct in cases of summarization (for example, the

SERV segment on both bank accounts). So, it is very important to analyze

interfaces when using document splitting. There is no problem with a single

transfer of postings. In cases of summarization, it might be necessary to adjust

the interface. A solution can be to provide document splitting characteristics, such

as profit center or segment, in every line item of the transfer postings or to transfer

postings for each characteristic.









Summary


● Explain the motivation and theory of document splitting

● Configure the basic steps of document splitting in Customizing and examine the

results in the FI application

● Change and create document splitting rules

TFIN52_2




"A customer reports income statements for profit centers andsegments and uses additional cost of sales accounting andpreparation for consolidation. There is no need for parallel

accounting. In this case, it is necessary to activate documentsplitting."

TFIN52_2 Unit 3




"A customer reports income statements for profit centers andsegments and uses additional cost of sales accounting andpreparation for consolidation. There is no need for parallel

accounting. In this case, it is necessary to activate documentsplitting."

True

TFIN52_2 Unit 3



At which level is the new G/L activated?Choose the correct answer.

A. Cost center level

B. Company code level

C. Controlling area level

D. Client level

TFIN52_2 Unit 3



At which level is the new G/L activated?

D. Client level

TFIN52_2 Unit 3



At which level can document splitting be deactivated?Choose the correct answer.

A. Client level

B. Controlling area level

C. Company code level

D. Segment level

E. Profit center level

F. Cost center level

TFIN52_2 Unit 3



At which level can document splitting be deactivated?

C. Company code level

TFIN52_2 Unit 3




"It is possible to use more than one splitting method for aclient."

TFIN52_2 Unit 3




"It is possible to use more than one splitting method for aclient."

False

TFIN52_2 Unit 3




"It is possible to deactivate the General Ledger View inCustomizing in case there is no need for document splitting."

TFIN52_2 Unit 3




"It is possible to deactivate the General Ledger View inCustomizing in case there is no need for document splitting."

False

TFIN52_2 Unit 3