Template Letter for Inviting Guest Speakers - Humanists Letter for Inviting Guest Speakers ... is not too long and clearly lays out all the important details of the event. It ... Have you met before?

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  • TemplateLetterforInvitingGuestSpeakersWritingtoinviteaspeakerforthefirsttimecanbedaunting,butdontworry.Byusingourtemplateemailyoucantgotoofarwrong.Thenhavealookattheexampleletterbelowtoseehowitsdone.Astrongletterisnottoolongandclearlylaysoutalltheimportantdetailsoftheevent.Itismuchquickertogetallthedetailsinthefirstemailratherthanhavetoemailbackandforthwiththespeakerlatertoclearuppoints.TemplateEMAILHEADER:Invitationtoappearat[event/societyandlocation]Dear[name],Paragraphone:introductions

    Introduceyourselfandyoursociety Haveyoumetbefore?Howdidyouhearaboutthem? Outlineeventyouwouldlikethemtospeakat,approximatedates,theme,location

    Paragraphtwo:theeventspecifics

    Whatisthestyleoftheevent? Whoishostingit? Whereisit? Willtherebeotherspeakers?

    Paragraphthree:whatthespeakerwoulddo

    Whenisit?date,day,time Whatwouldyoulikeyourguesttotalkabout?

    Paragraphfour:whatcanyouofferthespeaker

    Askifthespeakerwillneedanythingfortheirtalk Willyoupaytheirtravelfees? Canyouofferthemaccommodationorfood?

    Paragraphfive:signoff

    Beenthusiastic!

  • ExampleletterInvitationtoparticipateinOxfordThinkWeekDearProfessorAtkins,Allowme(re)introducemyself.MynameisRichyThompson,afourthyearOxfordstudent,founderandexPresidentoftheOxfordAtheistSocietyandcurrentsoutheastregionaldevelopmentofficerfortheNationalFederationofAtheist,HumanistandSecularStudentSocieties(AHS).IwasinchargeoftheOASwhenyoucametospeak,sowe'vebeenincontactbefore.I'malsonowthecoordinatorofacommitteerecentlyformedfororganisingThinkWeek,aseriesofeventsthatwillbeoccurringinOxfordfrom22ndtothe28thFebruary.TheaimoftheweekwillbetoexposethetypeofdiscussionanddebatethatthevariousnontheisticsocietiesinOxfordoffertoawideraudienceandhenceraisetheprofileoftheissuesinvolved.ThissetsitapartfromtheannualOxfordIntercollegiateCUweek,whichisexplicitlyaconversionevent,andwewon'tbecoveringbasequestionslike"DoesGodexist?"butinsteadbeprovidingeventsinasimilarveintothoseweprovideduringtherestoftheyear.Theeventswillbeintendedtomakepeoplethinkaboutthingstheyprobablyhaven'tthoughtaboutbefore.TheweekisajointventurebetweentheOxfordAtheistSociety,OxfordSecularSociety,OxfordHumanists,OxfordSeaofFaithandOxfordSkepticsinthePub,thefirsttwoofthesebeingUniversitysocieties,andthelastthreebeingtownsocieties.OtherspeakerswehaveduringtheweekincludeStephenLaw,JulianBaggini,AndrewCopson,MaryamNamazieandEvanHarrisyoucanseemoredetailsonthewebsite:http://www.thinkweek.co.uk/WewouldliketoinviteyoutospeakontheeveningofTuesday23rd.Mosteveningeventsaretakingplacebetween8pmand10pm,butthiscanbemovedearlierifyoulike.Pleasefeelfreetomakesuggestionsastowhatyouwanttotalkabout,thoughifyouwouldliketogiveasimilarlythemedspeechtotheoneyoudidforOxfordAtheists("OntheImportanceofScience")thenthiswouldfitinverywell.AswithOxfordAtheists,wewillhappilycoveranytransportcosts,andthecostofamealwiththecommitteebeforetheevent.Wouldyourequireaprojectorforthisevent?Weareconsideringrecordingtheeventwouldthisbeokaywithyou?Anddoyoumindtherebeingaphotographerthere?Ihopeyoufindwhatwe'retryingtodohereexciting,we'reallprettyexcitedatthemoment:)Lookforwardtohearingbackfromyou,RichyThompson

    http://www.thinkweek.co.uk/http://www.thinkweek.co.uk/http://www.thinkweek.co.uk/

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