TemplateLetterforInvitingGuestSpeakersWritingtoinviteaspeakerforthefirsttimecanbedaunting,butdontworry.Byusingourtemplateemailyoucantgotoofarwrong.Thenhavealookattheexampleletterbelowtoseehowitsdone.Astrongletterisnottoolongandclearlylaysoutalltheimportantdetailsoftheevent.Itismuchquickertogetallthedetailsinthefirstemailratherthanhavetoemailbackandforthwiththespeakerlatertoclearuppoints.TemplateEMAILHEADER:Invitationtoappearat[event/societyandlocation]Dear[name],Paragraphone:introductions
Introduceyourselfandyoursociety Haveyoumetbefore?Howdidyouhearaboutthem? Outlineeventyouwouldlikethemtospeakat,approximatedates,theme,location
Paragraphtwo:theeventspecifics
Whatisthestyleoftheevent? Whoishostingit? Whereisit? Willtherebeotherspeakers?
Paragraphthree:whatthespeakerwoulddo
Whenisit?date,day,time Whatwouldyoulikeyourguesttotalkabout?
Paragraphfour:whatcanyouofferthespeaker
Askifthespeakerwillneedanythingfortheirtalk Willyoupaytheirtravelfees? Canyouofferthemaccommodationorfood?
Paragraphfive:signoff
Beenthusiastic!
ExampleletterInvitationtoparticipateinOxfordThinkWeekDearProfessorAtkins,Allowme(re)introducemyself.MynameisRichyThompson,afourthyearOxfordstudent,founderandexPresidentoftheOxfordAtheistSocietyandcurrentsoutheastregionaldevelopmentofficerfortheNationalFederationofAtheist,HumanistandSecularStudentSocieties(AHS).IwasinchargeoftheOASwhenyoucametospeak,sowe'vebeenincontactbefore.I'malsonowthecoordinatorofacommitteerecentlyformedfororganisingThinkWeek,aseriesofeventsthatwillbeoccurringinOxfordfrom22ndtothe28thFebruary.TheaimoftheweekwillbetoexposethetypeofdiscussionanddebatethatthevariousnontheisticsocietiesinOxfordoffertoawideraudienceandhenceraisetheprofileoftheissuesinvolved.ThissetsitapartfromtheannualOxfordIntercollegiateCUweek,whichisexplicitlyaconversionevent,andwewon'tbecoveringbasequestionslike"DoesGodexist?"butinsteadbeprovidingeventsinasimilarveintothoseweprovideduringtherestoftheyear.Theeventswillbeintendedtomakepeoplethinkaboutthingstheyprobablyhaven'tthoughtaboutbefore.TheweekisajointventurebetweentheOxfordAtheistSociety,OxfordSecularSociety,OxfordHumanists,OxfordSeaofFaithandOxfordSkepticsinthePub,thefirsttwoofthesebeingUniversitysocieties,andthelastthreebeingtownsocieties.OtherspeakerswehaveduringtheweekincludeStephenLaw,JulianBaggini,AndrewCopson,MaryamNamazieandEvanHarrisyoucanseemoredetailsonthewebsite:http://www.thinkweek.co.uk/WewouldliketoinviteyoutospeakontheeveningofTuesday23rd.Mosteveningeventsaretakingplacebetween8pmand10pm,butthiscanbemovedearlierifyoulike.Pleasefeelfreetomakesuggestionsastowhatyouwanttotalkabout,thoughifyouwouldliketogiveasimilarlythemedspeechtotheoneyoudidforOxfordAtheists("OntheImportanceofScience")thenthiswouldfitinverywell.AswithOxfordAtheists,wewillhappilycoveranytransportcosts,andthecostofamealwiththecommitteebeforetheevent.Wouldyourequireaprojectorforthisevent?Weareconsideringrecordingtheeventwouldthisbeokaywithyou?Anddoyoumindtherebeingaphotographerthere?Ihopeyoufindwhatwe'retryingtodohereexciting,we'reallprettyexcitedatthemoment:)Lookforwardtohearingbackfromyou,RichyThompson
http://www.thinkweek.co.uk/http://www.thinkweek.co.uk/http://www.thinkweek.co.uk/
